Privacy Act of 1974; System of Records

FARM CREDIT ADMINISTRATION

Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Advance notice with request for comments; publication of

systems of records; publication of proposed system notice for new

systems of records.

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SUMMARY: Under the Privacy Act of 1974, as amended (5 U.S.C. 552a), the

Farm Credit Administration (FCA) is:

Amending its Privacy Act systems of records;

Establishing new systems of records;

Deleting some existing systems of records; and

Publishing a complete notice of its inventory of systems

of records.

The new and amended systems of records will help us collect, maintain,

use, and disclose information about individuals.

We filed a New Systems Report with Congress and the Office of

Management and Budget (OMB) on May 14, 1999.

DATES: You should forward written comments by June 24, 1999. We will

adopt this notice without further publication on July 24, 1999, unless

we change it to incorporate public comments and publish another notice.

ADDRESSES: You may mail written comments (in triplicate) to Debra

Buccolo, Privacy Act Officer, Farm Credit Administration, 1501 Farm

Credit Drive, McLean, Virginia 22102-5090. Copies of all comments we

receive will be available for review by interested parties at FCA

headquarters.

FOR FURTHER INFORMATION CONTACT:

Debra Buccolo, Privacy Act Officer, Farm Credit Administration, 1501

Farm Credit Drive, McLean, Virginia 22102-5090, (703) 883-4022, TDD

(703) 883-4444

or

Jane M. Virga, Senior Attorney, Office of General Counsel, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, Virginia, 22102-5090,

(703) 883-4071, TDD (703) 883-4444

SUPPLEMENTARY INFORMATION: We have reviewed all FCA systems of records

and have identified eight new systems and nine existing systems

requiring substantive modification. We have deleted six systems.

We have revised each system description. We have changed the

designated points of contact for inquiring about the systems, accessing

the records, and requesting amendments to the records. We also have

changed the categories of records maintained and

[[Page 28176]]

storage methods. We have clarified the wording of several of the

routine uses and added new uses compatible with the purpose for which

the information is collected. We have reviewed and amended, as

appropriate, all retention periods. Finally, we have made minor

administrative and editorial changes.

We are deleting six systems (FCA-3, Upward Mobility Skills Survey;

FCA-4, Group Accident Insurance Records; FCA-5, Employee Reports of

Financial Interests and Employment; FCA-6, Farm Credit Bank Personnel

Records; FCA-16, Federal Land Bank Loans; and FCA-17, Production Credit

Association Loans) because we no longer maintain the records or the

records are now covered by a Government-wide system notice. (By way of

background information, we deleted FCA-1 and FCA-2 on December 27,

1993.) We have modified and assigned new system numbers, as indicated

below.

FCA-7, Employee Attendance, Leave, and Payroll Records, has been

revised to reflect the use of machine-readable records, as well as

paper records and some computer-output microfiche. The new system

number is FCA-1, Employee Attendance, Leave, and Payroll Records.

FCA-8, Employee Travel and Vendor Voucher Files, FCA-9, Financial

Management Records, and FCA-11, Procurement Records, have been combined

into one system of records. Also, the systems notice has been revised

to reflect the use of machine-readable records, as well as paper

records. The resulting new system of records is FCA-2, Financial

Management Records.

FCA-10, Property Accountability Records, is now maintained both on

paper and on a computerized database. The new system number is FCA-3,

Property Accountability Records.

FCA-12, Biographical Files, has been amended to reflect the 1985

restructuring of FCA, which eliminated the Federal Farm Credit Board

and created the FCA Board. FCA no longer maintains Farm Credit System

director biographies. The new system number is FCA-4, Biographical

Files.

FCA-13, Public Information Requests File, and FCA-15, Congressional

Correspondence File, have been combined into one system of records. The

new system tracks employee assignments. The resulting new system is

FCA-5, Assignments and Correspondence Tracking System.

FCA-14, Freedom of Information Requests, has been revised to

reflect the computerized database for the files and that we file

Privacy Act requests in this system. The new system number is FCA-6,

Freedom of Information and Privacy Act Requests.

FCA-18, Inspector General Investigative Files, is unchanged. The

new system number is FCA-7.

FCA-19, FCA Internet Access System, is unchanged. The new system

number is FCA-8.

Finally, we have created the following eight new systems: FCA-9,

Personnel Security Files; FCA-10, Farm Credit System Institution

Criminal Referrals; FCA-11, Litigation and Administrative Adjudication

Files; FCA-12, Health and Life Insurance Records; FCA-13,

Correspondence Files; FCA-14, Employee Travel Records; FCA-15, Employee

Training; and FCA-16, Examiner Training and Education Records.

Having made these changes, FCA's systems categories now are: FCA-1,

Employee Attendance, Leave, and Payroll Records; FCA-2, Financial

Management Records; FCA-3, Property Accountability Records; FCA-4,

Biographical Files; FCA-5, Assignments and Correspondence Tracking

System; FCA-6, Freedom of Information and Privacy Act Requests; FCA-7,

Inspector General Investigative Files; FCA-8, FCA Internet Access

System; FCA-9, Personnel Security Files; FCA-10, Farm Credit System

Institution Criminal Referrals; FCA-11, Litigation and Administrative

Litigation Files; FCA-12, Health and Life Insurance Records; FCA-13,

Correspondence Files; FCA-14, Employee Travel Records; FCA-15, Employee

Training; and FCA-16, Examiner Training and Education Records.

As required by 5 U.S.C. 552a(r) of the Privacy Act, we have

notified OMB, the Committee on Government Reform of the House of

Representatives, and the Committee on Governmental Affairs of the

Senate of the amended and proposed systems of records. The notices are

published in their entirety below.

Systems of Records

Table of Contents

FCA-1 Employee Attendance, Leave, and Payroll Records--FCA

FCA-2 Financial Management Records--FCA

FCA-3 Property Accountability Records--FCA

FCA-4 Biographical Files--FCA

FCA-5 Assignments and Correspondence Tracking System--FCA

FCA-6 Freedom of Information and Privacy Act Requests--FCA

FCA-7 *Inspector General Investigative Files--FCA

FCA-8 FCA Internet Access System--FCA

FCA-9 *Personnel Security Files--FCA

FCA-10 *Farm Credit System Institution Criminal Referrals--FCA

FCA-11 Litigation and Administrative Litigation Files--FCA

FCA-12 Health and Life Insurance Records--FCA

FCA-13 Correspondence Files--FCA

FCA-14 Employee Travel Records--FCA

FCA-15 Employee Training--FCA

FCA-16 Examiner Training and Education Records

*Exempt

General Statement of Routine Uses

In addition to the disclosures generally permitted under 5 U.S.C.

552a(b), we may disclose these records or information in them under 5

U.S.C. 552a(b)(3) as provided below. The following routine uses apply

to and are incorporated by reference into each system of records set

forth below unless otherwise indicated.

(1) We may disclose a record or information in the record system

when it indicates a violation or potential violation of law, whether

civil, criminal, or regulatory, and whether arising by general statute

or particular program statute, or by regulation, rule, or order issued

pursuant thereto, to the appropriate Federal, State, local, or foreign

agency or authority charged with the responsibility for investigating

or prosecuting such violation or charged with enforcing compliance with

the law.

(2) We may disclose a record or information in the record system to

a responsible licensing authority if the records are relevant and

necessary in the particular licensing decision.

(3) We may disclose a record or information in the record system to

an agency, office, or establishment of the executive, legislative, or

judicial branch of the Federal or State Government, in response to its

request, in connection with hiring or retaining an employee, issuing a

security clearance, reporting on an investigation of an employee,

letting a contract, or issuing a license, grant, or other benefit to

the subject of the record.

(4) We may disclose a record or information in the record system to

a Federal congressional office in response to an inquiry from that

office made at the request of the person who is the subject of the

record.

(5) We may disclose a record or information in the record system in

a proceeding before a court or adjudicative body where FCA is

authorized to appear or to the Department of Justice for use in

litigation, when

(i) FCA, or

(ii) Any FCA employee in his or her official capacity, or

[[Page 28177]]

(iii) Any FCA employee in his or her individual capacity where the

Department of Justice or the Agency has agreed to represent the

employee, or

(iv) The United States, where FCA determines that litigation is

likely to affect the Agency,

is a party or has an interest in the litigation or proceeding and FCA

deems the use of such records to be relevant and necessary.

(6) We may disclose a record or information in the record system to

a court, magistrate, or administrative tribunal in presenting evidence,

including disclosures to counsel or witnesses during civil discovery,

litigation, administrative proceedings, settlement negotiations, or in

connection with criminal proceedings, when FCA is a party to the

litigation or proceeding.

(7) We may disclose a record or information in the record system to

a court or other adjudicative body before which FCA is authorized to

appear when,

(i) FCA, or

(ii) Any FCA employee in his or her official capacity, or

(iii) Any FCA employee in his or her individual capacity,

is a party or has an interest in the litigation or proceeding and FCA

deems the use of such records to be relevant and necessary.

(8) We may disclose a record or information in the record system to

the National Archives and Records Administration (NARA) for records

management inspections conducted under 44 U.S.C. 2904 and 2906.

FCA-1

SYSTEM NAME:

Employee Attendance, Leave, and Payroll Records--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090 and field offices listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains paper, electronic, and microfiche files

containing payroll-related information for FCA employees reported on a

biweekly, year-to-date, and, in some cases, annual basis. It includes

the ``Agency Time Tracking System,'' payroll and leave data for each

employee including rate and amount of pay, hours worked, tax and

retirement deductions, leave bank records, life insurance and health

insurance deductions, savings allotments, savings bond and charity

deductions, other financial deductions, mailing addresses, and home

addresses. The National Finance Center's U.S. Department of Agriculture

Personnel Payroll System provides agency payroll services.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We may use information in this record system to prepare payroll, to

meet Government payroll recordkeeping and reporting requirements, and

to retrieve and supply payroll and leave information as required for

Agency needs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

We may disclose information in this system of records to other

Government agencies, commercial or credit organizations, or to

prospective employers to verify employment.

We may disclose information in this system of records to Federal,

State, and local taxing authorities concerning compensation to

employees or to contractors; to the Office of Personnel Management,

Department of the Treasury, Department of Labor, and other Federal

agencies concerning pay, benefits, and retirement of employees; to

Federal employees' health benefits carriers concerning health insurance

of employees; to financial organizations concerning employee savings

account allotments and net pay to checking accounts; to State human

resource offices administering unemployment compensation programs; to

educational and training organizations concerning employee

qualifications and identity for specific courses; and to heirs,

executors, and legal representatives of beneficiaries.

We may disclose information in this system of records to the Office

of Child Support Enforcement, Administration for Children and Families,

Department of Health and Human Services, Federal Parent Locator System

(FPLS), and Federal Tax Offset System for use in locating individuals

and identifying their income sources, to establish paternity, establish

and modify orders of support, and for enforcement actions.

We may disclose information in this system of records to the Office

of Child Support Enforcement for release to the Social Security

Administration for verifying Social Security numbers in connection with

the operation of the FPLS by the Office of Child Support Enforcement.

We may disclose information in this system of records to the Office

of Child Support Enforcement for release to the Department of Treasury

to administer the Earned Income Tax Credit Program (section 32,

Internal Revenue Code of 1986) and to verify a claim with respect to

employment in a tax return.

Additional routine uses are listed in the ``General Statement of

Routine Uses.''

DISCLOSURES TO CONSUMER REPORTING AGENCIES:

We may disclose information from this system, under 5

U.S.C. 552a(b)(12), to consumer reporting agencies as defined in

the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal

Claims Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3), in

accordance with 31 U.S.C. 3711(f).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders or on a computerized database.

RETRIEVABILITY:

We retrieve paper records by name and electronic records by social

security number.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

In accordance with NARA General Records Schedule requirements for

payroll-related records.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human and Administrative Resources Division, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Direct all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

[[Page 28178]]

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

FCA employee on whom the record is maintained. FCA employees who

approve the records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-2

SYSTEM NAME:

Financial Management Records--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090 and field offices listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA employees and persons that provide or may

provide supplies or services to FCA by contract or purchase order.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains paper files and a computerized database

supporting the FCA financial management system, including employee

travel advance records, travel vouchers, vendor vouchers and purchase

orders, requisitions, FCA administrative expenses, collections, Agency-

issued telephone credit cards, and other pertinent written information

related to financial records and purchase transactions. Also included

are bids, offers, and lease agreements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252; 40 U.S.C. 471 et seq.

PURPOSE(S):

We use information in this system of records to provide records of

reimbursement to and collections from employees for expenses incurred

while in official travel status, to provide payments to vendors and

other Government agencies, to maintain control over the collection and

disbursement of Agency funds and to limit the opportunity for fraud, to

prepare reports for management and other Government agencies, and to

assist in any audits of purchases of supplies and services.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See the ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders or on a computerized database.

RETRIEVABILITY:

We arrange file folders by: (1) SF 1166a (Voucher and Schedule of

Payments) voucher number within each year, (2) employee name, (3)

purchase order number or contract number, or (4) name of the vendor. We

retrieve information on the computerized database by employee name,

vendor number, or social security number, as applicable.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

In accordance with NARA General Records Schedule requirements for

financial records and procurement records.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Resources Management, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Direct all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

Persons, corporations, or governmental entities that make bids or

offers to FCA or enter into leases or other agreements with FCA. FCA

employees who prepare or audit contractual actions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-3

SYSTEM NAME:

Property Accountability Records--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090 and field offices listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains records identifying accountable property

issued to FCA employees for official use. It includes the

manufacturer's model and serial number of the accountable property,

record number, unique bar code number, acquisition document identifier

(purchase order or contract number), vendor's name, acquisition cost,

in-service date, classification (by type of accountable property)

number, employee to whom assigned, and employee's location.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252; 40 U.S.C. 471 et seq.

PURPOSE(S):

We use information in this system of records to maintain control

over accountable property.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See the ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records on a computerized database.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

Only authorized personnel have access to the computerized database.

[[Page 28179]]

RETENTION AND DISPOSAL:

We maintain the data in accordance with NARA General Records

Schedule requirements for storing accounting files.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Resources Management, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Direct all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

FCA employee to whom property is issued.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-4

SYSTEM NAME:

Biographical Files--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA employees (primarily managers) and FCA Board

members.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains biographical sketches and photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records to inform the public

about the background of FCA officials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

We may disclose information in this system of records to Farm

Credit System institutions and, on request, to the public in connection

with public appearances and conferences.

Additional routine uses are listed in the ``General Statement of

Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours.

RETENTION AND DISPOSAL:

Transferred to the National Archives for permanent retention as

part of the Agency's published materials.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Congressional and Public Affairs, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Direct all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

FCA employee on whom the record is maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-5

SYSTEM NAME:

Assignments and Correspondence Tracking System--FCA.

SYSTEM CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current or former FCA employees assigned to a particular project or

who have drafted or signed outgoing correspondence. Also, U.S.

Congressmen or members of the public who submit a request for

information or make a general inquiry.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains incoming letters, outgoing correspondence,

memoranda, documents pertaining to FCA's operations, and automated log

(e.g., correspondence tracking system) to track the processing of

correspondence and the mail.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records for reference, to

track employee assignments, and to track mail.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See the ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain incoming letters or inquiries and their responses in

file folders, on computer disks, and on computers. We store the

automated log on a computer.

RETRIEVABILITY:

We file incoming letters or inquiries and their responses by Farm

Credit District or alphabetically by requester's name. The automated

log can sort and retrieve entries by Farm Credit District, subject,

name of the member of Congress, and name of the FCA employee/author of

the letter.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computers, computer disks, and the automated log.

[[Page 28180]]

RETENTION AND DISPOSAL:

We destroy data in the automated system as well as the file folders

after 6 years.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Executive Officer, Farm Credit Administration, 1501 Farm

Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Direct all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments of a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

Persons making general inquiries or requests for information, FCA

employees, Farm Credit System institutions, and other sources necessary

to prepare a reply to the incoming correspondence.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-6

SYSTEM NAME:

Freedom of Information and Privacy Act Requests--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Persons that request records under the Freedom of Information or

Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains letter requests, copies of replies and

responsive records, and computerized database.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252; 5 U.S.C. 552 and 552a.

PURPOSE(S):

We use information in this system of records for reference.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See the ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders and on a computerized database.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

In accordance with NARA General Records Schedule requirements for

Freedom of Information and Privacy Act request files. We destroy data

in the automated system after 6 years.

SYSTEM MANAGER(S) AND ADDRESS:

Freedom of Information and Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Direct all inquiries about this system of records to: Freedom of

Information and Privacy Act Officer, Farm Credit Administration, 1501

Farm Credit Drive, McLean, VA 22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

Persons making Freedom of Information and Privacy Act requests and

FCA employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-7

SYSTEM NAME:

Inspector General Investigative Files--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Office of the Inspector General (OIG), Farm Credit Administration,

1501 Farm Credit Drive, McLean, VA 22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Subjects of OIG investigations relating to FCA's programs and

operations. Subjects include, but are not limited to, current and

former FCA employees; current and former agents or employees of

contractors and subcontractors in their personal capacity, where

applicable; and other persons whose actions affect the FCA, its

programs or operations. Businesses, proprietorships, and corporations

are not covered by this system.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains correspondence relating to the investigation;

internal staff memoranda; copies of subpoenas issued during the

investigation, affidavits, statements from witnesses, transcripts of

testimony taken in the investigation, and accompanying exhibits;

documents, records, or copies obtained during the investigation,

interview notes, investigative notes, staff working papers, draft

materials, and other documents or records relating to the

investigation; opening reports, progress reports, and closing reports;

and other investigatory information or data relating to alleged or

suspected criminal, civil, or administrative violations or similar

wrongdoing by subject individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Inspector General Act Amendments of 1988, Pub. L. 100-504, amending

the Inspector General Act of 1978, Pub. L. 95-452, 5 U.S.C. app. 3.

PURPOSES:

We use information in this system: to document the conduct and

outcome of investigations; to report results of investigations to other

components of the FCA and other agencies and authorities for their use

in evaluating programs and imposition of criminal, civil, or

administrative sanctions; to report the results of investigations to

other agencies or other regulatory bodies for an action deemed

appropriate, and for retaining sufficient information to fulfill

reporting requirements; and to maintain records related to the OIG's

activities.

[[Page 28181]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

We may disclose information in this system of records to any source

when the FCA OIG is conducting an investigation or audit, but only to

the extent necessary to get information from that source relevant to

and sought in furtherance of the investigation or audit.

We may disclose the record or information in the record system to

agencies, offices, or establishments of the executive, legislative, or

judicial branch of the Federal or State government when we have a

request and where the records or information is relevant and necessary

to a decision on an employee's discipline or other administrative

action (excluding a decision on hiring). We will take reasonable steps

to ensure that the records are timely, relevant, accurate, and complete

enough to assure fairness to the employee affected by the disciplinary

or administrative action.

We may disclose the record or information in the record system to

independent auditors or other private firms that OIG has contracted

with to carry out an independent audit or investigation or to analyze,

collate, aggregate, or otherwise refine data collected in the system of

records. Such contractors shall maintain Privacy Act safeguards with

respect to such records.

We may disclose the record or information in the record system to

an FCA contractor when a contractor-operated program has been subject

to OIG investigation that has uncovered personnel problems so that the

contractor can correct those problems.

We may disclose the record or information in the record to debt

collection contractors to collect debts owed to the Government, as

authorized under the Debt Collection Act of 1982, 31 U.S.C. 3718, and

subject to applicable Privacy Act safeguards.

Additional routine uses are listed in the ``General Statement of

Routine Uses.''

DISCLOSURES TO CONSUMER REPORTING AGENCIES:

We may disclose information from this system, pursuant to 5 U.S.C.

552a(b)(12), to consumer reporting agencies as defined in the Fair

Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims

Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3), in accordance

with section 3711(f) of title 31.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

The OIG Investigative Files consist of paper records maintained in

file folders, cassette tapes of interviews, and data maintained on

computer diskettes. We store the folders, diskettes, and cassette tapes

in file cabinets in the OIG.

RETRIEVABILITY:

We retrieve the records by the name of the subject of the

investigation or by a unique control number assigned to each

investigation.

SAFEGUARDS:

We maintain the records in lockable file cabinets in lockable

rooms. Only authorized employees have access to the records. We lock

file cabinets and rooms during non-duty hours.

RETENTION AND DISPOSAL:

We destroy OIG Investigative Files 10 years after a case is closed.

We offer cases that are unusually significant for documenting major

violations of criminal law or ethical standards to the National

Archives for permanent retention.

SYSTEM MANAGER(S) AND ADDRESS:

Inspector General, Farm Credit Administration, 1501 Farm Credit

Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Address all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

RECORD SOURCE CATEGORIES:

Employees or other persons on whom the record is maintained, non-

target witnesses, FCA and non-FCA records, to the extent necessary to

carry out OIG investigations authorized by 5 U.S.C. app. 3.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:

Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt

from the provisions of 5 U.S.C. 552a, except subsections (b), (c)(1)

and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and

(i), and corresponding sections of 12 CFR 603.355, to the extent a

record in the system of records was compiled for criminal law

enforcement purposes.

Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C.

552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f), and the

corresponding provisions of 12 CFR 603.355, to the extent the system of

records consists of investigatory material compiled for law enforcement

purposes. Material within the scope of the exemption at 5 U.S.C.

552a(j)(2) is also exempt. See 12 CFR 603.355.

FCA-8

SYSTEM NAME:

FCA Internet Access System--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains information pertaining to an employee's access

to the Internet, including the employee's name, Web sites visited,

dates, and times.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records to monitor an

employee's access to the Internet.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records on a computerized database.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

Only authorized personnel have access.

[[Page 28182]]

RETENTION AND DISPOSAL:

In accordance with NARA General Records schedule requirements.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Resources Management, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Address all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR 603.310.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments of a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22101-

5090, as provided in 12 CFR Part 603.

RECORD SOURCE CATEGORIES:

FCA employee to whom record applies or Agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-9

SYSTEM NAME:

Personnel Security Files--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains case files compiled during background

investigations of employees in sensitive positions. It may include: (a)

Security forms (e.g., SF 86, ``Security Investigation Data for

Sensitive Position'' and OPM Form 329-B, ``Authority for Release of

Information and Redisclosure''); (b) investigative reports that may

include a credit check, a check of police records, and interviews with

neighbors, former supervisors, and coworkers; (c) a determination of

suitability for a security clearance by FCA's security officer; and (d)

issuance of clearance statement.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252; Executive Orders 10450 and 10577.

PURPOSE(S):

We use information in this system of records to determine

suitability for holding a sensitive position within FCA and to issue a

security clearance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See the ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain records in a locked safe in an area that is secured

after business hours. Only the Personnel Security Officer and Alternate

Personnel Security Officer have access to the records.

RETENTION AND DISPOSAL:

Files are retained in accordance with the NARA General Records

Schedule requirements for personnel security records.

SYSTEM MANAGER(S) AND ADDRESS:

Personnel Security Officer, Human and Administrative Resources

Division, Farm Credit Administration, 1501 Farm Credit Drive, McLean,

VA 22102-5090.

NOTIFICATION PROCEDURE:

Address inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

FCA employees requesting a security clearance and individuals or

organizations that provide information to FCA concerning an employee's

suitability for a security clearance.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

Information in this system of records about a confidential source's

identity is subject to a specific exemption, 5 U.S.C. 552a(k)(5), to

ensure accurate information on employment suitability.

FCA-10

SYSTEM NAME:

Farm Credit System Institution Criminal Referrals--FCA.

SYSTEM CLASSIFICATION:

None.

SYSTEM LOCATION:

Office of General Counsel, Farm Credit Administration, 1501 Farm

Credit Drive, McLean, VA 22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who participate or have participated in the conduct of,

or who are or were connected with, Farm Credit System institutions,

such as directors, officers, employees, borrowers, shareholders, and

agents, who have been named in criminal referrals, investigatory

records or administrative enforcement orders or agreements.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system may contain: Inter-agency or intra-agency

correspondence or memoranda; criminal referral reports; newspaper

clippings; Federal, State, or local criminal law enforcement agency

investigatory reports, indictments, and/or arrest or conviction

information; and administrative enforcement orders or agreements.

Records contained in this system (e.g., criminal law investigation

reports prepared by the Federal Bureau of Investigation, Secret

Service, and other Federal law enforcement agencies) may be the

property of other agencies. Upon receipt of a request for such records,

FCA will immediately notify the proprietary agency of the request and

ask how to process the request for access. FCA may forward the request

to the proprietary agency for processing in accordance with that

agency's regulations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records to track the progress

of criminal

[[Page 28183]]

referrals through the justice system, to notify FCA examiners and Farm

Credit System institutions of criminal referrals, and to issue notices/

orders of prohibition.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

We may disclose information in this system of records to any

financial institution, agency, authority, or other entity affected by

the enforcement activities that reported the criminal activities or

that regulates or supervises the financial institution.

Additional routine uses are listed in the ``General Statement of

Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders and on a computerized database.

RETRIEVABILITY:

We retrieve records by name or by chronological number assigned in

order of receipt.

SAFEGUARDS:

We maintain records in a cabinet in an area that is secured after

business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

Records are destroyed 20 years after action is completed.

SYSTEM MANAGER(S) AND ADDRESS:

Associate General Counsel, Legal Counsel Division, Office of

General Counsel, Farm Credit Administration, 1501 Farm Credit Drive,

McLean, VA 22102-5090.

NOTIFICATION PROCEDURES:

Address inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, Farm Credit Drive, McLean, VA 22102-5090, as provided

in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

Farm Credit System institutions; Federal financial regulatory

agencies; newspapers; and criminal law enforcement investigatory and

prosecutorial authorities.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

This system is subject to a specific exemption, 5 U.S.C.

552a(k)(2), to the extent investigatory material is compiled for law

enforcement purposes. Federal criminal law enforcement investigatory

reports maintained as part of this system may be subject to exemptions

imposed by the originating agency under 5 U.S.C. 552a(j)(2).

FCA-11

SYSTEM NAME:

Litigation and Administrative Adjudication Files--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Office of General Counsel, Farm Credit Administration, 1501 Farm

Credit Drive, McLean, VA 22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Parties involved in litigation or administrative adjudication with

the FCA or litigation in which the FCA has an interest, including: (a)

Administrative proceedings before the FCA (e.g., personnel actions,

whistleblower cases), (b) Federal court cases when FCA is a party, (c)

litigation when FCA is participating as an amicus curiae, (d) a claim

and/or subsequent litigation under the Federal Tort Claims Act, and (e)

other cases involving issues of concern to FCA, including those brought

by other law enforcement agencies, Federal financial regulatory

agencies, and private parties.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system may contain: Papers comprising or included in the case

record, such as briefs, affidavits, reports of investigation; other

correspondence related to the action; internal memoranda and other

documents pertaining to the action.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252; 44 U.S.C. 3101.

PURPOSE(S):

We use information in this system of records to track litigation

matters and to draft legal opinions and litigation reports.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See the ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders and on a computerized database.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

In accordance with retention schedules approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

General Counsel, Farm Credit Administration, 1501 Farm Credit

Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Address all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

System Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090,

as provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Address requests for amendments to a record to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

Person to whom the record applies, FCA employees, witnesses, U.S.

Attorneys, U.S. District Courts, parties to the proceedings, or other

Federal, State, or local agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-12

SYSTEM NAME:

Health and Life Insurance Records--FCA

[[Page 28184]]

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA employees and their dependents who are

enrolled in the Agency-sponsored health and/or life insurance.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains enrollment information for health and/or life

insurance, including information on earnings, number and name of

dependents, sex, birth date, home address, and social security number.

It may also contain information pertaining to claims for benefits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records to track premium

payments and to pay claims.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

Information in this system of records may be disclosed:

(1) To the health or life insurance carrier in support of a claim

for insurance benefits, (2) to vendors, carriers, or other appropriate

third parties to verify, confirm, or substantiate audits or

investigations, and (3) to vendors, carriers, or other appropriate

third parties to obtain competitive bids.

Additional routine uses are listed in the ``General Statement of

Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours.

RETENTION AND DISPOSAL:

In accordance with NARA General Records Schedule requirements.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human and Administrative Resources Division, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:

Address inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

System Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090,

as provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

FCA employee enrolled in the Agency-sponsored health and/or life

insurance or the insurance company.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-13

SYSTEM NAME:

Correspondence files--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090 and field offices listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former FCA employees and correspondents.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains incoming and outgoing correspondence and

internal reports and memoranda, which are part of a general

correspondence file maintained by the office involved.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records to track incoming and

outgoing correspondence and to draft correspondence and other

memoranda.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See ``General Statement of Routine Uses.''

DISCLOSURE TO COMSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders and on a computerized database.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

In accordance with NARA General Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Executive Officer, Farm Credit Administration, 1501 Farm

Credit Drive, McLean, VA 22102-5090

NOTIFICATION PROCEDURES:

Direct inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORDS PROCEDURES:

Direct requests for amendments to a records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090, as provided in 12 CFR Part 603.

RECORD SOURCE CATEGORIES:

Persons corresponding with FCA and correspondence and memoranda

prepared by FCA.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA-14

SYSTEM NAME:

Employee Travel Records--FCA.

SECURITY CLASSIFICATION:

None.

[[Page 28185]]

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

FCA employees who travel on official FCA business.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains the employee's name, address, destination,

itinerary, mode and purpose of travel. It includes travel

authorizations, travel vouchers, receipts, dates, expenses, amounts

advanced, amounts claimed, amounts reimbursed, and other records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records to ensure the proper

payment of travel claims.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See ``General Statement of Routine Uses.''

DISCLOSURE TO COMSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders and on a computerized database.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

In accordance with NARA General Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Executive Officer, Farm Credit Administration, 1501 Farm

Credit Drive, McLean, VA 22102-5090

NOTIFICATION PROCEDURES:

Direct inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORDS PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

FCA employee that is the subject of the record and service

providers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA--15

SYSTEM NAME:

Employee Training--FCA.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Present and former FCA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains the educational history and progression of FCA

employees while employed by FCA, including employee's schools of

attendance, courses completed or enrolled in, dates of attendance,

tuition fees and expenses, and per diem and travel expenses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records to track an employee's

professional training.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders and on a computerized database.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

In accordance with NARA General Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Executive Officer, Farm Credit Administration, 1501 Farm

Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURES:

Address all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORDS PROCEDURES:

Direct requests for amendments to a records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

FCA employee that is the subject of the record and the training

institution where the employee enrolled.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FCA--16

SYSTEM NAME:

Examiner Training and Education Records--FCA

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Present and former FCA precommissioned and commissioned examiners.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains the educational history and progression of FCA

precommissioned examiners, including the skills inventory form,

training program record, formal training record, and results of

commissioning test.

[[Page 28186]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S):

We use information in this system of records to track

precommissioned examiners' training and progression.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

See ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

We maintain records in file folders and on a computerized database.

RETRIEVABILITY:

We retrieve records by name.

SAFEGUARDS:

We maintain file folders in a cabinet in an area that is secured

after business hours. Only authorized personnel have access to the

computerized database.

RETENTION AND DISPOSAL:

In accordance with NARA records schedules.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Executive Officer, Farm Credit Administration, 1501 Farm

Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURES:

Direct all inquiries about this system of records to: Privacy Act

Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA

22102-5090.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit

Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as

provided in 12 CFR part 603.

CONTESTING RECORDS PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer,

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-

5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:

FCA examiner that is the subject of the record, the examiner's

supervisor, and members of the examiner's supervision panel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Appendix A--Farm Credit Administration Field Offices

McLean Field Office, 1501 Farm Credit Drive, McLean, VA 22102-5090

Dallas Field Office, 511 East Carpenter Freeway, Suite 650, Irving,

TX 75062-3930

Denver Field Office, 3131 South Vaughn Way, Suite 250, Aurora, CO

80014-3507

Sacramento Field Office, 2180 Harvard Street, Suite 300, Sacramento,

CA 95815

Bloomington Field Office, 2850 Metro Drive, Suite 729, Bloomington,

MN 55425-1415

Dated: May 19, 1999.

Vivian L. Portis,

Secretary, Farm Credit Administration Board.

[FR Doc. 99-12995 Filed 5-24-99; 8:45 am]

BILLING CODE 6705-01-P