The National Board Fiscal Year 1999 Plan for Carrying Out the Emergency Food and Shelter Program (EFSP)

SUMMARY: This notice sets out the plan by which the Emergency Food and

Shelter Program National Board (National Board) is conducting a program

during FY 1999 to distribute $100,000,000 to private voluntary

organizations and local governments for delivering emergency food and

shelter to needy individuals. The distribution formula for selecting

organizations and localities, and the award amount for each, follow the

Plan text.

DATES: The award to the National Board was made October 28, 1998.

FOR FURTHER INFORMATION CONTACT: Carol Coleman, Preparedness, Training

and Exercise Directorate, Federal Emergency Management Agency, (202)

646-3107, or Yolanda L. Jones, Program Specialist, (202) 646-4543, of

the Preparedness, Training and Exercise Directorate, Federal Emergency

Management Agency.

SUPPLEMENTARY INFORMATION: Title III of the Stewart B. McKinney

Homeless Assistance Act, 42 U.S.C. 11301 et seq., authorizes use of

funds appropriated by the Congress to supplement and expand ongoing

efforts to provide shelter, food, and supportive services to homeless,

needy individuals.

As in past phases, grant awards from this program address temporary

emergency needs. This program is not to address or correct structural

poverty or long-standing problems. Rather, this appropriation is to

purchase food and shelter to supplement and expand current available

resources and not to substitute or reimburse ongoing programs and

services.

Use this funding to target special emergency needs. And when we

discuss emergency needs we are referring to economic, not disaster-

related, emergencies. The funding should supplement feeding and

sheltering efforts in ways that make a difference. What that means is:

EFSP is not to make up for budget shortfalls or to be just a line item

in an annual budget; funds should not go to the same agencies for the

exact same purposes every year; and, the funding is open to all

organizations helping hungry and homeless people and not that the funds

should go only to Local Board member agencies or local government

agencies.

Having stated what it is not, what does the National Board want

this program to be? As we read the law, EFSP should:

Create inclusive local coalitions that meet regularly to

determine the best use of funds and to monitor their use in their

respective communities;

Treat every program year as a fresh opportunity to

reassess what particular community needs (e.g., on-site feeding or

utility assistance, mass shelter or homelessness prevention, etc.)

should be addressed;

Encourage agencies to work together to emphasize their

respective strengths, work out common problems, and prevent duplication

of effort; and,

Ensure that the program is helping to meet the needs of

special populations such as minorities, Native Americans, veterans,

families with children, the elderly, and the handicapped.

We re-emphasize that this program has a commitment to emergency

services. We continue to view it as an opportunity for building a

cohesive emergency structure that can, for example:

Coordinate the assistance provided, across agencies, to

families and individuals applying for rental, mortgage, or utility

assistance;

Enhance a food banking network that is economical in its

cost and broad in its coverage; reinforce creative cooperation among

feeding; and sheltering sites to ensure help for street populations

most in need; and

Establish or maintain a system that complements rather

than supplants existing private and governmental efforts to provide

rent, mortgage, or utility assistance.

The National Board is aware that we ask much of our voluntary Local

Boards and LROs, and that we provide very little administrative

funding. But the cooperative model that EFSP helps create can be a

useful vehicle for many governmental and community-based programs. As a

group, local providers can accomplish much:

Initiating a dialogue with local offices of Federal

entities such as the U.S. Department of Agriculture to take full

advantage of excess commodities and its other programs or with the U.S.

Department of Labor's Job Training Partnership Act (JTPA);

Working with Federal programs that require the input of

local providers such as the Department of Housing and Urban

Development's Community Development Block Grant or Emergency Shelter

Grant and the Department of Health and Human Services' Health Care for

the Homeless;

Pooling agency efforts to gain Federal (for example, HUD's

Transitional Housing Program) and private foundation grants;

Leveraging EFSP funds within the community by encouraging

matches of local EFSP allocations from State and local governments and

private resources; and,

Exchanging ideas on administrative and accounting methods

that can improve delivery of services and focus on the collaborative

rather than the competitive aspects of agency relations.

Sixteen years ago this program began as a one-time effort to help

address urgent needs. The survival of this public-private partnership

is not only a testament to needs, but also to the effectiveness of EFSP

as an example of local decision-making and community responsibility in

attempting to meet those needs.

EFSP is a reminder of this nation's willingness to confront

difficult problems within the society in new ways. But most

importantly, EFSP feeds and shelters homeless and hungry people, it

maintains homes and the families in those homes, and it creates useful

public-private partnerships within communities.

Table of Contents

1.0 Background and introduction.

1.1 Purpose.

2.0 FEMA's role and responsibilities.

3.0 National Board's role and responsibilities.

3.1 Client Eligibility.

4.0 State Set-Aside Committee's role and responsibilities.

5.0 Local Boards' role and responsibilities.

5.1 Variances and Waivers.

6.0 Local Recipient Organizations' role and responsibilities.

6.1 Independent Annual Audit Requirements.

6.2 Fiscal Agents/Conduit Relationship.

6.3 Financial terms and conditions.

6.4 Grant Payment Process.

6.5 Eligibility of Costs.

6.6 Required Documentation.

7.0 Local appeals process.

8.0 Allocations formula.

9.0 Amendments to plan.

1.0 Background and Introduction

The Emergency Food and Shelter Program was established on March 24,

1983, with the signing of the ``Jobs Stimulus Bill,'' Public Law 98-8.

That legislation created a National Board, chaired by FEMA, which

consisted of representatives of the American Red Cross; Catholic

Charities, USA; the Salvation Army; Council of Jewish Federations,

Inc.; United Way of America; and the National Council of Churches of

Christ in the U.S.A.

[[Page 22913]]

From the first appropriation in 1983, through its authorization

under the Stewart B. McKinney Homeless Assistance Act (Pub. L. 100-77--

signed into law on July 24, 1987, subsequently reauthorized under Pub.

L. 100-628, signed into law on November 7, 1988), the Emergency Food

and Shelter Program has distributed $1.8 billion to over 11,000 social

service agencies in more than 2,500 communities across the country.

From its inception, the unique features of this program are the

partnerships it establishes. At the national level, the Federal

government and National Board member organizations have the legal

responsibility to work together to set allocations criteria and

establish program guidelines. Such coalitions, as set forth in the law,

are even more vital on the local level. In each community Local Boards

make the most significant decisions on their own make-up and operation,

the types of services most in need of supplemental help, what

organizations should be funded and for what purpose and amount. These

portions of the law remain unchanged and are the core of this unique

public-private partnership.

1.1 Purpose.

This publication outlines the roles, responsibilities, and

implementation procedures that will be followed by the National Board,

FEMA Local Boards, LROs, and SSA Committees, in the distribution and

use of these funds.

National in scope, EFSP will provide food and shelter assistance to

individuals in need through local private voluntary organizations and

local governments in areas the National Board designates as being in

highest need. The intent of EFSP is to meet emergency needs by

supplementing and expanding food and shelter assistance currently

available to individuals. Individuals who received assistance under

previous programs may again be recipients, providing they meet local

eligibility requirements.

2.0 FEMA's Role and Responsibilities

FEMA will perform the following EFSP activities:

(a) Constitute a National Board consisting of individuals

affiliated with United Way of America; The Salvation Army; the National

Council of Churches of Christ in the USA; Catholic Charities, USA; the

Council of Jewish Federations, Inc.; the American Red Cross; and FEMA;

(b) Chair the National Board, using parliamentary procedures and

consensus by the National Board as the mode of operation;

(c) Provide policy guidance, management oversight, Federal

coordination, and staff assistance to the National Board;

(d) Award the grant to the National Board;

(e) Assist the Secretariat in implementing the National Board

Program;

(f) Report to Congress on the year's program activities through the

Interagency Council on the Homeless Annual Report;

(g) Conduct audits of the program;

(h) Monitoring program compliance with current Federal and program

guidelines; and

(i) Initiate Federal collection procedures to collect funds or

documentation due when the efforts of the National Board have not been

successful.

3.0 National Board's Role and Responsibilities

(a) National Board's EFSP activities

The National Board will perform the following EFSP activities:

(1) Select jurisdictions of highest need for food and shelter

assistance and determine amount to be distributed to each;

(2) Notify national organizations interested in emergency food and

shelter to publicize the availability of funds;

(3) Develop the operational manual for distributing funds and

establish criteria for expenditure of funds;

(4) In jurisdictions that received previous awards, notify the

former Local Board chair that new funds are available. In areas newly

selected for funding, notify the local United Way, American Red Cross,

Salvation Army, or local government official. The National Board will

notify qualifying jurisdictions of award eligibility within 60 days

following allocation by FEMA;

(5) Provide copies of award notification materials to National

Board member affiliates and other interested parties;

(6) Secure board plan, certification forms and board rosters from

Local Boards. Ensure Local Board compliance with established

guidelines;

(7) Distribute funds to selected LROs;

(8) Hear appeals and grant waivers;

(9) Establish an equitable system to accomplish the reallocation of

unclaimed or unused funds. Unused or recaptured funds will be

reallocated by the National Board, except in the case of State Set-

Aside counties whose funds may be reallocated by the respective State

Set-Aside Committees;

(10) Ensure that funds are properly accounted for, and that funds

due are collected;

(11) Provide consultation and technical assistance to local

jurisdictions as necessary to monitor program compliance;

(12) Compile the reports it receives from the Local Boards and

submit a detailed accounting of use of all program monies in the form

of a report to FEMA;

(13) Conduct a compliance review of food and shelter expenditures

made under this program for specified LROs. The National Board, FEMA,

the independent accounting firm selected by the National Board, or the

Inspector General's office may also conduct an audit of these funds;

and

(14) Monitor LRO compliance with OMB Circular A-133.

(b) Secretariat and Fiscal Agent.

The National Board has selected the United Way of America as the

Secretariat and fiscal agent to perform necessary administrative duties

for the Board. An administrative allowance of one percent of the total

award may be used for National Board administration.

3.1 Client Eligibility

(a) Eligibility criteria.

The National Board does not set client eligibility criteria. If the

Local Board does not set eligibility criteria, the LRO may use its

existing criteria or set criteria for assistance under this award.

However, the LRO's criteria must provide for assistance to needy

individuals without discrimination (age, race, sexual orientation,

religion, national origin, or disability).

(b) Where funds may be used.

Funds allocated to a jurisdiction are intended for use within that

jurisdiction. Residents of or transients in a specific jurisdiction

should seek service within that jurisdiction.

(c) Citizenship eligibility.

Citizenship is not an eligibility requirement to receive assistance

from EFSP. The National Board does not mandate nor recommend the use of

any particular existing criteria such as food stamp guidelines, welfare

guidelines, or income guidelines.

4.0 State Set-Aside (SSA) Committee Role and Responsibilities

(a) SSA Committee's role.

(1) The SSA process allows flexibility in selection of

jurisdictions to target pockets of homelessness or poverty in non-

qualifying jurisdictions (refer to

[[Page 22914]]

Supplementary Information, above, on qualifying criteria), areas

experiencing drastic economic changes such as plant closings, areas

with high levels of unemployment or poverty that do not meet the

minimum level of unemployment, or jurisdictions that have documented

measures of need that are not adequately reflected in unemployment and

poverty data.

(2) The distribution of funds to SSA Committees will be based on a

ratio calculated as follows: the State's average number of unemployed

in non-funded jurisdictions divided by the average number of unemployed

in non-funded jurisdictions nationwide equals the State's percentage of

the total amount available for SSA awards.

(b) SSA responsibilities.

(1)(i) An SSA Committee in each State will recommend high-need

jurisdictions and award amounts to the National Board. The SSA will

give priority consideration to jurisdictions not meeting criteria for

direct funding, from the National Board, although funded jurisdictions

may receive additional funding. SSA Committees should also consider the

special circumstances of jurisdictions that qualified in previous

funding phases but are not eligible in the current phase. The State

Committees may wish to provide these jurisdictions with an allocation

so that the abrupt change in funding status does not disrupt local

providers. We ask SSA Committees to consider current and significant

State or local data in their deliberations. Although the National Board

staff provides national data to the SSA Committees, it does not require

any particular formula.

(ii) In each State, we will notify the chair of the previous

phase's SSA Committee of the award amount available to the SSA

Committee. In a State where there are affiliates of the voluntary

organizations represented on the National Board, the State affiliates

must be invited to serve on the State Committee. If no single State

affiliate exists, an appropriate representative should be invited. The

Governor or his/her representative will replace the FEMA member. State

Committees are encouraged to expand participation by inviting or

notifying other private non-profit organizations on the State level.

The National Board encourages the inclusion of Native Americans,

minorities, and other appropriate representatives should be invited on

the State Committee.

(2) Members of the SSA Committee will elect a person to chair the

committee.

(3) The SSA Committees are responsible for the following:

(i) recommending high-need jurisdictions and award amounts within

the State. When selecting jurisdictions with demonstrated need, the

National Board encourages the consideration of counties incorporating

or adjoining Indian reservations. The SSA Committee has 25 working days

to notify the National Board in writing of its selections and the

appropriate contact person for each area. Note: The minimum award

amount for a single jurisdiction is $1,000 and only whole-dollar

amounts can be allocated.

(ii) notifying the National Board of selection criteria that were

used to determine which jurisdictions within the State were selected to

receive funds. The National Board will then notify these jurisdictions

directly. If SSA jurisdictions do not claim funds, SSA Committees may

recommend other jurisdictions to receive the unclaimed funds.

(4) The SSA Committee may use an administrative allowance of one-

half of one percent (0.5%) of the total SSA award to each State for its

administration.

5.0 Local Boards' Role and Responsibilities

(a) Local Boards' role and responsibilities.

(1) Constituting Local Boards. Each area designated by the National

Board to receive funds will constitute a Local Board. In a local

community where there are affiliates of the United Way of America; The

Salvation Army; the National Council of Churches of Christ in the

U.S.A.; Catholic Charities, U.S.A; Council of Jewish Federations; and

the American Red Cross that are represented on the National Board, they

must be invited to serve on the Local Board. An agency's own governing

board may not serve as a Local Board. The National Board requires that

if a jurisdiction is located within or encompasses a federally

recognized Indian reservation, the Local Board must invite a Native

American representative to serve on the Board. All Local Boards must

include in their membership a homeless or formerly homeless person.

Local Boards should seek recommendations from LROs for an appropriate

representative. Local Boards that cannot have homeless or formerly

homeless representation must still consult with homeless or formerly

homeless individuals, or former or current clients of food or housing

services for their input. The County Executive/Mayor, appropriate head

of local government or his or her designee will replace the FEMA

member. We encourage Local Boards to expand participation and

membership by inviting minority populations, other private non-profit

organizations and government organizations. The Local Board's

jurisdiction should be geographically represented as well.

(2) Chair of the Local Board. The members of each Local Board will

elect a chair.

(3) Active Board Memberships. Local Board membership is not

honorary; there are specific duties the board must perform. If a member

cannot regularly attend meetings, the member should be replaced by

another representative of the member's designated agency. If a member

must be absent from a meeting, the member's organization may designate

an alternate.

(4) Localities not previously funded. If a locality has not

received funding previously and is now designated as being in high

need, the National Board designates the local United Way to constitute

and convene a Local Board as described above. If there is no local

United Way, or it does not convene the board, the local American Red

Cross, the local Salvation Army, or a local government official will be

responsible for convening the initial meeting of the Local Board.

(5) Localities previously funded. If a locality has previously

received National Board funding, the National Board will contact the

former chairman of the Local Board about any new funding the locality

is to receive.

(6) Each award phase new. Each award phase is new. Therefore, the

Local Board is a new entity in every phase. The convenor of the Local

Board must ask each agency to designate or redesignate a representative

every program year.

(7) Local Board meeting options. The National Board requires Local

Boards to select one of the following options for meetings:

(i) Quarterly Meetings: We encourage Local Boards to meet quarterly

to ensure that LROs are implementing the program according to

guidelines. Meetings may be conducted via conference calls.

(ii) Semiannual Meetings: Local Boards meeting twice a year must

also ensure that LROs are implementing the program according to

guidelines. Ongoing monitoring activities must take place. Local Boards

electing to hold meetings semiannually must submit copies of their

meeting minutes with the jurisdiction's final report.

[[Page 22915]]

(8) Quorum; minutes. A majority of members must be present for the

meeting to be official. Attendance and decision-making minutes must be

kept. Meeting minutes must be voted on and approved by the Local Board

at the next meeting. They must also be available to the National Board,

Federal authorities, and the public on request.

(9) Advertising and promoting the program. The Local Board will

have 25 working days after the notification of the award selection by

the National Board to advertise and promote the program to give any

organization capable of providing emergency services an opportunity to

apply for funds. Advertising must take place before the Local Board

allocates funds. Failure to advertise properly will delay processing of

the jurisdiction's board plan and subsequent payment of funds. Local

Boards should allow at least one week for interested organizations to

apply for funding. (Local Boards do not have to re-advertise fund

availability for supplemental allocations within the same spending

period.)

(10) Local Board grant recommendations. The Local Board recommends

which local organizations should receive grants and the amounts of the

grants. Local Boards must have a written application process and

consider all private voluntary and public organization applicants. In

selecting LROs to receive funds, the Local Board must consider the

demonstrated ability of an organization to provide food, shelter

assistance or both. Local Board members should strive to use consistent

criteria, sound judgment and fairness in their approach. Local Board

membership must have no relationship to funding. Local Board members

must abstain from voting on their own grant awards. Local Boards should

select LROs to receive funds to supplement and expand eligible on-going

services, and should not fund LROs before a needed service (i.e., fire

victims, floods, tornadoes, etc.). Nor should Local Board select

agencies for funding due to budget shortfalls or for cuts in other

funding sources. Agencies on Indian reservations are eligible to

receive EFSP monies if they meet LRO requirements.

(11) Grant allocations. The minimum grant per LRO is $300 and only

whole-dollar amounts may be allocated. The Local Board should be

prepared to justify an allocation of one-third (\1/3\) or more of its

total award to a single LRO.

(12) Monitoring LROs. Local Boards are responsible for monitoring

LROs that receive over $100,000 in Federal funds and ensuring that they

comply with OMB Circular A-133.

(13) Required forms. Local Boards must complete and return all

required forms to the National Board. (Local Board Plan, Local Board

Certification Form, and Local Board Roster.)

(14) Certifications. Local Boards will secure and retain signed

forms from each LRO certifying that each LRO has read and understands

the program guidelines and that the LROs will comply with cost

eligibility and reporting requirements.

(15) Duplication of assistance. Local Boards must establish a

system to ensure that no duplication of service occurs within the

expenditure categories of rent, mortgage or utility assistance (RMU).

Local Boards are free to establish any system as long as no duplication

of rent/mortgage or utility assistance can take place under reasonable

circumstances.

(16) Client eligibility. Establish client eligibility, at Local

Board's discretion. Local Boards may determine client eligibility for

EFSP or use established LRO eligibility. LROs may develop and use

separate needs test for assistance under EFSP but should first get

Local Board approval. The Local Board should communicate eligibility

criteria for assistance under EFSP to LROs.

(17) Personnel changes. Local Boards must notify the National Board

of changes in the Local Board chair, staff contact, or LRO contacts,

including complete addresses and phone numbers.

(18) Merging Local Boards. Local Boards that determine they can

better use their resources by merging with neighboring boards may do

so. The head of government or his or her designee for each jurisdiction

must sit on the merged board, along with agency representatives from

each jurisdiction. The merged Local Board must ensure that the award

amount designated for each civil jurisdiction is used to provide

assistance to individuals within that jurisdiction.

(19) Guidelines and technical assistance. Local Boards must be

familiar with current guidelines and provide technical assistance to

service providers. National Board staff can provide advice and counsel.

(20) Appeals. Local Boards must establish an appeals process to

address participation or funding, to hear and resolve appeals made by

funded or non-funded organizations, and to investigate complaints made

by individuals or organizations. Local Boards should handle appeals

promptly. If a Local Board cannot handle an appeal locally, the case

should be referred in writing to the National Board and should include

details on action that the Local Board has taken. Only when there is

significant question of misapplication of guidelines, fraud, or other

abuse on the part of the Local Board will the National Board consider

action. Report cases involving fraud or other misuse of Federal funds

to the Office of the Inspector General, FEMA, in writing or by

telephone at 1-800-323-8603.

(21) National Board/Local Board point of contacts. The chair of the

Local Board or his or her designated staff will be the central

coordination point of contact between the National Board and the LRO

selected to receive assistance from EFSP.

(22) Surplus food. If FEMA requests, the Local Board should

nominate an appropriate feeding organization to receive surplus food

from Department of Defense commissaries.

(23) Monitoring programs.

(i) Monitoring programs; reports. Boards will be responsible for

monitoring programs carried out by the LROs they select to receive

funds. Local Boards should work with LROs to ensure that funds LROs use

to meet immediate food and shelter needs on an ongoing basis. Local

Boards may not alter or change National Board cost eligibility or

approve expenditures outside the National Board's criteria without

National Board permission.

(ii) Reports.

(A) An interim report of expenditures is due to the National Board

with each LRO's second check request. A final report (accompanied by

financial documentation for specified LROs) is due 45 days after the

end of each jurisdiction's program.

(B) The National Board will provide forms for all required reports.

(C) Local Boards may request other reports from their LROs at an

appropriate time (e.g., monthly or quarterly updates).

(24) Funds reallocations. The Local Board should reallocate funds

whenever it determines that the original allocation plan does not

reflect the actual need for services or if an LRO is unable to use its

full award effectively. The Local Board must recover funds and

reallocate them if an LRO makes ineligible expenditures or uses funds

for items that have clearly not been approved by the Local Board. The

National Board can reallocate funds held in escrow for LROs that have

unresolved compliance problems or may reclaim the funds. The deadline

to reallocate any funds held in escrow is July 30, 1999.

(i) The Local Board may approve reallocation of funds between LROs

that

[[Page 22916]]

are already participating in the program. However, the Local Board must

inform the National Board in writing. The Local Board may also return

funds to the National Board for reissuance to another LRO or request

reallocation of remaining funds before the National Board releases the

second or third payments.

(ii) If the Local Board wishes to reallocate funds to an agency

that it did not approve on the original board plan, the Local Board

must make a written request for approval to the National Board. The

National Board must approve an LRO before receipt of funds.

(iii) Local Boards can reallocate funds from one service to another

(e.g., from food to shelter) without National Board approval if the

transfer is within an individual LRO.

(iv) If a Local Board cannot satisfy the National Board that it can

use funds in accordance with this plan, the National Board may

reallocate the funds to other jurisdictions.

(25) Misuse of EFSP funds.

(i) Should anyone have reason to suspect that EFSP funds are being

used for purposes contrary to the law and guidelines governing the

program, the National Board recommends taking action to assist in

bringing such practices to a halt.

(ii) The National Board requires that whenever anyone suspects

fraud, theft, or other criminal activity in connection with the use of

EFSP funds, the Office of the Inspector General, (OIG), FEMA, should be

immediately contacted. The Inspector General's Hotline number to call

is 1-800-323-8603 or the complainant can write to: Office of the

Inspector General, FEMA, 500 C Street SW, Washington, DC 20472. The

complainant should include as much information as possible to support

the allegation and preferably furnish his/her name and telephone number

so that the special agent assigned to that office may make a follow-up

contact. Federal law protects the confidentiality of any communication

made with the OIG.

(iii) A complainant desiring to remain totally anonymous should

make a follow-up phone call to the OIG within 30 days from the date of

the original complaint so that the OIG may ask any follow-up questions.

Follow-up calls should be made to 1-202-646-3894 during normal business

hours, Eastern Standard Time (charges may be reversed). The caller

should advise that he/she is making a follow-up call regarding a prior

anonymous complaint. The Office of the Inspector General, FEMA, will

appropriately notify both local law enforcement authorities and the

National Board concerning the substance of the allegations and the

results of the investigation.

(26) Expenditure Reports. Local Boards must submit reports to the

National Board on LRO's expenditures as of the date they request each

LRO's second/third check and should submit a final report within 45

days after the jurisdiction's end-of-program date.

(27) Review of reports and documentation.

(i) After the close of the program, Local Boards must review the

accuracy of all LROs reports and documentation. Local Boards should

forward documentation for specified LROs to the National Board on

request. If expenditures violate the eligible costs under this award,

the Local Board must require reimbursement to the National Board.

(ii) Local Boards must remain in operation until they satisfy all

program and compliance requirements of the National Board. Local Boards

must retain all records for three (3) years from the end-of-program

date.

(28) Extension of spending periods. Each jurisdiction will be

granted the option to extend its spending period by 30, 60, or 90 days.

This option will be offered during the summer of each phase. The

extension applies to the entire jurisdiction. Should the jurisdiction

receive a grant in the next phase, that phase's spending period will

begin the day after the chosen end-date.

5.1 Variances and Waivers

(a) Variances. Local Boards may receive requests for variances in

the budgets that they approve for LROs. Local Boards may allow such

changes provided that the requested items are eligible under this

program. If there is any doubt on the part of the Local Board as to

eligibility, it should contact the National Board for clarification. If

an LRO requests an expenditure that falls outside the program

guidelines, the Local Board, if in accord, must request in writing a

waiver from the National Board before making the expenditure.

(b) Waivers. Waivers requested by a LRO because of a compliance

exception must be submitted to the Local Board. The Local Board will

submit the waiver to the National Board for review. National Board

staff will evaluate waiver requests and use discretion to approve or

deny requests. In general, the National Board considers waiver requests

that are not within the guidelines, but address the program's intent.

The waiver request from the Local Board should clearly state the

need for this exception, approximate costs, timelines or any other

pertinent information that the National Board may need to make their

decision.

6.0 Local Recipient Organizations' Roles and Responsibilities

(a) Local Recipient Organizations' roles and responsibilities.

(1) In selecting LROs to receive funds, the Local Board must

consider the demonstrated ability of an organization to provide food

and shelter assistance. Local Boards should select LROs to receive

funds to supplement and expand eligible ongoing services, but not to

fund in anticipation of a needed service (i.e., fire, flood, or tornado

victims); nor should Local Boards select agencies for funding due to

budget shortfalls or for cuts in other funding sources. Local

participation in the program is not limited to organizations that are

part of any State or national organization. Agencies on Indian

reservations are eligible to receive EFSP funds if they meet LRO

requirements set out in the EFSP program manual. Organizations that

received awards under previous legislation may be eligible again

provided that the organization still meets eligibility requirements.

(2) For a local organization to be eligible for funding it must:

(i) be nonprofit or an agency of government;

(ii) have an accounting system or an approved fiscal agent;

(iii) have a Federal employer identification number (FEIN), or be

in the process of securing an FEIN (Note: contact local IRS office for

more information on securing an FEIN and the necessary form [SS-4];

(iv) conduct an independent annual audit if receiving $25,000 or

more from EFSP;

(v) practice nondiscrimination (those agencies with a religious

affiliation that wish to participate in the program must agree not to

refuse services to an applicant based on religion or require attendance

at religious services as a condition of assistance, nor will such

groups engage in any religious proselytizing in any program receiving

EFSP funds); and,

(vi) for private voluntary organizations, have a voluntary board.

(3) Each LRO will be responsible for certifying in writing to the

Local Board that it has read and agrees to abide by the cost

eligibility and reporting standards of this publication and any other

requirements made by the Local Board.

[[Page 22917]]

(4) An LRO may not operate as a vendor for itself or other LROs

except for the shared maintenance fee for food banks.

(5) LROs selected for funding must:

(i) Maintain records according to the guidelines stated in the EFSP

program manual. Consult the Local Board chair/staff on matters

requiring interpretation or clarification prior to incurring an expense

or entering into a contract. It is important to have a thorough

understanding of these guidelines to avoid ineligible expenditures and

consequent repayment of funds. National Board staff can answer LROs'

questions at (703) 706-9660 or (202) 646-3107.

(ii) Provide services within the intent of the program. Funds are

to be used to supplement and expand food and shelter services, not as a

substitute for other program funds. LROs should take the most cost-

effective approach in buying or leasing eligible items/services, and

should limit purchases to essential items within the $300 limit for

equipment, unless the National Board has granted prior approval.

(iii) Deposit funds for this program in a federally insured bank

account. LROs must maintain proper documentation for all expenditures

under this program according to the guidelines. Agencies should ensure

that selected banks will return canceled checks. LROs' expenditures and

documentation will be subject to review for program compliance by the

Local Board, National Board or Federal authorities. LROs must maintain

records for three years and any interest income must be put back into

program expenditures.

6.1 Independent Annual Audit Requirements

(a) LROs receiving $25,000 or less in EFSP funding. We will not

require an independent annual audit for these LROs.

(b) LROs receiving $25,000 or more in EFSP funding.

(i) We will require an independent annual audit in accordance with

Government Auditing Standards for these LROs. The National Board will

accept an LROs national/regional annual audit if the LROs meet the

following conditions:

(i) The LRO is truly a subsidiary of the national organization

(i.e., shares a single Federal tax exemption).

(ii) The LRO is audited by the national/regional office internal

auditors or other person designated by the national/regional office AND

the national/regional office is audited by an independent certified

public accountant or public accounting firm, which includes the parent

organization's review of the LRO in a larger audit review.

(iii) A copy of the local audit review by the parent organization

along with a copy of the independent audit of the national/regional

office will be made available by the parent organization to the

National Board upon request.

(2) In addition to the above requirements, any LRO receiving

$100,000 or more in combined federal funds must have an audit made in

accordance with OMB Circulars A-128 or A-133, as applicable.

(3) Audits of units of government will be made annually unless

State or local government had, by January 1, 1987, a constitutional or

statutory requirement for less frequent audits. For those governments

that have biennial audits, we permit audits covering both years.

6.2 Fiscal Agent/Fiscal Conduit Relationship

(a) For National Board purposes, a fiscal agent is an agency that

maintains all EFSP financial records for another agency. A fiscal

conduit is an EFSP-funded agency that maintains all EFSP financial

records on behalf of one or more agencies under a single grant. If any

one agency in a jurisdiction is making bulk purchases for other

agencies not funded directly, it must serve as a fiscal conduit and

follow all the applicable rules.

(b) The fiscal agent/fiscal conduit is the organization responsible

for the receipt of funds, disbursement of funds to vendors, and

documentation of funds received. The fiscal agent/fiscal conduit must

meet all of the requirements of an LRO.

(c) Local Boards may wish to use a fiscal agent/fiscal conduit when

they desire to fund an agency that does not have an adequate accounting

system nor conducts an annual audit, but nevertheless meets all other

criteria. The Local Board may authorize funds to be channeled through

another agency that is a designated fiscal agent/conduit. Fiscal

agents/conduits are accountable for compliance with program

requirements.

(d) Any agency benefiting from funds received by a fiscal agent/

fiscal conduit must meet all of the criteria to be an LRO except the

accounting system and annual audit requirements and must sign the

Fiscal Agent/Fiscal Conduit Relationship Certification Form. For

tracking purposes, all agencies funded through fiscal agents or fiscal

conduits must secure a Federal Employer's Identification Number.

(e) Fiscal agents/fiscal conduits may cut checks to vendors only.

They may not cut checks to the agencies on whose behalf they are acting

or to agencies/sites under their ``umbrella.'' The exception to this is

when an agency is using the per diem allowance for mass shelters or the

per meal allowance for served meals.

(f) Fiscal agents must submit individual interim and final reports

for each agency. Fiscal conduits will file a single interim report on

their awards along with a breakdown of agencies and spending with the

final report.

(g) Any LRO with an outstanding compliance exception may not be

funded under a fiscal agent/fiscal conduit. If a fiscal agent has an

unresolved compliance exception, any other funds awarded to the fiscal

agent (either as a grant for its own program or as fiscal agent for

another agency) will be held in escrow until all compliance exceptions

are resolved. Fiscal conduits will be audited as a single award, and

will be handled as any other LRO.

6.3 Financial Terms and Conditions

(a) Definitions.

``Local Recipient Organization'' refers to the local private or

public organizations that will receive any award of funds from the

National Board.

``Award'' refers to the award of funds made by the National Board

to a local private or public organization on the recommendation of a

Local Board.

``End-of-program date'' refers to the date, as agreed upon by Local

and National Board, by which a given jurisdiction must spend or return

all monies.

(b) Amendments.

The National Board may amend an award at any time based on written

information provided by a Local Board. Both the National Board and the

Local Board must execute amendments that reflect the rights and

obligations of either party. The National Board may unilaterally issue

administrative amendments such as changes in accounting data.

(c) Local Board Authority Related to LROs.

(1) The Local Board is responsible for monitoring expenditures of

LROs providing food and/or shelter services, authorizing the adjustment

of funds between food and shelter programs, and reallocating funds from

one LRO to another.

(2) Local Boards may not alter or change National Board cost

eligibility or approve expenditures outside the National Board's

criteria without

[[Page 22918]]

National Board permission. (Refer to Section 3.1 on Variances and

Waivers.)

(3) A Local Board can call back funds from an LRO and reallocate to

another LRO in the case of gross negligence, inadequate use of funds,

failure to use funds, failure to use funds for purposes intended, or

for any other violation of the National Board guidelines, or in cases

of critical need in the community. The Local Board must advise, in

writing, all concerned LROs of any reallocation of their original

award.

(4)(i) If the Local Board discovers ineligible expenditures by an

LRO, the Local Board must send to the organization a written request

for reimbursement of the amount and must notify the National Board. If

the LRO is unwilling or unable to reimburse the National Board for the

ineligible expenditures, the Local Board must refer the matter to the

National Board. The National Board may ask the Local Board to take

further action to see that the LRO reimburses the National Board for

any ineligible expenditures or the National Board may refer the matter

to FEMA.

(ii) If the Local Board suspects that an LRO has committed fraud,

the Local Board must contact the Office of the Inspector General, FEMA,

in writing or by telephone at 1-800-323-8603 with details of suspected

fraud or misuse of Federal funds.

(5) If an LRO received an award under previous phases, it must not

include those funds in any reporting for the present awards. Reports

should be confined to the amount granted by the National Board under

the new appropriations legislation.

(d) Cash Depositories.

(1) Any money advanced to the LRO under the terms of this award

must be deposited in a bank with Federal Deposit Insurance Corporation

(FDIC) or Federal Savings & Loan Insurance Corporation (FSLIC)

insurance coverage (whose responsibility has been taken over by FDIC),

and the balance exceeding the FDIC or FSLIC coverage must be secured

collaterally. LROs must put back into program costs any interest income

earned on these monies.

(2) LROs are encouraged to use minority banks (a bank owned at

least 50 percent by minority group members). This is consistent with

the national goal of expanding the opportunities for minority business

enterprises. A list of minority-owned banks is available from the

Office of Minority Business Enterprises, U.S. Department of Commerce,

Washington, DC 20203.

(e) Retention and Custodial Requirements for Records.

(1) LROs must retain financial records, supporting documentation,

statistical records, and all other records pertinent to the award for

three years, with the following exceptions:

(i) If any litigation, claim or audit begins before the expiration

of the three-year period, the LRO must retain the records until

resolution of all litigation, claims or audit findings involving the

records.

(ii) LROs must retain records for nonexpendable property, if any,

acquired in part with Federal funds for three years after submission of

a final report. ``Non-expendable property'' means tangible property

having a useful life of more than one year and an acquisition cost of

more than $300 per unit.

(2) The retention period starts from the date the LRO submits the

final expenditure report.

(3) The National Board may request transfer of certain records to

its custody from the LRO when it determines that the records possess

long-term retention value. The LRO must make such transfers as

requested.

(4) The Director of FEMA, the Comptroller General of the United

States, and the National Board, or any of their authorized

representatives, will have access to any pertinent books, documents,

papers, and records of the recipient organization, and its subgrantees

to make audits, examinations, excerpts and transcripts.

(f) Financial management systems. The LRO/fiscal agent or fiscal

conduit must maintain a financial management system that provides for

the following:

(1) Accurate, current and complete disclosures of the financial

results of this program.

(2) Records that identify adequately the source and application of

funds for federally supported activities. These records must contain

information pertaining to Federal awards, authorizations, obligations,

unobligated balances, assets, outlays, and incomes.

(3) Effective control over and accountability for all funds,

property, and other assets.

(4) Procedures for determining eligibility of costs in accordance

with the provisions of the EFSP manual.

(5) Accounting records supported by source documentation. The LRO

must maintain and retain a register of cash receipts and disbursements

and original supporting documentation such as purchase orders,

invoices, canceled checks, and whatever other documentation is

necessary to support its costs under the program.

(6) A systematic method to ensure timely and appropriate resolution

of audit findings and recommendations.

(7) In cases where more than one civil jurisdiction (e.g., a city

and a balance of county, or several counties) recommends awards to the

same LRO, the organization can combine these funds in a single account.

However, separate program records for each civil jurisdiction award

must be kept.

(h) Payment.

A first payment will be made to the LRO by the Secretariat upon

recommendation of the Local Board and approval by the National Board.

Second check requests include an interim report that each LRO must

complete. The Local Board Chair signs the request and mails it to the

National Board. Second/third installments will be held back until the

National Board reviews and clears the jurisdiction's final Local Board

report and documentation for the previous year.

(i) Financial reporting requirements.

(1) LROs must submit a financial status report to the Local Board;

the Local Board will forward to the National Board 45 days after the

jurisdiction's program ending date.

(2) The National Board will provide the LRO, through the Local

Board, with the necessary report forms well in advance of report

deadlines.

(j) Closeout procedures.

The following definitions apply to closeout procedures:

``Close-out'' is the process by which the National Board determines

that all applicable administrative actions and all required work of the

award are complete.

``Disallowed costs'' are those charges that the National Board

determines are unallowable under the legislation, National Board

requirements, applicable Federal cost principles, or other conditions

in the award. The applicable cost principles for Private Voluntary

Organizations are contained in OMB Circular A-133, ``Audit of States,

Local Governments, and Non-Profit Organizations,'' and OMB Circular A-

110, ``Uniform Administrative Requirements for Grants and Other

Agreements with Institutions of Higher Education, Hospitals, and Other

Non-Profit Organizations.'' The applicable cost principles for Public

Organizations are contained in OMB Circular A-87, ``Cost Principles for

State Agencies and Units of Local Governments.'' If you are unsure of

where to find these circulars, check with your local Congressional

Representative.

(k) Suspension and Termination Procedures.

[[Page 22919]]

The following definitions apply to suspensions and termination

procedures:

``Local Board Authority'' is authority to suspend/reallocate all or

a portion of an LRO's award at its discretion for any cause (i.e.,

inability to deliver services, suspected fraud, violation of eligible

costs, changing need in the community, etc.).

``Suspension'' of the award is an action by the Local Board or

National Board that temporarily suspends Federal assistance under the

award pending corrective action by the LRO or pending a decision by the

National Board to terminate the award.

``Termination'' of the award means the cancellation of Federal

assistance, in whole or in part, under the award at any time prior to

the date of completion.

(l) Lobbying.

(1) Pub. L. 101-121, section 319, states that an LRO will not use

Federally appropriated grant funds for lobbying activities. This

condition bars the use of Federal money for political activities, but

does not in any way restrict lobbying or political activities paid for

with non-Federal funds. This condition prohibits the use of Federal

grant funds for the following activities:

(i) Federal, State or local electioneering and support of such

entities as campaign organizations and political action committees;

(ii) Direct lobbying of the Congress and State legislatures to

influence legislation;

(iii) Grassroots lobbying concerning either Federal or State

legislation;

(iv) Lobbying of the Executive branch in connection with decisions

to sign or veto enrolled legislation; and,

(v) Efforts to use State or local officials to lobby the

Congressional or State Legislatures.

(2) Any LRO that will receive more than $100,000 in EFSP funds must

submit the following before grant payment:

(i) a certification form that the LRO will not use EFSP funds for

lobbying activities; and,

(ii) a disclosure of lobbying activities (if applicable).

6.4 Grant Payment Process

(a) United Way of America is the fiscal agent for the National

Board and will process all Local Board plans. Payments will be made to

organizations recommended by Local Boards for funding.

(b) The National Board offers two methods of payment to LROs:

direct deposit (electronic funds transfer) or checks. The National

Board encourages LROs to take advantage of direct deposit where

possible.

(c) The National Board will pay all awards totaling less than

$100,000 in two equal installments. They will pay awards totaling

$100,000 or more in two equal installments upon submission of lobbying

certification and disclosure.

(d) The National Board will distribute second payments once it

completes the jurisdiction's compliance review for the previous program

period. Second payments will be held in escrow until the LRO satisfies

all compliance exceptions. The deadline to request all second payments

under Phase XVII is July 31, 1999. Therefore, for those LROs ineligible

to receive their second checks due to unresolved compliance exceptions,

Local Boards must reallocate their escrowed awards by July 31, 1999.

(e) The National Board will mail all payments directly to the LRO,

and will mail second payments to the LRO only upon the written request

of the Local Board Chair, together with the LRO's interim report. The

Local Board will authorize second payments once they are assured that

the LRO is implementing the current program as intended and according

to these guidelines.

6.5 Eligibility of Costs

(a)(1) The intent of this appropriation is to purchase food and

shelter to supplement and expand current available resources and not to

substitute or reimburse ongoing programs and services. The LRO should

clear questions regarding interpretation of the program's guidelines

with the Local Board before action. Local Boards unsure of the meaning

of these guidelines should contact the National Board at (703) 706-9660

for clarification before advising the LRO. If an LRO requests an

expenditure request that is not listed below as eligible, the Local

Board may request a waiver from the National Board.

(2) No individual or family may be charged a fee for service or

assistance under EFSP.

(b) Eligible Program Costs. Eligible program costs include, but are

not limited to:

(1) For food banks/pantries, eligible costs include:

(i) Groceries, food vouchers, vegetable seeds, gift certificates

for food. Documentation required: receipts/invoices for food purchased

and canceled checks.

(ii) The Local Board may allow for maintenance fees charged by food

banks at the prevailing rate. EFSP funds cannot be used to pay such a

maintenance fee twice: by a food bank and by the food pantry/agency it

is serving. Food banks may operate as both a vendor and LRO.

Documentation required: receipts/invoices for food purchased and

canceled checks.

(iii) Transportation expenses related to the delivery of purchased

and donated food; limited to actual fuel costs. Documentation required:

(1) mileage log at the current Federal rate (30 cents per mile), with

departure, destination and trip purpose; or, (2) receipts/invoices from

contracted services or public transportation, receipts for actual fuel

costs; and canceled checks.

(iv) Purchase of small equipment not exceeding $300 per item and

essential to operation of food bank or pantry (e.g., shelving, and

storage containers). Documentation required: receipts/invoices for

equipment purchased and canceled checks.

(v) Purchase of consumable supplies essential to distribution of

food (e.g., bags, boxes). Documentation required: receipts/invoices for

supplies purchased and canceled checks.

(2) For mass shelters (five or more beds) or mass feeding sites,

eligible expenditures include:

(i) Food (hot meals, groceries, food vouchers). Limited amounts of

dessert items (i.e., cookies, ice cream, candy, etc.) used as a part of

a daily diet plan may be purchased. Also allowable are vegetable seeds

and vegetable plants cultivated in an agency's garden on-site and

canning supplies. Documentation required: receipts/invoices for food

purchased and canceled checks or served meals per diem schedule).

(ii) Local transportation expenses for picking up/delivery of food;

transporting clients to mass shelter or feeding site. Limited to actual

fuel costs, a mileage log at the current Federal rate (30 cents per

mile) contracted services or public transportation. Documentation

required: (1) mileage log, or (2) receipts/invoices from contracted

services or public transportation, receipts for actual fuel costs, and

canceled checks.

(iii) Purchase of consumable supplies essential to mass feeding

(i.e., plastic cups, utensils, detergent, etc.) or mass shelters of

five or more beds (i.e., soap, toothbrushes, toothpaste, cleaning

supplies, etc.) Documentation required: receipts/invoices for supplies

purchased and canceled checks.

(iv) Purchase of small equipment not exceeding $300 per item and

essential to mass feeding (i.e., pots, pans, toasters, blenders, etc.)

or mass shelters

[[Page 22920]]

(i.e., cots, blankets, linens, etc.). Documentation required: receipts/

invoices for equipment purchased and canceled checks.

(v) Leasing, only for the program period, of capital equipment

associated with mass feeding or mass shelter (e.g., stoves, freezers,

or vans with costs over $300 per item) only if the Local Board approves

in advance. Documentation required: written Local Board approval, copy

of lease agreement, and canceled checks.

(vi) With prior Local Board approval, minor emergency repair of

small equipment essential to mass feeding or sheltering not exceeding

$300 in repair costs per item. Equipment eligible for repairs are any

that if not repaired would force the LRO to terminate or curtail

services (e.g., stove, refrigerator, and hot water heater). Routine

maintenance and service contracts are not eligible expenses.

Documentation required: receipts or bills for equipment repair and

canceled checks.

(vii) Limited amounts of basic first-aid supplies (e.g., aspirin,

band-aids, cough syrup) for mass shelter providers and mass feeding

sites only. Documentation required: receipts/invoices for first-aid

supplies and canceled checks.

(3) Emergency repairs/building code of a mass feeding facility or

mass shelter, provided:

(i) The facility is owned by a not-for-profit organization (profit-

making facilities, leased facilities, government facilities, and

individual residences are not eligible); and,

(ii) The emergency repair/building code plan and the contract

detailing work to be done and material and equipment to be used or

purchased is approved by the Local Board before the start of the

emergency repair/building code project; and

(iii) The emergency repair/building code is limited to:

(A) Bring facility into compliance with local building codes; or,

(B) An emergency repair essential to keep the facility open for the

current program phase.

(C) Maximum expenditure: $2,500.

(D) No award funds are used for decorative or non-essential

purposes or routine maintenance/repairs.

(E) All emergency repair work is completed and paid for by the end

of the jurisdiction's award phase. (Expenses which occur after that

date will not be accepted as eligible costs.) Documentation required:

letter from Local Board indicating approval and amount approved, copy

of contract including cost or invoices for supplies and contract labor,

document citing building code violation requiring the repair (for

building code repairs) and canceled checks.

(14) Expenses incurred from accessibility improvements for the

disabled are eligible for mass feeding or mass shelter facilities up to

a limit of $2,500.

(i) These improvements may include those required by the Americans

with Disabilities Act of 1990. A building code citation is not

necessary for accessibility improvements. Note: All social service

providers are mandated to comply with the Americans with Disabilities

Act of 1990. Documentation required: copy of contract describing work

to be done including cost, letter from Local Board indicating approval

and amount approved, and canceled checks.

(ii) For mass shelter providers, there are two options for eligible

costs. One option must be selected at the beginning of the program year

and continued throughout the entire year. Note the documentation

requirements for each option.

(15) Reimbursement of actual direct eligible costs; in which case

the LRO must keep and vendor invoices for supplies/equipment essential

to the operation of the mass shelter (e.g., cots, mattresses, soap,

linens, blankets, cleaning supplies). Documentation required: receipts/

invoices from vendor relating to operation of facility and canceled

checks.

(16) Per diem allowance of exactly $5 per person or exactly $10 per

person per night for mass shelter (five beds or more) providers, only

if:

(i) Approved in advance by the Local Board; and,

(ii) LROs total mass shelter award is expended in this manner.

Note: It is the decision of the Local Board to choose between the $5/

$10 rate. This rate may vary from agency to agency.

(A) The $5/$10 per diem, if elected, may be expended by the LRO for

any cost related to the operation of the mass shelter; it is not

limited to otherwise eligible items. The per diem allowance does not

include the additional costs associated with food. Documentation

required: schedule showing daily rate of $5 or $10 and number of

persons sheltered by date with totals. Supporting documentation must be

retained on-site, e.g., checks, invoices and service records.

(B) For mass feeding programs, there are two options for eligible

costs. The LRO must select one option at the beginning of the program

year and continue it throughout the entire year. Note the documentation

requirements for each option.

(17) Reimbursement of actual direct eligible costs; in which case

the LRO must keep canceled checks and vendor invoices for supplies/

equipment essential to the operation of the mass feeding programs

(e.g., food, paper products, cleaning products, pots and pans, etc.).

Documentation required: receipts/invoices from vendor relating to

operation of facility and canceled checks.

(18) Per meal allowance of $1.50 per meal served only if:

(i) Approved in advance by the Local Board; and,

(ii) LRO's total mass feeding award is expended in this manner.

The $1.50 per meal allowance, if elected, may be expended by the

LRO for any related cost; it is not limited to otherwise eligible

items. The per-meal allowance does not include the additional costs

associated with shelter. Documentation required: schedule showing meal

rate of $1.50 and number of meals served by date with totals.

Supporting documentation must be retained on-site, e.g., checks/

invoices and service records.

(19) For all agencies, eligible costs include the purchase of

diapers for distribution to individuals/families. Vouchers to grocery

stores may include diapers. Note: Local Boards should use discretion in

selecting LROs to provide this service, taking into consideration the

cost effectiveness of bulk purchasing. Documentation required:

receipts/invoices for diapers purchased and canceled checks.

(c) For rent/mortgage assistance, eligible program costs include:

(1) Limited emergency rent or mortgage assistance for individuals

or families, provided that:

(i) Payment is in arrears or due within 5 days; and,

(ii) All other resources have been exhausted; and,

(iii) The client is primary resident of the home in which rent/

mortgage is being paid and responsible for the rent/mortgage on the

home or apartment where the rent/mortgage assistance is to be paid;

(iv) Payment is limited to one month's cost for each individual or

family. Assistance can be provided for a full month's rent/mortgage all

at one time, or in separate payments over a period of up to 90

consecutive days so long as the total amount paid does not exceed one

month's costs;

(v) Assistance is provided only once in each award phase for each

individual or family; and,

[[Page 22921]]

(vi) Payment must guarantee an additional 30 days service.

Note: Late fees, legal fees, and deposits are ineligible.

Payments for trailers and lots are eligible and can be paid to a

mortgage company or to a private landlord. Documentation required:

letters from landlords (must include amount of one month's rent and

statement that rent is past due), mortgage letters and/or copy of

loan coupon showing mortgage amount and date due and canceled

checks.

(2) First month's rent may be paid when an individual or family:

(i) Is transient and plans to stay in the area for an extended

period of time; or,

(ii) Is moving from a temporary shelter to a more permanent living

arrangement; or,

(iii) Is being evicted because one-month payment will not forestall

eviction.

The LRO cannot provide the first month's rent in addition to

emergency rent/mortgage payment under Item 20 above, but can provide in

addition to assistance provided for off-site and mass shelter.

Documentation required: letters from landlords [must include amount of

first month's rent] and canceled checks.

(d) For utility assistance, eligible program costs include:

(1) Limited utility assistance (includes gas, coal, electricity,

oil, water, firewood) for individuals or families, provided that:

(i) Payment is in arrears;

(ii) All other resources have been exhausted (e.g., State's Low

Income Home Energy Assistance Program);

(iii) Payment is limited to one month's cost for each utility for

each individual or family;

(iv) Month paid is part of the arrearage and from current phase or

for continuous service; and,

(v) Each utility can be paid only once in each award phase for any

individual or family.

(vi) Payment must guarantee an additional 30 days service.

(2) Other utility assistance.

(i) Reconnects are eligible.

(ii) Late fees and deposits are ineligible.

(iii) Utility assistance can be provided in addition to eligible

rent/mortgage assistance.

(iv) The National Board encourages the use of the metered utility

verification form (along with a copy of the past due utility bill) as

the preferred method for verifying eligible utility assistance.

Documentation required:

(A) nonmetered utilities [e.g., propane, firewood], receipts/

invoices for fuel including due date and canceled checks;

(B) metered utilities [e.g., electricity, water], copy of past due

utility bill showing one month's charges including due date and

canceled checks.

Note: Utility disconnects and termination notices often do not

show amount owed by month. Verify this information with the utility

company and write it on the notice or meter utility verification

form if not included.

(d) For other shelter assistance, eligible program costs include:

(1) Off-site emergency lodging in a hotel or motel, or other off-

site shelter facility provided:

(i) No appropriate on-site shelter is available; and,

(ii) It is limited to 30-days' assistance per individual or family

during the program period. Note: Assistance may be extended in extreme

cases with prior Local Board written approval. A copy of this approval

should accompany LRO's documentation. Note: An LRO may not operate as a

vendor for itself or other LROs, except for shared maintenance fee for

food banks. Documentation required: receipts/invoices from off-site

shelter (hotel/motel) and canceled checks.

(e) Ineligible Program Costs.

Purposes for which funds CANNOT BE USED include, but are not

limited to:

(1) Cash payments of any kind including checks made out to cash or

reimbursements to staff, volunteers or clients for program purchases.

(2) Deposits of any kind.

(3) Payment of more than one month's rent amount.

(4) Payment of more than one month's mortgage, first month's

mortgage, or down payment on mortgage.

(5) Transportation of people not related to the direct provision of

food or shelter (e.g. to another agency, another city, relative's home,

transportation to jobs, health care, etc.).

(6) Payment of more than one month's portion of an accumulated

utility bill.

(7) Payments made directly to a client.

(8) Rental security; deposits; revolving loan accounts.

(9) Real property (land or buildings) costing more than $300.

(10) Property taxes of any kind.

(11) Equipment costing more than $300 per item (e.g., vehicles,

freezers, and washers).

(12) Emergency repairs/building code or rehabilitation to

government-owned or profit-making facilities or leased facilities.

(13) Routine maintenance of agency facilities; routine maintenance

or service contracts on equipment.

(14) Rehabilitation for expansion of service.

(15) Repairs of any kind to an individual's house or apartment.

(16) Purchase of supplies or equipment for an individual's home or

private use.

(17) Lease-purchase agreements.

(18) Administrative cost reimbursement to State or regional offices

of governmental or voluntary organizations.

(19) Lobbying efforts.

(20) Expenditures made prior to beginning of jurisdiction's

program.

(21) Expenditures made after end of jurisdiction's program.

(22) Gas or repairs for client-owned transportation. Repairs to

LRO-owned vehicles.

(23) Prescription medication or medical supplies.

(24) Clothing (except underwear/diapers for clients of mass

shelters, if necessary).

(25) Payments for expenses not incurred (i.e., where no goods or

services have been provided during new program period).

(26) Emergency assistance for natural disaster victims, e.g.,

supplies bought for and in anticipation of a natural disaster.

(27) Telephone costs, except as administrative allowance and

limited to the total allowance (2 percent).

(28) Salaries, except as administrative allowance and limited to

the total allowance (2 percent).

(29) Office equipment, except as administrative allowance and

limited to the total allowance (2 percent).

(30) LRO may not operate as a vendor for itself or other LROs,

except for shared maintenance fee for food banks.

(31) Direct expenses associated with new or expanded services or to

prevent closing.

(32) Increased utility costs due to expansion of service.

(33) Encumbrance of funds for shelter, emergency repairs,

utilities, that is, payments for goods or services that are purchased

and are to be delivered at a later date. Also, withholding assistance

in anticipation of a future need (e.g., holiday events, special

programs).

(34) Supplementing foster care costs, where an LRO has already

received payment for basic boarding of a client. Comprehensive foster

care costs beyond food and shelter are not allowed.

(35) No fee for service may be charged to individuals or families

in order to receive service.

(f) Administrative allowance.

[[Page 22922]]

(1) There is an administrative allowance limitation of two percent

(2%) of total funds received by the Local Board, excluding any interest

earned. This allowance is a part of the total award, not in addition to

the award. The local administrative allowance is intended for use by

LROs or Local Boards and not for reimbursement of the program or

administrative costs that a recipient's parent organization (its State

or regional offices) might incur as a result of this additional

funding.

(2) The Local Board may elect to use, for its own administrative

costs, all or any portion of the 2 percent allowance. The decision on

distribution of the allowance among LROs rests with the Local Board. No

LRO may receive an allowance greater than 2 percent of that LRO's award

amount unless the LRO is providing the administrative support for the

Local Board and it is approved by the National Board.

(3) The SSA Committee, when in operation, may use a maximum of one-

half of one percent (0.5%) for its administrative costs in allocating

the SSA grant. As with Local Board awards, this administrative

allowance is part of the total award, not in addition to the award.

(4) Any of the administrative allowance not used must be put back

into program funds for additional services. Note: The administrative

allowance may only be allocated in whole-dollar amounts.

Required Documentation: None with the final report; LROs receiving

funds for administration must retain documentation that the funds were

spent on the direct administration of EFSP.

6.6 Required Documentation

(a) Documentation. LRO documentation of EFSP expenditures requires

copies of canceled checks (both sides) and itemized vendor invoices. An

acceptable invoice has the following characteristics:

(1) It must be vendor originated;

(2) It must have name of vendor;

(3) It must have name of purchaser;

(4) It must have date of purchase;

(5) It must be itemized; and,

(6) It must have total cost of purchase.

(b) Documentation may also include: per diem schedule, per meal

allowance schedule, and mileage logs.

(c) All LROs must periodically submit documentation to the National

Board to ensure continued program compliance. Any LRO receiving over

$100,000 in Federal funds must comply with OMB Circular A-133.

(d) Reports. (1) In addition to the aforementioned documentation,

LROs must submit reports to the Local Board by their due date. Interim

report/second and third check request forms will be enclosed in the

LROs' first check package. When the LRO is ready to request its second/

third check it must complete and sign the interim report and forward it

to the Local Board for its review and approval. The Local Board chair

should complete the reverse side (second/third check request) and mail

it to the National Board. LROs must complete all portions of the final

report form, return two copies to the Local Board, including one copy

of documentation if requested, and retain a copy for their records.

(2) The LRO must work with the Local Board to clear up quickly any

problems related to compliance exception(s) at the end of the program.

7.0 Local Appeals Process

(a) Fairness and openness. An appeals process is a statement to

eligible agencies and to the community at large that the Local Board is

interested in fairness and openness.

(1) A good appeals process begins with prevention. If the Local

Board includes both representatives of affiliates of the National Board

and representatives of other groups involved with assisting hungry and

homeless people, it is less likely to experience an appeal. Similarly,

if the Local Board's decision-making process is open, thorough, and

even-handed, appeals are less likely.

(2) It is the responsibility of the Local Board to establish a

written appeals process. That process may be simple or elaborate,

depending on the needs of the community.

(b) Appeals guidelines. The appeal process should meet the

following guidelines:

(1) It should be available to agencies and to the public upon

request;

(2) It should be timely, without undue delay;

(3) It should include the basis for appeal (e.g., Provision of

information not previously available to the group making the appeal or

to the Local Board; correction of erroneous information; violation of

Federal or National Board guidelines; or allegation of bias, fraud, or

misuse of Federal funds on the part of the Local Board may be cause for

appeal);

(4) The decision should be communicated to the organization making

the appeal in a timely manner. In the case of an appeal on the basis of

fraud or other abuse of Federal funds, the Local Board must inform the

agency making the appeal of the right of referral to the National

Board;

(c) Primary decision-maker. Except for cost and LRO eligibility,

the Local Board is the primary decision-maker. Only when there is

significant question of misapplication of guidelines, fraud, or other

abuse on the part of the Local Board will the National Board consider

action.

(d) Common appeals practices. The National Board does not mandate

any particular appeals process. However, some Local Boards have

developed processes that work well for them and may offer some help to

other communities. Common practices include the following:

(1) Set a time period of not more than 30 days for agencies or

organizations to appeal a funding decision;

(2) Require written notice of appeal, signed by the Chief Volunteer

Officer of the organization making the appeal;

(3) The first level of appeal is usually to the Local Board, or to

an executive committee of the board;

(e) Appeals board; delegations. Some boards appoint one or more

members to act as a liaison with the organization making the appeal:

(1) In the case of an appeal for the purpose of providing

previously unavailable information or correction of erroneous

information, the process usually ends with prompt notification of

decision (within ten working days of appeal).

(2) In the case of appeals for the purpose of contesting alleged

prejudice, violation of law or National Board guidelines, fraud, or

misuse of Federal funds, some Local Boards have allowed appeals to a

group other than the Local Board itself. This practice is not required

but the National Board permits it. Such groups may simply be composed

of different individuals representing the same organizations that make

up the Local Board. They may also include an entirely different group

of persons who have knowledge of the program and the Local Board deems

them to be both responsible and unbiased, and to hold the trust of the

community at large.

(3) If the board chooses to delegate authority to any third party

in an appeals process, the power and authority of that body should be

clear. Is it simply advisory to the Local Board? Will the board abide

by the decisions of this body as long as they are consistent with the

law and the National Board guidelines?

(4) The disposition of appeals is often communicated by telephone

to the chief

[[Page 22923]]

professional and volunteer officers of the organization appealing

immediately after a decision is made. In such cases, a written

communication is sent as soon as possible confirming the action taken.

The written communication is, of course, the official notification.

(f) National Board role. It is important to reaffirm that the

National Board does not require or advise any single appeals process.

8.0 Allocations Formula

(a) Designation of Target Areas.

(1) The National Board will select local jurisdictions to receive

funds based on average unemployment statistics from the U.S. Department

of Labor for the most current 12-month period (August 1, 1997--July 31,

1998) available. The National Board also uses poverty statistics from

the 1990 Census. The Board uses this approach in order to target funds

for high-need areas more effectively. Funds designated for a particular

jurisdiction must be used to provide services within that jurisdiction.

(2) The National Board bases its determination of high-need

jurisdictions on four factors:

(i) Most current twelve-month national unemployment rates;

(ii) Total number of unemployed within a civil jurisdiction;

(iii) Total number of individuals below the poverty level within a

civil jurisdiction; and,

(iv) The total population of the civil jurisdiction.

(3) In addition to unemployment, the National Board uses poverty to

qualify a jurisdiction for receipt of an award.

(b) Fiscal Year 1999 Formula. (1) The National Board selected

jurisdictions under Phase XVII (PL 105-276) according to the following

criteria:

(i) Jurisdictions, including balance of counties, with 18,000+

unemployed and a 3.6% rate of unemployment.

(ii) Jurisdictions, including balance of counties, with 400 to

17,999 unemployed and a 5.6% rate of unemployment.

(iii) Jurisdictions, including balance of counties, with 400 or

more unemployed and an 11.7% rate of poverty.

(2) Jurisdictions with a minimum of 400 unemployed may qualify for

an award based upon their rate of unemployment or their rate of

poverty. Once a jurisdiction's eligibility is established, the National

Board will determine its fund distribution based on a ratio calculated

as follows: the average number of unemployed within an eligible area

divided by the average number of unemployed covered by the national

program equals the area's portion of the award (less National Board

administrative costs, and less that portion of program funds required

to fulfill designated awards).

[GRAPHIC] [TIFF OMITTED] TN28AP99.025

(3) Puerto Rico and U.S. territories will receive a designated

percentage of the total award based on the decision of the National

Board.

9.0 Amendments to Plan

The National Board reserves the right to amend this Plan at any

time.

Dated: April 21, 1999.

Kay C. Goss,

Associate Director, Preparedness, Training and Exercise Directorate.

The following is a list of Phase XVII (fiscal year 1999)

allocations. These jurisdictions were notified in October 1998 about

this award.

Emergency Food and Shelter National Board Program Allocations--Phase 17

------------------------------------------------------------------------

------------------------------------------------------------------------

Alabama:

17-0006-01 Birmingham/Jefferson, Shelby Counties... $203,581

17-0030-00 Autauga County.......................... 11,176

17-0032-00 Baldwin County.......................... 33,494

17-0034-00 Barbour County.......................... 11,225

17-0036-00 Bibb County............................. 9,612

17-0038-00 Blount County........................... 11,669

17-0040-00 Bullock County.......................... 7,555

17-0042-00 Butler County........................... 15,949

17-0044-00 Calhoun County.......................... 45,180

17-0046-00 Chambers County......................... 12,377

17-0048-00 Cherokee County......................... 6,880

17-0050-00 Chilton County.......................... 13,809

17-0052-00 Choctaw County.......................... 12,311

17-0054-00 Clarke County........................... 22,713

17-0060-00 Coffee County........................... 14,188

17-0062-00 Colbert County.......................... 33,132

17-0064-00 Conecuh County.......................... 10,221

17-0068-00 Covington County........................ 18,023

17-0070-00 Crenshaw County......................... 7,242

17-0072-00 Cullman County.......................... 23,306

17-0074-00 Dale County............................. 16,722

17-0076-00 Dallas County........................... 32,803

17-0078-00 De Kalb County.......................... 23,141

17-0080-00 Elmore County........................... 14,879

17-0082-00 Escambia County......................... 16,525

17-0084-00 Etowah County........................... 36,226

17-0086-00 Fayette County.......................... 8,756

[[Page 22924]]

17-0088-00 Franklin County......................... 22,796

17-0090-00 Geneva County........................... 8,937

17-0092-00 Greene County........................... 8,279

17-0094-00 Hale County............................. 8,806

17-0098-00 Houston County.......................... 27,042

17-0102-00 Jackson County.......................... 28,458

17-0108-00 Lamar County............................ 10,748

17-0110-00 Lauderdale County....................... 44,801

17-0112-00 Lawrence County......................... 14,599

17-0114-00 Lee County.............................. 32,112

17-0116-00 Limestone County........................ 18,418

17-0118-00 Lowndes County.......................... 8,625

17-0120-00 Macon County............................ 10,797

17-0126-00 Marengo County.......................... 15,784

17-0128-00 Marion County........................... 20,689

17-0130-00 Marshall County......................... 34,037

17-0132-00 Mobile County........................... 147,719

17-0136-00 Monroe County........................... 20,919

17-0138-00 Montgomery County....................... 69,852

17-0142-00 Morgan County........................... 37,444

17-0144-00 Perry County............................ 6,896

17-0146-00 Pickens County.......................... 10,715

17-0148-00 Pike County............................. 12,163

17-0150-00 Randolph County......................... 6,814

17-0152-00 Russell County.......................... 18,006

17-0154-00 St. Clair County........................ 15,044

17-0158-00 Sumter County........................... 9,908

17-0160-00 Talladega County........................ 32,852

17-0162-00 Tallapoosa County....................... 15,175

17-0164-00 Tuscaloosa County....................... 39,765

17-0168-00 Walker County........................... 32,869

17-0170-00 Washington County....................... 14,171

17-0172-00 Wilcox County........................... 8,740

17-0174-00 Winston County.......................... 14,023

17-0176-00 State Set-Aside Committee, AL........... 42,731

---------------

Alabama Total................................... 1,543,429

Alaska:

17-0190-00 Bethel Census Area...................... 8,114

17-0196-00 Fairbanks North Star Borough............ 45,361

17-0200-00 Juneau Borough.......................... 16,311

17-0202-00 Kenai Peninsula Borough................. 41,263

17-0204-00 Ketchikan Gateway Borough............... 10,567

17-0208-00 Kodiak Island Borough................... 10,024

17-0210-00 Matanuska-Susitna Census................ 39,929

17-0216-00 Prince of Wales-Outer Ketchikan......... 7,028

17-0224-00 Valdez-Cordova Census Area.............. 8,542

17-0232-00 State Set-Aside Committee, AK........... 87,530

---------------

Alaska Total.................................... 274,669

Arizona:

17-0242-00 Apache County........................... 51,994

17-0244-00 Cochise County.......................... 46,925

17-0246-00 Coconino County......................... 72,271

17-0248-00 Gila County............................. 22,401

17-0250-00 Graham County........................... 14,780

17-0254-00 La Paz County........................... 9,842

17-0256-00 Maricopa County......................... 609,723

17-0268-00 Mohave County........................... 44,209

17-0270-00 Navajo County........................... 69,901

17-0272-00 Pima County............................. 179,321

17-0276-00 Pinal County............................ 40,818

17-0278-00 Santa Cruz County....................... 42,711

17-0280-00 Yavapai County.......................... 38,547

17-0282-00 Yuma County............................. 289,826

17-0284-00 State Set-Aside Committee, AZ........... 2,944

---------------

Arizona Total................................... 1,536,213

Arkansas:

17-0304-00 Arkansas County......................... 9,842

17-0306-00 Ashley County........................... 14,862

17-0308-00 Baxter County........................... 11,258

17-0312-00 Boone County............................ 15,175

17-0314-00 Bradley County.......................... 9,102

[[Page 22925]]

17-0318-00 Carroll County.......................... 10,534

17-0320-00 Chicot County........................... 8,625

17-0322-00 Clark County............................ 6,946

17-0324-00 Clay County............................. 8,312

17-0326-00 Cleburne County......................... 7,209

17-0330-00 Columbia County......................... 13,101

17-0332-00 Conway County........................... 8,937

17-0334-00 Craighead County........................ 28,112

17-0336-00 Crawford County......................... 18,286

17-0338-00 Crittenden County....................... 17,315

17-0340-00 Cross County............................ 9,151

17-0344-00 Desha County............................ 9,892

17-0346-00 Drew County............................. 14,731

17-0348-00 Faulkner County......................... 35,189

17-0354-00 Garland County.......................... 27,635

17-0358-00 Greene County........................... 15,965

17-0360-00 Hempstead County........................ 13,628

17-0362-00 Hot Spring County....................... 12,064

17-0366-00 Independence County..................... 16,574

17-0370-00 Jackson County.......................... 13,332

17-0372-00 Jefferson County........................ 46,711

17-0376-00 Johnson County.......................... 6,649

17-0380-00 Lawrence County......................... 9,612

17-0382-00 Lee County.............................. 7,160

17-0388-00 Logan County............................ 8,065

17-0390-00 Lonoke County........................... 13,513

17-0396-00 Miller County........................... 12,805

17-0398-00 Mississippi County...................... 44,456

17-0408-00 Ouachita County......................... 18,977

17-0412-00 Phillips County......................... 13,990

17-0416-00 Poinsett County......................... 12,871

17-0420-00 Pope County............................. 23,388

17-0424-00 Pulaski County.......................... 122,142

17-0430-00 Randolph County......................... 13,431

17-0432-00 St. Francis County...................... 18,171

17-0440-00 Sebastian County........................ 40,407

17-0446-00 Sharp County............................ 6,699

17-0450-00 Union County............................ 22,039

17-0452-00 Van Buren County........................ 8,608

17-0454-00 Washington County....................... 42,036

17-0456-00 White County............................ 28,293

17-0460-00 Yell County............................. 7,127

17-0462-00 State Set-Aside Committee, AR........... 91,608

---------------

Arkansas Total.................................. 974,535

California:

17-0634-00 Alameda County.......................... 283,885

17-0646-00 Oakland City............................ 201,129

17-0652-00 Amador County........................... 12,706

17-0654-00 Butte County............................ 120,579

17-0656-00 Calaveras County........................ 21,249

17-0658-00 Colusa County........................... 30,383

17-0660-00 Contra Costa County..................... 306,351

17-0668-00 Del Norte County........................ 17,348

17-0464-00 Fresno City/County...................... 867,899

17-0676-00 Glenn County............................ 24,096

17-0678-00 Humboldt County......................... 74,098

17-0680-00 Imperial County......................... 242,605

17-0682-00 Inyo County............................. 9,233

17-0684-00 Kern County............................. 564,922

17-0688-00 Kings County............................ 97,519

17-0690-00 Lake County............................. 38,810

17-0692-00 Lassen County........................... 17,907

17-0695-00 Los Angeles City/County................. 4,827,667

17-0760-00 Madera County........................... 113,419

17-0766-00 Mariposa County......................... 9,036

17-0768-00 Mendocino County........................ 55,895

17-0770-00 Merced County........................... 214,411

17-0772-00 Modoc County............................ 7,670

17-0774-00 Mono County............................. 9,497

17-0776-00 Monterey County......................... 332,109

17-0784-00 Nevada County........................... 40,226

17-0786-00 Orange County........................... 699,342

17-0818-00 Plumas County........................... 16,870

[[Page 22926]]

17-0820-00 Riverside County........................ 757,755

17-0824-00 Sacramento County....................... 487,565

17-0828-00 San Benito County....................... 47,204

17-0830-00 San Bernardino County................... 706,140

17-0840-00 San Diego County........................ 808,235

17-0858-00 San Francisco City/County............... 266,339

17-0860-00 San Joaquin County...................... 435,126

17-0864-00 San Luis Obispo County.................. 78,608

17-0866-00 San Mateo County........................ 160,870

17-0876-00 Santa Barbara County.................... 151,225

17-0880-00 Santa Clara County...................... 454,729

17-0892-00 Santa Cruz County....................... 176,539

17-0896-00 Shasta County........................... 111,707

17-0900-00 Siskiyou County......................... 37,691

17-0902-00 Solano County........................... 179,189

17-0912-00 Stanislaus County....................... 418,750

17-0916-00 Sutter County........................... 91,759

17-0918-00 Tehama County........................... 35,848

17-0920-00 Trinity County.......................... 11,669

17-0922-00 Tulare County........................... 413,598

17-0926-00 Tuolumne County......................... 27,536

17-0928-00 Ventura County.......................... 384,317

17-0938-00 Yolo County............................. 82,213

17-0940-00 Yuba County............................. 47,303

17-0942-00 State Set-Aside Committee, CA........... 209,754

---------------

California Total................................ 15,838,530

Colorado:

17-0968-00 Adams County............................ 86,426

17-0978-00 Alamosa County.......................... 7,489

17-0990-00 Boulder County.......................... 74,411

17-1010-00 Delta County............................ 8,295

17-1012-00 Denver City/County...................... 160,821

17-1026-00 Fremont County.......................... 10,122

17-1056-00 La Plata County......................... 17,414

17-1058-00 Larimer County.......................... 67,416

17-1066-00 Logan County............................ 7,044

17-1068-00 Mesa County............................. 39,205

17-1074-00 Montezuma County........................ 11,472

17-1076-00 Montrose County......................... 14,681

17-1078-00 Morgan County........................... 6,814

17-1080-00 Otero County............................ 7,012

17-1092-00 Pueblo County........................... 57,771

17-1116-00 Weld County............................. 49,196

17-1122-00 State Set-Aside Committee, CO........... 270,384

---------------

Colorado Total.................................. 895,973

Connecticut:

17-1422-01 Fairfield Census/Bridgeport............. 124,613

17-1422-02 Fairfield Census/Danbury................ 37,926

17-1422-03 Fairfield Census/Norwalk................ 46,053

17-1422-04 Fairfield Census/Stamford............... 62,306

17-1438-00 Hartford Census County.................. 324,226

17-1458-00 New Haven Census County................. 314,663

17-1472-00 New London Census County................ 109,255

17-1478-00 State Set-Aside Committee, CT........... 135,176

---------------

Connecticut Total............................... 1,154,218

Delaware:

17-1480-00 Kent County............................. 46,167

17-1482-00 New Castle County....................... 146,222

17-1488-00 State Set-Aside Committee, DE........... 21,691

---------------

Delaware Total.................................. 214,080

District of Columbia:

17-1492-00 District of Columbia.................... 358,510

---------------

District of Columbia Total...................... 358,510

Florida:

17-1556-00 Alachua County.......................... 46,925

17-1562-00 Bay County.............................. 73,341

17-1566-00 Brevard County.......................... 149,727

17-1570-00 Broward County.......................... 612,027

17-1586-00 Citrus County........................... 35,091

17-1592-00 Columbia County......................... 18,878

[[Page 22927]]

17-1594-00 Dade County............................. 1,195,433

17-1604-00 De Soto County.......................... 11,077

17-1608-00 Duval County............................ 229,735

17-1612-00 Escambia County......................... 83,085

17-1620-00 Gadsden County.......................... 15,192

17-1626-00 Gulf County............................. 9,003

17-1630-00 Hardee County........................... 20,146

17-1632-00 Hendry County........................... 35,453

17-1636-00 Highlands County........................ 37,839

17-1638-00 Hillsborough County..................... 271,968

17-1644-00 Indian River County..................... 60,388

17-1646-00 Jackson County.......................... 16,640

17-1654-00 Lee County.............................. 93,602

17-1656-00 Leon County............................. 61,112

17-1660-00 Levy County............................. 9,349

17-1666-00 Manatee County.......................... 55,286

17-1668-00 Marion County........................... 69,408

17-1670-00 Martin County........................... 48,883

17-1674-00 Nassau County........................... 15,718

17-1678-00 Okeechobee County....................... 22,269

17-1680-00 Orange County........................... 249,321

17-1684-00 Osceola County.......................... 45,789

17-1686-00 Palm Beach County....................... 493,901

17-1694-00 Pinellas County......................... 257,846

17-1702-00 Polk County............................. 196,866

17-1706-00 Putnam County........................... 26,483

17-1710-00 St Lucie County......................... 130,306

17-1712-00 Santa Rosa County....................... 32,128

17-1714-00 Sarasota County......................... 64,091

17-1718-00 Seminole County......................... 102,934

17-1720-00 Sumter County........................... 9,316

17-1722-00 Suwannee County......................... 9,513

17-1724-00 Taylor County........................... 9,991

17-1728-00 Volusia County.......................... 109,156

17-1734-00 Walton County........................... 10,830

17-1736-00 Washington County....................... 7,802

17-1738-00 State Set-Aside Committee, FL........... 247,589

---------------

Florida Total................................... 5,301,437

Georgia:

17-1741-00 Atlanta and College Park/Clayton, 572,904

Dekalb, Fulton Counties............................

17-1742-00 Macon/Bibb, Jones Counties.............. 75,069

17-1772-00 Appling County.......................... 12,657

17-1776-00 Bacon County............................ 6,600

17-1780-00 Baldwin County.......................... 13,463

17-1784-00 Barrow County........................... 12,229

17-1788-00 Ben Hill County......................... 8,509

17-1800-00 Brooks County........................... 6,798

17-1804-00 Bulloch County.......................... 14,797

17-1806-00 Burke County............................ 19,800

17-1816-00 Carroll County.......................... 33,132

17-1818-00 Catoosa County.......................... 15,784

17-1822-00 Chatham County.......................... 80,616

17-1828-00 Chattooga County........................ 8,822

17-1832-00 Clarke County........................... 24,639

17-1840-00 Cobb County............................. 149,250

17-1842-00 Coffee County........................... 17,825

17-1844-00 Colquitt County......................... 14,352

17-1854-00 Crisp County............................ 10,600

17-1860-00 Decatur County.......................... 9,513

17-1866-00 Dodge County............................ 9,349

17-1870-00 Dougherty County........................ 57,656

17-1880-00 Effingham County........................ 8,394

17-1882-00 Elbert County........................... 12,213

17-1884-00 Emanuel County.......................... 12,361

17-1888-00 Fannin County........................... 9,727

17-1892-00 Floyd County............................ 32,885

17-1896-00 Franklin County......................... 6,649

17-1902-00 Gilmer County........................... 8,476

17-1906-00 Glynn County............................ 18,977

17-1910-00 Grady County............................ 11,620

17-1920-00 Hancock County.......................... 6,781

17-1922-00 Haralson County......................... 10,073

17-1926-00 Hart County............................. 7,044

[[Page 22928]]

17-1932-00 Houston County.......................... 31,107

17-1936-00 Jackson County.......................... 13,184

17-1940-00 Jeff Davis County....................... 6,649

17-1942-00 Jefferson County........................ 14,698

17-1956-00 Laurens County.......................... 22,236

17-1958-00 Lee County.............................. 8,476

17-1960-00 Liberty County.......................... 19,899

17-1966-00 Lowndes County.......................... 25,775

17-1970-00 McDuffie County......................... 13,118

17-1974-00 Macon County............................ 10,237

17-1976-00 Madison County.......................... 7,275

17-1980-00 Meriwether County....................... 7,933

17-1984-00 Mitchell County......................... 15,718

17-1986-00 Monroe County........................... 8,904

17-1994-00 Muskogee County......................... 68,453

17-1998-00 Newton County........................... 20,261

17-2006-00 Peach County............................ 11,357

17-2014-00 Polk County............................. 14,978

17-2026-00 Richmond County......................... 93,899

17-2032-00 Screven County.......................... 9,447

17-2036-00 Spalding County......................... 22,302

17-2038-00 Stephens County......................... 10,896

17-2042-00 Sumter County........................... 23,075

17-2052-00 Telfair County.......................... 7,225

17-2054-00 Terrell County.......................... 8,625

17-2056-00 Thomas County........................... 14,632

17-2058-00 Tift County............................. 17,595

17-2060-00 Toombs County........................... 17,891

17-2066-00 Troup County............................ 24,047

17-2068-00 Turner County........................... 8,575

17-2074-00 Upson County............................ 7,719

17-2076-00 Walker County........................... 24,935

17-2078-00 Walton County........................... 14,319

17-2080-00 Ware County............................. 12,245

17-2084-00 Washington County....................... 15,850

17-2086-00 Wayne County............................ 13,036

17-2102-00 Worth County............................ 10,024

17-2104-00 State Set-Aside Committee, GA........... 379,998

---------------

Georgia Total................................... 2,376,157

Hawaii:

17-2106-00 Honolulu City/County.................... 350,840

17-2108-00 Hawaii County........................... 107,115

17-2112-00 Kauai County............................ 46,957

17-2114-00 Maui County............................. 76,337

---------------

Hawaii Total.................................... 581,249

Idaho:

17-2134-00 Bannock County.......................... 33,938

17-2138-00 Benewah County.......................... 7,439

17-2140-00 Bingham County.......................... 18,401

17-2146-00 Bonner County........................... 22,285

17-2156-00 Canyon County........................... 52,224

17-2160-00 Cassia County........................... 11,406

17-2164-00 Clearwater County....................... 8,526

17-2168-00 Elmore County........................... 9,102

17-2174-00 Gem County.............................. 7,127

17-2178-00 Idaho County............................ 10,929

17-2180-00 Jefferson County........................ 6,995

17-2182-00 Jerome County........................... 7,110

17-2184-00 Kootenai County......................... 71,580

17-2186-00 Latah County............................ 8,460

17-2196-00 Minidoka County......................... 14,007

17-2198-00 Nez Perce County........................ 13,924

17-2204-00 Payette County.......................... 12,739

17-2208-00 Shoshone County......................... 11,604

17-2212-00 Twin Falls County....................... 25,692

17-2218-00 State Set-Aside Committee, ID........... 99,675

---------------

Idaho Total..................................... 453,163

Illinois:

17-2342-00 Adams County............................ 22,582

17-2346-00 Bond County............................. 7,275

17-2356-00 Carroll County.......................... 7,834

[[Page 22929]]

17-2360-00 Champaign County........................ 43,797

17-2364-00 Christian County........................ 15,998

17-2366-00 Clark County............................ 7,571

17-2368-00 Clay County............................. 7,719

17-2372-00 Coles County............................ 17,200

17-2374-00 Cook County............................. 842,174

17-2378-00 Chicago City............................ 1,243,838

17-2398-00 Crawford County......................... 12,015

17-2402-00 DeKalb County........................... 26,038

17-2414-00 Edgar County............................ 7,407

17-2420-00 Fayette County.......................... 11,439

17-2424-00 Franklin County......................... 29,659

17-2426-00 Fulton County........................... 16,558

17-2430-00 Greene County........................... 6,814

17-2432-00 Grundy County........................... 20,179

17-2436-00 Hancock County.......................... 8,197

17-2446-00 Jackson County.......................... 22,253

17-2448-00 Jasper County........................... 7,769

17-2450-00 Jefferson County........................ 21,512

17-2458-00 Kane County............................. 138,848

17-2464-00 Kankakee County......................... 48,225

17-2468-00 Knox County............................. 20,722

17-2470-00 Lake County............................. 187,386

17-2474-00 La Salle County......................... 59,960

17-2476-00 Lawrence County......................... 9,283

17-2484-00 McDonough County........................ 7,258

17-2488-00 McLean County........................... 34,975

17-2490-00 Macon County............................ 60,273

17-2494-00 Macoupin County......................... 20,738

17-2496-00 Madison County.......................... 101,535

17-2498-00 Marion County........................... 26,005

17-2502-00 Mason County............................ 9,135

17-2512-00 Montgomery County....................... 18,944

17-2520-00 Peoria County........................... 66,231

17-2524-00 Perry County............................ 13,595

17-2528-00 Pike County............................. 7,983

17-2536-00 Randolph County......................... 14,731

17-2538-00 Richland County......................... 8,345

17-2540-00 Rock Island County...................... 48,406

17-2542-00 St. Clair County........................ 114,719

17-2546-00 Saline County........................... 14,797

17-2548-00 Sangamon County......................... 68,716

17-2560-00 Stephenson County....................... 21,495

17-2562-00 Tazewell County......................... 44,291

17-2564-00 Union County............................ 10,040

17-2566-00 Vermilion County........................ 44,966

17-2568-00 Wabash County........................... 7,933

17-2574-00 Wayne County............................ 8,674

17-2576-00 White County............................ 9,349

17-2580-00 Will County............................. 162,812

17-2586-00 Williamson County....................... 37,526

17-2588-00 Winnebago County........................ 107,296

17-2594-00 State Set-Aside Committee, IL........... 351,332

---------------

Illinois Total.................................. 4,312,352

Indiana:

17-2640-00 Clark County............................ 26,812

17-2642-00 Clay County............................. 9,777

17-2648-00 Daviess County.......................... 7,275

17-2656-00 Delaware County......................... 41,789

17-2662-00 Elkhart County.......................... 46,398

17-2668-00 Floyd County............................ 17,068

17-2678-00 Grant County............................ 22,615

17-2680-00 Greene County........................... 16,426

17-2690-00 Henry County............................ 18,566

17-2692-00 Howard County........................... 22,960

17-2708-00 Knox County............................. 12,986

17-2714-00 Lake County............................. 95,660

17-2716-00 Gary City............................... 67,712

17-2720-00 La Porte County......................... 31,437

17-2724-00 Madison County.......................... 39,288

17-2728-00 Marion County........................... 228,484

17-2738-00 Monroe County........................... 25,215

17-2752-00 Orange County........................... 9,941

[[Page 22930]]

17-2754-00 Owen County............................. 7,472

17-2758-00 Perry County............................ 9,349

17-2770-00 Randolph County......................... 14,978

17-2776-00 St. Joseph County....................... 70,181

17-2780-00 Scott County............................ 8,279

17-2786-00 Starke County........................... 9,003

17-2790-00 Sullivan County......................... 10,336

17-2794-00 Tippecanoe County....................... 27,898

17-2800-00 Vanderburgh County...................... 57,508

17-2804-00 Vermillion County....................... 8,806

17-2806-00 Vigo County............................. 46,645

17-2816-00 Washington County....................... 10,188

17-2818-00 Wayne County............................ 23,355

17-2826-00 State Set-Aside Committee, IN........... 345,559

---------------

Indiana Total................................... 1,389,966

Iowa:

17-2858-00 Blackhawk County........................ 37,872

17-2890-00 Clayton County.......................... 8,048

17-2892-00 Clinton County.......................... 13,595

17-2902-00 Delaware County......................... 6,863

17-2904-00 Des Moines County....................... 12,739

17-2946-00 Jackson County.......................... 7,357

17-2952-00 Johnson County.......................... 23,701

17-2962-00 Lee County.............................. 14,040

17-3006-00 Polk County............................. 76,765

17-3010-00 Pottawattamie County.................... 22,154

17-3020-00 Scott County............................ 37,131

17-3028-00 Story County............................ 18,385

17-3038-00 Wapello County.......................... 12,262

17-3046-00 Webster County.......................... 10,221

17-3050-00 Winneshiek County....................... 7,110

17-3052-00 Woodbury County......................... 26,548

17-3060-00 State Set-Aside Committee, IA........... 202,246

---------------

Iowa Total...................................... 537,037

Kansas:

17-3061-00 Manhattan/Pottawatamie, Riley Counties.. 25,725

17-3084-00 Atchison County......................... 7,900

17-3088-00 Barton County........................... 7,834

17-3100-00 Cherokee County......................... 9,941

17-3116-00 Crawford County......................... 14,007

17-3124-00 Douglas County.......................... 35,551

17-3132-00 Ellis County............................ 6,962

17-3140-00 Franklin County......................... 10,205

17-3142-00 Geary County............................ 11,587

17-3182-00 Labette County.......................... 9,316

17-3194-00 Lyon County............................. 11,521

17-3208-00 Montgomery County....................... 14,204

17-3222-00 Osage County............................ 9,283

17-3238-00 Reno County............................. 19,290

17-3252-00 Saline County........................... 17,035

17-3256-00 Sedgwick County......................... 118,834

17-3262-00 Shawnee County.......................... 66,511

17-3296-00 Wyandotte County........................ 89,109

17-3300-00 State Set-Aside Committee, KS........... 176,536

---------------

Kansas Total.................................... 661,351

Kentucky

17-3316-00 Adair County............................ 22,532

17-3318-00 Allen County............................ 8,065

17-3324-00 Barren County........................... 13,381

17-3328-00 Bell County............................. 11,521

17-3334-00 Boyd County............................. 25,001

17-3336-00 Boyle County............................ 7,390

17-3342-00 Breckinridge County..................... 7,324

17-3350-00 Calloway County......................... 14,698

17-3358-00 Carter County........................... 21,084

17-3360-00 Casey County............................ 9,233

17-3362-00 Christian County........................ 20,212

17-3364-00 Clark County............................ 10,122

17-3366-00 Clay County............................. 9,316

17-3374-00 Daviess County.......................... 38,563

17-3384-00 Fayette County.......................... 50,035

[[Page 22931]]

17-3386-00 Fleming County.......................... 7,983

17-3388-00 Floyd County............................ 17,595

17-3390-00 Franklin County......................... 12,015

17-3398-00 Grant County............................ 7,933

17-3400-00 Graves County........................... 15,702

17-3402-00 Grayson County.......................... 12,377

17-3404-00 Green County............................ 10,534

17-3406-00 Greenup County.......................... 17,233

17-3410-00 Hardin County........................... 29,215

17-3412-00 Harlan County........................... 19,471

17-3416-00 Hart County............................. 6,880

17-3418-00 Henderson County........................ 22,104

17-3424-00 Hopkins County.......................... 16,854

17-3428-00 Jefferson County........................ 236,516

17-3434-00 Johnson County.......................... 10,468

17-3436-00 Kenton County........................... 44,225

17-3440-00 Knott County............................ 6,913

17-3442-00 Knox County............................. 12,245

17-3446-00 Laurel County........................... 20,343

17-3448-00 Lawrence County......................... 8,509

17-3454-00 Letcher County.......................... 9,694

17-3456-00 Lewis County............................ 12,295

17-3462-00 Logan County............................ 9,069

17-3466-00 McCracken County........................ 24,886

17-3468-00 McCreary County......................... 8,756

17-3472-00 Madison County.......................... 15,159

17-3474-00 Magoffin County......................... 10,517

17-3476-00 Marion County........................... 10,353

17-3478-00 Marshall County......................... 14,731

17-3484-00 Meade County............................ 7,176

17-3494-00 Montgomery County....................... 8,625

17-3496-00 Morgan County........................... 7,110

17-3498-00 Muhlenberg County....................... 14,319

17-3500-00 Nelson County........................... 16,574

17-3504-00 Ohio County............................. 11,834

17-3514-00 Perry County............................ 12,509

17-3516-00 Pike County............................. 32,144

17-3520-00 Pulaski County.......................... 23,125

17-3528-00 Russell County.......................... 20,936

17-3538-00 Taylor County........................... 28,178

17-3546-00 Union County............................ 6,979

17-3548-00 Warren County........................... 37,181

17-3552-00 Wayne County............................ 11,818

17-3556-00 Whitley County.......................... 13,826

17-3562-00 State Set-Aside Committee, KY........... 168,141

---------------

Kentucky Total.................................. 1,339,527

Louisiana

17-3564-00 Shreveport/Bossier, Caddo Parishes...... 166,631

17-3574-00 Acadia Parish........................... 22,631

17-3576-00 Allen Parish............................ 9,925

17-3578-00 Ascension Parish........................ 27,091

17-3580-00 Assumption Parish....................... 8,262

17-3582-00 Avoyelles Parish........................ 19,800

17-3584-00 Beauregard Parish....................... 13,661

17-3586-00 Bienville Parish........................ 13,052

17-3598-00 Calcasieu Parish........................ 80,320

17-3606-00 Catahoula Parish........................ 7,522

17-3608-00 Claiborne Parish........................ 8,016

17-3610-00 Concordia Parish........................ 18,483

17-3612-00 De Soto Parish.......................... 13,315

17-3614-00 East Baton Rouge Parish................. 152,904

17-3618-00 East Carroll Parish..................... 7,209

17-3620-00 East Feliciana Parish................... 7,423

17-3622-00 Evangeline Parish....................... 10,748

17-3624-00 Franklin Parish......................... 16,920

17-3626-00 Grant Parish............................ 8,690

17-3628-00 Iberia Parish........................... 32,177

17-3630-00 Iberville Parish........................ 14,978

17-3632-00 Jackson Parish.......................... 6,649

17-3634-00 Jefferson Parish........................ 159,488

17-3638-00 Jefferson Davis Parish.................. 12,657

17-3640-00 Lafayette Parish........................ 62,297

17-3644-00 Lafourche Parish........................ 20,146

[[Page 22932]]

17-3648-00 Lincoln Parish.......................... 9,020

17-3650-00 Livingston Parish....................... 36,638

17-3652-00 Madison Parish.......................... 11,258

17-3654-00 Morehouse Parish........................ 23,174

17-3656-00 Natchitoches Parish..................... 18,862

17-3658-00 New Orleans City/Orleans Parish......... 201,738

17-3660-00 Ouachita Parish......................... 64,700

17-3664-00 Plaquemines Parish...................... 7,933

17-3666-00 Pointe Coupee Parish.................... 12,245

17-3668-00 Rapides Parish.......................... 53,525

17-3672-00 Red River Parish........................ 11,324

17-3674-00 Richland Parish......................... 13,793

17-3676-00 Sabine Parish........................... 10,748

17-3678-00 St Bernard Parish....................... 27,454

17-3680-00 St Charles Parish....................... 15,652

17-3684-00 St James Parish......................... 9,958

17-3686-00 St John Baptist Parish.................. 18,813

17-3688-00 St Landry Parish........................ 40,143

17-3690-00 St Martin Parish........................ 27,190

17-3692-00 St Mary Parish.......................... 23,964

17-3694-00 St Tammany Parish....................... 55,022

17-3696-00 Tangipahoa Parish....................... 53,541

17-3700-00 Terrebonne Parish....................... 25,709

17-3702-00 Union Parish............................ 10,814

17-3704-00 Vermilion Parish........................ 23,487

17-3706-00 Vernon Parish........................... 17,167

17-3708-00 Washington Parish....................... 20,491

17-3710-00 Webster Parish.......................... 27,190

17-3712-00 West Baton Rouge Parish................. 8,180

17-3714-00 West Carroll Parish..................... 13,233

17-3720-00 State Set-Aside Committee, LA........... 16,900

---------------

Lousiana Total.................................. 1,830,861

Maine:

17-3726-00 Androscoggin County..................... 49,657

17-3728-00 Aroostook County........................ 49,081

17-3730-00 Cumberland County....................... 62,297

17-3734-00 Franklin County......................... 17,052

17-3738-00 Kennebec County......................... 54,101

17-3740-00 Knox County............................. 12,953

17-3744-00 Oxford County........................... 27,042

17-3746-00 Penobscot County........................ 62,495

17-3748-00 Piscataquis County...................... 9,908

17-3752-00 Somerset County......................... 34,778

17-3754-00 Waldo County............................ 18,895

17-3756-00 Washington County....................... 27,750

17-3760-00 State Set-Aside Committee, ME........... 49,831

---------------

Maine Total..................................... 475,840

Maryland:

17-3774-00 Allegany County......................... 49,937

17-3776-00 Anne Arundel County..................... 155,834

17-3778-00 Baltimore County........................ 320,029

17-3782-00 Caroline County......................... 12,147

17-3786-00 Cecil County............................ 48,208

17-3790-00 Dorchester County....................... 27,207

17-3794-00 Garrett County.......................... 30,894

17-3800-00 Kent County............................. 11,604

17-3806-00 Prince Georges County................... 354,592

17-3812-00 Somerset County......................... 18,878

17-3816-00 Washington County....................... 53,574

17-3818-00 Wicomico County......................... 45,147

17-3820-00 Worcester County........................ 44,505

17-3822-00 Baltimore City.......................... 483,203

17-3824-00 State Set-Aside Committee, MD........... 298,670

---------------

Maryland Total.................................. 1,954,429

Massachusetts:

17-4476-00 Barnstable County....................... 93,339

17-4482-00 Bristol County.......................... 246,424

17-4490-00 Essex County............................ 232,269

17-4502-00 Hampden County.......................... 159,619

17-4510-00 Middlesex County........................ 364,945

17-4540-00 Plymouth County......................... 160,278

[[Page 22933]]

17-4550-00 Suffolk County.......................... 220,616

17-4554-00 Worcester County........................ 224,007

17-4558-00 State Set-Aside Committee, MA........... 149,436

---------------

Massachusetts Total............................. 1,850,933

Michigan:

17-4561-00 Holland/Allegan, Ottawa Counties........ 82,970

17-4560-00 Lansing/Eaton, Ingham Counties.......... 108,086

17-4638-00 Alpena County........................... 19,339

17-4640-00 Antrim County........................... 9,530

17-4642-00 Arenac County........................... 9,118

17-4648-00 Bay County.............................. 42,464

17-4650-00 Benzie County........................... 7,703

17-4652-00 Berrien County.......................... 64,190

17-4654-00 Branch County........................... 12,673

17-4656-00 Calhoun County.......................... 47,139

17-4660-00 Cass County............................. 18,451

17-4664-00 Cheboygan County........................ 21,166

17-4666-00 Chippewa County......................... 24,030

17-4668-00 Clare County............................ 12,854

17-4674-00 Delta County............................ 21,281

17-4682-00 Emmet County............................ 21,561

17-4684-00 Genesee County.......................... 177,971

17-4688-00 Gladwin County.......................... 11,719

17-4690-00 Gogebic County.......................... 11,752

17-4694-00 Gratiot County.......................... 17,068

17-4696-00 Hillsdale County........................ 13,694

17-4698-00 Houghton County......................... 15,636

17-4700-00 Huron County............................ 12,641

17-4710-00 Iosco County............................ 14,780

17-4714-00 Isabella County......................... 16,294

17-4716-00 Jackson County.......................... 51,451

17-4718-00 Kalamazoo County........................ 59,631

17-4722-00 Kalkaska County......................... 8,180

17-4724-00 Kent County............................. 156,163

17-4744-00 Mackinac County......................... 11,818

17-4758-00 Manistee County......................... 12,394

17-4760-00 Marquette County........................ 29,577

17-4762-00 Mason County............................ 15,373

17-4764-00 Mecosta County.......................... 12,048

17-4766-00 Menominee County........................ 12,459

17-4774-00 Montcalm County......................... 23,981

17-4776-00 Montmorency County...................... 6,732

17-4778-00 Muskegon County......................... 62,577

17-4780-00 Newaygo County.......................... 24,754

17-4782-00 Oakland County.......................... 285,481

17-4796-00 Oceana County........................... 16,772

17-4798-00 Ogemaw County........................... 10,501

17-4802-00 Osceola County.......................... 11,357

17-4810-00 Presque Isle County..................... 11,291

17-4812-00 Roscommon County........................ 10,402

17-4814-00 Saginaw County.......................... 73,654

17-4818-00 St. Clair County........................ 61,886

17-4822-00 Sanilac County.......................... 18,895

17-4824-00 Schoolcraft County...................... 6,847

17-4828-00 Tuscola County.......................... 22,631

17-4830-00 Van Buren County........................ 28,474

17-4832-00 Washtenaw County........................ 53,195

17-4836-00 Wayne County............................ 215,284

17-4844-00 Detroit City............................ 478,512

17-4854-00 Wexford County.......................... 20,656

17-4856-00 State Set-Aside Committee, MI........... 321,698

---------------

Michigan Total.................................. 2,948,784

Minnesota:

17-4856-05 Mankato/Blue Earth, Nicollette Counties. 18,599

17-4857-00 St. Cloud City/Benton, Sherburne, 67,992

Stearns Counties...................................

17-4898-00 Aitkin County........................... 7,917

17-4902-00 Becker County........................... 13,974

17-4904-00 Beltrami County......................... 16,788

17-4914-00 Carlton County.......................... 13,595

17-4918-00 Cass County............................. 12,361

17-4924-00 Clay County............................. 11,949

17-4926-00 Clearwater County....................... 7,555

[[Page 22934]]

17-4932-00 Crow Wing County........................ 22,664

17-4938-00 Douglas County.......................... 9,201

17-4950-00 Hennepin County......................... 231,249

17-4964-00 Hubbard County.......................... 7,571

17-4968-00 Itasca County........................... 24,376

17-4972-00 Kanabec County.......................... 7,522

17-4974-00 Kandiyohi County........................ 10,846

17-4978-00 Koochiching County...................... 7,752

17-4990-00 Lyon County............................. 7,127

17-4996-00 Marshall County......................... 7,176

17-5002-00 Mille Lacs County....................... 10,205

17-5004-00 Morrison County......................... 15,521

17-5012-00 Nobles County........................... 7,308

17-5020-00 Otter Tail County....................... 20,261

17-5024-00 Pine County............................. 12,509

17-5028-00 Polk County............................. 12,805

17-5032-00 Ramsey County........................... 109,880

17-5048-00 St. Louis County........................ 74,592

17-5066-00 Todd County............................. 9,398

17-5082-00 Winona County........................... 12,295

17-5088-00 State Set-Aside Committee, MN........... 249,324

---------------

Minnesota Total................................. 1,040,312

Mississippi:

17-5089-00 Hattiesburg/Forrest, Lamar Counties..... 26,762

17-5089-02 Jackson/Hinds, Madison, Rankin Counties. 126,240

17-5090-00 Adams County............................ 22,071

17-5092-00 Alcorn County........................... 18,467

17-5096-00 Attala County........................... 12,097

17-5100-00 Bolivar County.......................... 26,087

17-5102-00 Calhoun County.......................... 7,621

17-5106-00 Chickasaw County........................ 13,793

17-5112-00 Clarke County........................... 8,114

17-5114-00 Clay County............................. 16,525

17-5116-00 Coahoma County.......................... 19,339

17-5118-00 Copiah County........................... 14,467

17-5120-00 Covington County........................ 7,670

17-5128-00 George County........................... 10,830

17-5130-00 Greene County........................... 6,617

17-5132-00 Grenada County.......................... 11,291

17-5134-00 Hancock County.......................... 10,484

17-5136-00 Harrison County......................... 53,936

17-5142-00 Holmes County........................... 13,875

17-5144-00 Humphreys County........................ 9,184

17-5148-00 Itawamba County......................... 10,188

17-5150-00 Jackson County.......................... 48,389

17-5152-00 Jasper County........................... 6,798

17-5156-00 Jefferson Davis County.................. 7,143

17-5158-00 Jones County............................ 17,216

17-5166-00 Lauderdale County....................... 30,910

17-5170-00 Leake County............................ 8,164

17-5172-00 Lee County.............................. 28,622

17-5174-00 Leflore County.......................... 23,652

17-5176-00 Lincoln County.......................... 12,608

17-5178-00 Lowndes County.......................... 35,551

17-5182-00 Marion County........................... 10,155

17-5184-00 Marshall County......................... 13,628

17-5186-00 Monroe County........................... 29,939

17-5190-00 Neshoba County.......................... 10,040

17-5194-00 Noxubee County.......................... 7,407

17-5196-00 Oktibbeha County........................ 9,217

17-5198-00 Panola County........................... 19,504

17-5200-00 Pearl River County...................... 14,616

17-5204-00 Pike County............................. 13,595

17-5206-00 Pontotoc County......................... 8,575

17-5208-00 Prentiss County......................... 14,978

17-5214-00 Scott County............................ 10,468

17-5218-00 Simpson County.......................... 11,999

17-5224-00 Sunflower County........................ 24,211

17-5226-00 Tallahatchie County..................... 10,484

17-5228-00 Tate County............................. 8,131

17-5230-00 Tippah County........................... 10,369

17-5232-00 Tishomingo County....................... 15,982

17-5236-00 Union County............................ 7,555

[[Page 22935]]

17-5238-00 Walthall County......................... 6,682

17-5240-00 Warren County........................... 22,088

17-5242-00 Washington County....................... 41,526

17-5244-00 Wayne County............................ 9,892

17-5250-00 Winston County.......................... 12,344

17-5254-00 Yazoo County............................ 12,624

17-5256-00 State Set-Aside Committee, MS........... 67,939

---------------

Mississippi Total............................... 1,088,659

Missouri:

17-5257-00 Joplin/Jasper, Newton Counties.......... 52,274

17-5258-00 Kansas City/Clay, Jackson, Platte 342,199

Counties...........................................

17-5278-00 Audrain County.......................... 7,143

17-5280-00 Barry County............................ 12,278

17-5284-00 Bates County............................ 7,456

17-5290-00 Boone County............................ 20,590

17-5294-00 Buchanan County......................... 34,827

17-5298-00 Butler County........................... 15,932

17-5304-00 Camden County........................... 15,883

17-5306-00 Cape Girardeau County................... 22,862

17-5332-00 Crawford County......................... 11,192

17-5344-00 Douglas County.......................... 9,135

17-5346-00 Dunklin County.......................... 16,327

17-5354-00 Greene County........................... 64,157

17-5362-00 Henry County............................ 7,505

17-5370-00 Howell County........................... 16,788

17-5384-00 Johnson County.......................... 8,740

17-5388-00 Laclede County.......................... 14,846

17-5390-00 Lafayette County........................ 10,583

17-5392-00 Lawrence County......................... 14,912

17-5396-00 Lincoln County.......................... 13,579

17-5398-00 Linn County............................. 8,213

17-5402-00 McDonald County......................... 7,390

17-5404-00 Macon County............................ 6,699

17-5410-00 Marion County........................... 11,752

17-5414-00 Miller County........................... 12,262

17-5416-00 Mississippi County...................... 7,357

17-5422-00 Montgomery County....................... 6,913

17-5424-00 Morgan County........................... 7,818

17-5426-00 New Madrid County....................... 10,633

17-5438-00 Pemiscot County......................... 12,937

17-5442-00 Pettis County........................... 16,459

17-5444-00 Phelps County........................... 11,850

17-5446-00 Pike County............................. 6,699

17-5452-00 Polk County............................. 8,921

17-5454-00 Pulaski County.......................... 10,649

17-5460-00 Randolph County......................... 9,365

17-5474-00 St. Francois County..................... 26,367

17-5476-00 St. Louis County........................ 291,258

17-5480-00 Saline County........................... 7,407

17-5486-00 Scott County............................ 17,200

17-5492-00 Stoddard County......................... 17,611

17-5494-00 Stone County............................ 26,005

17-5498-00 Taney County............................ 41,592

17-5500-00 Texas County............................ 13,068

17-5506-00 Washington County....................... 13,184

17-5510-00 Webster County.......................... 8,954

17-5514-00 Wright County........................... 9,250

17-5516-00 St. Louis City.......................... 199,977

17-5518-00 State Set-Aside Committee, MO........... 231,963

---------------

Missouri Total.................................. 1,778,961

Montana:

17-5530-00 Big Horn County......................... 7,407

17-5540-00 Cascade County.......................... 32,967

17-5558-00 Flathead County......................... 46,694

17-5560-00 Gallatin County......................... 20,475

17-5564-00 Glacier County.......................... 12,410

17-5570-00 Hill County............................. 8,378

17-5576-00 Lake County............................. 12,871

17-5578-00 Lewis and Clark County.................. 22,862

17-5582-00 Lincoln County.......................... 15,290

17-5592-00 Missoula County......................... 37,839

17-5596-00 Park County............................. 9,102

[[Page 22936]]

17-5610-00 Ravalli County.......................... 15,982

17-5618-00 Sanders County.......................... 6,814

17-5622-00 Silver Bow County....................... 15,175

17-5640-00 Yellowstone County...................... 51,187

17-5644-00 State Set-Aside Committee, MT........... 49,138

---------------

Montana Total................................... 364,591

Nebraska:

17-5686-00 Buffalo County.......................... 8,987

17-5722-00 Douglas County.......................... 94,458

17-5782-00 Lincoln County.......................... 8,904

17-5828-00 Scotts Bluff County..................... 11,143

17-5858-00 State Set-Aside Committee, NE........... 104,013

---------------

Nebraska Total.................................. 227,505

Nevada:

17-5866-00 Churchill County........................ 9,003

17-5868-00 Clark County............................ 414,766

17-5886-00 Lyon County............................. 13,628

17-5904-00 Carson City............................. 22,499

17-5906-00 State Set-Aside Committee, NV........... 91,905

---------------

Nevada Total.................................... 551,801

New Hampshire:

17-5942-00 State Set-Aside Committee, NH........... 165,008

---------------

New Hampshire Total............................. 165,008

New Jersey:

17-5948-00 Atlantic County......................... 167,190

17-5950-00 Bergen County........................... 297,332

17-5954-00 Camden County........................... 203,153

17-5960-00 Cape May County......................... 83,496

17-5962-00 Cumberland County....................... 97,207

17-5966-00 Essex County............................ 374,804

17-5978-00 Hudson County........................... 362,262

17-5988-00 Mercer County........................... 123,623

17-5994-00 Middlesex County........................ 272,215

17-6004-00 Monmouth County......................... 216,732

17-6012-00 Ocean County............................ 183,254

17-6018-00 Passaic County.......................... 244,679

17-6034-00 Union County............................ 230,969

17-6042-00 State Set-Aside Committee, NJ........... 312,067

---------------

New Jersey Total................................ 3,168,983

New Mexico:

17-6044-00 Bernalillo County....................... 210,478

17-6050-00 Chaves County........................... 33,445

17-6052-00 Cibola County........................... 18,056

17-6054-00 Colfax County........................... 6,929

17-6056-00 Curry County............................ 16,656

17-6060-00 Dona Ana County......................... 97,733

17-6064-00 Eddy County............................. 25,906

17-6066-00 Grant County............................ 14,286

17-6074-00 Lea County.............................. 20,096

17-6076-00 Lincoln County.......................... 6,830

17-6080-00 Luna County............................. 50,973

17-6082-00 McKinley County......................... 35,041

17-6086-00 Otero County............................ 23,075

17-6090-00 Rio Arriba County....................... 31,272

17-6094-00 Sandoval County......................... 31,058

17-6096-00 San Juan County......................... 74,263

17-6098-00 San Miguel County....................... 19,586

17-6100-00 Santa Fe County......................... 40,917

17-6106-00 Socorro County.......................... 6,929

17-6108-00 Taos County............................. 30,531

17-6114-00 Valencia County......................... 24,919

17-6116-00 State Set-Aside Committee, NM........... 19,013

---------------

New Mexico Total................................ 837,992

New York:

17-6120-00 Albany County........................... 88,302

17-6126-00 Allegany County......................... 30,778

17-6130-00 Broome County........................... 69,868

17-6136-00 Cattaraugus County...................... 50,825

17-6138-00 Cayuga County........................... 34,284

[[Page 22937]]

17-6140-00 Chautauqua County....................... 64,108

17-6142-00 Chemung County.......................... 33,461

17-6144-00 Chenango County......................... 24,623

17-6146-00 Clinton County.......................... 42,826

17-6150-00 Cortland County......................... 26,943

17-6152-00 Delaware County......................... 17,595

17-6154-00 Dutchess County......................... 74,181

17-6156-00 Erie County............................. 411,195

17-6168-00 Essex County............................ 25,758

17-6170-00 Franklin County......................... 31,157

17-6172-00 Fulton County........................... 31,157

17-6176-00 Greene County........................... 21,397

17-6180-00 Herkimer County......................... 33,280

17-6182-00 Jefferson County........................ 70,724

17-6186-00 Lewis County............................ 17,710

17-6192-00 Monroe County........................... 237,832

17-6200-00 Montgomery County....................... 25,544

17-6202-00 Nassau County........................... 387,988

17-6212-00 Niagara County.......................... 120,447

17-6216-00 Oneida County........................... 88,352

17-6220-00 Onondaga County......................... 148,641

17-6228-00 Orange County........................... 102,622

17-6230-00 Orleans County.......................... 21,808

17-6232-00 Oswego County........................... 61,573

17-6234-00 Otsego County........................... 27,898

17-6240-00 Rensselaer County....................... 59,894

17-6254-00 St. Lawrence County..................... 69,901

17-6258-00 Schenectady County...................... 54,496

17-6264-00 Schuyler County......................... 9,102

17-6268-00 Steuben County.......................... 53,475

17-6270-00 Suffolk County.......................... 487,071

17-6282-00 Sullivan County......................... 33,247

17-6286-00 Tompkins County......................... 26,055

17-6290-00 Warren County........................... 36,309

17-6296-00 Westchester County...................... 272,577

17-6308-00 Wyoming County.......................... 25,133

17-6310-00 Yates County............................ 9,332

17-6314-00 New York City........................... 4,763,411

17-6312-00 State Set-Aside Committee, NY........... 262,312

---------------

New York Total.................................. 8,585,192

North Carolina:

17-6316-00 High Point City/Davidson, Guilford 167,388

Counties...........................................

17-6315-00 Kannapolis/Cabarrus, Rowan Counties..... 59,005

17-6317-00 Rocky Mount/Edgecombe, Nash Counties.... 82,673

17-6326-00 Anson County............................ 11,867

17-6328-00 Ashe County............................. 14,632

17-6332-00 Beaufort County......................... 26,680

17-6334-00 Bertie County........................... 8,016

17-6336-00 Bladen County........................... 17,743

17-6338-00 Brunswick County........................ 27,338

17-6340-00 Buncombe County......................... 44,028

17-6360-00 Cherokee County......................... 11,274

17-6368-00 Columbus County......................... 27,026

17-6370-00 Craven County........................... 26,696

17-6372-00 Cumberland County....................... 77,752

17-6378-00 Dare County............................. 16,294

17-6386-00 Duplin County........................... 17,891

17-6388-00 Durham County........................... 41,131

17-6394-00 Forsyth County.......................... 68,222

17-6398-00 Franklin County......................... 10,155

17-6400-00 Gaston County........................... 59,516

17-6406-00 Graham County........................... 7,044

17-6408-00 Granville County........................ 9,793

17-6418-00 Halifax County.......................... 34,054

17-6420-00 Harnett County.......................... 20,442

17-6422-00 Haywood County.......................... 21,676

17-6426-00 Hertford County......................... 6,830

17-6428-00 Hoke County............................. 8,575

17-6434-00 Jackson County.......................... 11,637

17-6436-00 Johnston County......................... 22,894

17-6440-00 Lee County.............................. 15,570

17-6442-00 Lenoir County........................... 25,874

17-6448-00 Macon County............................ 9,332

[[Page 22938]]

17-6452-00 Martin County........................... 16,015

17-6458-00 Mitchell County......................... 8,295

17-6460-00 Montgomery County....................... 9,810

17-6466-00 New Hanover County...................... 50,183

17-6468-00 Northampton County...................... 9,941

17-6470-00 Onslow County........................... 26,631

17-6472-00 Orange County........................... 14,435

17-6476-00 Pasquotank County....................... 11,620

17-6478-00 Pender County........................... 12,756

17-6482-00 Person County........................... 13,266

17-6484-00 Pitt County............................. 48,982

17-6490-00 Richmond County......................... 28,309

17-6492-00 Robeson County.......................... 65,293

17-6494-00 Rockingham County....................... 41,510

17-6498-00 Rutherford County....................... 24,458

17-6500-00 Sampson County.......................... 18,023

17-6502-00 Scotland County......................... 21,841

17-6510-00 Swain County............................ 13,743

17-6518-00 Vance County............................ 19,850

17-6520-00 Wake County............................. 88,961

17-6524-00 Warren County........................... 7,456

17-6526-00 Washington County....................... 7,110

17-6528-00 Watauga County.......................... 7,538

17-6530-00 Wayne County............................ 34,580

17-6532-00 Wilkes County........................... 15,685

17-6534-00 Wilson County........................... 43,797

17-6536-00 Yadkin County........................... 8,789

17-6540-00 State Set-Aside Committee, NC........... 304,499

---------------

North Carolina Total............................ 1,982,424

North Dakota:

17-6576-00 Cass County............................. 12,443

17-6596-00 Grand Forks County...................... 10,846

17-6642-00 Rolette County.......................... 7,752

17-6664-00 Ward County............................. 9,991

17-6670-00 State Set-Aside Committee, ND........... 108,968

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