Privacy Act of 1974; Revisions to Systems of Records
Federal RegisterJul 9, 1999
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OVERSEAS PRIVATE INVESTMENT CORPORATION
Privacy Act of 1974; Revisions to Systems of Records
AGENCY: Overseas Private Investment Corporation.
ACTION: Notice of thirteen deleted Privacy Act systems of records,
eleven revised systems, and nine new systems.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended (5 U.S.C. 552a), the Overseas Private Investment
Corporation (OPIC) has conducted a comprehensive review of the
Corporation's Privacy Act systems of records and is publishing the
resulting revisions and its twenty systems of records in their
entirety. OPIC is deleting from its inventory of systems of records
thirteen record systems that are either covered by government-wide or
other departmental records systems, or that are obsolete because the
information contained in the systems is no longer collected, maintained
or retrieved by personal identifier. OPIC also is providing notice of
revisions to eleven existing systems of records and establishing nine
new systems of records.
OPIC is re-numbering its entire inventory of systems of records as
follows:
OPIC-1 was previously Applicants (General). It now becomes Leave
Sharing Records.
OPIC-2 was previously Applicants (General Counsel). It now becomes
Permanent Duty Relocation Files.
[[Page 37153]]
OPIC-3 was previously Attendance and Leave Records. It now becomes
Employee Security Badges.
OPIC-4 was previously Awards. It now becomes Employee Exit Forms.
OPIC-5 is renamed Biographies of Employees from the former
Biographies of Key Employees and Board Members.
OPIC-6 was previously Compensation. It now becomes Controlled
Correspondence.
OPIC-7 is renamed Employee Relations Files from the former Conduct
and Discipline.
OPIC-8 was previously Conflicts of Interest. It now becomes
Telephone Call Records.
OPIC-9 is renamed Employee Health Insurance--Temporary Continuation
of Coverage from the former Employee Health and Life Insurance.
OPIC-10 was previously Employment (Excepted Positions). It now
becomes Transportation Subsidy Files.
OPIC-11 was previously Evaluations. It now becomes Freedom of
Information (FOIA) Requests and Appeals.
OPIC-12 remains Photographs.
OPIC-13 was previously Placement of Handicapped Individuals. It now
becomes Contractor Files.
OPIC-14 was previously Position Classification. It now becomes
Retirement.
OPIC-15 was previously Recruitment. It now becomes Personnel
Security Investigations.
OPIC-16 was previously Retirement. It now becomes Security
Violations.
OPIC-17 was previously Security and Investigations. It now becomes
Travel Documents.
OPIC-18 was previously Security Violations. It now becomes
Directors (Current and Former).
OPIC-19 was previously Travel Advances. It now becomes Employees'
Payroll Records.
OPIC-20 was previously Travel Obligations. It now becomes Employee
Biography, Skills and Interest Inventory.
OPIC-21 was previously Directors (Current). It is now deleted and
the system is revised and re-numbered as new OPIC-18, Directors
(Current and Former).
OPIC-22 was previously Directors (Former). It is now deleted and
the system is revised and re-numbered as new OPIC-18, Directors
(Current and Former).
OPIC-23 was previously Employees' Payroll Records. It is now
deleted and the system is revised and re-numbered as new OPIC-19,
Employees' Payroll Records.
OPIC-24 was previously Employee Biography, Skills and Interest
Inventory. It is now deleted and the system is revised and re-numbered
as new OPIC-20, Employee Biography, Skills and Interest Inventory.
DATES: The revised and proposed new systems will be effective without
further notice on August 18, 1999, unless comments are received which
result in a contrary determination.
ADDRESSES: Written comments on the new systems of records may be
addressed and mailed or hand-delivered to Jean Strasser, Management
Services, Overseas Private Investment Corporation, 1100 New York
Avenue, NW, Washington, DC 20527. Faxes may be sent to Jean Strasser at
(202) 842-8413. Submit electronic comments to [email protected].
FOR FURTHER INFORMATION CONTACT: Jean Strasser, Management Services,
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527, telephone (202)336-8670.
SUPPLEMENTARY INFORMATION: After reviewing the Corporation's Privacy
Act systems of records, thirteen record systems were identified for
deletion. Of the thirteen record systems identified for deletion, ten
record systems are covered by other governmental or departmental record
systems, and three are obsolete because the information contained in
the systems is no longer collected, maintained or retrieved by personal
identifier. As noted in the summary section, OPIC is re-numbering its
entire inventory of systems of records. The records being deleted are
listed as follows by their old system numbers:
I. Deletions: Obsolete and Duplicative Systems of Records.
OPIC-1
Applicants (General). Covered by Office of Personnel Management
OPM/GOVT-5.
OPIC-2
Applicants (General Counsel). Covered by Office of Personnel
Management OPM/GOVT-5.
OPIC-3
Attendance and Leave Records. Substantially overlaps with the
revised Overseas Private Investment Corporation OPIC-19, Employees'
Payroll Records, and has been combined with this system of records.
OPIC-4
Awards. Covered by Office of Personnel Management OPM/GOVT-2.
OPIC-6
Compensation. Records relating to denials of within grade increases
and pay adjustments for administratively determined employees are
covered by Office of Personnel Management OPM/GOVT-1. Appeals of
denials of within grade increases are covered by the revised Overseas
Private Investment Corporation OPIC-7, Employee Relations Files.
OPIC-8
Conflicts of Interest. Covered by Office of Government Ethics OGE/
GOVT-1 and OGE/GOVT-2.
OPIC-10
Employment (Excepted Positions). No longer maintained.
OPIC-11
Evaluations. Covered by Office of Personnel Management OPM/GOVT-2.
OPIC-13
Placement of Handicapped Individuals. Covered by Office of
Personnel Management OPM/GOVT-7.
OPIC-14
Position Classification. No longer maintained.
OPIC-15
Recruitment. No longer maintained.
OPIC-19
Travel Advances. Substantially overlaps with the revised Overseas
Private Investment Corporation OPIC-17, Travel Documents, and has been
combined with this system of records.
OPIC-22
Directors (Former). Substantially overlaps with the revised
Overseas Private Investment Corporation OPIC-18, Directors (Current and
Former), and has been combined with this system of records.
II. Revised Systems of Records
OPIC is republishing eleven of its Privacy Act systems of records
with certain changes, additions, and deletions. Where appropriate,
system record names have been updated to reflect the current name of
the system, as well as changes and updates to content, routine uses and
safeguards. Addresses have been changed throughout to reflect the
Corporation's current location and organizational structure. Minor
stylistic changes have been made to provide a more consistent format
throughout. OPIC's entire inventory of systems of records has been re-
numbered, as outlined in the
[[Page 37154]]
summary section. The revised systems below are published with their new
system numbers.
OPIC-5
SYSTEM MAME:
Biographies of Employees.
SECURITY CLASSIFICATION:
None.
System location:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current employees of the Corporation.
CATEGORIES OF RECORDS IN THE SYSTEM:
General biographies and press releases based on biographies.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records
Management by Agency Heads.
PURPOSE(S):
These records are used to supply OPIC employees, the communications
media, clients, and other OPIC stakeholders with pertinent background
information on employees of the Corporation.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) for press releases to local, national and international
communications media in connection with publicizing the role of the
Corporation in furthering the development assistance objectives of the
U.S.; (ii) as communication material at OPIC-hosted and external
conferences and speaking engagements where employees participate as
representatives of the Corporation; (iii) to provide background on new
employees, along with their photographs, to current employees of the
Corporation via the Corporate Intranet site; (iv) to provide
biographies of executives to the public via the Corporation's Internet
web site at www.opic.gov; and (v) to assist corporate managers and
executives as information for resource planning and utilization
decisions and the exercise of supervisory responsibilities.
DISCLOSURE TO CONSUMER REPORTING agencies:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE system:
STORAGE:
Records are stored in file folders in each OPIC department and on
departmental computer network drives. Biographies of executives and key
employees may also be kept on the Corporation's Inter/Intranet web
server and may be accessible to OPIC employees (Intranet) and the
public (Internet).
RETRIEVABILITY:
Hard copy files are indexed alphabetically by surname. Electronic
records are retrievable by file name, which includes employee name or
initials, and through electronic word searches.
SAFEGUARDS:
Original hard copy files are stored in file cabinets in staff
offices and in a central location in OPIC's Investment Development
Department. Individual staff members have authentication passwords to
access the computer network drive for their respective department and
to access OPIC's Intranet; staff are electronically restricted from
accessing the files of another department unless otherwise authorized.
OPIC's web server is protected by standard firewall and Internet
security measures.
RETENTION AND DISPOSAL:
Records are updated as needed and retained as long as the
individual is employed by the Corporation. Hard copy biographies are
disposed of by shredding, and electronic copies are disposed of by
deleting files.
SYSTEM MANAGER(S) AND ADDRESS:
Managing Director, Administration, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals on whom the records are maintained, staff of the hiring
department based on interviews with the subject employees, or
information contained in the official personnel folder.
Exemptions claimed for the system:
None.
OPIC-7
SYSTEM NAME:
Employee Relations Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
Categories of individuals covered by the system:
Current and former employees of the Corporation (excluding personal
services contractors) who: (a) Are the subject of a disciplinary or
adverse action or a within-grade increase denial or reconsideration; or
(b) initiate a grievance, internal agency appeal, or administrative
appeal.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains a variety of records relating to formal and
informal actions based on conduct or performance; grievances filed
under the negotiated or administrative grievance procedures; position
classification appeals; and miscellaneous related inquires and
complaints. The records may include information such as case number;
employment history; copies of notices of proposed actions and
decisions; materials relied on by the Corporation to support the
proposed action; statements of witnesses; employee responses or
appeals; transcripts; and third-party agency decisions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 33, 71, 73, 75, and 77; 5 CFR 315, 531, 532, 715, 731,
735, 752, and 771.
PURPOSE(S):
These records are used to document management actions and decisions
concerning adverse personnel actions and employee grievances, appeals
and complaints.
[[Page 37155]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to provide information to officials of labor organizations
recognized under 5 U.S.C. 71 when relevant and necessary to their
duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions; (ii) where there
is an indication of a violation or potential violation of a statute,
regulation, rule, or order, to refer records to the appropriate
Federal, state, or local agency responsible for investigating or
prosecuting a violation or for enforcing or implementing the statute,
rule, regulation or order; (iii) to provide information to those
sources from which additional information is requested in order to
process personnel actions, to the extent necessary to identify the
individual, inform the source or the purpose(s) of the request, and to
identify the type of information requested; (iv) to provide information
to a Federal agency, in response to its request in connection with the
hiring or retention of an employee, the issuance of a security
clearance, or the conducting of a security or suitability investigation
of an individual, to the extent that the information is relevant and
necessary to the requesting agency's decision on the hiring or
retention of an employee, or the issuance of a security clearance; (v)
to provide information to an administrative body or court in any
administrative or legal proceeding to which the Corporation is a party;
(vi) to provide information to officials of the Merit Systems
Protection Board, including the Office of the Special Counsel, when
requested in connection with appeals, special studies of the civil
service and other merit systems, review of OPM rules and regulations,
investigations of alleged or possible prohibited personnel practices,
and such other functions, e.g., as promulgated in 5 U.S.C. 1205, or as
may be authorized by law; (vii) to provide information to the Equal
Employment Opportunity Commission (EEOC) when requested in connection
with investigations into alleged or possible discrimination practices
in the Federal sector, examination of Federal affirmative employment
programs, compliance by Federal agencies with applicable laws and
regulations, or other functions vested in the Commission by applicable
law; (viii) to provide information to the Federal Labor Relations
Authority or its General Counsel when requested in connection with
investigations of allegations of unfair labor practices or matters
before the Federal Service Impasses Panel; and (ix) to provide
information to other Federal agencies needed for the performance of
their official duties related to reconciling or reconstructing data
files, in relating to personnel actions. In each of these cases, OPIC
will determine whether disclosure of the records is compatible with the
purpose for which the records were collected.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in hard copy in file folders.
RETRIEVABILITY:
Records are indexed chronologically with the surname indicated on
the file tab.
SAFEGUARDS:
Hard copy files are stored in a locked office, access to which is
restricted to Human Resources Management staff.
RETENTION AND DISPOSAL:
Records created in conjunction with an adverse or disciplinary
action are retained for four years after the case is closed. Labor
management issues such as labor arbitration or negotiated grievances
are retained for five years after the case is closed. Other records are
retained for one to three years based on Federal records disposition
schedules. Hard copy records are disposed of by shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Subject employee, supervisors, Human Resources Management staff,
EEO Director, Union Officials, EEO Contract Investigators, Merit
Systems Protection Board, Equal Employment Opportunity Commission, and
the Federal Labor Relations Authority.
Exemptions claimed for the system:
None.
OPIC-9
SYSTEM NAME:
Employee Health Insurance--Temporary Continuation of Coverage.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Recently separated employees and current/former employees' former
spouses and/or eligible children (excluding personal services
contractors).
CATEGORIES OF RECORDS IN THE SYSTEM:
Records may include (i) copies of correspondence notifying
applicants of their eligibility for temporary continuation of coverage;
(ii) copies of election forms for temporary continuation of coverage;
and (iii) tracking sheets containing applicant's name, date of
separation, eligibility status, dependents' status, dates of
correspondence, and dates forwarded to providers for processing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records
Management by Agency Heads.
PURPOSE(S):
These records are used to record and track eligibility of temporary
continuation of coverage and possible subsequent enrollment in
government-wide or OPIC health insurance plans.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to inform former employees and current/former employees'
former spouses and/or eligible children of temporary continuation of
health insurance coverage; and (ii) to provide proof that these
individuals received notification of temporary continuation of coverage
opportunities.
[[Page 37156]]
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in file folders in file cabinets.
RETRIEVABILITY:
Filed by category of insurance with information indexed therein
alphabetically by surname.
SAFEGUARDS:
Files are stored in a locked metal file cabinet. The doors to
OPIC's office in which these cabinets are located are locked outside of
business hours or anytime the office is not staffed.
RETENTION AND DISPOSAL:
The records are retained for three years following the employee's
separation or date of enrollment. They are disposed of by shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Applicants for temporary continuation of health insurance coverage
and OPIC Human Resources Management staff.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-12
SYSTEM NAME:
Photographs.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current employees of the Corporation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contains (i) portrait shots (head and shoulders) and (ii) candid
shots of individuals taken while performing official functions or while
involved in OPIC-sponsored activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records
Management by Agency Heads.
PURPOSE(S):
Photographs are used as internal and external communication devices
to publicize the Corporation's mission and activities and to recognize
the individuals who carry out those activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Portrait shots are used (i) in releases to local, national and
international communications media (a) upon the individual's
appointment to the Corporation, and (b) when the individual makes an
official appearance; (ii) as communication material at OPIC-hosted and
external conferences and speaking engagements where employees
participate as representatives of the Corporation; (iii) as a data
source for introducing new employees to the Corporation via the
Corporate Intranet; and (iv) to provide biographies of executives to
the public via the Corporation's Internet web site at www.opic.gov. The
photograph may be combined with or used as a supplement to biographies
(see OPIC-5). Candid shots are used in (i) releases to the above-
mentioned media in connection with publicizing the Corporation's
mission and activities; and (ii) in the Corporation's publications.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Photographs are imaged electronically and stored on the
Corporation's computer network and/or Inter/Intranet web server, and
stored in hard copy files in each OPIC department.
RETRIEVABILITY:
Electronic images are retrievable by file name, which includes
employee name or initials, through electronic word searches, or by
cross-indexing in a database by surname. Hard copy files are indexed
alphabetically by surname. Records are accessible by current OPIC
personnel only.
SAFEGUARDS:
Hard copy files are stored in file cabinets in staff offices which
are locked during non-business hours. Individual staff members have
authentication passwords to access the computer network drive for their
respective department and to access OPIC's Intranet; staff are
electronically restricted from accessing the files of another
department. OPIC's web server is protected by standard firewall and
Internet security measures. Only employees authorized to update the
Inter/Intranet server have the electronic access to make changes.
RETENTION AND DISPOSAL:
Records are updated as needed and retained as long as the
individual is employed by the Corporation. Hard copy photographs are
disposed of by shredding, or by returning to the individual. Electronic
copies are disposed of by deleting files from the OPIC network.
SYSTEM MANAGER(S) AND ADDRESS:
Managing Director, Administration, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION pROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Photographs are taken by employees or agents of the Corporation.
Except for photographs of executive staff, the decision concerning
inclusion of photographs into the Corporation's
[[Page 37157]]
system of records is voluntary and at the discretion of the individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-14
SYSTEM NAME:
Retirement.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees who have retired from the Corporation (excluding personal
services contractors).
CATEGORIES OF RECORDS IN THE SYSTEM:
Copies of SF-2809, SF-2817, retirement application package,
retirement estimates, election forms to carry OPIC benefits into
retirement, and copies of correspondence from U.S. Office of Personnel
Management (OPM) or carriers for OPIC health or life insurance or
benefits.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 8301 et seq., Retirement; 5 U.S.C. 301, Departmental
Regulations; 44 U.S.C. 3101, Records Management by Agency Heads; and 5
CFR Part 831, Retirement.
PURPOSE(S):
These records are used in the general administration of the
Corporation's insurance programs upon election by a retiring OPIC
employee, and to facilitate retirement processing by OPM.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to forward copies of records to the retiree,
beneficiaries, OPM, and the life insurance company for those retirees
who carry OPIC's term life insurance into retirement; and (ii) to
forward copies to the OPIC health insurance provider for those retirees
who carry OPIC's health insurance policy into retirement.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Retirement records are stored in file folders in file cabinets.
RETRIEVABILITY:
Files are indexed alphabetically by surname.
SAFEGUARDS:
Files are stored in a locked metal file cabinet. The doors to
OPIC's office in which these cabinets are located are locked outside of
business hours or anytime the office is not staffed.
RETENTION AND DISPOSAL:
Records are retained indefinitely or for one year following the
death of a retiree or claim made by beneficiaries. Records are disposed
of by shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION pROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD aCCESS pROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Retirees on whom the records are maintained, OPIC, OPM, or carriers
of OPIC insurance benefits.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-15
SYSTEM NAME:
Personnel Security Investigations.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Corporation, including
personnel services contractors and other contractors, who are being or
have been investigated and cleared for access to data classified for
national security reasons, for access to automated information systems,
and/or for access to OPIC premises outside of business hours.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains an index which is an automated system for
identifying the individuals above listing the status and types of
investigations, the dates of clearance and level of clearances, and
contacts related to the request for the investigations, results of the
investigation, and clearance approvals for access to classified
national security information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3301, Examination, Selection and Placement; 5 CFR Part
732; and E.O. 10450, Clearance for Federal Employment, as amended.
PURPOSE(S):
These records are used to determine the suitability, eligibility
and/or qualifications of employees for initial and/or continued
employment in the Corporation, and for employment in sensitive
positions involving access to classified information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) by OPIC human resource and security managers to check the
status of security clearances, dates of completion of security
background investigations, and as a record of clearance levels
received; and (ii) by other Federal agencies who have a job offer
pending for individuals covered by the system or who may need to clear
an OPIC employee for access to classified information controlled by
that agency.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Automated data is stored on the Corporation's computer network.
RETRIEVABILITY:
All data is retrieved only by authorized OPIC staff by searching
under the employee's name.
SAFEGUARDS:
Information contained in the system is safeguarded and protected
through assignment to authorized users of passwords to access the
automated data.
[[Page 37158]]
RETENTION AND DISPOSAL:
Files are retained for one year following clearance, and are
deleted electronically after that time.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION pROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals on whom the records are maintained and Federal agencies
conducting background investigations under agreements with OPIC.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-16
sYSTEM NAME:
Security Violations.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Corporation who have been
investigated for alleged security violations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Letters of notice of alleged security violations containing the
facts and circumstances surrounding the alleged violations, listing the
personnel involved, and describing the findings and recommendations for
or against remedial, administrative or disciplinary actions. Documents
reflecting results of investigations involving sensitive or classified
information that allegedly has been compromised through loss,
unauthorized disclosure, improper handling or transmission, or failure
to safeguard. Information developed by the security officer
investigating the alleged violation may include interviews with the
individual(s) involved in the alleged violation; witnesses to or having
knowledge of the alleged violation; co-workers and supervisor; sworn
statements; depositions; photographs or sketches of the area or
equipment involved in the alleged violation; and office security
procedures or instructions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records
Management by Agency Heads.
PURPOSE(s):
These records are used to ensure proper handling of national
security information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) by OPIC management as information to track security
violations, and (ii) as documentation for agency administrative,
disciplinary, criminal, or other actions against employees.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored in file folders in a file cabinet.
Retrievability:
Files are indexed alphabetically by surname.
Safeguards:
Files are stored in a file cabinet in a locked office. Only OPIC
security staff have access to the office.
Retention and disposal:
Records are retained for one year and disposed of by shredding.
System manager(s) and address:
Manager, Contract and Administrative Services, Overseas Private
Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
Notification Procedure:
Requests by individuals concerning the existence of a record may
be submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
Record Access Procedures:
Same as above.
Contesting Record Procedures:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
Record source categories:
OPIC security staff and individuals interviewed by OPIC security
staff, including the individuals on whom the records are maintained.
Exemptions claimed for the system:
None.
OPIC-17
System name:
Travel Documents.
Security classification:
None.
System location:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
Categories of individuals covered by the system:
Current and former employees of the Corporation, Board members,
and certain invitees to OPIC.
Categories of records in the system:
Travel records pertaining to reimbursements or payments,
consisting of: Copies of travel orders; travel vouchers; receipts;
transportation requests; hotel reservations/statements and all
supporting papers relating to official travel of OPIC employees or
others authorized to travel by law; and statements from travel carriers
or providers.
Authority for maintenance of the system:
5 U.S.C. 5701 et seq., Travel, Transportation and Subsistence; 5
U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records
Management by Agency Heads; The Budget and Accounting Act of 1921; The
Accounting and Auditing Act of 1950; and Federal Travel Regulations, 41
CFR part 301-304.
Purpose(s):
These records are used for internal management and control, and
also to authorize travel and reimbursement of expenses incurred. Used
to maintain a record of official agency travel and associated expenses,
and for payment purposes to vendors.
[[Page 37159]]
Routine uses of records maintained in the system, including categories
of users and purposes of such uses:
Used (i) by OPIC personnel to monitor progress, verify order,
assure delivery and travel reimbursement payments to employees; and
(ii) by outside auditors to audit overseas travel vouchers.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored in hard copy in file folders.
Retrievability:
Files are indexed alphabetically by surname.
Safeguards:
Files are stored in file cabinets in OPIC's accounting office.
This office is accessible to authorized personnel only.
Retention and disposal:
Records are retained for six years and three months after the
close of the fiscal year to which they pertain. Disposed of by
shredding.
System manager(s) and address:
Director, Financial Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
Notification Procedure:
Requests by individuals concerning the existence of a record may
be submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
Record Access Procedures:
Same as above.
Contesting Record Procedures:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
Record source categories:
Individuals on whom the records are maintained and staff members
who assist in preparation of official travel.
Exemptions claimed for the system:
None.
OPIC-18
System name:
Directors (Current and Former).
Security classification:
None.
System location:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
Categories of individuals covered by the system:
Private and public sector members of OPIC's Board of Directors,
both current and former. Categories of records in the system: Contains
(i) biographies of Board members; (ii) photographs of Board members;
(iii) notices of commission dates or other types of appointment
notices; (iv) copies of Federal Register notices relating to members;
and (v) resignation notices.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101,
Records Management by Agency Heads.
Purpose(s):
These records are used to track appointments to the Corporation's
Board of Directors, and to maintain biographical information on Board
Members to share among the groups identified under routine uses.
Routine uses of records maintained in the system, including categories
of users and purposes of such uses:
Used to distribute to the general public, communications media,
the Board of Directors, and employees of the Corporation general
biographical information on Board Members.
Disclosure to consumer reporting agencies:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
Records are stored in file folders. Biographies of Board Members
may be kept on the Corporation's Internet web server and made available
to the public at www.opic.gov.
Retrievability:
Hard copy files are indexed alphabetically by surname. Electronic
files are maintained on the Corporations computer network.
Safeguards:
Access to records is limited to OPIC employees who have an
official need for the records. Internal procedures governing the use,
transfer, and photocopying of the records have been established.
Records in the system are maintained in a file cabinet located in the
Corporate Secretary's Office. The office is locked each evening.
Electronic records are protected from unauthorized access through
password identification procedures and other system-based protection
methods.
Retention and disposal:
Records are retained permanently.
System manager(s) and address:
Corporate Secretary, Overseas Private Investment Corporation, 1100
New York Avenue, NW, Washington, DC 20527.
Notification Procedure:
Requests by individuals concerning the existence of a record may
be submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
Record Access Procedures:
Same as above.
Contesting Record Procedures:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
Record source categories:
Individuals on whom the records are maintained.
Exemptions claimed for the system:
None.
OPIC-19
System name:
Employees' Payroll Records.
Security classification:
None.
SYSTEM LOCATION:
a. Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW Washington, DC 20527; b. U.S.
Bureau of Reclamation Administration Service Center Payroll Operations
Division, Mail Stop D-2600 7301 West Mansfield Avenue Lakewood, CO
80235-2230; and c. For Retired Personnel Files: National Archives and
Records Administration, National Personnel Records Center (Civilian
Personnel Records Center), 111 Winnebago Street, St. Louis, MO 63118.
[[Page 37160]]
Categories of individuals covered by the system:
Current and former employees of the Corporation.
Categories of records in the system:
The Corporation's system consists of four files. Official
personnel files held by the Corporation are governed by the U.S. Office
of Personnel Management (OPM) regulations found in parts 293 and 297 of
Title 5 of the Code of Federal Regulations (CFR) and are covered by
OPM's government-wide system of records, OPM/GOVT-1. The four
categories of Corporation files are described below: a. Official
personnel file--This file consists of the employees' Standard Form 50's
and copies of benefits election forms. This is a hard copy file. b.
Service history file--These records contain name, Social Security
number, birth date, effective date, nature of action, pay plan, grade
and salary related to personnel actions for OPIC service prior to July
7, 1996. These are electronic records. c. Payroll file--This system
consists of documents related to employees' pay and related payroll
deductions that are not properly filed in the official personnel file.
These files may contain copies of income tax forms, savings bond
elections, net deposits and allotments, union dues elections,
Corporation benefits elections, danger pay requests, and legal process
related to garnishments. This is a hard copy file. d. Time and
attendance reports--This system consists of credit hour records,
biweekly summaries of hours worked and leave taken, flextime records,
leave applications, authorized premium pay, corrections of the
foregoing, and annual audit summaries of leave usage. This information
is maintained in an automated system, in supporting paper
documentation, and on microfiche.
Authority for maintenance of the system:
E.O. 12107, Civil Service Commission and Labor-Management
Relations in the Federal Service; 5 CFR 293, Personnel Records; and 5
CFR part 297, Privacy Procedures for Personnel Records.
Purpose(s):
These records are used to establish and maintain employee
qualifications, benefits and pay.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Used (i) to document proper payment and benefits related to
employment; and (ii) to transmit information directly to the Denver
Administrative Services Center, U.S. Bureau of Reclamation, U.S.
Department of Interior, which in turn transmits them to the following:
(a) To the Treasury Department for payroll purposes; (b) to the
Treasury Department for issuance of savings bonds; (c) to the U.S.
Office of Personnel Management for retirement, health and life
insurance purposes, and to carry out the Corporation's government-wide
personnel management functions; (d) to the National Finance Center,
U.S. Department of Agriculture for the Thrift Savings Plan and
Temporary Continuation of Coverage; (e) to the Social Security
Administration for compliance with the Federal Insurance Compensation
Act; (f) to the Internal Revenue Service for taxable earnings and
withholding purposes; (g) to the Combined Federal Campaign for
charitable contribution purposes; (h) to the American Federal of
Government Employees for union dues; (i) to state and local government
tax entities for income tax purposes; (j) to the Attorney General of
the United States or an authorized representative in connection with
litigation, law enforcement, or other matters under the direct
jurisdiction of the Department of Justice, or carried out as a legal
representative of the Executive Branch agencies; (k) to the Internal
Revenue Service for audit and inspection and investigation purposes;
(l) for employment verifications as authorized in writing by current or
former employees; (m) to judgment holders for the purposes of
garnishment; (n) to arbitrators pursuant to a negotiated labor
agreement or to Equal Employment Opportunity investigators authorized
to hear or investigate employee grievances or complaints of
discrimination; and (o) to Congressional offices in response to
inquiries from Congressional offices made at the request of individuals
to whom the record pertains. These records may also be provided to an
administrative body or court in any administrative or legal proceeding
to which the Corporation is a party.
Disclosure to consumer reporting agencies:
No disclosure to consumer reporting agencies is made from these
records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Official personnel files, payroll files, and time and attendance
reports are kept in file folders. Service history files prior to July
7, 1996, are maintained in an automated system.
Retrievability:
Official personnel files and payroll files are filed
alphabetically by surname. Time and attendance reports are filed by
date, type of report, and then by surname. Service history files are
retrieved from the automated system by surname or Social Security
number.
Safeguards:
All manual records are stored in a key-locked metal file cabinet.
The doors to OPIC's offices in which these cabinets are located are
locked outside of business hours or anytime the office is not staffed.
Access to the service history files requires a user identification
number and password.
Retention and disposal:
(i) The official personnel file is retained until the end of the
first thirty days following the date of the individual's separation
from the Corporation if the individual is not thereafter employed by a
Federal agency, or temporarily retained with authorization by the
Office of Personnel Management in the event of a claim or
administrative action. After the thirty days, records are sent to the
National Archives and Records Administration, National Personnel
Records Center, 111 Winnebago Street, St. Louis, Missouri. However, if
following the separation from the Corporation, the individual is
employed by a Federal agency, records are maintained until that Federal
agency requests said records from the Corporation; (ii) Service history
records are kept for three years following an employee's separation;
(iii) Payroll records of the Corporation are maintained for four
calendar years following the year in which the employee separates; and
(iv) Time and attendance reports are maintained for six years after the
year of the employee's separation. System manager(s) and address:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Ave., NW., Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for
[[Page 37161]]
amendments to records and requests for review of a refusal to amend a
record must comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals on whom the records are maintained and OPIC employees
acting in their official capacities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-20
SYSTEM NAME:
Employee Biography, Skills and Interest Inventory.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW.,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current employees of the Corporation.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records may contain information about the individual's name,
current position, primary duties, previous positions, post-secondary
education, professional certification, specialized training, country
and regional knowledge, industry knowledge, computer skills, special
skills (e.g., CPR, financial modeling), interest in other departments,
job functional interests, foreign language proficiency, and other
similar information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records
Management by Agency Heads.
PURPOSE(s):
These records are used to identify employees' skills and interest
related to agency activities and special projects, and to establish
biographies that reflect employees' relevant experience and training,
to encourage awareness throughout OPIC of employees' skills and
interests and thereby increase opportunities for broader assignments
and support career development.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to provide background information about OPIC staff to
other OPIC staff members; (ii) to identify staff members with desired
skills or expertise (e.g., language proficiency); (iii) to determine
individual staff member's interest in the programs and activities of
other OPIC departments; and (iv) to determine the feasibility of
special temporary assignments.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Information is input electronically by each OPIC staff member onto
an electronic form. Information is stored in an electronic database and
biographies and skill set information can be accessed by OPIC staff
members by searching available form fields (e.g., name, industry
knowledge, computer skills) through OPIC's Intranet. Staff interest
information and individual profiles are accessed by Human Resources
Management staff who may, in turn, share this information with OPIC
managers for work-related needs. Information is retained on-line
throughout a staff member's tenure at OPIC. Information will be deleted
from the OPIC network when a staff member departs the Corporation.
STORAGE:
Records are stored on OPIC's network in an electronic database.
Data forms from which the data is collected are maintained by OPIC's
IRM department. No hard copies of completed forms will be maintained
except by individual OPIC staff, at each staff member's discretion.
RETRIEVABILITY:
Access to records stored in the database is limited to current OPIC
staff as described above.
SAFEGUARDS:
Access to record files is limited as described above. Access is
further limited by OPIC's network security precautions, e.g., log-on
passwords. The information submitted is volunteered with the
understanding that it will be potentially accessible by all OPIC staff.
RETENTION AND DISPOSAL:
When an individual leaves OPIC employment, his or her record will
be deleted from the OPIC network.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Information is volunteered by staff on a form entitled, ``Employee
Biography, Skills and Interest Profile.''
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
III. New Systems of Records
Based on a review of OPIC's Privacy Act Systems of records, OPIC is
establishing nine new systems of records. OPIC's systems of records
have been re-numbered, as outlined in the summary statement above.
OPIC-1
SYSTEM NAME:
Leave Sharing Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees who have volunteered to participate in
the Corporation's leave sharing program as either a donor or recipient
of annual leave.
CATEGORIES OF RECORDS IN THE SYSTEM:
Leave sharing records contain the individual's name, organization,
office telephone number, Social Security Number, position title, grade,
pay level, leave balances, brief description of the medical emergency
which qualifies the individual for inclusion in the leave transfer
program, the status of the hardship, and a statement that selected data
elements may be used in soliciting donations. The file may also contain
medical or physician certifications and OPIC approvals or denials.
Donor records include the individual's name, organization, office,
telephone number, Social Security Number, position title, grade, pay
level, leave balances, number of hours being transferred (or donated
leave), and, in the case of the transfer program, the designated leave
recipient.
[[Page 37162]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records
Management by Agency Heads; 5 U.S.C. 6331 et seq., Voluntary Transfers
of Leave; and 5 CFR part 630, Absence and Leave.
PURPOSE(s):
These records are used in managing the Corporation's Voluntary
Leave Sharing Program. The recipient's name, and a brief description of
the hardship, if authorized by the recipient, are published internally
for solicitation purposes. Used to ensure the transfer of leave from
the donor's account to the recipient's account.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Used (i) by other Federal agencies where the leave donor or leave
recipient is employed by a different Federal agency; (ii) by the
personnel and finance offices of another Federal agency involved to
effectuate the leave transfer; and (iii) by OPIC timekeepers in order
to debit and credit the leave accounts of donors and recipients.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in file folders in locked file cabinets.
RETRIEVABILITY:
Files are indexed alphabetically by surname.
SAFEGUARDS:
Files are stored in a locked file cabinet. Only OPIC HRM staff have
access to the office.
RETENTION AND DISPOSAL:
Records are retained for one year after the close of the leave
sharing emergency and close of the case. Disposed of by shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals on whom the records are maintained.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-2
SYSTEM NAME:
Permanent Duty Relocation Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Corporation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records pertaining to official relocation travel authorizations and
reimbursements or payments, consisting of: Government bills of lading,
records of invoice or payments, employee service agreements, insurance
election forms, and correspondence related to relocation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 57, Travel, Transportation, and Subsistence.
PURPOSE(s):
These records are used to provide supporting documentation related
to the authorization of government payment or reimbursement related to
official relocation travel, and to document service agreements and
employee and PSC insurance elections.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) as supporting documents for authorization for payment;
(ii) as a record of invoice and payment; (iii) as a record of service
agreement; and (iv) as a record of any employee elections (insurance).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The records are stored in file folders in file cabinets.
RETRIEVABILITY:
Files are indexed alphabetically by surname.
SAFEGUARDS:
Files are stored in a locked metal file cabinet. The doors to
OPIC's office in which these cabinets are located are locked outside of
business hours or anytime the office is not staffed.
RETENTION AND DISPOSAL:
Records are retained for the period of the service agreement
(generally 12 months) but not to exceed three years. Records are
disposed of by shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
Record source categories:
Individuals on whom the records are maintained and OPIC staff who
manage the relocation process.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-3
SYSTEM NAME:
Employee Security Badges.
SECURITY CLASSIFICATION:
None.
[[Page 37163]]
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of the Corporation and contractors whose official duties
require frequent and continuing access to the Corporation's offices.
CATEGORIES OF RECORDS IN THE SYSTEM:
Badges contain a photograph of the individual with his or her
surname, first name and middle initial, and a badge number. They also
contain: Date of birth, color of hair, weight, date issued, height, and
color of eyes. The badge is signed on the reverse side by the
individual and countersigned by a representative of the Corporation.
Duplicate photographs are retained and are used for renewal of badges.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
E.O. 10450, Security Requirements for Government Employment, as
amended; E.O. 10865, as amended, Safeguarding Classified Information
Within Industry; and E.O. 12829, National Industrial Security Program.
PURPOSE(s):
These records are used to issue identification badges to employees
of the Corporation to maintain proper building access and security
controls.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used by (i) OPIC management to allow access to Corporation
premises; and (ii) by other agencies of the U.S. government to allow
access to their premises.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Box containing duplicate photograph is filed in a locked office.
Employees maintain possession of badges during their tenure with the
Corporation.
RETRIEVABILITY:
Photograph is retrieved by likeness of individual.
SAFEGUARDS:
Records are maintained in an area which is accessible only to
authorized security personnel.
RETENTION AND DISPOSAL:
Badges and duplicate photographs are destroyed upon termination of
the individual's employment with or need for access to the
Corporation's headquarters.
SYSTEM MANAGER(s) AND ADDRESS:
Manager, Contract and Administrative Services, Overseas Private
Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURe:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals on whom the records are maintained.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None
OPIC-4
SYSTEM NAME:
Employee Exit Forms.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Former employees of the Corporation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Forms containing name, signature and date of signature of employees
departing OPIC stating that they have been debriefed on the
Corporation's records, policies and procedures, have been advised of
and fully understand provisions on post employment conflicts of
interest, and certifying that all required clearances for release of
the employee's final pay check have been obtained.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records
Management by Agency Heads.
PURPOSE(s):
These records are used to maintain a record of all debriefings and
completed exit procedures for former employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to verify that all departing employees have completed the
checkout process; (ii) to ensure the security of OPIC-related
information; (iii) to ensure that employees are briefed concerning
post-employment restrictions; and (iv) if necessary, to disclose
records to the Department of Justice for compliance or enforcement
purposes.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in hard copy in file folders in a secure file
room in a secure office suite accessible only by Central Files staff.
RETRIEVABILITY:
Records are indexed alphabetically by surname.
SAFEGUARDS:
Only authorized Central Files staff have access to the file room
containing the records.
RETENTION AND DISPOSAL:
Records are retained permanently.
SYSTEM MANAGER(s) AND ADDRESS:
Managing Director, Administration, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for
[[Page 37164]]
review of a refusal to amend a record must comply with the requirements
of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals on whom the records are maintained.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-6
SYSTEM NAME:
Controlled Correspondence.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the general public, members of Congress, and others who
correspond on a variety of official business matters with the
Corporation, the President or the Executive Vice President of the
Corporation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Identification of writer, subject, date and disposition of
correspondence, and copy of incoming and outgoing/reply correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records
Management by Agency Heads.
PURPOSE(s):
These records are used to track official agency correspondence.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used primarily to ascertain the status of correspondence to OPIC's
President, Executive Vice President, or other OPIC officials to whom
inquiries are directed. Disclosures outside the Corporation may be
made: (i) To a Federal agency so that the agency may respond to an
inquiry from the named individual; (ii) to the U.S. Department of
Justice or in a proceeding before a court or adjudicative body; (iii)
to appropriate Federal, State, local or foreign agencies responsible
for investigating or prosecuting a violation, when information
indicates a violation or potential violation of a statute, regulation,
rule, order or license; and (iv) to a Congressional office from the
record of an individual in response to an inquiry the individual has
made to the Congressional office.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in an automated database and in hard copy files.
RETRIEVABILITY:
Indexed by number, name of correspondent, organization/committee,
subject(s), date, date received, and disposition.
SAFEGUARDS:
Records are maintained on a secure electronic database with access
limited by password. Hard copy files are stored in file cabinets
accessible only by authorized OPIC staff.
RETENTION AND DISPOSAL:
Records are retained permanently.
SYSTEM MANAGER(s) AND ADDRESS:
Administrative Assistant to the Executive Vice President, Overseas
Private Investment Corporation, 1100 New York Avenue, NW, Washington,
DC 20527.
NOTIFICATION PROCEdURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals on whom the records are maintained.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-8
SYSTEM NAME:
Telephone Call Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Corporation and individuals
assigned an OPIC telephone number or an OPIC calling card.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records relating to the use of OPIC telephones to place long-
distance calls; records relating to long-distance telephone calls
charged to OPIC; and records indicating assignment of telephone numbers
and authorized calling card numbers to individuals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records
Management by Agency Heads; and 41 CFR part 101-35, Telecommunications
Management Policy.
PURPOSE(s):
These documents are used to support the certification that
telephone calls listed on call detail records were required for
official business and to verify accuracy of telephone company charges.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to cross reference data on charges sent by the telephone
company; (ii) to disclose to members of Congress or their staff in
response to an inquiry of the Congressional office made at the written
request of the constituent about whom the record is maintained; (iii)
to disclose to a court, a magistrate, administrative tribunal, or other
adjudicatory body in the course of presenting evidence or argument,
including disclosure to opposing counsel or witnesses in the course of
civil discovery, litigation, or settlement negotiations, or in
connection with criminal law proceedings.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The records are stored on computer disks.
RETRIEVABILITY:
The records are indexed by employee phone number and/or calling
card
[[Page 37165]]
number assigned to employee, and may be cross-indexed with employee
name.
SAFEGUARDS:
The disks are stored in an office that is locked during non-
business hours and available only to those persons whose official
duties require such access.
RETENTION AND DISPOSAL:
Records are maintained for two years and disposed of by deleting
electronic files.
SYSTEM MANAGER(s) AND ADDRESS:
Managing Director, Administration, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Telecommunications staff in charge of assigning phone numbers to
employees; employees who create records by placing phone calls;
telecommunications companies who forward bills to the Corporation.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None
OPIC-10
SYSTEM NAME:
Transportation Subsidy Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All employees applying for transit subsidies for use of public
transportation to and from the workplace.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, mode of transportation, commuting costs, and signature of
applicant.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7905, Programs to Encourage Commuting by Means Other Than
Single-Occupancy Motor Vehicles.
PURPOSE(s):
These records are used to maintain a record of active participants
in the OPIC transportation subsidy program and to verify pickup of
payments.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to provide a record of participants eligible to receive
subsidies under OPIC Directive 94-31; (ii) to provide monthly lists of
applicants eligible to receive subsidies and forward the list for
disbursement through the Department of Treasury; (iii) to verify
employee participation and retrieval of METROchecks; and (iv) to
respond to information requests from the General Accounting Office.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard copy records are stored in file folders.
RETRIEVABILITY:
Records are indexed by month and then by individual's surname.
SAFEGUARDS:
Files are stored in a locked metal file cabinet.
RETENTION AND DISPOSAL:
Records are retained for six years and three months and are
disposed of by shredding.
SYSTEM MANAGER(s) AND ADDRESS:
Director, Human Resources Management, Overseas Private Investment
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals on whom the records are maintained.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None
OPIC-11
SYSTEM NAME:
Freedom of Information Act (FOIA) Requests and Appeals.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals requesting information under FOIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Letters, correspondence, relevant data provided or referenced and
responses to FOIA requests and appeals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 552, Administrative Procedure--Public Information.
PURPOSE(s):
These records are used to respond to FOIA requests and appeals
pursuant to 5 U.S.C. 552.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to process individuals' FOIA requests; (ii) to provide a
record of communications between the requester and the Corporation;
(iii) to ensure that all relevant, necessary and accurate data are
available to support any process for appeal; and (iv) to prepare annual
reports to the Attorney General of the United States as required by
FOIA.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The records are stored in file folders in file cabinets.
[[Page 37166]]
RETRIEVABILITY:
Files are indexed alphabetically by surname.
SAFEGUARDS:
Files are stored in staff offices, access to which is limited to
authorized OPIC employees.
RETENTION AND DISPOSAL:
Records are retained: (i) For two years from the date of OPIC's
final response in cases where no appeal is filed; (ii) for six years
from the date of OPIC's response to an appeal in cases where an appeal
is filed; or (iii) for six years from the date of the court's final
order in cases involving litigation. Records are disposed of by
shredding.
SYSTEM MANAGER(s) AND ADDRESS:
FOIA Director, Department of Legal Affairs, Overseas Private
Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals requesting information under FOIA and assigned OPIC
attorneys generating responses or other pertinent OPIC employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OPIC-13
SYSTEM NAME:
Contractor Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Overseas Private Investment Corporation, 1100 New York Avenue, NW,
Washington, DC 20527.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals currently and formerly contracted by the Corporation to
serve as personal services contractors (PSCs) or as consultants to the
Corporation.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records maintained contain a copy of the contract/amendments
and the history of the contractual relationship, including, as
applicable, time and attendance records, salary calculations or
earnings records, invoices/procurement documents, direct deposit forms,
and tax forms. Procurement requests and payment information are
maintained by the Treasurer. Records maintained by Human Resources
Management include, as applicable, security forms and the level of
security clearance, public vouchers for health expense reimbursement,
emergency numbers, employment offer letters, injury or illness claims,
resumes and related application materials, copies of contracts and
related modifications and extensions, conditions of services agreed to
by PSCs, Declarations for Federal Employment, rate determinations, and
training requests and agreements. Each department maintains its own
records, including contracts, time and attendance records, and records,
as applicable, of the qualifications, performance, and evaluation of
the contractor.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C. 2199(d), General Provisions and Powers--Powers of the
Corporation.
PURPOSE(s):
These records are used to determine eligibility for contractual
employment, to provide background information for the purpose of
counseling PSCs regarding their status and contract/employment
conditions, to make pay determinations, and to administer or modify
contracts.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Used (i) to provide information to support requests or clearances
for pay adjustments; (ii) to document certain aspects of employment
conditions; (iii) to initiate and clear recommendations concerning
contracts; (iv) to determine and allocate OPIC departmental budgets;
(v) to provide information to the Department of Labor, Office of
Workers' Compensation to process work-related illness and injury
claims; (vi) to report earnings information to the Internal Revenue
Service and the Social Security Administration; (vii) to refer, where
there is an indication of a violation or potential violation of law,
whether criminal, civil, or regulatory in nature, to the appropriate
agency, whether Federal, State, or local, charged with the
responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulations,
or order issued pursuant thereto; (viii) to request information from a
Federal, State, or local agency, maintaining civil, criminal, or other
relevant enforcement information or other pertinent information and to
request information from private individuals if necessary to obtain
information relevant to an OPIC decision concerning the hiring,
retention, or promotion of an employee, the issuance of a security
clearance, or other decision within the purposes of this system of
records; (ix) to provide information to a Federal agency, in response
to its request, in connection with the hiring or retention of an
employee or the letting of a contract; (x) to verify name, position
title, grade, salary and duty station to prospective employers. These
records may also be provided to an administrative body or court in any
administrative or legal proceeding to which the Corporation is a party.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in hard copy in file folders and electronically
on automated data storage devices.
RETRIEVABILITY:
Records are retrievable by contractor name.
SAFEGUARDS:
Hard copy files are stored in OPIC staff offices in locked file
cabinets accessible by authorized OPIC staff only. Electronic records
are password protected and accessible by authorized OPIC staff only.
RETENTION AND DISPOSAL:
Financial records are retained for six years and three months after
the close of the fiscal year to which they pertain. Personnel records
are retained for up to twelve months after the resignation of the PSC
or the termination of the contract. Records are disposed of by
shredding.
SYSTEM MANAGER(s) AND ADDRESS:
Manager, Contract and Administrative Services, Overseas Private
Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
[[Page 37167]]
NOTIFICATION PROCEDURE:
Requests by individuals concerning the existence of a record may be
submitted in writing, addressed to the system manager above. The
request must comply with the requirements of 22 CFR 707.21(b).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Requests by individuals to amend their record must be submitted in
writing, addressed to the system manager above. Requests for amendments
to records and requests for review of a refusal to amend a record must
comply with the requirements of 22 CFR 707.22.
RECORD SOURCE CATEGORIES:
Individuals to whom the records pertain; educational institutions,
former employers, and other reference sources; OPIC supervisors.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: June 30, 1999.
James R. Offutt,
Assistant General Counsel, Department of Legal Affairs.
[FR Doc. 99-17447 Filed 7-8-99; 8:45 am]
BILLING CODE 3210-01-U
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.