Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend record systems.

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SUMMARY: The Defense Logistics Agency proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on June 10, 1999,unless comments

are received that would result in a contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,

Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite

2533, Fort Belvior, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Defense Logistics Agency proposes to amend a system of records

notice in its inventory of record systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended. The changes to the system of records

are not within the purview of subsection (r) of the Privacy Act of 1974

(5 U.S.C. 552a), as amended, which requires the submission of new or

altered systems report. The record system being amended ia set forth

below, as amended, published in its entirety.

Dated: May 5, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

S322.53 DMDC

System name:

Defense Debt Collection Data Base (June 25, 1996, 61 FR 32779).

Changes:

* * * * *

System location:

Delete entry and replace with `Primary Location: Naval Postgraduate

School Computer Center, Naval Postgraduate School, Monterey, CA 93943-

5000.

Back-up location: Defense Manpower Data Center, DoD Center Monterey

Bay, 400 Gigling Road, Seaside, CA 93955-6771.'

Categories of individuals covered by the system:

Delete entry and replace with `Individuals who have been identified

as being indebted to the United States Government to include all

current, former, and reserve military personnel; deceased military

personnel and their survivors; and DoD civilian employees.'

Categories of records in the system:

Add `addresses and telephone numbers,' to entry.

Authority for maintenance of the system:

Delete entry and replace with `10 U.S.C. 136, Under Secretary of

Defense for Personnel and Readiness; E.O. 9397 (SSN); and Pub. L. 97-

365, Debt Collection Act of 1982, as amended.'

* * * * *

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Delete paragraphs two, three, four, and five and replace with

`None'.

Safeguards:

Delete entry and replace with `Access to personal information at

both locations is restricted to those who require the records in the

performance of their official duties. Access to personal information is

further restricted by the use of passwords which are changed

periodically. Physical entry is restricted by the use of locks, guards,

and administrative procedures.'

* * * * *

S322.53 DMDC

System name:

Defense Debt Collection Data Base.

System location:

Primary Location: Naval Postgraduate School Computer Center, Naval

Postgraduate School, Monterey, CA 93943-5000.

Back-up location: Defense Manpower Data Center, DoD Center Monterey

Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:

Individuals who have been identified as being indebted to the

United States Government to include all current, former, and reserve

military personnel; deceased military personnel and their survivors;

and DoD civilian employees.

Categories of records in the system:

Computer records containing name, Social Security Number, addresses

and telephone numbers, debt principal amount, interest and penalty

amount (if any), debt reason, debt status, demographic information such

as grade or rank, sex, date of birth, location, and various dates

identifying the status changes occurring in the debt collection

process.

Authority for maintenance of the system:

10 U.S.C. 136, Under Secretary of Defense for Personnel and

Readiness; E.O. 9397 (SSN); and Pub. L. 97-365, Debt Collection Act of

1982, as amended.

Purpose(s):

The purpose of the system of records is to provide the DoD with a

central record of all debts and debtors either under current or past

financial obligation to the United States Government to control and

report on the debt collection process.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

None.

[[Page 25311]]

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records are stored on magnetic tape.

Retrievability:

Records are retrieved by social security number and name from a

computerized index.

Safeguards:

Access to personal information at both locations is restricted to

those who require the records in the performance of their official

duties. Access to personal information is further restricted by the use

of passwords which are changed periodically. Physical entry is

restricted by the use of locks, guards, and administrative procedures.

Retention and disposal:

Disposition pending.

System manager(s) and address:

Deputy Director, Defense Manpower Data Center, DoD Center Monterey

Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725

John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Individuals are required to provide name, Social Security Number,

and address. In addition, individuals must provide either a notarized

signature or a signed and dated unsworn declaration in accordance with

28 U.S.C. 1746, stating under penalty of perjury under U.S. law that

the information contained in their letter, including their identity, is

true and correct.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J.

Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Individuals are required to provide name, Social Security Number,

and address. In addition, individuals must provide either a notarized

signature or a signed and dated unsworn declaration in accordance with

28 U.S.C. 1746, stating under penalty of perjury under U.S. law that

the information contained in their letter, including their identity, is

true and correct.

Contesting record procedures:

The DLA rules for accessing records, for contesting contents and

appealing initial agency determinations are contained in DLA Regulation

5400.21, 32 CFR part 323, or may be obtained from the Privacy Act

Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John

J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

The record accuracy may also be contested through the

administrative processes contained in Pub. L. 97-365, Debt Collection

Act of 1982.

Record source categories:

The military services and any other non-postal Federal agency.

Exemptions claimed for the system:

None.

[FR Doc. 99-11744 Filed 5-10-99; 8:45 am]

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