Privacy Act of 1974; System of Records Notice

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; System of Records Notice

AGENCY: Department of the Navy, DoD.

ACTION: Notice to amend a record system.

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SUMMARY: The Department of the Navy proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on April 2, 1998, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or

DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Department of the Navy proposes to amend a system of records

notice in its inventory of record systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended. The changes to the system of records

are not within the purview of subsection (r) of the Privacy Act of 1974

(5 U.S.C. 552a), as amended, which requires the submission of new or

altered systems report. The record system being amended is set forth

below, as amended, published in its entirety.

Dated: February 25, 1998.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01001-3

System name:

Naval Reserve Intelligence/Personnel File (March 2, 1994, 59 FR

9965).

Changes:

* * * * *

System location:

Delete entry and replace with `Office of Naval Intelligence,

National Maritime Intelligence Center, 4251 Suitland Road, Washington,

DC 20395-5720.'

* * * * *

Safeguards:

Delete entry and replace with `Access provided on a need to know

basis only. Manual records are maintained in locked file cabinets under

the control of authorized personnel during working hours. The office

space in which the file cabinets are located is a sensitive

compartmented information facility which is protected by enhanced

security devices. Access is controlled by password or other use code

system.'

* * * * *

N01001-3

System name:

Naval Reserve Intelligence/Personnel File.

System location:

Office of Naval Intelligence, National Maritime Intelligence

Center, 4251 Suitland Road, Washington, DC 20395-5720.

Categories of individuals covered by the system:

All officers and enlisted personnel of the Naval Reserve

Intelligence Program and applicants for affiliation with the program.

Categories of records in the system:

Name, Social Security Number, individual's residence history,

education, professional qualifications, occupational history, foreign

country travel and knowledge, foreign language capabilities, history of

active military duty assignments and military promotions.

Authority for maintenance of the system:

National Security Act of 1947, as amended; 5 U.S.C. 301,

Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10

U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records

[[Page 10367]]

Management by Federal Agencies, and E.O. 9397 (SSN).

Purpose(s):

To determine qualifications for members of the Naval Reserve

Intelligence Program and to provide a personnel management device for

career development programs, manpower and personnel requirements for

program activities, assignment of support projects of the reserve

program and mobilization planning requirements.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Computerized floppy/hard disk; microform; and paper records.

Retrievability:

Name, Social Security Number, or any file element.

Safeguards:

Access provided on a need to know basis only. Manual records are

maintained in locked file cabinets under the control of authorized

personnel during working hours. The office space in which the file

cabinets are located is a sensitive compartmented information facility

which is protected by enhanced security devices. Access is controlled

by password or other use code system.

Retention and disposal:

Records are maintained for a period of five years after last data

filed and then destroyed.

System manager(s) and address:

Director, Office of Naval Intelligence, National Maritime

Intelligence Center, 4251 Suitland Road, Washington, DC 20395-5720.

Notification procedure:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Director, Office of Naval Intelligence, National Maritime

Intelligence Center, 4251 Suitland Road, Washington, DC 20395-5720.

The request should contain the full name of the requester, home

address, date and place of birth. Persons submitting written requests

must properly establish their identity to the satisfaction of the

Office of Naval Intelligence. This can be accomplished by either

submitting a notarized signature or providing an unsworn declaration

that states, `I declare under perjury or penalty under the laws of the

United States of America that the foregoing is true and correct.'

Attorneys or other persons acting on behalf of a subject of a record

must provide a notarized authorization from the subject of the record.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

Director, Office of Naval Intelligence, National Maritime Intelligence

Center, 4251 Suitland Road, Washington, DC 20395-5720.

The request should contain the full name of the requester, home

address and date and place of birth. Persons submitting written

requests must properly establish their identity to the satisfaction of

the Office of Naval Intelligence. This can be accomplished by either

submitting a notarized signature or providing an unsworn declaration

that states, `I declare under perjury or penalty under the laws of the

United States of America that the foregoing is true and correct.'

Attorneys or other persons acting on behalf of a subject of a record

must provide a notarized authorization from the subject of the record.

Contesting record procedures:

The Navy's rules for accessing records and contesting contents and

appealing initial agency determinations are published in Secretary of

the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from

the system manager.

Record source categories:

Reserve data submitted by the individual and investigative reports

from the Naval Criminal Investigative Service.

Exemptions claimed for the system:

None.

[FR Doc. 98-5338 Filed 3-2-98; 8:45 am]

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