Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend record systems.

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SUMMARY: The Defense Logistics Agency proposes to amend systems of

records notices in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The action will be effective on September 27, 1999, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,

Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite

2533, Fort Belvior, VA 220606221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 7676183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Defense Logistics Agency proposes to amend systems of records

notices in its inventory of record systems subject to the Privacy Act

of 1974 (5 U.S.C. 552a), as amended. The changes to the system of

records are not within the purview of subsection (r) of the Privacy Act

of 1974 (5 U.S.C. 552a), as amended, which requires the submission of

new or altered systems report. The records systems being amended are

set forth below, as amended, published in their entirety.

[[Page 46889]]

Dated: August 23, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

Deletion

S339.50 DSAC-L

System name:

Staff Information File (February 22, 1993, 58 FR 10854).

Reason: As a result of an internal reorganization and a realignment

of functions, this system of records is no longer needed. Therefore,

records have been destroyed.

Amendments

S200.60 DD

System name:

Chaplain Care and Counseling Records (August 23, 1996, 61 FR

43532).

Changes:

* * * * *

Storage:

Delete `computerized' and replace with `electronic'.

* * * * *

Notification procedures:

Delete `CAAV' and replace with `ATTN: CAAR'.

Record access procedures:

Delete `CAAV' and replace with `ATTN: CAAR'.

* * * * *

S200.60 DD

System name:

Chaplain Care and Counseling Records.

System location:

Office of the Command Chaplain, Defense Logistics Agency, ATTN:

DDAC, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA

220606221.

Categories of individuals covered by the system:

Individuals who have received spiritual counseling, guidance, or

ministration from the DLA Command Chaplain; individuals who have

participated in Chaplain sponsored activities.

Categories of records in the system:

The records contain the individual's name, home address and

telephone number, Social Security Number, religion, and details for

which the individual sought counseling or assistance.

Authority for maintenance of the system:

5 U.S.C. 302(b)(1) (Delegation of authority); 10 U.S.C. 136,

Assistant Secretaries of Defense; 10 U.S.C. 3547, Duties: Chaplains,

assistance required of commanding officers; 10 U.S.C. 5142 Chaplain

Corps and Chief of Chaplains; 10 U.S.C. 8067(h), Designation: officers

to perform certain professional functions (chaplains); and E.O. 9397

(SSN).

Purpose(s):

To document spiritual counseling or assistance provided to

individuals. The records will be used in the course of scheduling

counseling sessions, conducting and evaluating training, and recording

participation in spiritual activities.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

553a(b) of the Privacy Act, these records and information contained

therein may specifically be disclosed outside DoD as a routine use

pursuant to 5 U.S.C. 55a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning DLA's

compilation of systems of records notices do not apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records are stored in paper and electronic form.

Retrievability:

Records are retrieved by name or Social Security Number.

Safeguards:

Records are stored in locked cabinets or rooms and are controlled

by personnel screening and computer software.

Retention and Disposal:

Information is retained in the system until superseded or no longer

needed.

System manager and address:

Office of the Command Chaplain, Defense Logistics Agency, ATTN:

DDAC, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA

220606221.

Notification procedures:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Privacy Act Officer, HQ DLA, ATTN: CAAR, 8725 John J. Kingman

Road, Suite 2533, Fort Belvoir, VA 220606221.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Privacy

Act Officer, HQ DLA, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533,

Fort Belvoir, VA 220606221.

Contesting record procedures:

The DLA rules for accessing records, for contesting contents and

appealing initial agency determinations are contained in DLA Regulation

5400.21, 32 CFR part 323, or may be obtained from the Privacy Act

Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John

J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.

Record source categories:

Information is provided by the record subject or subject's family

members.

Exemptions claimed for the system:

None.

S322.35 DMDC

System name:

Survey and Census Data Base (May 7, 1999, 64 FR 24626).

Changes:

* * * * *

Authority for maintenance of the system:

Add `10 U.S.C. 1782, Surveys of Military Families'.

* * * * *

S322.35 DMDC

System name:

Survey and Census Data Base.

System location:

Primary location: Naval Postgraduate School Computer Center, Naval

Postgraduate School, Monterey, CA 93943-5000.

Back-up location: Defense Manpower Data Center, DoD Center Monterey

Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:

Individuals who completed census or survey forms, including

military members, civilians, persons eligible for DoD benefits, men and

women of military age, and applicants to the military services.

Categories of records in the system:

Survey responses and census information:

Authority for maintenance of the system:

10 U.S.C. 136, Under Secretary of Defense for Personnel and

Readiness; 10

[[Page 46890]]

U.S.C. 1782, Surveys of Military Families; 10 U.S.C. 2358, Research and

Development Projects; DoD Directive 5124.2, Under Secretary of Defense

for Personnel and Readiness (USD(P&R)); and E.O. 9397 (SSN).

Purpose(s):

The purposes of the system are to count DoD personnel and

beneficiaries for evacuation planning, apportionment when directed by

oversight authority and for other policy planning purposes, and to

obtain characteristic information on DoD personnel and households to

support manpower and benefits research; to sample attitudes and/or

discern perceptions of social problems observed by DoD personnel and to

support other manpower research activities; to sample attitudes toward

enlistment in and determine reasons for enlistment decisions. This

information is used to support manpower research sponsored by the

Department of Defense and the military services.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The information may be used to support manpower research sponsored

by other Federal agencies.

The `Blanket Routine Uses' set forth at the beginning of DLA's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Magnetic computer tape.

Retrievability:

Records can be retrieved by Social Security Number; by

institutional affiliation such as service membership; and by individual

characteristics such as educational level.

Safeguards:

Access to data at all locations is restricted to those who require

the records in the performance of their official duties. Access is

further restricted by the use of passwords which are changed

periodically. Physical entry is restricted by the use of locks, guards,

and administrative procedures.

Retention and disposal:

Disposition pending.

System manager(s) and address:

Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th

Floor, Arlington, VA 222092593.

Notification procedure:

Individuals seeking to determine whether this system contains

information about themselves should address written inquiries to the

Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J.

Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Written requests should contain the full name, Social Security

Number, and current address and telephone numbers of the individual. In

addition, the approximate date and location where the survey was

completed should be provided.

For personal visits, the individual should be able to provide some

acceptable identification such as driver's license or military or other

identification card.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system should address written inquiries to the Privacy Act

Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman

Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Written requests should contain the full name, SocialSecurity

Number, and current address and telephone numbers of the individual. In

addition, the approximate date and location where the survey was

completed should be provided.

For personal visits, the individual should be able to provide some

acceptable identification such as driver's license or military or other

identification card.

Contesting record procedures:

The DLA rules for accessing records, for contesting contents and

appealing initial agency determinations are contained in DLA Regulation

5400.21, 32 CFR part 323, or may be obtained from the Privacy Act

Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John

J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.

Record source categories:

The survey and census information is provided by the individual;

additional data obtained from Federal records are linked to individual

cases in some data sets.

Exemptions claimed for the system:

None.

S330.10 DLA-KS

System name:

Official Records for Host Enrollee Programs (February 22, 1993, 58

FR 10854).

Changes:

System identifier:

Delete entry and replace with `S340.20 CAHS'.

* * * * *

Categories of records in the system:

Delete entry and replace with `File contains name, Social Security

Number, data pertaining to the selection, tenure, and separation of

individuals, time and attendance data, training information, periodic

evaluations, data on enrollee designee for emergency contact, and

similar employment related information.'

Authority for maintenance of the system:

Delete entry and replace with `Rehabilitation Act of 1973 (29

U.S.C. 701, et seq.); Emergency Jobs and Unemployment Assistance Act of

1974 (Pub. L. 93-567); Job Training Partnership (29 U.S.C. 1501, et

seq.); and E.O. 9397 (SSN).'

* * * * *

Storage:

Delete entry and replace with `Records are maintained in electronic

and paper form.'

* * * * *

Safeguards:

Add to end of entry `Records are secured in locked or guarded

buildings, locked offices, or locked cabinets during nonduty hours.'

* * * * *

S340.20 CAHS

System name:

Official Records for Host Enrollee Programs.

System location:

Defense Logistics Agency Primary Level Field Activities. Official

mailing addresses are published as an appendix to DLA's compilation of

systems of records notices.

Primary Level Field Activities (PLFAs) act as hosts for individuals

sponsored by local, state and federal agencies who seek work experience

and training with DLA activities with or without DLA participation

relative to compensation and reimbursement.

Categories of individuals covered by the system:

All applicants and selectees of Host Enrollee Programs.

[[Page 46891]]

Categories of records in the system:

File contains name, Social Security Number, data pertainingto the

selection, tenure, and separation of individuals, time and attendance

data, training information, periodic evaluations, data on enrollee

designee for emergency contact, and similar employment related

information.

Authority for maintenance of the system:

Rehabilitation Act of 1973 (29 U.S.C. 701, et seq.); Emergency Jobs

and Unemployment Assistance Act of 1974 (Pub. L. 93-567); Job Training

Partnership (29 U.S.C. 1501, et seq.); and E.O. 9397 (SSN).

Purpose(s):

This information is used to assist personnel and management

officials inadministering a uniform employment and training program and

to make a proper evaluation of the enrollee.

Routine uses of records maintained in the system, including categories

of users and the purpose of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of DLA's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records are maintained in electronic and paper form.

Retrievability:

Retrieved by employee name under particular type of Host Enrollee

Program.

Safeguards:

Records are maintained in areas accessible only to DLA personnel

who must access the records to perform their duties. The computerized

files are password protected with access restricted to authorized

users. Records are secured in locked or guarded buildings, locked

offices, or locked cabinets during nonduty hours.

Retention and Disposal:

Records are maintained for the duration of the enrollee's program

assignment. They are held for two years after separation from the

program and then destroyed.

System manager(s) and address:

Primary Level Field Activities Human Resources Officers. Official

mailing addresses are published as an appendix to DLA's compilation of

system of records notices.

Notification procedures:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725

John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the

Privacy Act Officer of the particular DLA PLFA involved. Official

mailing addresses are published as an appendix to DLA's compilation of

systems of records notices.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Privacy

Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman

Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the particular DLA

PLFA involved. Official mailing addresses are published as an appendix

to DLA's compilation of systems of records notices.

Contesting record procedures:

The DLA rules for accessing records, for contesting contents and

appealing initial agency determinations are contained in DLA Regulation

5400.21, 32 CFR part 323, or may be obtained from the Privacy Act

Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John

J. Kingman Road, Suite 2533, FortBelvoir, VA 220606221.

Record source categories:

Information is obtained from the employee, program sponsor,

educationalinstitutions, supervisors and others who contribute to the

work and training experience of the enrollee while registered in the

respective PLFA Host Enrollee Program.

Exemptions claimed for the system:

None.

S330.40 DLA-KS

System name:

Employee Assistance Program Case Record Systems (February 22, 1993,

58 FR 10854).

Changes:

System Identifier:

Delete entry and replace with `S330.40 CAHS.'

System Name:

Delete entry and replace with `Employee Assistance Program

Records.'

* * * * *

Categories of individuals covered by the system:

Delete entry and replace with `All DLA civilian employees in

appropriated and nonappropriated fund activities and employees in

agencies receiving personnel support by DLA who are referred by

management or who voluntarily request counseling assistance; military

service members assigned to DLA activities who voluntarily request

counseling; and family members of military members or civilian

employees who voluntarily request counseling.'

Categories of records in the system:

Delete entry and replace with `The file includes name, Social

Security Number, address, phone numbers, and data generated in the

course of counseling.'

Authority for Maintenance of the System:

Add to entry `5 U.S.C. 7904 (Employee Assistance); 5 U.S.C. 7361,

et seq. (Drug Abuse and Alcohol); and 10 U.S.C. 1090 (Drug and Alcohol

Dependence).'

* * * * *

Retrievability:

Add to entry `Social Security Number'.

* * * * *

Record source categories:

Delete entry and replace with `Record subject, counselors,

supervisors, medical practitioners, co-workers, and private individuals

to include family members of enrollee.'

* * * * *

S330.40 CAHS

System name:

Employee Assistance Program Records.

System location:

Headquarters Defense Logistics Agency, DLA Primary Level Field

Activities, and offices of contractors who provide counseling services.

Official mailing addresses are published asan appendix to DLA's

compilation of systems of records notices.

Categories of individuals covered by the system:

All DLA civilian employees in appropriated and nonappropriated fund

activities and employees in agencies receiving personnel support by DLA

who are referred by management or who

[[Page 46892]]

voluntarily request counseling assistance; military service members

assigned to DLA activities who voluntarily requestcounseling; and

family members of military members or civilian employees who

voluntarily request counseling.

Categories of records in the system:

The file includes name, Social Security Number, address, phone

numbers, and data generated in the course of counseling.

Authority for maintenance of the system:

5 U.S.C. 7904 (Employee Assistance); 5 U.S.C. 7361, et seq. (Drug

Abuse and Alcohol); and 10 U.S.C. 1090 (Drug and Alcohol Dependence);

42 U.S.C. 290dd2 (Confidentiality of records); E.O. 9397 (SSN) and E.O.

12564 (Drug-Free Federal Workplace).

Purpose(s):

Used in the execution of the counseling function as it applies to

the individual; selected information may be provided to and used by

other counselors.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

In order to comply with provisions of 42 U.S.C. 290dd2, the DLA

`Blanket Routine Uses' do not apply to this system of records.

Records in this system may not be disclosed without the prior

written consent of such patient, unless the disclosure would be:

To medical personnel to the extent necessary to meet a bona fide

medical emergency;

To qualified personnel for the purpose of conducting scientific

research, management audits, financial audits, or program evaluation,

but such personnel may not identify, directly or indirectly, any

individual patient in any report of such research, audit, or

evaluation, or otherwise disclose patient identities in any manner; and

If authorized by an appropriate order of a court of competent

jurisdiction granted after application showing good cause therefor.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records are stored in paper and electronic form.

Retrievability:

By employee name, Social Security Number, locally assigned

identifying number or by case number.

Safeguards:

Records are maintained in areas accessible only to individuals who

must access the records to perform their official duties. Computer

files are password protected with access restricted to authorized

users. Records are secured in locked or guarded buildings, locked

office, or locked cabinets during nonduty hours.

Retention and disposal:

Records are destroyed 3 years after termination of counseling.

System manager(s) and address:

Executive Director, Human Resources Office, Headquarters Defense

Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-

6221 and the HumanResources Officer or comparable official of the Human

Resources Office servicing the activity or installation. Official

mailing addresses are published as an appendix to DLA's compilation of

systems of records notices.

Notification procedures:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725

John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the

Privacy Act Officer of the particular DLA PLFA involved. Official

mailing addresses are published as an appendix toDLA's compilation of

systems of records notices.

The letter should contain the full name and signature of the

requester and the approximate period of time, by date, during which the

case record was developed.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Privacy

Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman

Road, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the

particular DLA PLFA involved. Official mailing addresses are published

as an appendix to DLA's compilation of systems of records notices.

Contesting record procedures:

The DLA rules for accessing records, for contesting contents and

appealing initial agency determinations are contained in DLA Regulation

5400.21, 32 CFR part 323, or may be obtained from the Privacy Act

Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John

J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.

Record source categories:

Record subject, counselors, supervisors, medical practitioners, co-

workers, and private individuals to include family members of enrollee.

Exemptions claimed for the system:

None.

S380.50 DLA-K

System name:

DLA Drug-Free Workplace Program Records (February 22, 1993, 58 FR

10854).

Changes:

System Identifier:

Delete entry and replace with `S380.50 CAHS'.

* * * * *

System Location:

Delete entry and replace with `Primary location: Defense Logistics

Agency, Human Resources Operations Center, 3990 East Broad Street,

Building 11, Columbus, OH 43213-5000.

Secondary locations: Executive Director, Human Resources Office,

Headquarters Defense Logistics Agency, ATTN: CAHS, 8725 John J. Kingman

Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human Resources

Offices of the DLA Primary Level Field Activities (PLFAs). Official

mailing addresses are published as an appendix to DLA's compilation of

systems of records notices.

Offices of contractors who provide collection, laboratory analysis,

and medical review services. Contact system manager for mailing

addresses of contractors.'

Categories of individuals covered by the system:

Delete entry and replace with `DLA employees, individuals who have

applied to DLA for employment, and individuals who are provided

personnel support by DLA.'

* * * * *

Safeguards:

Delete entry and replace with `Records are maintained in areas

accessible only to DLA personnel who must use the records to perform

their duties. The computer files are password protected with access

restricted to authorized users. Records are secured in locked or

guarded buildings, locked

[[Page 46893]]

offices, or locked cabinets during nonduty hours.'

* * * * *

Retention and disposal:

Add to entry `Records relevant to litigation or disciplinary

actions should be disposed of no earlier than the related litigation or

adverse action case file(s).'

* * * * *

Record source categories:

Delete entry and replace with `Record subject; agency employees

involved in the selection and notification of individuals to be tested;

laboratories that test urine specimens for the presence of illegal

drugs; physicians who review test results; and supervisors, managers,

and other officials.'

* * * * *

S380.50 CAHS

System name:

DLA Drug-Free Workplace Program Records.

System location:

Primary location: Defense Logistics Agency, Human Resources

Operations Center, 3990 East Broad Street, Building 11, Columbus, OH

43213-5000.

Secondary locations: Executive Director, Human Resources

Office,Headquarters Defense Logistics Agency, ATTN: CAHS, 8725 John J.

Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human

Resources Offices of the DLA Primary Level Field Activities (PLFAs).

Official mailing addresses arepublished as an appendix to DLA's

compilation of systems of records notices.

Offices of contractors who provide collection, laboratory analysis,

and medical review services. Contact system manager for mailing

addresses of contractors.

Categories of individuals covered by the system:

DLA employees, individuals who have applied to DLA for employment,

and individuals who are provided personnel support by DLA.

Categories of records in the system:

Records relating to program implementation and administration,

including selection, notification, and testing of individuals;

collection and chain of custody documents; urine specimens and drug

test results; consent forms; rebuttal correspondence; and similar

records.

Authority for maintenance of the system:

E.O. 12564, Drug-Free Federal Workplace and E.O. 9397 (SSN); Pub.

L. 10071; 42 U.S.C. 290dd2 and 5 U.S.C. 7301.

Purpose(s):

The system is established to maintain records relating to the

selection and testing of DLA employees and applicants for DLA

employment for use of illegal drugs. The records will provide the basis

for taking appropriate action in reference to employees who test

positive for use of illegal drugs.

Records may be used by authorized contractors for the collection

process; assigned Medical Review Officials; the Administrator of any

Employee Assistance Program in which the employee is receiving

counseling or treatment or is otherwise participating; and agency

supervisory or management officials having authority to take adverse

personnel action against such an employee when test results are

positive.

Routine uses of records maintained in the system, including categories

of users and the purposes of the uses:

In order to comply with provisions of 5 U.S.C. 7301, the DLA

`Blanket Routine Uses' that appear at the beginning of DLA's

compilation of systems of records notices do not apply to thissystem.

Records may be disclosed to a court of competent jurisdiction when

required by the United States Government to defend against a challenge

to related adverse personnel action.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records are maintained in paper and electronic form.

Retrievability:

Records are retrieved by name of activity, name of employee or

applicant, position title, position description number, Social Security

Number, I.D. number, or any combination of these.

Safeguards:

Records are maintained in areas accessible only to DLA personnel

who mustuse the records to perform their duties. The computer files are

password protected with access restricted to authorized users. Records

are secured in locked or guarded buildings, locked offices, or locked

cabinets during nonduty hours.

Retention and disposal:

Records relating to test selection, scheduling, collection,

handling, and results will be destroyed when 3 years old; records

relating to individual notification and acknowledgment will be

destroyed when the individual separates from the testing designated

position. Records relevant to litigation ordisciplinary actions should

be disposed of no earlier than the related litigation or adverse action

case file(s).

System manager(s) and address:

Executive Director, Human Resources Office, Defense Logistics

Agency, ATTN: CAHS, 8725 John J. Kingman Road, Suite 2533, Fort

Belvoir, VA 22060-6221.

Notification procedures:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725

John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Individuals must provide name; date of birth; Social Security

Number; I.D. Number (if known); approximate date of record; and

activity and position title.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system of records should address written inquiries to

the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725

John J. Kingman Road, Fort Belvoir, VA 22060-6221.

Individuals must provide name; date of birth; Social Security

Number; I.D. Number (if known); approximate date of record; and

activity and position title.

Contesting record procedures:

The DLA rules for accessing records, for contesting contents and

appealing initial agency determinations are contained in DLA Regulation

5400.21, 32 CFR part 323, or may be obtained from the Privacy Act

Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John

J. Kingman Road, Suite 2533, Fort Belvoir, VA 220606221.

Record source categories:

Record subject; agency employees involved in the selection and

notification of individuals to be tested; laboratories that test urine

specimens for the presence of illegal drugs; physicians who review test

results; and supervisors, managers, and other officials.

Exemptions claimed for the system:

None.

[FR Doc. 99-22255 Filed 8-26-99; 8:45 am]

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