Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Add Systems of Records.

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SUMMARY: The Department of the Navy proposes to add three systems of

records notices to its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on June 10, 1999 unless comments

are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs Doris Lama at (202) 685-6545 or

DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The proposed systems report, as required by 5 U.S.C. 552a(r) of the

Privacy Act was submitted on April 26, 1999, to the House Committee on

Government Reform, the Senate Committee on Governmental Affairs, and

the Office of Management and Budget (OMB) pursuant to paragraph 4c of

Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities

for Maintaining Records About Individuals,' dated February 8, 1996, (61

FR 6427, February 20, 1996).

Dated: May 5, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N017252-2

SYSTEM NAME:

Transitional Compensation for Abused Dependents.

SYSTEM LOCATION:

Navy Personnel Command (NPC-661D), 5720 Integrity Drive,

Millington, TN 38055-6610 and the Director, Defense Finance and

Accounting Service, Cleveland Center, 1240 East 9th Street, Cleveland,

OH 44199-2055.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Abused dependents who receive transitional compensation.

CATEGORIES OF RECORDS IN THE SYSTEM:

DD Form 2698, Application for Transitional Compensation;

computation sheets; payment schedule; case processing record; direct-

deposit form; annual certification form; correspondence to and from the

Defense Finance and Accounting Service (DFAS).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. Sections 801-940,

860(c), 1059, 1077, and 1408(b); 38 U.S.C. 1311 and 1313; E.O. 9397

(SSN); and DoD Instruction 1342.24, Transitional Compensation for

Abused Dependents.

PURPOSE(S):

To coordinate requests for transitional compensation, to approve

requests and forward them to DFAS, and to notify DFAS of any action

that affects payment of transitional compensation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices also apply to this

system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and automated records.

RETRIEVABILITY:

Name and Social Security Number.

SAFEGUARDS:

These files are highly sensitive and must be protected from

unauthorized disclosure. While records may be maintained in various

kinds of filing equipment, specific emphasis is given to ensuring that

the equipment areas are monitored or have controlled access.

Information maintained on the computer is password protected. Computer

terminals are located in supervised areas with an access controlled

system.

RETENTION AND DISPOSAL:

Department of the Navy records are destroyed when three years old.

Defense Finance and Accounting Service records are retained at

DFAS-Cleveland until member is discharged or retires, then transferred

to nearest Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Navy Personnel Command (NPC-661D), 5720 Integrity Drive,

Millington, TN 38055-6610.

Director, Defense Finance and Accounting Service-Cleveland Center,

1240 East 9th Street, Cleveland, OH 44199-2055.

[[Page 25313]]

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Navy Personnel Command (NPC-661D), 5720 Integrity Drive,

Millington, TN 38055-6610 or to the Director, Defense Finance and

Accounting Service-Cleveland Center, 1240 East 9th Street, Cleveland,

OH 44199-2055.

Request should contain full name and Social Security Number of the

individual.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Navy

Personnel Command (NPC-661D), 5720 Integrity Drive, Millington TN

38055-661 or the Director, Defense Finance and Accounting Service-

Cleveland Center, 1240 East 9th Street, Cleveland, OH 44199-2055.

Request should contain full name and Social Security Number of the

individual.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701, or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Individual; military personnel record file.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

NO1752-3

SYSTEM NAME:

Child Sexual Abuse (CSA) Case Management System.

SYSTEM LOCATION:

Navy Personnel Command (NPC-661 and NPC-8) 5720 Integrity Drive,

Millington, TN 38055-6610.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Navy active duty personnel alleged to have committed or been

involved with Child Sexual Abuse (CSA) cases.

CATEGORIES OF RECORDS IN THE SYSTEM:

Alleged offender's name, Social Security Number, date of birth,

rank, military address, year(s) of alleged incident, expiration of

active obligated service, projected rotation date, number of victims,

notes, case determination, case number, subsequent reviews.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN) and

OPNAV Instruction 1752.2A.

PURPOSE(S):

To maintain copies of all reported Child Sexual Abuse (CSA) cases

and maintain a computerized data base of alleged CSA offenders for use

in tracking the individual, collecting statistics, conducting research

studies, complying with Child Protective Service requirements at state

and local levels, and assisting in the development of CSA program

policy issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside DoD as a routine use

pursuant to 5 U.S.C.a(b)(3) as follows:

To Federal, state, or local government agencies when it is deemed

appropriate to utilize civilian resources in the counseling and

treatment of individuals or families involved in abuse or neglect; or

when it is deemed appropriate or necessary to refer a case to civilian

authorities for civil or criminal law enforcement.

To officials and employees of Federal, state, and local governments

and agencies when required by law and/or regulation in furtherance of

local communicable disease control, family abuse prevention programs,

preventive medicine and safety programs, and other public health and

welfare programs.

To officials and employees of local and state governments and

agencies in the performance of their official duties relating to

professional certification, licensing, and accreditation of health case

providers.

To law enforcement officials to protect the life and welfare of

third parties. This release will be limited to necessary information.

Consultation with the hospital or regional judge advocate is advised.

To `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and automated records.

RETRIEVABILITY:

Name and Social Security Number.

SAFEGUARDS:

These files are highly sensitive and must be protected from

unauthorized disclosure. While records may be maintained in various

kinds of filing equipment, specific emphasis is given to ensuring that

the equipment areas are monitored or have controlled access.

Information maintained on the computer is password protected. Computer

terminals are located in supervised areas with an access controlled

system.

RETENTION AND DISPOSAL:

Closed records will be maintained on site for a period of four

years, after which they will be retired to the National Personnel

Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100 and held for

a period of 50 years.

SYSTEM MANAGER(S) AND ADDRESS:

Navy Personnel Command (NPC-661D and NPC-8), 5720 Integrity Drive,

Millington, TN 38055-6610.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Navy Personnel Command (NPC-661 and 8), 5720 Integrity Drive,

Millington, TN 38055-6610.

Request should contain full name and Social Security Number of the

individual and be signed.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Navy

Personnel Command (NPC-661 and 8), 5720 Integrity Drive, Millington, TN

38055-6610.

Request should contain full name and Social Security Number of the

individual and be signed.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701, or may be obtained

from the system manager.

Record source categories:

Family advocacy files.

exemptions claimed for the system:

None.

N12410-1

System name:

MWR Training Student Database.

[[Page 25314]]

System location:

Navy Personnel Command (NPC-654), 5720 Integrity Drive, Millington,

TN 38055-6540.

Categories of individuals covered by the system:

Civilian and military employees attached to nonappropriated fund

activities under the Commander, Navy Personnel Command and the

Commandant of the Marine Corps.

Categories of records in the system:

Training records pertaining to the enrollment and completion status

of persons attending Morale Welfare and Recreation (MWR) related

training provided through the Navy Personnel Command.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):

To manage, supervise, and administer the centrally managed MWR

training program for civilian and military employees attached to

nonappropriated fund activities under the Commander, Navy Personnel

Command and Commandant of the Marine Corps. This includes providing

information to supervisors on their employee's training and providing a

record of Continuing Education Credits earned.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The ``Blanket Routine Uses'' that appear at the beginning of the

Navy and Marine Corps' compilation of systems notices also apply to

this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

storage:

Automated and manual records.

Retrievability:

Name, Social Security Number, class, and/or date of training.

Safeguards:

Computer processing facilities are located in restricted areas

accessible only to authorized persons that are properly screened,

cleared, and trained. Manual records are computer printouts are only

available to authorized personnel having a need to know. Access to

individual computers is password protected. Access to the database is

limited to NPC-654 personnel with a need to know. Each user has an

individual password for access to the database.

Retention and disposal:

Destroy 3 years after completion of the annual period or when no

longer required for activity review and/or analysis, whichever is

later.

System manager(s) and address:

Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-

6610.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Navy Personnel Command (NPC-654), 5720 Integrity Drive,

Millington, TN 38055-6540.

Request should contain full name, Social Security Number, activity

at which employed/attached, and signature of the requester.

The individual may visit the Navy Personnel Command (NPC-654),

located in the Lassen Building, at 7736 Kitty Hawk Avenue, Millington,

TN 38055-6540, for assistance with records located in that building.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Navy

Personnel Command (NPC-654), 5720 Integrity Drive, Millington, TN

38055-6540.

Request should contain full name, Social Security Number, activity

at which employed/attached, and signature of the requester.

The individual may visit the Navy Personnel Command (NPC-654),

located in the Lassen Building, at 7736 Kitty Hawk Avenue, Millington,

TN 38055-6540, for assistance with records located in that building.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701, or may be obtained

from the system manager.

Record source categories:

Individual and local activity where assigned.

exemptions claimed for the system:

None.

[FR Doc. 99-11742 Filed 5-10-99; 8:45 am]

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