Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a record system.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to alter a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on September 2, 1999, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager,

Headquarters, Air Force Communications and Information Center/ITC, 1250

Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 588-6187.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record

system notices for records systems subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The proposed system report, as required by 5 U.S.C. 552a(r) of the

Privacy Act of 1974, as amended, was submitted on July 21, 1999, to the

House Committee on Government Reform, the Senate Committee on

Governmental Affairs, and the Office of Management and Budget (OMB)

pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,

`Federal Agency Responsibilities for Maintaining Records About

Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

Dated: July 28, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F024 AF AMC A

System name:

Passenger Reservation and Management System (June 11, 1997, 62 FR

31793).

Changes:

* * * * *

System name:

Delete entry and replace with `Global Air Transportation Execution

System (GATES)'.

System location:

Delete entry and replace with `Headquarters, Air Mobility Command,

Scott Air Force Base, IL 62225-5302; Aerial Ports of Embarkation and

Debarkation; Military Transportation Offices; Air Mobility Support

Flights; Passenger Gateways; Navy Operated Air Terminals and Aerial

Ports; Military airfields or installations (all services); any activity

or agency responsible for initiating or receiving a request for

movement of personnel and their baggage, manifesting, tracing, billing

actions, or statistical data collection; and deployed fixed and non-

fixed airfields throughout the globe. Official mailing addresses are

published as an appendix to the Air Force's compilation of record

systems notices.

Categories of individuals covered by the system:

Delete entry and replace with `Any individual (military or

civilian) who is a passenger on a military or civilian contracted

aircraft.'

* * * * *

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Add to entry `To customs officials for the purpose of notifying

foreign countries of personnel and equipment arrivals.'

* * * * *

F024 AF AMC A

System name:

Global Air Transportation Execution System (GATES).

System location:

Headquarters, Air Mobility Command, Scott Air Force Base, IL 62225-

5302; Aerial Ports of Embarkation and Debarkation; Military

Transportation Offices; Air Mobility Support Flights; Passenger

Gateways; Navy Operated Air Terminals and Aerial Ports; Military

airfields or installations (all services); any activity or agency

responsible for initiating or receiving a request for movement of

personnel and their baggage, manifesting, tracing, billing actions, or

statistical data collection; and deployed fixed and non-fixed airfields

throughout the globe. Official mailing addresses are published as an

appendix to the Air Force's compilation of record systems notices.

Categories of individuals covered by the system:

Any individual (military or civilian) who is a passenger on a

military or civilian contracted aircraft.

[[Page 42099]]

Categories of records in the system:

Travel order, transportation authorizations, and passenger name

records. Categories of information in the passenger name record

include, but are not limited to: name, grade, seats required;

reservation identification code, which is assigned by a requesting

activity or individual passengers and is the Social Security Number or

pseudo Social Security Number or Passport Number; origin; destination;

requested travel dates, routing indicator (identifies the activity/

installation requesting the reservation); cancellation and standby

codes (identifies the reason the passenger did not depart as

scheduled); flight number; departure date and reporting time, and other

administrative coding as determined by a Service activity or HQ AMC to

facilitate the completion of travel to include baggage tracer and

billing actions. The passenger name record is a complete listing of all

transportation related administrative actions related to individual

passengers.

Authority for maintenance of the system:

10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

Purpose(s):

Passenger name records are used to prepare aircraft manifests for

passenger identification processing and movement on military aircraft,

commercial contract (charter) aircraft, and on seats reserved (blocked)

on regularly scheduled commercial aircraft at military and civilian

airports. Records in this system are also used to:

(a) Develop billing data to the user Military Services or other

organizations;

(b) Determine passenger movement trends;

(c) Forecast future travel requirements; and

(d) Identify, research, and resolve transportation related

problems.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To customs officials for the purpose of notifying foreign countries

of personnel and equipment arrivals.

Records from the system are routinely disclosed to other Federal

agencies and offices providing transportation, and to civilian airlines

and airports for transportation services, developing billing data,

manifesting passengers, and for forecasting future transportation

requirements.

The `Blanket Routine Uses' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in file folders, notebooks/binders, card files,

computers, computer output products, paper printouts, computer magnetic

tapes, disks, microfiche or rolled microfilm.

Retrievability:

Records on this system may be retrieved by any of the following

means: Name; Reservation Identification Code; Social Security Number;

flight number; movement channel; type transaction; type travel; special

passenger category; type standby code, or passenger cancellation reason

code.

Safeguards:

Records are accessed by person(s) responsible for servicing the

record system in performance of their official duties and by authorized

personnel who are properly screened and cleared for need-to-know.

Records are stored in locked rooms and cabinets. Those in computer

storage devices are protected by computer system software.

Retention and disposal:

Transportation authorizations and orders are retained in office

files for two years after the annual cutoff, then destroyed. Other

records in the system are retained in office files until superseded,

obsolete, no longer needed for reference, or on inactivation, then

destroyed. These records are destroyed by one of the following means:

tearing into pieces, shredding, pulping, macerating, burning, or

degaussing in the case of magnetic computer media.

System manager(s) and address:

Director, Aerial Port Operations, Headquarters, Air Mobility

Command, 402 Scott Drive, Unit 3A1, Scott Air Force Base, IL 62225-

5302.

Notification procedure:

Individuals seeking to determine whether this system of records

contains information on themselves should address inquiries to or visit

the Headquarters, Air Mobility Command/Aerial Port Operation (DON), 402

Scott Drive, Unit 3A1, Scott Air Force Base, IL 62225-5302.

Full name, reservation identification code, and movement channel

are required for inquiries.

Record access procedures:

Individuals seeking to access records about themselves contained in

this system should address requests to the Headquarters, Air Mobility

Command/Aerial Port Operation (DON), 402 Scott Drive, Unit 3A1, Scott

Air Force Base, IL 62225-5302.

Full name, reservation identification code, and movement channel

are required for inquiries.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Record source categories:

Information obtained from military transportation and personnel

activities, individuals requesting air travel or from other agencies

designated to arrange air passenger reservations.

Exemptions claimed for the system:

None.

[FR Doc. 99-19803 Filed 8-2-99; 8:45 am]

BILLING CODE 5001-10-F