Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend record systems.

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SUMMARY: The Department of the Air Force proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on September 27, 1999, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager,

Headquarters, Air Force Communications and Information Center/ITC, 1250

Air Force Pentagon, Washington, DC 203301250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 5886187.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record

system notices for records systems subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The proposed amendments are not within the purview of subsection

(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require

the submission of a new or altered system report for each system. The

specific changes to the record system being amended are set forth below

followed by the notice as amended, published in its entirety.

Dated: August 23, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F035 SAFPA E

System name:

Public Affairs References (June 11, 1997, 62 FR 31793).

Changes:

System identifier:

Delete entry and replace with `F035 SAFAA A'.

* * * * *

System location

Delete entry and replace with `Office of the Secretary of the Air

Force, Secretary s Staff Group, 1670 Air Force Pentagon, Washington, DC

20330-1670.'

* * * * *

Retention and disposal:

Delete entry and replace with `Disposition pending. No records will

be destroyed until authorization is granted from the National Archives

and Records Administration. All records will be retained until approval

is granted.'

* * * * *

F035 SAFAA A

System name:

Public Affairs References.

System location:

Office of the Secretary of the Air Force, Secretary s Staff Group,

1670 Air Force Pentagon, Washington, DC 20330-1670.

Categories of individuals covered by the system:

Military and civilian officials of the Federal Government

(including Presidential Appointees), prominent Americans in and out of

government who are involved in defense matters, and reporters and

syndicated columnists or commentators who write on defense matters.

Categories of records in the system:

For military and civilian officials of the Department of Defense

and for Presidential Appointees: Copies of official biographies

released by the Department of Defense or by the White House. A speech

subsystem may contain

[[Page 46887]]

copies or excerpts of speeches by military and civilian Federal

Government officials speaking about defense matters. A clippings

subsystem may contain news media clippings about activities or

statements of prominent Americans.

Authority for maintenance of the system:

10 U.S.C. 8013, Secretary of the Air Force.

Purpose(s):

To respond to requests from Air Force and Department of Defense

officials for any of the following information: Biographical material

about key government officials; public statements by government

officials about defense matters; defense related statements or

activities of prominentAmericans, as reported in news media; or

publishing history of writers on defense matters.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permittedunder 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C.552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in file folders and note books/binders.

Retrievability:

Retrieved by name.

Safeguards:

Records are accessed by person(s) responsible for servicing the

record system in performance of their official duties and stored in

locked cabinets or rooms.

Retention and disposal:

Disposition pending. No records will be destroyed until

authorization is granted from the National Archives and Records

Administration. All records will be retained until approval is granted.

System manager(s) and address:

Administrative Assistant to the Secretary of the Air Force, 1720

Air Force Pentagon, Washington, DC 20330-1720.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to or visit the Administrative Assistant to the Secretary of the Air

Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to or visit

the Administrative Assistant to the Secretary of the Air Force, 1720

Air Force Pentagon, Washington, DC 20330-1720.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37132; 32 CFR part 806b; or may be obtained from

the system manager.

Record source categories:

Information obtained from the public media and from source

documents such as reports.

Exemptions claimed for the system:

None.

[FR Doc. 99-22256 Filed 8-26-99; 8:45 am]

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