Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DOD.

ACTION: Notice to amend record system.

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SUMMARY: The Department of the Navy proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on July 1, 1999, unless comments

are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or

DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Department of the Navy proposes to amend a system of records

notice in its inventory of record systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended. The changes to the system of records

are not within the purview of subsection (r) of the Privacy Act of 1974

(5 U.S.C. 552a), as amended, which requires the submission of new or

altered systems reports. The record system being amended is set forth

below, as amended, published in its entirety.

[[Page 29293]]

Dated: May 25, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01301-1

System name:

Judge Advocate General Reporting Questionnaire (February 22, 1993,

58 FR 10712).

Changes:

* * * * *

System location:

Delete entry and replace with `Office of the Judge Advocate General

(Code 61), Department of the Navy, 1322 Patterson Avenue SE, Suite

3000, Washington Navy Yard, Washington, DC 20374-5066.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Assistant Judge Advocate General

(Civil Law), Office of the Judge Advocate General, Department of the

Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard,

Washington, DC 20374-5066.'

* * * * *

N01301-1

System name:

Judge Advocate General Reporting Questionnaire.

System location:

Office of the Judge Advocate General (Code 61), Department of the

Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard,

Washington, DC 20374-5066.

Categories of individuals covered by the system:

Officers reporting for duty in the Office of the Judge Advocate

General.

Categories of records in the system:

Name, rank, branch of service, date of rank, date reported,

previous duty station, date detached, Social Security Number,

designator, division assignment, room number, office phone, spouse's

name, number of dependents' spouse's employment, dependents names and

ages, home telephone number, home address, name of officer relieving,

billet sequence code, unit identification code, place of birth, date of

birth, security clearance, basis, completed by and date of completion.

Authority for maintenance of the system:

10 U.S.C. 806 and E.O. 9397 (SSN).

Purpose(s):

To assist the Judge Advocate General in assignment of officers

within the Office of the Judge Advocate General.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records are kept in a folder alphabetically and are stored in

a file cabinet.

Retrievability:

Retrieved by officer's name.

Safeguards:

Records are maintained in a file cabinet under the control of

authorized personnel during working hours; and the office space in

which the cabinet is located is locked outside official working hours.

Retention and disposal:

Records are destroyed when the officer is transferred from the

Office of the Judge Advocate General.

System manager(s) and address:

Assistant Judge Advocate General (Civil Law), Office of the Judge

Advocate General, Department of the Navy, 1322 Patterson Avenue SE,

Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Assistant Judge Advocate General (Civil Law), Office of the

Judge Advocate General, Department of the Navy, 1322 Patterson Avenue

SE, Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.

The request should contain the full name of the individual

concerned and must be signed. For personal visits, the requesting

individual should be able to provide some acceptable identification,

e.g. Armed Forces identification card, driver's license, etc.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Assistant Judge Advocate General (Civil Law), Office of the Judge

Advocate General, Department of the Navy, 1322 Patterson Avenue SE,

Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.

The request should contain the full name of the individual

concerned and must be signed. For personal visits, the requesting

individual should be able to provide some acceptable identification,

e.g. Armed Forces identification card, driver's license, etc.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information submitted by the officer upon his/her reporting for

duty in the Office of the Judge Advocate General.

Exemptions claimed for the system:

None.

N05810-3

System name:

Appellate Case Tracking System (ACTS) (February 22, 1993, 58 FR

10774).

Changes:

System identifier:

Delete entry and replace with `N05814-6'.

* * * * *

System location:

Delete entry and replace with `Administrative Support Division,

Navy and Marine Corps Appellate Review Activity, Office of the Judge

Advocate General, Department of the Navy, Washington Navy Yard, 716

Sicard Street SE, Suite 1000, Washington, DC 20374-5047.'

Categories of individuals covered by the system:

Delete entry and replace with `All individuals who have their

appellate case reviewed by the Navy-Marine Corps Court of Criminal

Appeals and/or the Court of Appeals for the Armed Forces.'

* * * * *

Purpose(s):

Delete entry and replace with `To track the status of courts-

martial cases

[[Page 29294]]

appealed to the Navy-Marine Corps Court of Criminal Appears for the

Armed Forces. The system will also be used by the officials and

employees of the Department of the Navy to provide management and

statistical information to governmental, public, and private

organizations and individuals.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Assistant Judge Advocate General

(Military Justice), Office of the Judge Advocate General, Department of

the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000,

Washington, DC 20374-5047.'

* * * * *

N05814-6

System name:

Appellate Case Tracking System (ACTS).

System location:

Administrative Support Division, Navy and Marine Corps Appellate

Review Activity, Office of the Judge Advocate General, Department of

the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000,

Washington, DC 20374-5047.

Categories of individuals covered by the system:

All individuals who have their appellate case reviewed by the Navy-

Marine Corps Court of Criminal Appeals and/or the Court of Appeals for

the Armed Forces.

Categories of records in the system:

Navy appellate case records; additional Navy appellate case

information records; and historical Navy appellate case records from

1986 to present. Files contain personal information such as name, rank,

Social Security Number, etc., and specific information with regard to

the Navy appellate cases.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 866, 867; and

E.O. 9397 (SSN).

Purpose(s):

To track the status of courts-martial cases appealed to the Navy-

Marine Corps Court of Criminal Appears for the Armed Forces. The system

will also be used by the officials and employees of the Department of

the Navy to provide management and statistical information to

governmental, public, and private organizations and individuals.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records are maintained on magnetic disk, magnetic tape, computers,

and on hard copy forms.

Retrievability:

ACTS users obtain information by means of a query or a request for

a standard report. Data may be indexed by any data item although the

primary search keys are the name, Social Security Number, or the Navy-

Marine Corps Court of Criminal Appeals docket number.

Safeguards:

Access to building is protected by uniformed guards requiring

positive identification for admission after hours. The system is

protected by the following software features: User account number and

password sign-on, data base access authority, data set authority for

add and delete, and data item authority for list and update.

Retention and disposal:

An individual's record is retained on disk and will be available

for on-line access for twenty-five years after the close of the

individual's case. The record will be purged to magnetic tape after

twenty-five years and will be utilized in a batch processing mode.

System manager(s) and address:

Assistant Judge Advocate General (Military Justice), Office of the

Judge Advocate General, Department of the Navy, Washington Navy Yard,

716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.

Notification procedure:

Individuals seeking to determine whether this system contains

information about themselves should address written inquiries to the

Administrative Support Division, Navy and Marine Corps Appellate Review

Activity, Office of the Judge Advocate General, Department of the Navy,

Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC

20374-5047.

The request should contain full name, Social Security Number, and

address of the individual concerned and should be signed.

Personal visits may be made to the Administrative Support Division,

Navy and Marine Corps Appellate Review Activity, Office of the Judge

Advocate General, Department of the Navy, Washington Navy Yard, 716

Sicard Street SE, Suite 1000, Washington, DC 20374-5047. Individuals

making such visits should be able to provide some acceptable

identification, e.g., Armed Forces' I.D. card, driver's license, etc.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Administrative Support Division, Navy and Marine Corps Appellate Review

Activity, Office of the Judge Advocate General, Department of the Navy,

Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC

20374-5047.

The request should contain full name, Social Security Number, and

address of the individual concerned and should be signed.

Personal visits may be made to the Administrative Support Division,

Navy and Marine Corps Appellate Review Activity, Office of the Judge

Advocate General, Department of the Navy, Washington Navy Yard, 716

Sicard Street SE, Suite 1000, Washington, DC 20374-5047. Individuals

making such visits should be able to provide some acceptable

identification, e.g., Armed Forces' I.D. card, driver's license, etc.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information in this system comes from the individual's record of

trial and supporting documents.

Exemptions claimed for the system:

None.

N05815-1

System name:

Record of Trial of Special Courts-Martial Resulting in Bad Conduct

Discharges or Concerning Officers (February 22, 1993, 58 FR 10778).

[[Page 29295]]

Changes:

System identifier:

Delete entry and replace with `N05813-5'.

System location:

Delete entry and replace with `Administrative Support Division,

Navy and Marine Corps Appellate Review Activity, Office of the Judge

Advocate General, Department of the Navy, Washington Navy Yard, 716

Sicard Street SE, Suite 1000, Washington, DC 20374-5047.'

* * * * *

Authority for maintenance of the system:

Delete entry and replace with `5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 865; and 10 U.S.C. 866(b).'

* * * * *

System manager(s) and address:

Delete entry and replace with `Assistant Judge Advocate General

(Military Justice), Office of the Judge Advocate General, Department of

the Navy, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.'

* * * * *

N05813-5

System name:

Record of Trial of Special Courts-Martial Resulting in Bad Conduct

Discharges or Concerning Officers.

System location:

Administrative Support Division, Navy and Marine Corps Appellate

Review Activity, Office of the Judge Advocate General, Department of

the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000,

Washington, DC 20374-5047.

Categories of individuals covered by the system:

Navy and Marine Corps personnel tried by special courts-martial and

awarded a bad conduct discharge, and all Navy and Marine Corps

commissioned officers tried by special courts-martial.

Categories of records in the system:

Special courts-martial which resulted in a bad conduct discharge,

or involving commissioned officers.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 865; and 10

U.S.C. 866(b).

Purpose(s):

To complete appellate review as required under 10 U.S.C. 866(b) and

provide central repository accessible to the public who may request

information concerning the appellate review or want copies of

individual public records.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File folders.

Retrievability:

Files are kept by Navy courts-martial number and each case is

cross-referenced by an index card which is filed in alphabetical order

according to the last name of the individual concerned.

Safeguards:

Files are maintained in file cabinets and other storage devices

under the control of authorized personnel during working hours; the

office space in which the file cabinets and storage devices are located

is locked outside official working hours.

Retention and disposal:

Records are maintained in office for three years and then forwarded

to the Washington Federal Records Center, 4205 Suitland Road, Suitland,

MD 20409 for storage.

System manager(s) and address:

Assistant Judge Advocate General (Military Justice), Office of the

Judge Advocate General, Department of the Navy, 716 Sicard Street SE,

Suite 1000, Washington, DC 20374-5047.

Notification procedure:

Individuals seeking to determine whether this system contains

information about themselves should address written inquiries to the

Division Director, Administrative Support Division, Navy and Marine

Corps Appellate Review Activity, Office of the Judge Advocate General,

Department of the Navy, Washington Navy Yard, 716 Sicard Street SE,

Suite 1000, Washington, DC 20374-5047.

The request should contain the full name and address.

Personal visits may be made to the Administrative Support Division,

Navy and Marine Corps Appellate Review Activity, Office of the Judge

Advocate General, Washington Navy Yard, 716 Sicard Street SE, Suite

1000, Washington, DC 20374-5047. Individuals making such visits should

be able to provide some acceptable identification, e.g. Armed Forces'

identification card, driver's license, etc.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Division Director, Administrative Support Division, Navy and Marine

Corps Appellate Review Activity, Office of the Judge Advocate General,

Department of the Navy, Washington Navy Yard, 716 Sicard Street SE,

Suite 1000, Washington, DC 20374-5047.

The request should contain the full name and address.

Personal visits may be made to the Administrative Support Division,

Navy and Marine Corps Appellate Review Activity, Office of the Judge

Advocate General, Washington Navy Yard, 716 Sicard Street SE, Suite

1000, Washington, DC 20374-5047. Individuals making such visits should

be able to provide some acceptable identification, e.g. Armed Forces'

identification card, driver's license, etc.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Special courts-martial proceedings.

Exemptions claimed for the system:

None.

N05814-1

System name:

Summary and Non-BCD Courts-Martial Records (February 22, 1993, 58

FR 10777).

Changes:

System identifier:

Delete entry and replace with `N05813-6'.

System name:

Delete entry and replace with `Summary and Non-BCD Special Courts-

Martial Records of Trial.

* * * * *

[[Page 29296]]

System manager(s) and address:

Delete entry and replace with `Assistant Judge Advocate General

(Military Justice), Office of the Judge Advocate General, Department of

the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard,

Washington, DC 20374-5047 or appropriate officer having supervisory

authority over the naval activity which convened the court-martial.'

* * * * *

N05813-6

System name:

Summary and Non-BCD Special Courts-Martial Records of Trial.

System location:

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

Navy and Marine Corps enlisted personnel tried by summary courts-

martial or by special courts-martial which did not result in a bad

conduct discharge (BCD).

Categories of records in the system:

Summary courts-martial and non-BCD special courts-martial records

of trial.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 865.

Purpose(s):

To complete appellate review as required under 10 U.S.C. 864(a) and

provide repositories accessible to the public who may request

information concerning the appellate review or want copies of

individual public records.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File folders.

Retrievability:

Type of courts-martial, date, command which convened the courts-

martial, name of individual defendant, and command which completed the

supervisory authority's action.

Safeguards:

Files are maintained in file cabinets and other storage devices

under the control of authorized personnel during working hours; the

office space in which the file cabinets and storage devices are located

is locked outside official working hours.

Retention and disposal:

Records are retained for two years after final action by officers

having supervisory authority over shore activities, and for three

months by officers having supervisory authority over fleet activities.

At the termination of the appropriate retention period, records are

forwarded for storage to the National Personnel Records Center

(Military Personnel Records), GSA, 9700 Page Avenue, St. Louis, MO

63132-5100. Records are destroyed 15 years after final action has been

taken.

System manager(s) and address:

Assistant Judge Advocate General (Military Justice), Office of the

Judge Advocate General, Department of the Navy, 716 Sicard Street SE,

Suite 1000, Washington Navy Yard, Washington, DC 20374-5047 or

appropriate officer having supervisory authority over the naval

activity which convened the court-martial.

Notification procedure:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Division Director, Administrative Support Division, Navy-Marine

Corps Appellate Review Activity, Office of the Judge Advocate General,

Department of the Navy, Office of the Judge Advocate General,

Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington

Navy Yard, Washington, DC 20374-5047.

The request should include the full name of the individual

concerned, the type of courts-martial (summary or special), the name of

the command which held the courts-martial, and the date of the courts-

martial proceedings. Written requests must be signed by the requesting

individual.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Division

Director, Administrative Support Division, Navy-Marine Corps Appellate

Review Activity, Office of the Judge Advocate General, Department of

the Navy, Office of the Judge Advocate General, Department of the Navy,

716 Sicard Street SE, Suite 1000, Washington Navy Yard, Washington, DC

20374-5047.

The request should include the full name of the individual

concerned, the type of courts-martial (summary or special), the name of

the command which held the courts-martial, and the date of the courts-

martial proceedings. Written requests must be signed by the requesting

individual.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Proceedings of summary courts-martial and special courts-martial

which did not result in a bad conduct discharge.

Exemptions claimed for the system:

None.

N05819-2

System name:

Article 73 Petitions for New Trial (February 22, 1993, 58 FR

10780).

Changes:

System identifier:

Delete entry and replace with `N05814-5'.

* * * * *

System location:

Delete entry and replace with `Administrative Support Division,

Navy and Marine Corps Appellate Review Activity, Office of the Judge

Advocate General, Department of the Navy, Washington Navy Yard, 716

Sicard Street SE, Suite 1000, Washington, DC 20374-5047.'

Categories of individuals covered by the system:

Delete entry and replace with `Navy and Marine Corps personnel who

submitted petitions for new trial to the Judge Advocate General within

two years after approval of their courts-martial sentence by the

convening authority but after their case had been reviewed by the Navy-

Marine Corps Court of Criminal Appeals or the Court

[[Page 29297]]

of Appeals for the Armed Forces, if appropriate.'

* * * * *

Retention and disposal:

Delete entry and replace with `Records are maintained in the office

for four years and then destroyed.'

System manager(s) and address:

Delete entry and replace with `Assistant Judge Advocate General

(Military Justice), Office of the Judge Advocate General, Department of

the Navy, Washington Navy Yard, 716 Sicard Street, SE, Suite 1000,

Washington, DC 20374-5047.'

* * * * *

N05814-5

System name:

Article 73 Petitions for New Trial.

System location:

Administrative Support Division, Navy and Marine Corps Appellate

Review Activity, Office of the Judge Advocate General, Department of

the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000,

Washington, DC 20374-5047.

Categories of individuals covered by the system:

Navy and Marine Corps personnel who submitted petitions for new

trial to the Judge Advocate General within two years after approval of

their courts-martial sentence by the convening authority but after

their case had been reviewed by the Navy-Marine Corps Court of Criminal

Appeals or the Court of Appeals for the Armed Forces, if appropriate.

Categories of records in the system:

The petition for new trial, the forwarding endorsements if the

petition was submitted via the chain of command, and the action of the

Judge Advocate General on the petition.

Authority for maintenance of the system:

Article 73, Uniform Code of Military Justice, (10 U.S.C. 873).

Purpose(s):

To provide a record of individual petitions in order to answer

inquiries from the individual concerned and to provide additional

advice to commands involved when and if such petitions are granted.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File folders.

Retrievability:

Files are kept in alphabetical order according to the last name of

the individual concerned.

Safeguards:

Files are maintained in file cabinets and other storage devices

under the control of authorized personnel during working hours; the

office space in which the file cabinets and storage devices are located

is locked outside official working hours.

Retention and disposal:

Records are maintained in the office for four years and then

destroyed.

System manager(s) and address:

Assistant Judge Advocate General (Military Justice), Office of the

Judge Advocate General, Department of the Navy, Washington Navy Yard,

716 Sicard Street, SE, Suite 1000, Washington, DC 20374-5047.

Notification procedure:

Individuals seeking to determine whether this system contains

information about themselves should address written inquiries to the

family housing office at the military installation that services them.

Request should contain full name, Social Security Number and be

signed.

Record access procedures:

Individuals seeking to determine whether this system contains

information about themselves should address written inquiries to the

family housing office at the military installation that services them.

Request should contain full name, Social Security Number and be

signed.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

The records are comprised of the following source materials: (1)

Petitions for new trial; (2) forwarding endorsements thereon by

petitioner's commanding officer and convening/supervisory authorities

of courts-martial (above information is omitted if petitioner is former

service member); and (3) action of the Judge Advocate General on

petitions.

Exemptions claimed for the system:

None.

N11101-2

System name:

Family Housing Requirements Survey Record System (May 7, 1999, 64

FR 24619).

Changes:

* * * * *

System Manager(s) and Address:

Replace first sentence with `Naval Facilities Engineering Command,

1322 Patterson Avenue SE, Suite 1000, Washington Navy Yard, Washington,

DC 20374-5065.'

* * * * *

N11101-2

System name:

Family Housing Requirements Survey Record System.

System location:

Military installations with family housing offices. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

Officer and enlisted personnel and only key and essential civilian

personnel.

Categories of records in the system:

Non-individual oriented input documents that reflect local housing

assets; family housing survey questionnaires indicating family size,

individual preference for housing, housing cost, and indication as to

suitability of housing for need of individual.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):

To determine the housing requirement for the location to support

proposed family housing construction, leasing, mobile home spaces and

other

[[Page 29298]]

military construction programs submitted for OSD support and

Congressional approval.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Automated and paper records.

Retrievability:

Social Security Number.

Safeguards:

Housing files used solely within housing office; tape files used

solely within data processing system; and protected by the military

installation's security measures. Automated files are password

protected.

Retention and disposal:

Held three years and destroyed.

System manager(s) and address:

Naval Facilities Engineering Command, 1322 Patterson Avenue SE,

Suite 1000, Washington Navy Yard, Washington, DC 20374-5065.

Subordinate record holders of questionnaires: Family housing office at

military installation.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the family housing office at the military installation that services

them.

Request should contain full name, Social Security Number and be

signed.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the family

housing office at the military installation that services them.

Request should contain full name, Social Security Number and be

signed.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Individual.

Exemptions claimed for the system:

None.

[FR Doc. 99-13708 Filed 5-28-99; 8:45 am]

BILLING CODE 5001-10-F