Privacy Act of 1974; Systems of Records

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DOD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on July 1,

1999, unless comments are received that would result in a contrary

determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,

Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite

2533, Fort Belvior, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for

systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),

as amended, have been published in the Federal Register and are

available from the address above.

The proposed system report, as required by 5 U.S.C. 552a(r) of the

Privacy Act of 1974, as amended, was submitted on May 12, 1999, to the

[[Page 29290]]

House Committee on Government Reform, the Senate Committee on

Governmental Affairs, and the Office of Management and Budget (OMB)

pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,

`Federal Agency Responsibilities for Maintaining Records About

Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

Dated: May 25, 1999.

L.M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

S322.20 DMDC

System name:

Reenlistment Eligible File (RECRUIT) (June 25, 1996, 61 FR 32779).

Changes:

* * * * *

System name:

Delete entry and replace with `Recruitment Eligible File'.

System location:

Delete first paragraph and replace with `Primary location: Naval

Postgraduate School Computer Center, Naval Postgraduate School,

Monterey, CA 93943-5000.'

Categories of individuals covered by the system:

After `enlisted' insert `and officer'.

* * * * *

Purpose(s):

Delete entry and replace with `The purpose of the system is to

assist in recruiting prior-service personnel.'

* * * * *

Safeguards:

Delete entry and replace with `Access to data at all locations is

restricted to those who require the records in the performance of their

official duties. Access is further restricted by the use of passwords

which are changed periodically. Physical entry is restricted by the use

of locks, guards, and administrative procedures.'

* * * * *

S322.20 DMDC

System name:

Recruitment Eligible File.

System location:

Primary location: Naval Postgraduate School Computer Center, Naval

Postgraduate School, Monterey, CA 93943-5000.

Back-up file: Defense Manpower Data Center, DoD Center Monterey

Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:

Former enlisted and officer personnel of the military services who

separated from active duty since 1971.

Categories of records in the system:

Computer records consisting of Social Security Number, name,

service, date of birth and date of separation.

Authority for maintenance of the system:

10 U.S.C. 136, Under Secretary of Defense for Personnel and

Readiness; and E.O. 9397 (SSN).

Purpose(s):

The purpose of the system is to assist in recruiting prior-service

personnel.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Any record may be disclosed to law enforcement or investigatory

authorities for investigation and possible criminal prosecution, civil

court action or regulatory order. Any record may be disclosed to Coast

Guard recruiters in the performance of their assigned duties.

The `Blanket Routine Uses' set forth at the beginning of DLA's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

All records are stored on disc with a full backup on magnetic tape.

Retrievability:

Retrievable by Social Security Number.

Safeguards:

Access to data at all locations is restricted to those who require

the records in the performance of their official duties. Access is

further restricted by the use of passwords which are changed

periodically. Physical entry is restricted by the use of locks, guards,

and administrative procedures.

Retention and disposal:

Disposition pending.

System manager(s) and address:

Deputy Chief, Defense Manpower Data Center, DoD Center Monterey

Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725

John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J.

Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Written requests for information should contain the full name,

current address, telephone number, Social Security Number, and date of

separation of the individual.

For personal visits, the individual should be able to provide some

acceptable identification such as driver's license.

Contesting record procedures:

The DLA rules for accessing records, for contesting contents and

appealing initial agency determinations are contained in DLA Regulation

5400.21, 32 CFR part 323, or may be obtained from the Privacy Act

Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John

J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:

The data contained in the system are obtained from the Army, Navy,

Air Force, Marine Corps, and Coast Guard.

Exemptions claimed for the system:

None.

[FR Doc. 99-13706 Filed 5-28-99; 8:45 am]

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