Privacy Act of 1974; System of Records Notice

Federal RegisterApr 28, 1999

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DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; System of Records Notice

agency: Department of the Navy, DoD.

action: Notice to amend records systems.

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summary: The Department of the Navy proposes to amend 12 systems of

records notices in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

dates: The amendments will be effective on May 28, 1999, unless

comments are received that would result in a contrary determination.

addresses: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09P30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

for further information contact: Mrs. Doris Lama at (202) 685-6545 or

DSN 325-6545.

supplementary information: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Department of the Navy proposes to amend 13 systems of records

notices in its inventory of record systems subject to the Privacy Act

of 1974 (5 U.S.C. 552a), as amended. The changes to the systems of

records are not within the purview of subsection (r) of the Privacy Act

of 1974 (5 U.S.C. 552a), as amended, which requires the submission of

new or altered systems reports. The records systems being amended are

set forth below, as amended, published in their entirety.

Dated: April 22, 1999.

L.M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01001-5

SYSTEM NAME:

MSC Masters and Chief Engineers Date File (February 22, 1993, 58 FR

10694).

CHANGES:

* * * * *

SYSTEM NAME:

Delete entry and replace with `MSC Masters/Chief Engineers

Biographical Data File.'

SYSTEM LOCATION:

Delete entry and replace with `Afloat Personnel Management Center,

Military Sealift Command, P.O. Box 120, Virginia Beach, VA 23458-0120.'

* * * * *

Categories of records in the system:

Delete entry and replace with `Biographical and professional

information containing name, date and place of birth, home address and

phone numbers, education, training for sea, maritime licenses held,

military experience, shore employment, commercial shipboard status,

spouse's name, number of children and their names and ages, highlights

of merchant marine career, special skills and accomplishments, hobbies,

special interests, community activities and association membership.'

Purpose(s):

Delete entry and replace with `To maintain background information

on MSC Masters and Chief Engineers. The electronic version of the

biographical data (MSC 12330/8) is completed after selection. The

information is used to identify location and provide biographical

information on Masters and Chief Engineers to the promotion board,

media and internal requests for information prior to public

appearances, press releases, or courtesy calls to MSC ships by MSC

personnel and members of other organizations or commands.

* * * * *

Safeguards:

Delete entry and replace with `The biographical data is maintained

in areas accessible to authorized personnel only. The Afloat Personnel

Management Center is physically located at Camp Pendleton, Virginia.

Access to buildings on this state military reservation is by clearance

of 24-hour security guards.'

Retention and disposal:

Delete entry and replace with `The biographical data on Masters and

Chief Engineers is updated annually. Outdated files are destroyed when

updated information is received and the entire file is destroyed

immediately upon the Masters or Chief Engineers separation or

retirement from the Command.'

System manager(s) and address:

Delete entry and replace with `Director, Afloat Personnel

Management Center, Military Sealift Command, P.O. Box 120, Virginia

Beach, VA 23458-0120.'

* * * * *

N01001-5

System name:

MSC Masters/Chief Engineers Biographical Data File.

System location:

Military Sealift Command, Washington Navy Yard, Building 210, 901 M

Street, SE, Washington, DC 20398-5540.

Categories of individuals covered by the system:

MSC Masters and Chief Engineers aboard civil service manned ships.

Categories of records in the system:

Biographical and professional information containing name, data and

place of birth, home address and phone number, education, training for

sea, maritime licenses held, military experience, shore employment,

[[Page 22841]]

commercial shipboard status, spouse's name, number of children and

their names and ages, highlights of merchant marine career, special

skills and accomplishments, hobbies, special interests, community

activities and association membership.

Authority for maintenance of the system:

5 U.S.C. 301, Department Regulations.

Purpose(s):

To maintain background information on MSC Masters and Chief

Engineers. The electronic version of the biographical data (MSC 12330/

8) is completed after selection. The information is used to identify

location and provide biographical information on Masters and Chief

Engineers to the promotion board, media and internal requests for

information prior to public appearances, press releases, or courtesy

calls to MSC ships by MSC personnel and members of other organizations

or commands.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine used

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper and computerized records.

Retrievability:

Name.

Safeguards:

The biographical data is maintained in areas accessible to

authorized personnel only. The Afloat Personnel Management Center is

physically located at Camp Pendleton, Virginia. Access to buildings on

this state military reservation is by clearance of 24-hour security

guards.

Retention and disposal:

The biographical data on Masters and Chief Engineers is updated

annually. Outdated files are destroyed when updated information is

received and the entire file is destroyed immediately upon the Masters

or Chief Engineers separation or retirement from the Command.

System manager(s) and address:

Director, Afloat Personnel Management Center, Military Sealift

Command, PO Box 120, Virginia Beach, VA 23458-0120.

Notification procedure:

Individuals seeking to determine whether this system of records

contained information about themselves should address written inquiries

to the Director, Afloat Personnel Management Center, Military Sealift

Command, PO Box 120, Virginia Beach, VA 23458-0120.

Written requests should contain full name of the individual,

military grade or rate, and date of birth. For personal visits, the

individual should be able to provide some acceptable means of

identification.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

Director, Afloat Personnel Management Center, Military Sealift Command,

PO Box 120, Virginia Beach, VA 23458-0120.

Written requests should contain full name of the individual,

military grade or rate, and date of birth. For personal visits, the

individual should be able to provide some acceptable means of

identification.

Contesting record procedures:

The Navy's rules for accessing records and contesting contents and

appealing initial agency determinations are published in Secretary of

the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from

the system manager.

Record source categories:

Individual.

Exemptions claimed for the system:

None.

N01710-1

System name:

Recreation Association Membership Files (September 9, 1996, 61 FR

47483).

Changes:

* * * * *

System manager(s) and address:

Delete first paragraph and replace with `Policy Official:

Commander, Navy Personnel Command (NPC-658), 5720 Integrity Drive,

Millington, TN 38055-6580.'

* * * * *

N01710-1

System Name:

Recreation Association Membership Files.

System location:

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

Name, rank, Social Security Number, room and telephone number,

membership care number and dates purchased.

CATEGORIES OF RECORDS IN THE SYSTEM:

This record lists the names, internal codes, room and telephone

numbers of each membership card and dates purchased.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Department Regulations and E.O. 9397 (SSN).

PURPOSE(S):

To indicate income from sale of membership cards; to provide an

audit trial for the auditors; and to confirm memberships, upon request.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders, card files, magnetic tape, personal computer.

RETRIEVABILITY:

Name, Social Security Number, Case number, organization.

SAFEGUARDS:

Password control system, file, and element access based on

predefined need-to-know. Physical access is controlled by locked

terminals and rooms, guards, personnel screening and visitor control.

RETENTION AND DISPOSAL;

Records are destroyed one year after individual terminates

membership.

SYSTEM MANAGER(S) AND ADDRESS:

Policy Official: Commander, Navy Personnel Command (NPC-658), 5720

[[Page 22842]]

Integrity Drive, Millington, TN 38055-6580.

System Manager: Commanding officer of the activity in question.

Official mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records notices.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records notices.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Nary Instruction 5211.5; 32CFR part 701; or may be obtained from

the system manager.

RECORD SOURCE CATEGORIES:

Individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N01740-1

SYSTEM NAME:

Family Dependent Care Program (February 10, 1997, 62 FR 5963).

CHANGES:

* * * * *

PURPOSE:

In paragraph 2, line 2, after `Centers,' add `Child Development

Programs,'.

* * * * *

N01740-1

SYSTEM NAME:

Family Dependent Care Program.

SYSTEM LOCATION:

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All Navy personnel serving on active duty or in the Ready Reserve

who are single parents of members of dual military couples, that have

custodial responsibility (i.e., housing, medical, logistical,

financial, food, clothing, transportation, etc.) for family members or

other dependents.

CATEGORIES OF RECORDS IN THE SYSTEM:

Family Care Plan package which includes NAVPERS 1740.6--Family Care

Plan Certificate, NAVPERS 1740.7--Family Care Plan Arrangements, Family

Care Plan Checklist, copies of powers of attorney, legal documents,

allotment information, financial information, counseling forms, etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations, E.O. 9397 (SSN), OPNAVINST

1740.4A, U.S. Navy Family Care Policy.

PURPOSE(S):

To ensure family members are cared for during deployments, reserve

mobilizations, temporary duty, etc. and that arrangements are in place

for the financial well-being of family members covered by the Family

Care Plan during separations.

Utilized by command financial specialists, Family Service Centers,

Child Development Programs, and legal assistance offices for providing

guidance and assistance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and automated records.

RETRIEVABILITY:

Name and Social Security Number.

SAFEGUARDS:

Files are maintained in file cabinets under the control of

authorized personnel during working hours; the office space in which

the file cabinets are located is locked outside official working hours.

Automated records are password protected.

RETENTION AND DISPOSAL:

Records are maintained by the commanding officer or his designated

representative for the period the individual is assigned to the

organization. Records are updated annually or when family circumstances

or other personal status changes. File follows member with each new

assignment. Once affiliation with the Navy is complete, record is

destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Policy Official: Chief of Naval Personnel, Bureau of Naval

Personnel (Pers-2WW), 2 Navy Annex, Washington, DC 20370-5001.

Record Holder: Commanding officer or designated representative of

the naval activity where assigned. Official mailing addresses are

published as an appendix to the Navy's compilation of systems of

records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Commanding Officer of the activity where assigned.

Request should include full name, Social Security Number, and dates

assigned at that activity.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

Commanding Officer of the activity where assigned.

Request should include full name, Social Security Number, and dates

assigned at that activity.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and contesting contents,

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

The individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N01752-1

SYSTEM NAME:

Family Advocacy Program System (December 5, 1997, 62 FR 64367).

[[Page 22843]]

CHANGES:

* * * * *

PURPOSE(S):

Delete paragraph 2. In paragraph 10, line 2, delete `non-

identifying' and in line 3, delete `data tapes'.

* * * * *

RETRIEVABILITY:

In paragraph 3, line one, after `by' add `Social Security Number

or'.

* * * * *

RETENTION AND DISPOSAL:

Replace paragraph 2 with `Navy Central Registry data base is

retained permanently at the Navy Personnel Command (NPC-661), 5720

Integrity Drive, Millington, TN 38055-6610.'

* * * * *

N01752-1

SYSTEM NAME:

Family Advocacy Program System.

SYSTEM LOCATION:

Navy Case Files: Family Service Center, Family Advocacy Center,

and/or Medical Treatment Facilities at the local naval activity that

services the local beneficiaries. Official mailing addresses for naval

activities are published as an appendix to the Department of the Navy's

compilation of systems of records notices.

Marine Corps Family Advocacy Program Records: Marine Corps

installations with a Family Service Center. Official mailing addresses

are published as an appendix to the Department of the Navy's

compilation of records notices.

Navy Central Registry: Navy Personnel Command (NPC-661), 5720

Integrity Drive, Milington, TN 38055-6610.

Marine Corps Central Registry: Commandant of the Marine Corps;

Head, Family Advocacy Program (MHF-25), Headquarters, U.S. Marine

Corps, 2 Navy Annex, Washington, DC 20380-1775.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All beneficiaries entitled to care at Navy medical and dental

facilities whose abuse or neglect is brought to the attention of

appropriate authorities.

All beneficiaries reported for abusing or neglecting such victims.

Victims/offenders not associated with the Department of the Navy

and who are not generally entitled to care at Navy medical and dental

facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Navy Family Advocacy Case Files:

(a) Victim's file consists of risk assessment which includes the

following forms: incident report, eligibility decision, demographics,

safety assessment, safety response, risk focused assessment reports

(DOMAINS I, II, IV, V, VI, VII), risk assessment matrix, risk

assessment summary, risk assessment findings, intervention plan, and

Case Review Committee presentation; video/audio tapes of contact with

victim; case notes about victim; Family Advocacy Program generated

correspondence regarding abuse or neglect of victim; Original copy of

DD Form 2486; Privacy Act Statement signed by victim; contacts with

children who are not victims of abuse or neglect, and other supporting

data assembled relevant to the abuse or neglect and generated by FAP

staff that are specific to the victim.

(b) Offender's file consists of assessment with offender;

demographics; video-audio tapes of contacts with offender; case notes

on contacts with offender; case notes about offender; risk focused

assessment report DOMAIN III (alleged offender characteristics); Family

Advocacy Program (FAP) generated correspondence regarding offender;

Privacy Act Statement signed by offender; and other supporting data

assembled relevant to the abuse or neglect and generated by the FAP

staff that are specific to the offender.

(Naval Criminal Investigative Service reports; local police reports;

Base Security Incident Complaint Reports; psychiatric and substance

abuse evaluations; treatment reports; copies of pertinent medical

entries; Child Protective Service reports; shelter reports;

photographs; correspondence generated outside the Family Advocacy

Program; and other supporting data assembled relevant to the abuse or

neglect and generated outside the FAP that are specific to either the

victim(s) or offender(s) (e.g., Military Protective Orders, barring

letters, and civilian temporary restraining orders) are maintained in a

separate folder and are retrieved by case number.

Marine Corps Program Family Advocacy Program Files:

(a) Victim's file consists of client's fact sheet (demographics);

Privacy Act Statement signed by victim; Limits of Privacy Statement

signed by victim; initial assessment; CRC Case Assessment with risk

assessment; audio/video tapes of contact with victim; safety plan;

notes on collateral contacts about victim; case notes; CRC case status

determination; CRC generated correspondence; Command's Case disposition

and recommendation approval letter; original copy of DD Form 2486 and

other relevant supporting data generated by the FAP staff that is

specific to the victim.

(b) Offender's file consists of client's fact sheet (demographics);

Privacy Act Statement signed by offender; Limits of Privacy Statement

signed by offender; initial assessment; CRC Case Assessment; audio/

video tapes of contacts with offender; case notes on collateral

contacts regarding offender; case notes; CRC case status determination;

CRC generated correspondence; Command's Case disposition and

recommendation approval letter; copy of DD Form 2486 and other relevant

supporting data generated by the FAP staff that is specific to the

offender.

(Naval Criminal Investigative Service reports; local police reports;

Base Security Incident Complaint Reports; psychiatric and substance

abuse evaluations; treatment reports; copies of pertinent medical

entries; Child Protective Service reports; shelter reports;

photographs; correspondence generated outside the family advocacy

Program; and other supporting data assembled relevant to the abuse or

neglect and generated outside the FAP that are specific to either the

victim(s) or offender(s) (e.g., Military Protective Orders, barring

letters, and civilian temporary restraining orders) are maintained in a

separate folder and are retrieved by case number.

Both the Navy and Marine Corps Central Registries contain data

elements extracted from DD 2486, Child/Spouse Abuse Incident Report.

authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; DoD Directive 6400.1,

6400.1-M, 6400.2; Secretary of the Navy Instruction 1752.3A; OPNAVINST

1752.2A; BUMEDINST 6302.22; and MCO 1752.3B (FAP SOP); and E.O. 9397

(SSN).

purpose(s):

To collect information pertaining to the identification,

prevention, evaluation, intervention, treatment and rehabilitation of

beneficiaries involved in abuse or neglect.

To provide pertinent case-related information to DoD and DON

officials, other than Commanding Officers, responsible for specific

case interventions in abuse and/or neglect incidents (e.g., clinical

counselors providing counseling/treatment to

[[Page 22844]]

victims and/or offenders, medical personnel providing medical treatment

to victims and/or offenders).

To provide specific data on assessed risk, safety needs, case

status, and recommended actions to commanding officers of FAP involved

service members.

To provide case specific information to headquarters personnel for

necessary review and oversight.

Purposes of the Central Registries: To support local FAP case

management to include tracking of individuals, identification of prior

FAP involvement, and monitoring of caseloads.

To support FAP budget and staffing requirements and policy changes.

To support the Navy Personnel Command flagging and assignment

control process for FAP involved service members.

To provide information in support of the `Installation Records

Check (IRC)' required by OPNAVINST 1700.9D for screening applicants for

any position which involves the care and/or supervision of children.

To provide the Defense Manpower Data Center (DMDC) with data from

the Navy Central Registry.

To support FAP research efforts.

To respond to public and/or other government agencies' requests for

aggregate data.

routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Executive Branch of government in the performance of their

official duties relating to the coordination of family advocacy

programs, medical care, and research concerning family member abuse or

neglect.

To federal, state or local government agencies when it is deemed

appropriated to utilize civilian resources in the counseling and

treatment of individuals or families involved in abuse or neglect or

when it is deemed appropriate or necessary to refer a case to civilian

authorities for civil or criminal law enforcement.

To contractors, private and public individuals/organizations for

authorized health research in the interest of the federal government

and the public. When not considered necessary, client identification

data shall be eliminated from records used for research studies.

To officials and employees of federal, state, and local governments

and agencies when required by law and/or regulation in furtherance of

local communicable disease control, family abuse prevention programs,

preventive medicine and safety programs, and other public health and

welfare programs.

To officials and employees of local and state governments and

agencies in the performance of their official duties relating to

professional certification, licensing, and accreditation of health care

providers.

To law enforcement officials to protect the life and welfare of

third parties. This release will be limited to necessary information.

Consultation with the hospital or regional judge advocate is advised.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems notices also apply to this system.

Note: Records of identity, diagnosis, prognosis or treatment of

any patient which are maintained in connection with the performance

of any program or activity relating to substance abuse education,

prevention, training, treatment, rehabilitation, or research, which

is conducted, regulated, or directly or indirectly assisted by any

department or agency of the United States shall, except as provided

in 42 U.S.C. 290dd-2, be confidential and be disclosed only for the

purposes and under the circumstances expressly authorized in 42

U.S.C. 290dd-2. These statutes take precedence over the Privacy Act

of 1974 in regard to accessibility of such records except to the

individual to whom the record pertains. The `Blanket Routine Uses'

do not apply to these types of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored in file folders, microfilm, magnetic tape,

machine lists, discs, and other computerized or machine readable media.

RETRIEVABILITY:

Victim's file is retrieved by name of victim, case number, their

Social Security Number, and/or year of incident.

Alleged offender's file is retrieved by alleged offender's name,

case number, their Social Security Number and/or year of incident.

Central registry data is retrieved by Social Security Number or any

identifying data element on the DD Form 2486.

SAFEGUARDS:

These files are highly sensitive and must be protected form

unauthorized disclosure. While records may be maintained in various

kinds of filing equipment, specific emphasis is given to ensuring that

the equipment areas are monitored or have controlled access. Access to

records of information or the central registry is limited to those

officials who have been properly screened and trained and/or have a

need to know consistent with the purpose for which the information was

collected. The threshold for `need to know' is strictly limited to

those officials who are responsible for the identification, prevention,

evaluation, intervention, treatment and rehabilitation of beneficiaries

involved in abuse or neglect. Also pertinent information is limited to

DoD and DON officials responsible for intervening in abuse and/or

neglect incidents.

Information maintained on a computer requires password protection.

Computer terminals are located in supervised areas with access

controlled system.

Family Advocacy Program Staff will ensure that the in-take

assessment and clinical notes are not duplicated and placed in both the

victim and alleged offender's files.

RETENTION AND DISPOSAL:

Family Advocacy Program case records are maintained at the activity

4 years after the last entry in the file. If there is no subsequent

activity 4 years after closure, the records are transferred to the

National Personnel Records Center, 9600 Page Boulevard, St. Louis, MO

63132-5100, where they are retained for 50 years and then destroyed.

Navy Central Registry data base is retained permanently at the Navy

Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN

38055-6610.

Marine Corps Central Registry data is retained permanently by the

Commandant of the Maine Corps (MHF-20), Headquarters. U.S. Marine

Corps, 2 Navy Annex, Washington, DC 20380-1775.

SYSTEM MANAGER(S) AND ADDRESS:

Navy Central Registry: Commander, Navy Personnel Command (NPC-661),

5720 Integrity Drive, Millington, TN 38055-6610.

Marine Corps Central Registry: data is retained permanently by the

Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine

Corps, 2 Navy Annex, Washington, DC 20380-1775.

Navy Centralized Child Sexual Abuse Case Files: Chief of Naval

Personnel

[[Page 22845]]

(Pers-661), 2 Navy Annex, Washington, DC 20370-6610.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records

contains information in the case files about themselves should address

written inquiries to the commanding officer of the naval activity from

which they received treatment. Official mailing addresses are published

as an appendix to the Navy's compilation of systems of records.

Request should contain the full name and Social Security Number of

the individual, and/or year of the incident.

Individuals seeking to determine whether this system of records

contains information in the Navy Central Registry about themselves

shall address written inquiries for Navy case to the Commander, Navy

Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN

38055-6610.

For the Marine Corps Central Registry address written inquiries to

the Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine

Corps, 2 Navy Annex, Washington, DC 20380-1775.

Requests should contain the full name and Social Security Number of

the individual.

RECORD ACCESS PROCEDURE:

Individuals seeking to access records about themselves in the case

files should address written inquiries to the commanding officer of the

naval activity form which they received treatment. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records.

Requests should contain the full name and Social Security Number of

the individual, and/or year of an incident.

Individuals seeking to access information from the Navy Central

Registry about themselves shall address written inquiries for Navy

Central Registry to the Commander, Navy Personnel Command (NPC-661),

5720 Integrity Drive, Millington, TN 38055-6610.

For the Marine Corps Central Registry address written inquiries to

the Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine

Corps, 2 Navy Annex, Washington, DC 20380-1775.

Requests should contain the full name and Social Security Number of

the individual.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Victim; offender; other DoD component Central Registries; medical

and dental records; educational institutions; medical facilities;

private practitioners; law enforcement agencies; public and private

health and welfare agencies, and witnesses.

exemptions claimed for the system:

Investigatory material compiled for law enforcement purposes may be

exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is

denied any right, privilege, or benefit for which he would otherwise be

entitled by Federal law or for which he would otherwise be eligible, as

a result of the maintenance of such information, the individual will be

provided access to such information except to the extent that

disclosure would reveal the identity of a confidential source.

Investigatory material compiled solely for the purpose of

determining suitability, eligibility, or qualifications for federal

civilian employment, military service, federal contracts, or access to

classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),

but only to the extent that such material would reveal the identity of

a confidential source.

An exemption rule for this system has been promulgated in the

accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)

and (e) and published in 32 CFR part 701, subpart G. For additional

information contact the system manager.

N01754-1

System name:

Navy Family Support Clinical Counseling Records. (April 24, 1997,

62 FR 19994).

changes:

* * * * *

categories of records in the system:

Replace `(QOLMIS-66)' with `(QDLMISNET) Network.'

* * * * *

storage:

Delete entry and replace with `File folders, microfilm, magnetic

tapes, machine lists, discs, and other computerized or machine readable

media.'

* * * * *

N01754-1

system name:

Navy Family Support Clinical Counseling Records.

system location:

Navy Family Service Centers, Navy Family Advocacy Centers/

Departments located at various Navy and Marine Corps activities.

Official mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

Military service members and their dependents, retirees and their

dependents, and spouses of POW's and MIA's and their eligible

dependents. In certain overseas locations and certain remote CONUS

locations, civilian DOD overseas employees may be eligible for

services.

Categories of records in the system:

Clinical Counseling Records and/or Family in Need of Services

(FINS) Counseling Records. File could contain personal information such

as name, Social Security Number, case number, home address, telephone

number, marriage counseling information, parent-child relationship

information, family relations, financial data, developmental disability

information, and Quality of Life Management Information System

(QDLMISNET) Network.

Authority for maintenance of the system:

5 U.S.C. 301, Department Regulations and E.O. 9397 (SSN).

Purpose(s):

The Family Service Centers (FSC) offer information, conduct

referral services, and directly deliver services for a wide array of

personal and family matters, counseling, assistance and crisis

intervention to those eligible.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

[[Page 22846]]

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

storage:

File folders, microfilm, magnetic tapes, machine lists, discs, and

other computerized of machine readable media.

Retrievability:

Name and FSC/Family Advocacy Program generated number.

Safeguards:

Access is limited to professional FSC staff and as delegated by the

FSC Director at each location on a need-to-know basis. Paper records

are stored in locked file cabinets. Automated records may be controlled

by limiting physical access to data entry terminals or use of

passwords. Access to computer information, and tape and disc storage,

is strictly controlled. Work areas are sought-controlled during normal

working hours. Building access is controlled and doors are locked

during non-duty hours.

Retention and disposal:

Paper records are retained for two years and then destroyed.

Automated records are maintained for five years, then tapes/discs are

erased.

System manager(s) and address:

Policy Official: Commander, Navy Personnel Command (NPC-661), 5720

Integrity Drive, Millington, TN 38055-6610.

Record Holder for FSC and/or FINS Cases: Commanding officers of

installations with Navy Family Service Centers or Navy Family Advocacy

Centers/Departments. Official mailing addresses are published as an

appendix to the Department of the Navy's compilation of systems of

records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the commanding officer of the naval activity from which they were

seen for counseling. Official mailing addresses are published as an

appendix to the Department of the Navy's compilation of systems of

records notices.

Marine Corps individuals seeking to determine whether information

about themselves is contained in this system should address written

inquiries for FSC files to the Commandant of the Marine Corps (MHF),

Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-

0001.

Individuals should provide proof of identity, full name, rank,

Social Security Number, dates of counseling, etc.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

commanding officer of the naval activity from which they were seen for

counseling. Official mailing addresses are published as an appendix to

the Department of the Navy's compilation of systems of records notices.

Marine Corps individuals seeking access to information about

themselves contained in this system should address written inquiries

for FSC files to the Commandant of the Marine Corps (MHF),

Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-

0001.

Individuals should provide proof of identity, full name, rank,

Social Security Number, dates of counseling, etc.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Information is normally obtained directly from the individual

applying for counseling/assistance, however, there may be instances

when the FSC/Family Advocacy Program counselor obtains information from

mental health officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N01754-2

SYSTEM NAME:

Navy/USMC Family Service Centers Volunteers (April 24, 1997, 62 FR

19994).

CHANGES:

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Delete entry and replace with `Commander, Navy Personnel Command

(NPC-661), 5720 Integrity Drive, Millington, TN 38055-6610.'

* * * * *

N01754-2

SYSTEM NAME:

Navy/USMC Family Service Centers Volunteers.

SYSTEM LOCATION:

Navy Family Service Centers located at various Naval and Marine

Corps activities. Official mailing addresses are published as an

appendix to the Navy's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Any person who volunteers to assist at one of the Navy/USMC Family

Service Centers (FSC).

CATEGORIES OF RECORDS IN THE SYSTEM:

File contains information such as name, home address, home

telephone number, date of birth, age and number of children,

experience, education, professional qualifications, interests, hobbies,

assignments at the FSC, and any other information essential for placing

the volunteer in the most appropriate position at the FSC.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 1588.

PURPOSE(S):

To supervise the performance of individuals who have volunteered to

assist in the Navy and Marine Corps Family Service Center Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically by disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

By name or skill of volunteer.

SAFEGUARDS:

Records are maintained in monitored or controlled areas accessible

only to authorized personnel that are properly cleared and trained.

Building/rooms locked outside regular working hours.

RENTENTION AND DISPOSAL:

Records are retained for 3 years from the date the individual

departs from the Center, and then destroyed.

[[Page 22847]]

SYSTEM MANAGERS(S) AND ADDRESS:

Commander, Navy Personnel Command (NPC-661), 5720 Integrity Drive,

Millington, TN 38055-6610.

NOTIFICATION PROCEDURE:

Individuals seeks to determine whether information about themselves

is contained in this system should address written inquiries to the

Naval or Marine Corps activity concerned. Individuals should provide

proof of identity, full name, dates of volunteer service, etc.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the Naval

or Marine Corps activity concerned. Individuals should provide proof of

identity, full name, dates of volunteer service, etc.

CONTESTING RECORD PROCEDURES

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5 32 CFR part 701; or may be obtained from

the system manager.

RECORD SOURCE CATEGORIES:

Information is obtained and periodically updated directly from the

volunteer FSC employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N01754-3

SYSTEM NAME:

Navy Child Development Services Program (October 15, 1997, 62 FR

53604).

CHANGES:

* * * * *

SYSTEM MANAGERS(S) AND ADDRESS:

Delete paragraph 1, and replace with `Policy Official: Commander,

Navy Personnel Command (NPC-659), 5720 Integrity Drive, Millington, TN

38055-6590.'

* * * * *

N01754-3

SYSTEM NAME:

Navy Child Development Services Program.

SYSTEM LOCATION:

Navy Child Development or Family Service Centers located at various

Navy and Marine Corps activities both in CONUS and overseas. Official

mailing addresses of Navy and Marine Corps activities are published as

an appendix to the Department of the Navy's compilation of systems of

records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Navy and Marine Corps service members and their families or

dependents. In certain locations, DOD civilian employees may be

eligible for services.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name; Social Security Number; case number; home address and

telephone number; insurance coverage; names of parents and children;

performance rating; complaints; background information, including

medical, educational references, and prior work experience, information

from the Naval Criminal Investigative Service (NCIS), the family

advocacy program, base security, and state and local agencies;

information related to screening, training, and implementation of the

Family Child Care program; and reports of fire, safety, housing, and

environmental health inspections. Children's records will also include

developmental profiles.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary

of the Navy; and E.O. 9397 (SSN).

PURPOSE(S):

To develop child care programs that meet the needs of children and

families, provide child and family program eligibility and background

information; verify health status of children and verify immunizations,

note special program requirements; consent for access to emergency

medical care; data required by USDA programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

herein may specially be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To Federal officials involved in Child Care Services, including

child abuse for the purpose of investigation and litigation.

To State and local officials involved with Child Care Services if

required in the performance of their official duties relating to

investigations.

The `Blanket Route Uses' that appear at the beginning of the Navy's

compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and automated records.

RETRIEVABILITY:

By last name of member and Social Security Number.

SAFEGUARDS:

Records are maintained in monitored or controlled areas accessible

only to authorized personnel. Building or rooms are locked outside

regular working hours. Computer files are protected by software

programs that are password protected.

RETENTION AND DISPOSAL:

Records are kept for two years after individual is no longer in the

Child Development Program and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Policy Official: Commander, Navy Personnel Command (NPC-659), 5720

Integrity Drive, Millington, TN 38055-6590.

Record Holder: Navy Child Development or Family Service Centers

located at various Navy and Marine Corps activities both in CONUS and

overseas. Official mailing addresses of Navy and Marine Corps

activities are published as an appendix to the Department of the Navy's

compilation of systems of records notices.

NOTIFICATION PROCEDURES:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the appropriate Navy or Marine Corps activity concerned. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Individuals should provide proof of identity and full name.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

appropriate Navy or Marine Corps activity concerned. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records notices.

Individuals should provide proof of identity and full name.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations

[[Page 22848]]

are published in Secretary of the Navy Instruction 5211.5; 32 CFR part

701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information in this system comes from individuals either applying

as child care providers or participant of the Family Child Care

program; background checks from State and local authorities; housing

officers; information from the Family Advocacy program; base security

officers and base fire, safety and health officers; and local family

child care monitors and parents of children enrolled.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Investigatory material compiled for law enforcement purposes may be

exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is

denied any right, privilege, or benefit for which he would otherwise be

entitled by Federal law or for which he would otherwise be eligible, as

a result of the maintenance of such information, the individual will be

provided access to such information except to the extent that

disclosure would reveal the identity of a confidential source.

An exemption rule for this system has been promulgated in

accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)

and (e) and published in 32 CFR part 701, subpart G. For additional

information contact the system manager.

N01770-2

SYSTEM NAME:

Casualty Information Support System (February 22, 1993, 58 FR

10725).

CHANGES:

* * * * *

SYSTEM LOCATION:

Delete entry and replace with `Primary System-Navy Personnel

Command (NPC-06), 5720 Integrity Drive, Millington, TN 38055-0600; the

local activity for which individual is assigned; and the Washington

National Records Center, Suiteland, MD. Official mailing addresses are

published as an appendix to the Navy's compilation of system of record

notices.'

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM

In line 5, after the word `reported' delete the remainder of the

entry and replace with `seriously ill/injured in an active duty

status.'

* * * * *

STORAGE:

In line 2, delete the words `Magnetic tapes, disc, and drums.' and

replace with `media.'

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Delete entry and replace with `Commander, Navy Personnel Command

(NPC-06), 5720 Integrity Drive, Millington, TN 38055-0600.'

* * * * *

N01770-2

SYSTEM NAME:

Casualty Information Support System.

SYSTEM LOCATION:

Primary System-Navy Personnel Command (NPC-06), 5720 Integrity

Drive, Millington, TN 38055-0600; the local activity for which

individual is assigned; and the Washington National Records Center,

Suitland, MD. Official mailing addresses are published as an appendix

to the Navy's compilation of system of record notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All Navy military personnel who are reported missing, Missing in

Action, Prisoner of War or otherwise detained by armed force; deceased

in either an active or inactive duty status; reported seriously ill/

injured in an active duty status.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence, reports, and records in both automated and

nonautomated form concerning circumstances of casualty, next-of-kin

data, survivor benefit information, personal and service data, and

casualty program data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; OPNAVINST 1770.1, Casualty

Assistance Calls and Funeral Honors Support Program Coordination; and

E.O. 9397 (SSN).

PURPOSE(S):

To assist in the management of the casualty assistance program and

to provide swift accurate responses to beneficiaries and survivors of

Navy military personnel; to aid in the efficient settlement of the

service member's estate and other affairs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of the Social Security Administration in

connection with eligibility, notification and assistance in obtaining

benefits due.

To officials and employees of the Department of Veterans Affairs

and the Selective Service Administration in connection with

eligibility, notification and assistance in obtaining benefits due.

To officials of other federal, state, and local government agencies

in connection with eligibility, notification and assistance in

obtaining benefits due.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Automated records may be stored on media. Manual records may be

stored in paper files, microfiche or microfilm.

RETRIEVABILITY:

Records may be retrieved by name and/or Social Security Number.

SAFEGUARDS:

Computer files are accessible only to authorized persons that are

properly screened, trained and cleared.

Manual records and computer printouts are available only to

authorized personnel having a need-to-know.

RETENTION AND DISPOSAL:

Records are maintained for seven years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief of Naval Personnel (PERS 06), Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001.

NOTIFICATION AND PROCEDURE:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Commander, Navy Personnel Command (NPC-06), 5720 Integrity

Drive, Millington, TN 38055-0600; or to the local activity where

assigned. Official mailing addresses are published as an appendix to

the Navy's compilation of system of records notices.

The letter should contain full name, Social Security Number (and/or

enlisted service number/officer file number), rank/rate, military

status, date of casualty and status at time of casualty, and signature

of the requester.

The individual may visit the Commander, Navy Personnel Command

[[Page 22849]]

(NPC-06), 5720 Integrity Drive, Millington, TN 38055-0600 for

assistance with records located in that building; or the individual may

visit the local activity for access to locally maintained records.

Proof of identification will consist of Military Identification Card

for persons having such cards, or other picture-bearing identification.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

Commander, Navy Personnel Command (NPC-06), 5720 Integrity Drive,

Millington, TN 38055-0600, or to the local activity where assigned.

Official mailing addresses are published as an appendix to the Navy's

compilation of system of record notices.

The letter should contain full name, Social Security Number (and/or

enlisted service number/officer file number), rank/rate, military

status, date of casualty and status at time of casualty, and signature

of the requester.

The individual may visit the Commander, Navy Personnel Command

(NPC-06), 5720 Integrity Drive, Millington, TN 38055-0600, for

assistance with records located in that building; or the individual may

visit the local activity for access to locally maintained records.

Proof of identification will consist of Military Identification Card

for persons having such cards, or other picture-bearing identification.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Officials and employees of the Department of the Navy, Department

of Defense, Public Health Service, Department of Veterans Affairs and

components, in performance of their official duties as specified by

current instructions and regulations promulgated by competent

authority; casualty reports may also be received from state and local

agencies, hospitals and other agencies having knowledge of casualties

to Navy personnel; general correspondence concerning member.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N03834-1

SYSTEM NAME:

Special Intelligence Personnel Access File (March 2, 1994, 59 FR

9965).

CHANGES:

* * * * *

PURPOSE(S):

In paragraph 1, line 1, delete `a determination' and replace with

`continuing evaluation of an'. In paragraph 2, lines 3 and 4, delete

`Special Compartmented Intelligence' and replace with `Sensitive

Compartmented Information'.

* * * * *

SAFEGUARDS:

Delete entry and replace with `Access provided on a need-to-know

basis only. Manual records are maintained in locked file cabinets under

the control of authorized personnel during working hours. The office

space in which the file cabinets are located is in a locked, limited

access room.'

* * * * *

N03834-1

SYSTEM NAME:

Special Intelligence Personnel Access File.

SYSTEM LOCATION:

Office of Naval Intelligence, National Maritime Intelligence

Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC 20395-5720.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All civilian and military personnel of the Department of the Navy

and contractors and consultants of the Department of the Navy.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records pertaining to the eligibility of Department of the Navy

personnel (civilian, military, contractor and consultant) to the be

granted access to Special Intelligence which include documents of

nomination, personal history statements, background investigation date

and character, narrative memoranda of background investigation,

eligibility documents for access to special intelligence, proof of

indoctrination and debriefings as applicable and record of hazardous

activity restrictions assigned.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

National Security Act of 1947, as amended; 5 U.S.C. 301,

Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10

U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records Management by

Federal Agencies; E.O. 9397 (SSN); and E.O. 12958, Classified National

Security Information.

PURPOSE(S):

To permit continuing evaluation of an individual's eligibility for

access to Special Intelligence information.

This information may be provided to the Department of Defense and

all its components to certify Sensitive Compartmented Information (SCI)

access status of naval personnel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of the Central Intelligence Agency, the

Federal Bureau of Investigation, the National Security Agency, the

Department of Energy, the Department of Treasury, and to any other

federal agency in the performance of their official duties, to certify

SCI access status of Naval personnel.

The ``Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices also apply to this

system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Active files consist of paper and computerized records. Inactive

files are retained on microfiche and optical storage.

RETRIEVABILITY:

Name and Social Security Number.

SAFEGUARDS:

Access provided on a need-to-know basis only. Manual records are

maintained in locked file cabinets under the control of authorized

personnel during working hours. The office space in which the file

cabinets are located is in a locked, limited access room.

RETENTION AND DISPOSAL:

Records are retained indefinitely. Inactive files are retained on

microfiche.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, Office of Naval Intelligence, National Maritime

Intelligence Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC

20395-5720.

[[Page 22850]]

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Commander, Office of Naval Intelligence, National Maritime

Intelligence Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC

20395-5720.

The request should contain the full name of the requester, home

address and date and place of birth. An unsworn declaration in

accordance with 28 U.S.C. 1746 or a notarized statement may be required

for identity verification.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves should

address written inquiries to the Commander, Office of Naval

Intelligence, National Maritime Intelligence Center, ATTN: ONI-OCB2,

4251 Suitland Road, Washington, DC 20395-5720.

The request should contain full name, residence address and date

and place of birth. An unsworn declaration in accordance with 28 U.S.C.

1746 or a notarized statement may be required for identity

verification.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Personal History Statement and related forms from the individual.

Access forms and documents prepared by the system manager.

Correspondence between system manager and activities requesting access

status.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Information specifically authorized to be classified under E.O.

12958, as implemented by DoD 5200.1-R, may be exempted pursuant to 5

U.S.C. 552a(k)(1).

An exemption rule for this system has been promulgated in

accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), and

information contact the system manager.

N05100-2

SYSTEM NAME:

Scheduled Parachute Jump Program (February 22, 1993, 58 FR 10746).

CHANGES:

* * * * * *

SYSTEM NAME:

Delete `Scheduled'.

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Delete entry and replace with `All Navy and Marine Corps personnel

and trainees who participate in the premeditated parachute jumping and

air drop activities.'

CATEGORIES OF RECORDS IN THE SYSTEM:

Delete entry and replace with `Unit reports of each jump performed,

which includes name of parachutist, Social Security Number, Unit

Identification Code (UIC), and model of parachute; total jump activity

survey reports; and annual jump activity reports.''

* * * * *

PURPOSE(S):

In first line of first paragraph, delete `scheduled'. In third

paragraph, first line, after the word `provide' add `upon request'.

* * * * *

N05100-2

SYSTEM NAME:

Parachute Jump Program.

SYSTEM LOCATION:

Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All Navy and Marine Corps personnel and trainees who participate in

the premeditated parachute jumping and air drop activities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Unit reports of each jump performed, which includes name of

parachutist, Social Security Number, Unit Identification Code (UIC),

and model of parachute; total jump activity survey reports; and annual

jump activity reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

PURPOSE(S):

To track jump activities date for specific individuals or types of

parachutes and correlate the information with parachute jump mishap

data; analyze information to determine the relationship between various

categories and combinations of jump experience and accident

involvement.

To provide results of these studies to all echelons within the Navy

and Marine Corps having responsibility for jump operations, parachute

training, and allocation of resources to and within the parachute jump

program.

To provide, upon request, an annual summary of jump activity by

parachute type to each reporting individual for his/her verification

and personnel records. Upon request, a detailed by jump report for a

specified time frame is also provided.

To provide records to the Chief of Naval Personnel for promotional

screening, detailing, and compliance with minimum standards.

To provide summaries of jump activity for Marine Corps personnel to

the Commandant of the Marine Corps.

To provide records of specific jump designated personnel to

contractors, if required, for projects either funded by or deemed

potentially valuable to the Department of the Navy.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic tape and computer printouts.

RETRIEVABILITY:

Name, Social Security Number, Unit Identification Code (UIC), and

model of parachute.

SAFEGUARDS:

Computer area is locked after hours and access is strictly

controlled. Hard drive locked to preclude unauthorized access. Only two

individuals have a key to access hard drive. Building is under 24 hour

watch.

Retention and disposal:

Permanent. Magnetic tape files contain all available records and

are never purged.

System manager(s) and address:

Director of Shore Safety Programs, Naval Safety Center, 375 A

Street, Norfolk, VA 23511-4399.

[[Page 22851]]

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Director of Shore Safety Programs, Naval Safety Center, 375 A

Street, Norfolk, VA 23511-4399.

The request should include full name, Social Security Number, and

address of the individual concerned and should be signed.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Director of Shore Safety Programs, Naval Safety Center, 375 A Street,

Norfolk, VA 23511-4399.

The request should include full name, Social Security Number, and

address of the individual concerned and should be signed.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing determinations are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or may be obtained from the system

manager.

Record source categories:

Navy and Marine Corps jumpers.

Exemptions claimed for the system:

None.

N05350-1

System name:

Navy Drug and Alcohol Program System (September 9, 1996, 61 FR

47483).

Changes:

* * * * *

System location:

Delete entry and replace with `Primary location: Navy Personnel

Command (NPC-602), 5720 Integrity Drive, Millington, TN 38055-6000.

Decentralized locations: Navy Alcohol Rehabilitation Centers, Navy

Alcohol Rehabilitation Departments in Naval Hospitals, Counseling and

Assistance Centers, Personal Responsibility and Values Education and

Training Program Offices, Navy Drug Screening Laboratories, Navy

Personnel Command (Drug and Alcohol Program Management Activity), and

local activities to which an individual is assigned. Addresses are

contained in a directory which is available from the Commander, Navy

Personnel Command (NPC-602), 5720 Integrity Drive, Millington, TN

38055-6000.'

* * * * *

System Manager(s) and Address:

Delte entry and replace with `Commander, Navy Personnel Command

(NPC-602), 5720 Integrity Drive, Millington, TN 38055-6000.'

* * * * *

N05350-1

System name:

Navy Drug and Alcohol Program System.

System location:

Primary location: Navy Personnel Command (NPC-602), 5720 Integrity

Drive, Millington, TN 38055-6000.