Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend record systems.

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SUMMARY: The Department of the Air Force proposes to amend systems of

records notices in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on August 18, 1999, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager,

Headquarters, Air Force Communications and Information Center/ITC, 1250

Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 588-6187.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record

system notices for records systems subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The proposed amendments are not within the purview of subsection

(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require

the submission of a new or altered system report for each system. The

specific changes to the record systems being amended are set forth

below followed by the notices as amended, published in their entirety.

Dated: July 13, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F036 AFRE B

System name:

Personnel Files on Statutory Tour Officers (June 11, 1997, 62 FR

31793).

Changes:

* * * * *

System location:

Personnel Division, Office of Air Force Reserve (AF/REP),

Headquarers, U.S. Air Force, Washington, DC 20330-2404 and Air Force

Personnel Center (AFPC/DPWR), Randolph Air Force Base, TX 78150-4717.

* * * * *

F036 AFRE B

System name:

Personnel Files on Statutory Tour Officers.

System location:

Personnel Division, Office of Air Force Reserve (AF/REP),

Headquarers, U.S. Air Force, Washington, DC 20330-2404 and Air Force

Personnel Center (AFPC/DPWR), Randolph Air Force Base, TX 78150-4717.

Categories of individuals covered by the system:

United States Air Force Reserve Officers applying for or selected

for assignment as statutory tour officer.

Categories of records in the system:

Application for extended active duty with United States Air Force,

military career brief, resume of prior military and civilian

experience, officer effectiveness report overall rating, correspondence

and special orders relative to the tour.

Authority for maintenance of the system:

10 U.S.C. 10211, Policies and regulations: Participation of reserve

officers in preparation and administration.

Purpose(s):

Documentary support of tour applications; approval/disapproval;

initiation, termination and extension of statutory tours; historical

reference not to exceed two years after tour termination; used by Air

Force Manpower and Personnel Center/Assistant for Personnel Plans,

Programs

[[Page 38660]]

and Analysis, Reserve Forces Division (AFPC/DPWR); used for AFPC/DPWR

as record of approval/disapproval, authority to issue Department of the

Air Force Special Orders (DAFSOs); by Office of the Air Force Reserve

(AF/RE), Director Air National Guard, National Guard Bureau (NGB/CF)

and SAF/MRR as record of approval/disapproval.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in file folders and computers for local statistical

analysis.

Retrievability:

Retrieved by name.

Safeguards:

Records are accessed by authorized personnel who are properly

screened and cleared for need-to-know and stored in security file

containers/cabinets. Database is password access only.

Retention and disposal:

Retained in office files until reassignment or separation, then

destroyed by tearing into pieces, shredding, pulping, macerating, or

burning.

System manager(s) and address:

Chief of Air Force Reserve, Headquarters United States Air Force,

Washington, DC 20330-2404.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to or visit the Chief of Air Force Reserve, Headquarters United States

Air Force, Washington, DC 20330-2404.

Include full name and Social Security Number. Individuals may visit

the Personnel Division, Office of Air Force Reserve, 2404 Air Force

Pentagon, Washington, DC 20330-2404. Military identification card or

driver's license required for identification.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to or visit

the Chief of Air Force Reserve, Headquarters United States Air Force,

Washington, DC 20330-2404.

Include full name and Social Security Number. Individuals may visit

the Personnel Division, Office of Air Force Reserve, 2404 Air Force

Pentagon, Washington, DC 20330-2404. Military identification card or

driver's license required for identification.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Record source categories:

Information obtained from source documents such as reports.

Exemptions claimed for the system:

None.

F036 AFRE C

System name:

Files on Reserve General Officers; Colonels Assigned to General

Officer Positions (June 11, 1997, 62 FR 31793).

Changes:

* * * * *

System location:

Delete entry and replace with `Headquarters United States Air

Force, Personnel Directorate (HQ USAF/REP) Washington, DC 20330-1150.'

* * * * *

F036 AFRE C

System name:

Files on Reserve General Officers; Colonels Assigned to General

Officer Positions.

System location:

Headquarters United States Air Force, Personnel Directorate (HQ

USAF/REP) Washington, DC 20330-1150.

Categories of individuals covered by the system:

United States Air Force Reserve General Officers and Colonels

assigned to General Officer positions.

Categories of records in the system:

Resume of prior military and civilian experience, correspondence

and Special Orders, Record of Reserve participation, personnel data

listings, last five officer effectiveness reports, record of personal

interview and assignment recommendation made by Chief, Air Force

Reserve.

Authority for maintenance of the system:

10 U.S.C. 8013, Secretary of the Air Force.

Purpose(s):

To determine qualifications for initial/continued assignment to

General Officer positions.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in file folders and computers for local statistical

analysis.

Retrievability:

Retrieved by name.

Safeguards:

Records are accessed by authorized personnel who are properly

screened and cleared for need-to-know. Records are stored in security

file containers/cabinets. Database is password access only.

Retention and disposal:

Retained in office files until reassignment or separation, then

destroyed by tearing into pieces, shredding, pulping, macerating, or

burning.

System manager(s) and address:

Chief of Air Force Reserve, Headquarters United States Air Force

(HQ USAF/REP), Washington, DC 20330-2404.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to or visit the Chief of Air Force Reserve (HQ USAF/REP), Headquarters

United States Air Force, Washington, DC 20330-2404.

Full name and Social Security Number must be provided. Individuals

[[Page 38661]]

may visit the Personnel Division Office of Air Force Reserve (HQ USAF/

REP), 2404 Air Force Pentagon, Washington, DC 20330-2404.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to or visit

the Chief of Air Force Reserve, Headquarters United States Air Force,

Washington, DC 20330-2404.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Record source categories:

Information obtained from source documents such as reports from

individual officers, and from personnel records.

Exemptions claimed for the system:

None.

[FR Doc. 99-18255 Filed 7-16-99; 8:45 am]

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