Privacy Act of 1974: Systems of Records

[Federal Register Volume 63, Number 242 (Thursday, December 17, 1998)]

[Notices]

[Pages 69716-69965]

From the Federal Register Online via the Government Publishing Office [www.gpo.gov]

[FR Doc No: 98-31632]

[[Page 69715]]

_______________________________________________________________________

Part II

Department of the Treasury

_______________________________________________________________________

Privacy Act of 1974; Republication of System of Records; Notices

Federal Register / Vol. 63, No. 242 / Thursday, December 17, 1998 /

Notices

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DEPARTMENT OF THE TREASURY

Privacy Act of 1974: Systems of Records

Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office

of Management and Budget (OMB) Circular No. A-130, the Department of

the Treasury has completed a review of its Privacy Act systems of

records notices to identify minor changes that will more accurately

describe these records.

Customs .067--Bank Secrecy Act Reports File, was transferred to

Departmental Offices (DO) due to change in organizational

responsibilities (published January 10, 1997, at 62 FR 1489). The

system was renamed and renumbered as ``Treasury/DO .213--Bank Secrecy

Act Reports System.'' The system retains the exemptions claimed in 31

CFR 1.36.

IRS 42.029--Audit Underreporter Case Files was renumbered as IRS

24.047 to reflect new ownership within the IRS, and IRS 26.013 was

renamed as ``Trust Fund Recovery Cases/One Hundred Percent Penalty

Cases.'' In addition, the IRS has added a ``Purpose(s)'' statement to

many of its notices.

Other changes throughout the document are editorial in nature and

consist principally of changes to system locations and system manager

addresses, retention and disposal schedules, revisions to

organizational titles and transfers of functions.

The following four systems of records have been added to the

Department of the Treasury's inventory of Privacy Act notices since

October 1, 1995:

Departmental Offices:

DO .212--Suspicious Activity Report System (SARS) (published 3/

26/97 at 62 FR 14532.)

Financial Management Service:

FMS .016--Payment Records for Other Than Regular Recurring

Benefit Payments (published 9/12/95 at 60 FR 47435.)

Internal Revenue Service:

IRS 00.003--Customer Feedback System (published 7/23/97, at 62

FR 39604.)

IRS 46.050--Automated Information Analysis System (published 9/

9/96 at 61 FR 47547.)

As a result of this review, 19 systems of records, identified

below, are being removed from Treasury's inventory of Privacy Act

systems:

Departmental Offices:

DO .062--Executive Inventory Files

DO .065--Appointment at Above the Minimum Rate of the Grade File

DO .067--Detailed Employee Files

DO .070--Automated Systems Division, ASD Project Recording

System

DO .205--Executive Information System (EIS)

U.S. Customs Service:

CS .014--Advice Requests (Legal) (Pacific Region)

CS .028--Baggage Declaration

CS .092--Exit Interview

CS .161--Optional Retirement List

CS .210--Revocation of I. D. Privileges and ``Cash Basis Only''

for Reimbursable Services List

CS .217--Set Off Files

CS .219--Skills Inventory Records

CS .220--Supervisory Notes and Files

CS .277--Drivers License File

Bureau of Engraving and Printing:

BEP .023--Motor Vehicle Licensing Records

Internal Revenue Service:

IRS 90.006--Former Chief Counsel Interpretative Case Files

Bureau of the Public Debt:

BPD .008--Savings Bonds Sales Promotion/Volunteer Record System

BPD .009--Savings Bond Sales Record System

Office of Thrift Supervision:

OTS .009 Health Files

The systems notices are reprinted in their entirety following the

Table of Contents.

Dated: November 19, 1998.

Shelia Y. McCann,

Deputy Assistant Secretary (Administration).

Table of Contents

Departmental Offices (DO)

DO .002--Treasury Integrated Management Information System (TIMIS)

DO .004--Personnel Security System

DO .005--Grievance Records

DO .007--General Correspondence Files

DO .010--Office of Domestic Finance, Actuarial Valuation System

DO .060--Correspondence Files and Records on Employee Complaints

and/or Dissatisfaction

DO .068--Time-In-Grade Exception Files

DO .111--Office of Foreign Assets Control Census Records

DO .114--Foreign Assets Control Enforcement Records

DO .118--Foreign Assets Control Licensing Records

DO .144--General Counsel Litigation Referral and Reporting System

DO .149--Foreign Assets Control Legal Files

DO .150--Disclosure Records

DO .156--Tax Court Judge Applicants

DO .183--Private Relief Tax Bill Files--Office of the Assistant

Secretary for Tax Policy

DO .190--General Allegations and Investigative Records

DO .191--OIG Management Information System

DO .193--Employee Locator and Automated Directory System

DO .194--Circulation System (formerly Document Delivery Control

System)

DO .196--Security Information System

DO .200--FinCEN Data Base

DO .201--Fitness Center Records

DO .202--Drug-Free Workplace Program Records

DO .203--Public Transportation Incentive Program Records

DO .206--Office Tracking System (OTS)

DO .207--Waco Administrative Review Group Investigation

DO .209--Personal Services Contracts (PSC)

DO .210--Integrated Financial Management and Revenue System

DO .211--Telephone Call Detail Records

DO .212--Suspicious Activity Reporting System (SARS)

DO .213--Bank Secrecy Act Reports System (formerly CS .067--Bank

Secrecy Act Reports File)

Bureau of Alcohol, Tobacco, and Firearms (ATF)

ATF .001--Administrative Record System

ATF .002--Correspondence Record System

ATF .003--Criminal Investigation Report System

ATF .005--Freedom of Information Requests

ATF .006--Internal Security Record System

ATF .007--Personnel Record System

ATF .008--Regulatory Enforcement Record System

ATF .009--Technical and Scientific Services Record System

Comptroller of the Currency (CC)

CC .004--Consumer Complaint Information System

CC .012--Freedom of Information Index and Log

CC .013--Enforcement and Compliance Information System

CC .014--Personnel Security/Investigation Files/Employee Applicant

Reference File

CC .015--Chain Banking Organizations System

CC .016--Litigation Information System

CC .221--Registration Records for Municipal and United States

Government Securities Dealers (formerly: Professional Qualification

Records for Municipal Securities Principals, Municipal Securities

Representatives, and U.S. Government Securities Associated Persons)

CC .300--Administrative Personnel System

CC .310--Financial System

CC .320--General Personnel System

CC .500--Chief Counsel's Management Information System

U.S. Customs Service (CS)

CS .001--Acceptable Level of Competence, Negative Determination

CS .002--Accident Reports

CS .005--Accounts Receivable

CS .009--Acting Customs Inspector (Excepted)

CS .021--Arrest/Seizure/Search Report and Notice of Penalty File

CS .022--Attorney Case File

CS .030--Bankrupt Parties-In-Interest

CS .031--Bills Issued Files

CS .032--Biographical Files (Headquarters)

CS .040--Carrier File

CS .041--Cartmen or Lightermen

CS .042--Case and Complaint File

CS .043--Case Files (Associate Chief Counsel--Gulf Customs

Management Center) (formerly Case Files (Regional Counsel--South

Central Region))

CS .044--Certificates of Clearance

CS .045--Claims Act File

[[Page 69717]]

CS .046--Claims Case File

CS .050--Community Leader Survey

CS .053--Confidential Source Identification File

CS .054--Confidential Statements of Employment and Financial

Interests

CS .056--Congressional and Public Correspondence File

CS .057--Container Station Operator Files

CS .058--Cooperating Individual Files

CS .061--Court Case File

CS .064--Credit Card File

CS .069--Customs Brokers File

CS .077--Disciplinary Action, Grievance and Appeal Case Files

CS .078--Disclosure of Information File

CS .081--Dock Passes

CS .083--Employee Relations Case Files

CS .096--Fines, Penalties and Forfeiture Control and Information

Retrieval System

CS .098--Fines, Penalties and Forfeitures Records

CS .099--Fines, Penalties and Forfeiture Records (Supplemental

Petitions)

CS .100--Fines, Penalties and Forfeiture Record (Headquarters)

CS .105--Former Employees

CS .109--Handicapped Employee File

CS .122--Information Received File

CS .123--Injury Notice

CS .125--Intelligence Log

CS .127--Internal Affairs Records System

CS .129--Investigations Record System

CS .133--Justice Department Case File

CS .136--All Liquidated Damage Penalty, and Seizure Cases; Prior

Violators

CS .137--List of Vessel Agents Employees

CS .138--Litigation Issue Files

CS .144--Mail Protest File

CS .148--Military Personnel and Civilian Employees' Claims Act File

CS .151--Motor Vehicle Accident Reports

CS .156--Narcotics Violator File

CS .159--Notification of Personnel Management Division when an

Employee is placed under investigation by the Office of Internal

Affairs

CS .162--Organization (Customs) and Automated Position Management

System (COAPMS)

CS .163--Outside Employment Requests

CS .165--Overtime Earnings

CS .170--Overtime Reports

CS .171--Pacific Basin Reporting Network

CS .172--Parking Permits File

CS .186--Personnel Search

CS .190--Personnel Case File

CS .193--Operating Personnel Folder Files

CS .196--Preclearance Costs

CS .197--Private Aircraft/Vessel Inspection Reporting System

CS .201--Property File, Non-Expendable

CS .206--Regulatory Audits of Customhouse Brokers

CS .207--Reimbursable Assignment/Workticket System (formerly:

Reimbursable Assignment System)

CS .208--Restoration of Forfeited Annual Leave Cases

CS .209--Resumes of Professional Artists

CS .211--Sanction List

CS .212--Search/Arrest/Seizure Report

CS .214--Seizure File

CS .215--Seizure Report File

CS .224--Suspect Persons Index

CS .226--Television System

CS .227--Temporary Importation Under Bond (TIB) Defaulter Control

System

CS .232--Tort Claims Act File

CS .234--Tort Claims Act File

CS .238--Training and Career Individual Development Plans

CS .239--Training Records

CS .244--Treasury Enforcement Communications System

CS .249--Uniform Allowance-Unit Record

CS .251--Unscheduled Overtime Report

CS .252--Valuables Shipped Under Government Losses in Shipment Act

CS .258--Violator's Case Files

CS .260--Warehouse Proprietor Files

CS .262--Warnings to Importers in Lieu of Penalty

CS .268--Military Personnel and Civilian Employees' Claim Act File

CS .269--Accounts Payable Voucher File

CS .270--Background-Record File on Non-Customs Employees

CS .271--Cargo Security Record System

CS .272--Currency Declaration File (Customs Form 4790)

CS .274--Importers, Brokers, Carriers, Individuals and Sureties

Master File

CS .278--Automated Commercial System (ACS)

CS .284--Personnel Verification System

CS .285--Automated Index to Central Investigative Files (formerly:

Automated Index to Central Enforcement Files)

Customs Appendix A

Bureau of Engraving and Printing (BEP)

BEP .002--Personal Property Claim File

BEP .004--Counseling Records

BEP .005--Compensation Claims

BEP .006--Debt Files (Employees)

BEP .014--Employee's Production Record

BEP .016--Employee Suggestions

BEP .020--Industrial Truck Licensing Records

BEP .021--Investigative Files

BEP .027--Programmable Access Security System (PASS)

BEP .035--Tort Claims (Against the United States)

BEP .038--Unscheduled Absence Record

BEP .040--Freedom of Information and Privacy Act Requests

BEP .041--Record of Discrimination Complaints

BEP .043--Parking Program Records

BEP .044--Personnel Security Files and Indices

BEP .045--Mail Order Sales Customer Files

BEP .046--Automated Mutilated Currency Tracking System

Federal Law Enforcement Training Center (FLETC)

FLETC .001--FLETC Payroll/Personnel Records System

FLETC .002--FLETC Trainee Records

FLETC .004--FLETC Administrative Employee Records

Financial Management Service (FMS)

FMS .001--Administrative Records

FMS .002--Payment Issue Records for Regular Recurring Benefit

Payments

FMS .003--Claims and Inquiry Records on Treasury Checks, and

International Claimants

FMS .005--FMS Personnel Records

FMS .007--Payroll and Pay Administration

FMS .008--Personnel Security Records

FMS .010--Records of Accountable Officers' Authority with Treasury

FMS .012--Pre-complaint Counseling and Complaint Activities

FMS .013--Gifts to the United States

FMS .014--Debt Collection Operations System

FMS .016--Payment Records for Other Than Regular Recurring Benefit

Payments

Internal Revenue Service (IRS)

IRS 00.001--Correspondence Files and Correspondence Control Files

IRS 00.002--Correspondence Files/Inquiries About Enforcement

Activities

IRS 00.003--Customer Feedback System

IRS 10.001--Biographical Files, Public Affairs

IRS 10.004--Subject Files, Public Affairs

IRS 21.001--Tax Administration Resources File, Office of Tax

Administration Advisory Services

IRS 22.003--Annual Listing of Undelivered Refund Checks

IRS 22.011--File of Erroneous Refunds

IRS 22.026--Form 1042S Index by Name of Recipient

IRS 22.027--Foreign Information System (FIS)

IRS 22.032--Individual Microfilm Retention Register

IRS 22.034--Individual Returns Files, Adjustments and Miscellaneous

Documents Files

IRS 22.043--Potential Refund Litigation Case Files

IRS 22.044--P.O.W.--M.I.A. Reference File

IRS 22.054--Subsidiary Accounting Files

IRS 22.059--Unidentified Remittance File

IRS 22.060--Automated Non-Master File (ANMF) (formerly Manual

Accounting Replacement Systems)

IRS 22.061--Individual Return Master File (IRMF) (formerly Wage and

Information Returns Processing (IRP) File)

IRS 24.013--Combined Account Number File, Taxpayer Services

(formerly Combined Account Number File, Returns Processing)

IRS 24.029--Individual Account Number File (IANF), Taxpayer Services

(formerly Individual Account Number (IANF), Returns Processing)

IRS 24.030--Individual Master File (IMF), Taxpayer Services

(formerly Individual Master File (IMF), Returns Processing)

IRS 24.046--Business Master File (BMF), Taxpayer Services (formerly

Business Master File (BMF), Returns Processing)

IRS 24.047--Audit Underreporter Case File (formerly IRS 42.029)

IRS 24.070--Debtor Master File (DMF)

IRS 26.001--Acquired Property Records

IRS 26.006--Form 2209, Courtesy Investigations

IRS 26.008--IRS and Treasury Employee Delinquency

IRS 26.009--Lien Files (Open and Closed)

IRS 26.010--Lists of Prospective Bidders at Internal Revenue Sales

of Seized Property

IRS 26.011--Litigation Case Files

IRS 26.012--Offer in Compromise (OIC) File

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IRS 26.013--Trust Fund Recovery Cases/One Hundred Percent Penalty

Cases (formerly: One Hundred Percent Penalty Cases)

IRS 26.014--Record 21, Record of Seizure and Sale of Real Property

IRS 26.016--Returns Compliance Programs (RCP)

IRS 26.019--Taxpayer Delinquent Accounts (TDA) Files including

subsystems: (a) Adjustments and Payment Tracers Files,(b) Collateral

Files, (c) Seized Property Records, (d) Tax Collection Waiver, Forms

900, Files, and (e) Accounts on Child Support Obligations

IRS 26.020--Taxpayer Delinquency Investigation (TDI) Files

IRS 26.021--Transferee Files

IRS 26.022--Delinquency Prevention Programs

IRS 30.003--Requests for Printed Tax Materials Including Lists

IRS 30.004--Security Violations

IRS 34.003--Assignment and Accountability of Personal Property Files

IRS 34.005--Parking Space Application and Assignment

IRS 34.007--Record of Government Books of Transportation Requests

IRS 34.009--Safety Program Files

IRS 34.012--Emergency Preparedness Cadre Assignments and Alerting

Rosters Files

IRS 34.013--Identification Media Files System for Employees and

Others Issued IRS ID

IRS 34.014--Motor Vehicle Registration and Entry Pass Files

IRS 34.016--Security Clearance Files

IRS 34.018--Integrated Data Retrieval System (IDRS) Security Files

IRS 36.001--Appeals, Grievances and Complaints Records

IRS 36.002--Employee Activity Records

IRS 36.003--General Personnel and Payroll Records

IRS 36.005--Medical Records

IRS 36.008--Recruiting, Examining and Placement Records

IRS 36.009--Retirement, Life Insurance and Health Benefits Records

System

IRS 37.001--Abandoned Enrollment Applications

IRS 37.002--Files containing derogatory information about

individuals whose applications for enrollment to practice before the

IRS have been denied and Applicant Appeal Files

IRS 37.003--Closed Files Containing Derogatory Information About

Individuals' Practice Before the Internal Revenue Service and Files

of Attorneys and Certified Public Accountants Formerly Enrolled to

Practice

IRS 37.004--Derogatory Information (No Action)

IRS 37.005--Present Suspensions and Disbarments Resulting from

Administrative Proceedings

IRS 37.006--General Correspondence File

IRS 37.007--Inventory

IRS 37.008--Register of Docketed Cases and Applicant Appeals

IRS 37.009--Enrolled Agents and Resigned Enrolled Agents (Action

pursuant to 31 CFR, Section 10.55(b))

IRS 37.010--Roster of Former Enrollees

IRS 37.011--Present Suspensions from Practice Before the Internal

Revenue Service

IRS 38.001--General Training Records

IRS 42.001--Examination Administrative File

IRS 42.008--Audit Information Management System (AIMS)

IRS 42.013--Project Files for the Uniform Application of Laws as a

Result of Technical Determinations and Court Decisions

IRS 42.014--Internal Revenue Service Employees' Returns Control

Files

IRS 42.016--Classification/Centralized Files and Scheduling Files

IRS 42.017--International Enforcement Program Files

IRS 42.021--Compliance Programs and Projects Files

IRS 42.027--Data on Taxpayers Filing on Foreign Holdings

IRS 42.030--Discriminant Function File (DIF)

IRS 44.001--Appeals Case Files

IRS 44.003--Unified System for Time and Appeals Records (Unistar)

IRS 44.004--Art Case File

IRS 44.005--Expert Witness and Fee Appraiser Files

IRS 46.002--Criminal Investigation Management Information

IRS 46.003--Confidential Informants, Criminal Investigation Division

IRS 46.004--Controlled Accounts-Open and Closed

IRS 46.005--Electronic Surveillance File, Criminal Investigation

Division

IRS 46.009--Centralized Evaluation and Processing of Information

Items (CEPIIs), Evaluation and Processing of Information (EOI),

Criminal Investigation Division (formerly: Centralized Evaluation

and Processing of Information Items (CEPIIs), Criminal Investigation

Division

IRS 46.011--Illinois Land Trust Files, Criminal Investigation

Division

IRS 46.015--Relocated Witnesses, Criminal Investigation Division

IRS 46.016--Secret Service Details, Criminal Investigation Division

IRS 46.022--Treasury Enforcement Communications System (TECS),

Criminal Investigation Division

IRS 46.050--Automated Information Analysis System

IRS 48.001--Disclosure Records

IRS 48.008--Defunct Special Service Staff File Being Retained

Because of Congressional Directive

IRS 49.001--Collateral and Information Requests System

IRS 49.002--Tax Treaty Information Management System--Competent

Authority and Index Card--Microfilm Retrieval System

IRS 49.003--Financial Statements File

IRS 49.007--Overseas Compliance Projects System

IRS 49.008--Taxpayer Service Correspondence System

IRS 50.001--Employee Plans/Exempt Organizations Correspondence

Control Records (Form 5961)

IRS 50.003--Employee Plans/Exempt Organizations, Reports of

Significant Matters in Technical (M-5945)

IRS 60.001--Assault and Threat Investigation Files, Inspection

IRS 60.002--Bribery Investigation Files, Inspection

IRS 60.003--Conduct Investigation Files, Inspection

IRS 60.004--Disclosure Investigation Files, Inspection

IRS 60.005--Enrollee Applicant Investigation Files, Inspection

IRS 60.006--Enrollee Charge Investigation Files, Inspection

IRS 60.007--Miscellaneous Information File, Inspection

IRS 60.008--Security, Background, and Character Investigation Files,

Inspection

IRS 60.009--Special Inquiry Investigation Files, Inspection

IRS 60.010--Tort Investigation Files, Inspection

IRS 60.011--Internal Security Management Information System (ISMIS)

IRS 70.001--Individual Income Tax Returns, Statistics of Income

IRS 90.001--Chief Counsel Criminal Tax Case Files

IRS 90.002--Chief Counsel Disclosure Litigation Case Files

IRS 90.003--Chief Counsel General Administrative Systems

IRS 90.004--Chief Counsel General Legal Services Case Files

IRS 90.005--Chief Counsel General Litigation Case Files

IRS 90.007--Chief Counsel Legislation and Regulations Division,

Employee Plans and Exempt Organizations Division, and Associate

Chief Counsel (Technical and International) Correspondence and

Private Bill File

IRS 90.009--Chief Counsel Field Services Case Files

IRS 90.010--Digest Room Files Containing Briefs, Legal Opinions, and

Digests of Documents Generated Internally or by the Department of

Justice Relating to the Administration of the Revenue Laws

IRS 90.011--Attorney Recruiting Files

IRS 90.013--Legal Case Files of the Chief Counsel, Deputy Chief

Counsel, and Associate Chief Counsels (Litigation), (Domestic),

(International), and (Employee Benefits and Exempt Organizations)

IRS 90.015--Reference Records of the Library in the Office of Chief

Counsel

IRS 90.016--Counsel Automated Tracking System (CATS) Records

IRS 90.017--Correspondence Control and Records, Associate Chief

Counsel (Technical and International)

IRS 90.018--Expert Witness Library

IRS Appendix A

United States Mint (Mint)

Mint .001--Cash Receivable Accounting Information System

Mint .002--Current Employee Security Identification Record

Mint .003--Employee and Former Employee Travel and Training

Accounting Information System

[[Page 69719]]

Mint .004--Occupational Safety and Health, Accident and Injury

Records, and Claims for Injuries or Damage Compensation Records

Mint .005--Employee-Supervisor Performance Evaluation, Counseling,

and Time and Attendance Records

Mint .007--General Correspondence

Mint .008--Criminal Investigations Files

Mint .009--Mail order and catalogue sales system (MACS), customer

mailing list, order processing record for coin sets, medals and

numismatic items, and records of undelivered orders, product

descriptions, availability and inventory (formerly Numismatic Coin

Operations System (NUCOS) Records, Customer Mailing List, Order

Processing Record for Coin Sets, Medals and Numismatic Items, and

records of undelivered orders)

Mint .012--Grievances. Union/Agency Negotiated Grievances, Adverse

Performance Based Personnel Actions; Discrimination Complaints;

Third Party Actions

Bureau of the Public Debt (BPD)

BPD .001--Human Resources and Administrative Records (formerly:

Personnel and Administrative Records)

BPD .002--United States Savings Type Securities

BPD .003--United States Securities (Other than Savings Type

Securities)

BPD .004--Controlled Access Security System

BPD .005--Employee Assistance Records

BPD .006--Health Services Program Records

BPD .007--Gifts to Reduce the Public Debt

United States Secret Service (USSS)

USSS .001--Administrative Information System

USSS .002--Chief Counsel Record System

USSS .003--Criminal Investigation Information System

USSS .004--Financial Management Information System

USSS .005--Freedom of Information Request System

USSS .006--Non-Criminal Investigation Information System

USSS .007--Protection Information System

USSS .008--Public Affairs Record System

USSS .009--Training Information System

USSS Appendix A

Office of Thrift Supervision (OTS)

OTS .001--Confidential Individual Information System

OTS .002--Correspondence/Correspondence Tracking

OTS .003--Consumer Complaint

OTS .004--Criminal Referral Database

OTS .005--Employee Counseling Service

OTS .006--Employee Locator File

OTS .007--Employee Parking

OTS .008--Employee Training Database

OTS .010--Inquiry/Request Control

OTS .011--Positions/Budget

OTS .012--Payroll/Personnel Systems & Payroll Records

OTS .013--Personnel Security and Suitability Program

Systems Covered by This Notice

This notice covers all systems of records adopted up to September

30, 1998.

Departmental Offices

TREASURY/DO .002

SYSTEM NAME:

Treasury Integrated Management Information Systems (TIMIS)--

Treasury/DO.

SYSTEM LOCATION:

The system management staff of TIMIS is located at 740 15th Street

NW, Suite 400, Washington, DC 20005. The TIMIS processing site is

located at the United States Department of Agriculture National Finance

Center, 13800 Old Gentilly Road, New Orleans, LA 70129.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and historical payroll/personnel data of employees of all

Treasury bureaus and organizations, except the Office of Thrift

Supervision (OTS).

Categories of records in the system:

Information contained in the records of the TIMIS system include

such data as: (1) Employee identification and status data such as name,

social security number, date of birth, sex, race and national origin

designator, awards received, suggestions, work schedule, type of

appointment, education, training courses attended, veterans preference,

and military service. (2) Employment data such as service computation

for leave, date probationary period began, date of performance rating,

and date of within-grade increases. (3) Position and pay data such as

position identification number, pay plan, step, salary and pay basis,

occupational series, organization location, and accounting

classification codes. (4) Payroll data such as earnings (overtime and

night differential), deductions (Federal, state and local taxes, bonds

and allotments), and time and attendance data. (5) Employee retirement

and Thrift Savings Plan data. (6) Tables of data for editing, reporting

and processing personnel and pay actions. These include nature of

action codes, civil service authority codes, standard remarks,

signature block table, position title table, financial organization

table, and salary tables.

Authority for maintenance of the system:

The Office of Personnel Management Manual, 50 U.S.C. App. 1705-

1707; 31 U.S.C. and Departmental Circular 145 and 830. The Department

of the Treasury Fiscal Requirements Manual; 5 U.S.C. 301; FPM Letter

298-10, Office of Personnel Management; Federal Personnel Manual

(Chapter 713 Subchapter 3A).

Purpose(s):

The purposes of the system include, but are not limited to: (1)

Maintaining current and historical payroll records which are used to

compute and audit pay entitlement; to record history of pay

transactions; to record deductions, leave accrued and taken, bonds due

and issued, taxes paid; maintaining and distributing Leave and Earnings

statements; commence and terminate allotments; answer inquiries and

process claims, and (2) maintaining current and historical personnel

records and preparing individual administrative transactions relating

to education and training, classification; assignment; career

development; evaluation; promotion, compensation, separation and

retirement; making decisions on the rights, benefits, entitlements and

the utilization of individuals; providing a data source for the

production of reports, statistical surveys, rosters, documentation, and

studies required for the orderly personnel administration within

Treasury.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Furnish data to the Department of Agriculture, National Finance Center

(which provides payroll/personnel processing services for TIMIS under a

cross-servicing agreement) affecting the conversion of Treasury

employee payroll and personnel processing services to TIMIS; the

issuance of paychecks to employees and distribution of wages; and the

distribution of allotments and deductions to financial and other

institutions, some through electronic funds transfer; (2) furnish the

Internal Revenue Service and other jurisdictions which are authorized

to tax the employee's compensation with wage and tax information in

accordance with a withholding agreement with the Department of the

Treasury pursuant to 5 U.S.C. 5516, 5217, and 5520, for the purpose of

furnishing employees with Forms W-2 which report such tax

distributions; (3) provide records to the Office of Personnel

Management, Merit Systems Protection Board, Equal Employment

Opportunity Commission, and General Accounting Office for the purpose

of properly administering Federal personnel systems or other agencies'

systems in accordance with

[[Page 69720]]

applicable laws, Executive Orders, and regulations; (4) furnish another

Federal agency information to effect interagency salary or

administrative offset, except that addresses obtained from the Internal

Revenue Service shall not be disclosed to other agencies; to furnish a

consumer reporting agency information to obtain commercial credit

reports; and to furnish a debt collection agency information for debt

collection services. Current mailing addresses acquired from the

Internal Revenue Service are routinely released to consumer reporting

agencies to obtain credit reports and to debt collection agencies for

collection services; (5) disclose information to a Federal, state,

local or foreign agency maintaining civil, criminal or other relevant

enforcement information or other pertinent information which has

requested information relevant to or necessary to the requesting

agency's hiring or retention of an individual, or issuance of a

security clearance, license, contract, grant, or other benefit; (6)

disclose information to a court, magistrate, or administrative tribunal

in the course of presenting evidence, including disclosures to opposing

counsel or witnesses in the course of civil discovery, litigation or

settlement negotiations in response to a subpoena where relevant or

potentially relevant to a proceeding, or in connection with criminal

law proceedings; (7) disclose information to foreign governments in

accordance with formal or informal international agreements; (8)

provide information to a congressional office in response to an inquiry

made at the request of the individual to whom the record pertains; (9)

provide information to the news media in accordance with guidelines

contained in 28 CFR 50.2 which relates to civil and criminal

proceedings; (10) provide information to third parties during the

course of an investigation to the extent necessary to obtain

information pertinent to the investigation; (11) provide information to

unions recognized as exclusive bargaining representatives under the

Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (12) provide

wage and separation information to another agency, such as the

Department of Labor or Social Security Administration, as required by

law for payroll purposes; (13) provide information to a Federal, state,

or local agency so that the agency may adjudicate an individual's

eligibility for a benefit, such as a state employment compensation

board, housing administration agency and Social Security

Administration; (14) disclose pertinent information to appropriate

Federal, state, local or foreign agencies responsible for investigating

or prosecuting the violation of, or for implementing a statute,

regulation, order, or license, where the disclosing agency becomes

aware of an indication of a violation or potential violation of civil,

or criminal law or regulation; (15) disclose information about

particular Treasury employees to requesting agencies or non-Federal

entities under approved computer matching efforts, limited to only

those data elements considered relevant to making a determination of

eligibility under particular benefit programs administered by those

agencies or entities or by the Department of the Treasury or any

constituent unit of the Department, to improve program integrity, and

to collect debts and other monies owed under those programs (i.e.,

matching for delinquent loans or other indebtedness to the

government);( 16) disclose to the Office of Child Support Enforcement,

Administration for Children and Families, Department of Health and

Human Services, the names, social security numbers, home addresses,

dates of birth, dates of hire, quarterly earnings, employer identifying

information, and State of hire of employees, for the purposes of

locating individuals to establish paternity, establishing and modifying

orders of child support, identifying sources of income, and for other

child support enforcement activities as required by the Personal

Responsibility and Work Opportunity Reconciliation Act (Welfare Reform

Law, Pub. L. 104-193).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and

section 3 of the Debt Collection Act of 1982; debt information

concerning a government claim against an individual is also furnished,

in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt

Collection Act of 1982 (Pub. L. 97-365), to consumer reporting agencies

to encourage repayment of an overdue debt. Disclosures may be made to a

consumer reporting agency as defined in the Fair Credit Reporting Act,

15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31

U.S.C. 701(a)(3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media, microfiche, and hard copy. Disbursement records are

stored at the Federal Records Center.

RETRIEVABILITY:

Records are retrieved generally by social security number, position

identification number within a bureau and region, or employee name.

Secondary identifiers are used to assure accuracy of data accessed,

such as master record number or date of birth.

SAFEGUARDS:

Entrance to data centers and support organization offices are

restricted to those employees whose work requires them to be there for

the system to operate. Identification (ID) cards are verified to ensure

that only authorized personnel are present. Disclosure of information

through remote terminals is restricted through the use of passwords and

sign-on protocols which are periodically changed. Reports produced from

the remote printers are in the custody of personnel and financial

management officers and are subject to the same privacy controls as

other documents of like sensitivity.

RETENTION AND DISPOSAL:

The current payroll and personnel system and the Treasury

Integrated Management Information Systems (TIMIS) master files are kept

on magnetic media. Information rendered to hard copy in the form of

reports and payroll information documentation is also retained in

automated magnetic format. Employee records are retained in automated

form for as long as the employee is active on the system (separated

employee records are maintained in an ``inactive'' status). Files are

purged in accordance with Treasury Directives Manual TD 25-02,

``Records Disposition Management Program.''

SYSTEM MANAGER(S) AND ADDRESS:

Director, Treasury Integrated Management Information Systems

(System Manager for TIMIS), 740 15th Street NW, Suite 400, Washington,

DC 20005.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if they are identified in this

system, or to gain access to records maintained in the system, must

submit a written request containing the following elements: (1)

Identification of the record system; (2) identification of the category

and types of records sought; and (3) at least two items of secondary

identification (e.g. employee name and date of birth, employee

identification number, date of employment or similar information). The

individual's identity must be verified by one other identifier, such as

a photocopy of a driver's license or

[[Page 69721]]

other official document bearing the individual's signature.

Alternatively, a notarized statement may be provided. Address inquiries

to Assistant Director, Disclosure Services, Department of the Treasury,

1500 Pennsylvania Avenue, NW, Room 1054-MT, Washington, DC 20220.

RECORD ACCESS PROCEDURES:

See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:

See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:

The information contained in these records is provided by or

verified by the subject of the record, supervisors, and non-Federal

sources such as private employers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

TREASURY/DO .004

SYSTEM NAME:

Personnel Security System--Treasury/DO.

SYSTEM LOCATION:

For individuals in category (a), Room 3210 Treasury Annex, 1500

Pennsylvania Avenue, NW., Washington, DC 20220. For individuals in

category (b), Room 3020 Treasury Annex, 1500 Pennsylvania Avenue, NW,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

(a) Current and former senior officials of the Department and

Treasury bureaus, and those within the Department who are involved in

Personnel Security matters. (b) Current and former government employees

or applicants occupying or applying for sensitive positions in the

Department.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Background investigations, (2) FBI and other agency name

checks, and (3) investigative information relating to personnel

investigations conducted by the Department of the Treasury and other

Federal agencies and departments on preplacement and postplacement

basis to make suitability and employability determinations and for

granting security clearances. Card records comprised of Notice of

Personnel Security Investigation (TD F 67-32.2) or similar, previously

used card indexes, and an automated data system reflecting

identification data on applicants, incumbents and former employees, and

record type of E.O. 10450 investigations and degree and date of

security clearance, if any, as well as status of investigations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

E.O. 10450, Sections 2 and 3, E.O. 12958, and E.O. 12968.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

These records and information in these records may be used to

disclose information to departmental officials or other Federal

agencies relevant to, or necessary for, making suitability or

employability retention or security clearance determinations.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders, index cards, and magnetic media.

Retrievability:

Records are retrieved by name.

Safeguards:

Records are stored in locked metal containers and in locked rooms.

They are limited to officials who have a need to know in the

performance of their official duties.

Retention and Disposal:

Active files are retained during incumbent tenure and are subject

to update personnel investigation. Files of employees who effect intra-

agency transfers (between Treasury bureaus) are automatically

transferred to the gaining bureaus. When an employee transfers to

another government agency or leaves the Federal government, files are

retained, separate from the active files, for no more than five years.

Background investigations completed by OPM may be returned to that

agency or destroyed. Card indexes are periodically updated to reflect

changes and maintained as long as needed.

System Manager(s) and Address:

Director of Security, Room 3210 Treasury Annex, 1500 Pennsylvania

Avenue, NW., Washington, DC 20220.

Notification Procedure:

Individuals wishing to be informed if they are named in this system

or gain access to records maintained in the system must submit a

written, signed request containing the following elements: (1) Identify

the record system; (2) identify the category and type of records

sought; and (3) provide at least two items of secondary identification

(date of birth, employee identification number, dates of employment, or

similar information). Address inquiries to Assistant Director,

Disclosure Services (see ``Record access procedures'' below).

Record Access Procedures:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC

20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:

The information provided or verified by applicants or employees

whose files are on record as authorized by those concerned, information

obtained from current and former employers, co-workers, neighbors,

acquaintances, educational records and instructors, and police and

credit record checks.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1),

(e)(4)(G), through (e)(4)(I), and (f) of the Privacy Act pursuant to 5

U.S.C. 552a(k)(5).

TREASURY/DO .005

SYSTEM NAME:

Grievance Records--Treasury/DO.

SYSTEM LOCATION:

These records are located in personnel or designated offices in the

bureaus in which the grievances were filed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current or former Federal employees who have submitted grievances

with their bureaus in accordance with part 771 of the Office of

Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury

Employee Grievance System (TPM Chapter 771), or a negotiated procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system contains records relating to grievances filed by

Treasury employees under part 771 of the OPM's regulations. These case

files contain all documents related to the grievance including

statements of witnesses, reports of interviews and hearings, examiner's

findings and recommendations, a copy of the original and final

decision, and related correspondence and exhibits. This system includes

files and records of internal grievance and arbitration systems that

bureaus and/or the Department may establish through negotiations with

recognized labor organizations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p.

218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519;

[[Page 69722]]

agency employees, for personal relief in a matter of concern or

dissatisfaction which is subject to the control of agency management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

These records and information in these records may be used: (1) To

disclose pertinent information to the appropriate Federal, state, or

local agency responsible for investigating, prosecuting, enforcing, or

implementing a statute, rule, regulation, or order, where the

disclosing agency becomes aware of an indication of a violation or

potential violation of civil or criminal law or regulation; (2) to

disclose information to any source from which additional information is

requested in the course of processing in a grievance, to the extent

necessary to identify the individual, inform the source of the

purpose(s) of the request, and identify the type of information

requested; (3) to disclose information to a Federal agency, in response

to its request, in connection with the hiring or retention of an

individual, the issuance of a security clearance, the conducting of a

security or suitability investigation of an individual, the classifying

of jobs, the letting of a contract, or the issuance of a license,

grant, or other benefit by the requesting agency, to the extent that

the information is relevant and necessary to requesting the agency's

decision on the matter; (4) to provide information to a congressional

office in response to an inquiry made at the request of the individual

to whom the record pertains; (5) to disclose information to another

Federal agency or to a court when the Government is party to a judicial

proceeding before the court; (6) by the National Archives and Records

Administration in records management inspections conducted under

authority of 44 U.S.C. 2904 and 2908; (7) by the bureau maintaining the

records of the Department in the production of summary descriptive

statistics and analytical studies in support of the function for which

the records are collected and maintained, or for related work force

studies. While published statistics and studies do not contain

individual identifiers, in some instances the selection of elements of

data included in the study may be structured in such a way as to make

the data individually identifiable by inference; (8) to disclose

information to officials of the Merit Systems Protection Board,

including the Office of the Special Counsel, the Federal Labor

Relations Authority and its General Counsel, the Equal Employment

Opportunity Commission, or the Office of Personnel Management when

requested in performance of their authorized duties; (9) to disclose

information to a court, magistrate, or administrative tribunal in the

course of presenting evidence, including disclosures to opposing

Counsel or witnesses in the course of civil discovery, litigation or

settlement negotiations in response to a subpoena, or in connection

with criminal law proceedings; (10) to provide information to officials

of labor organizations reorganized under the Civil Service Reform Act

when relevant and necessary to their duties of exclusive representation

concerning personnel policies, practices, and matters affecting work

conditions.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

Storage:

File folders.

RETRIEVABILITY:

By the names of the individuals on whom they are maintained.

SAFEGUARDS:

Lockable metal filing cabinets to which only authorized personnel

have access.

RETENTION AND DISPOSAL:

Disposed of 3 years after closing of the case. Grievances filed

against disciplinary adverse actions are retained by the United States

Secret Service for 4 years. Disposal is by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESSES:

ATF (Alcohol, Tobacco and Firearms), Chief, Personnel Division, 650

Massachusetts Ave., NW., Washington, DC 20226.

Customs

Director, Office of Human Resources, Ronald Reagan Building, Room 2.4A,

1300 Pennsylvania Avenue, NW, Washington, DC 20229

E&P (Engraving and Printing), Chief, Office of Industrial Relations,

14th & C Streets, SW., Room 202-13A, E&P Annex, Washington, DC 20228

FLETC (Federal Law Enforcement Training Center), Personnel Officer,

Building 94, Room 1F-14, Glynco, GA 31524.

FMS (Financial Management Service), Director, Personnel Management

Division, Prince George Metro Center II, 3700 East West Hwy, Room 115-

F, Hyattesville, MD 20782

IRS (Internal Revenue Service), Director, Human Resources Division,

1111 Constitution Avenue, NW, Room 1408 IR, Washington, DC 20224

DO (Departmental Offices), Chief, Personnel Resources, Room 1316 MT,

1500 Pennsylvania Ave., NW., Washington, DC 20220

PD (Public Debt), Director, Personnel Management Division, 300 13th

Street, SW., Room 446-4, E&P Annex, Washington, DC 20239.

SS (Secret Service), Chief, Personnel Division, 1800 G Street, NW, Room

901, Washington DC 20223

Mint

Assistant Director for Human Resources, 633 3rd Street, NW, Room 147,

Washington, DC 20004

OCC (Office of Comptroller of the Currency), Director, Human Resources,

250 E Street, SW, Washington, DC 20219

OTS (Office of Thrift Supervision), Manager, Human Resources Branch,

2nd Floor, 1700 G Street, NW, Washington, DC 20552

Records pertaining to administrative grievances filed at the

Departmental level: Director, Office of Personnel Policy, Room 4150-

Annex, Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.

NOTIFICATION PROCEDURE:

It is required that individuals submitting grievances be provided a

copy of the record under the grievance process. They may, however,

contact the agency personnel or designated office where the action was

processed, regarding the existence of such records on them. They must

furnish the following information for their records to be located and

identified: (1) Name, (2) date of birth, (3) approximate date of

closing of the case and kind of action taken, (4) organizational

component involved.

RECORD ACCESS PROCEDURES:

It is required that individuals submitting grievances be provided a

copy of the record under the grievance process. However, after the

action has been closed, an individual may request access to the

official copy of the grievance file by contacting the bureau personnel

or designated office where the action was processed. Individuals must

provide the following information for their records to be located and

identified: (1) Name, (2) date of birth, (3) approximate date of

closing of the case and kind of action taken, (4) organizational

component involved.

CONTESTING RECORD PROCEDURES:

Review of requests from individuals seeking amendment of their

records

[[Page 69723]]

which have been the subject of a judicial or quasi-judicial action will

be limited in scope. Review of amendment requests of these records will

be restricted to determining if the record accurately documents the

action of the agency ruling on the case, and will not include a review

of the merits of the action, determination, or finding. Individuals

wishing to request amendment to their records to correct factual errors

should contact the bureau personnel or designated office where the

grievance was processed. Individuals must furnish the following

information for their records to be located and identified: (1) name,

(2) date of birth, (3) approximate date of closing of the case and kind

of action taken, (4) organizational component involved.

RECORD SOURCE CATEGORIES:

Information in this system of records is provided: (1) By the

individual on whom the record is maintained, (2) by testimony of

witnesses, (3) by agency officials, (4) from related correspondence

from organizations or persons.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

TREASURY/DO .007

SYSTEM NAME:

General Correspondence Files--Treasury/DO.

SYSTEM LOCATION:

Departmental Offices, Department of the Treasury, 1500 Pennsylvania

Ave., NW, Washington, DC 20220. Components of this record system are in

the following offices within the Departmental Offices:

Office of Foreign Assets Control

Office of Tax Policy

Office of the Assistant Secretary for International Affairs

Office of the Executive Secretariat

Office of Public Correspondence

Office of Legislative Affairs

Categories of individuals covered by the system:

Members of Congress, U.S. Foreign Service officials, officials and

employees of the Treasury Department, officials of municipalities and

state governments, and the general public, foreign nationals, members

of the news media, businesses, officials and employees of other Federal

Departments and agencies.

Categories of records in the system:

Incoming correspondence and replies pertaining to the mission,

function, and operation of the Department, tasking sheets, and internal

Treasury memorandum.

Authority for maintenance of the system:

5 U.S.C. 301.

Purpose(s):

The manual systems and/or electronic databases (e.g., Treasury

Automated Document System (TADS)) used by the system managers are to

manage the high volume of correspondence received by the Departmental

Offices and to accurately respond to inquiries, suggestions, views and

concerns expressed by the writers of the correspondence. It also

provides the Secretary of the Treasury with sentiments and statistics

on various topics and issues of interest to the Department.

Routine uses of records maintained in the system including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Provide information to a congressional office in response to an inquiry

made at the request of the individual to whom the record pertains; (2)

provide information to the news media in accordance with guidelines

contained in 28 CFR 50.2 which relate to an agency's functions relating

to civil and criminal proceedings; (3) provide information to unions

recognized as exclusive bargaining representatives under the Civil

Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (4) provide

information to third parties during the course of an investigation to

the extent necessary to obtain information pertinent to the

investigation; (5) provide information to appropriate Federal, State,

local, or foreign agencies responsible for investigating or prosecuting

the violations of, or for enforcing or implementing, a statute, rule,

regulation, order, or license; (6) provide information to a court,

magistrate, or administrative tribunal in the course of presenting

evidence, including disclosures to opposing counsel or witnesses in the

course of civil discovery, litigation, or settlement negotiations or in

connection with criminal law proceedings.

Policies and practices for storing, retrieving, accessing, retaining

and disposing of records in the system:

Storage:

Paper records, file folders and magnetic media.

Retrievability:

By name of individual or letter number, address, assignment control

number, or organizational relationship.

Safeguards:

Access is limited to authorized personnel with a direct need to

know. Rooms containing the records are locked after business hours.

Some folders are stored in locked file cabinets in areas of limited

accessibility except to employees. Others are stored in electronically

secured areas and vaults. Access to electronic records is by password.

Retention and Disposal:

Some records are maintained for three years, then destroyed by

burning. Other records are updated periodically and maintained as long

as needed. Some electronic records are periodically updated and

maintained for two years after date of response; hard copies of those

records are disposed of after three months in accordance with the NARA

schedule. Paper records of the Office of the Executive Secretary are

stored indefinitely at the Federal Records Center.

System Manager(s) and address:

Director, Office of Foreign Assets Control, U.S. Treasury

Department, Room 2233, Treasury Annex, 1500 Pennsylvania Ave., NW,

Washington, DC 20220.

Freedom of Information Act Officer, Office of Tax Policy, U.S.

Treasury Department, Room 1041-MT, 1500 Pennsylvania Ave., NW,

Washington, DC 20220

Director, OASIA Secretariat, U.S. Treasury Department, Room 5422-

MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220

Office of the Executive Secretariat, U.S. Treasury Department, Room

3419-MT, Washington, DC 20220

Director, Office of Public Correspondence, U.S. Treasury

Department, Room 2124-MT, Washington, DC 20220

Director, Office of Legislative Affairs, U.S. Treasury Department,

Room 3132-MT, Washington, DC 20220

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or to gain access to records maintained in this system may

inquire in accordance with instructions appearing at 31 CFR part 1,

subpart C, appendix A. Individuals must submit a written request

containing the following elements: (1) Identify the record system; (2)

identify the category and type of records sought; and (3) provide at

least two items of secondary identification (date of birth, employee

identification number, dates of employment or similar information).

Address inquiries to

[[Page 69724]]

Assistant Director, Disclosure Services (see ``Record access

procedures'' below).

Record Access Procedures: Assistant Director, Disclosure Services,

Department of the Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW,

Washington, DC 20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Members of Congress or other individuals who have corresponded with

the Departmental Offices, other governmental agencies (Federal, state

and local), foreign individuals and official sources.

Exemptions Claimed for the System:

None.

TREASURY/DO .010

System name:

Office of Domestic Finance, Actuarial Valuation System--Treasury/

DO.

System location:

Departmental Offices, Office of Government Financing, Office of the

Government Actuary, 1500 Pennsylvania Avenue, NW, Washington, DC 20220.

Categories of individuals covered by the system:

Participants and beneficiaries of the Foreign Service Retirement

and Disability System and the Foreign Service Pension System. Covered

employees are located in the following agencies: Department of State,

Department of Agriculture, United States Information Agency, Agency for

International Development, Peace Corps, and the Department of Commerce.

Categories of records in the system:

Information in the system is as follows: Active Records: Name;

social security number; salary; category-grade; year of entry into

system; service computation date; year of birth; year of resignation or

year of death, and refund if any; indication of LWOP status (if any);

Retired Records: Same as actives; annuity; year of separation; cause of

separation (optional, disability, deferred, etc.); years and months of

service by type of service; single or married; spouse's year of birth;

principal's year of death; number of children on annuity roll;

children's years of birth and annuities.

Authority for maintenance of the system:

22 U.S.C. 1101.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Data regarding specific individuals is released only to the

contributing agency for purposes of verification.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Data are on computer tapes and computer printouts.

Retrievability:

Alphabetically.

Safeguards:

Records are stored in the Actuary's office. Access is restricted to

employees of the Office of the Government Actuary.

Retention and Disposal:

Records are retained on a year-to-year basis. When agencies whose

pension funds are valued forward new records for valuation, older

records are discarded.

System Manager(s) and Address:

The Government Actuary, Departmental Offices, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or gain access to records maintained in this system must

submit a written request containing the following elements: (1)

Identify the record system; (2) identify the category and type of

records sought; and (3) provide at least two items of secondary

identification (date of birth, employee identification number, dates of

employment or similar information). Address inquiries to Assistant

Director, Disclosure Services (see ``Record access procedures'' below).

Record Access Procedures:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC

20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Data for actuarial valuation are provided by organizations

responsible for pension funds listed under ``category of individual,''

namely the Department of State, Department of Agriculture, United

States Information Agency, Agency for International Development, Peace

Corps, and the Department of Commerce.

Exemptions Claimed for the System:

None.

TREASURY/DO .060

System name:

Correspondence Files and Records on Employee Complaints and/or

Dissatisfaction--Treasury/DO.

System location:

Office of Personnel Policy, Room 4150-Annex, Pennsylvania Avenue at

Madison Place, NW, Washington, DC 20220.

Categories of individuals covered by the system:

Former and current Department employees who have submitted

complaints to the Office of Personnel or whose correspondence

concerning a matter of dissatisfaction has been referred to the Office

of Personnel.

Categories of records in the system:

Correspondence dealing with former and current employee complaints.

Authority for maintenance of the system:

5 U.S.C. 301.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Disclose pertinent information to appropriate Federal, state, and

local, or foreign agencies responsible for investigating or prosecuting

the violations of, or for enforcing or implementing, a statute, rule,

regulation, order, or license, where the disclosing agency becomes

aware of an indication of a violation or potential civil or criminal

law or regulation; (2) provide information to a congressional office in

response to an inquiry made at the request of the individual to whom

the record pertains; (3) provide information to unions recognized as

exclusive bargaining representatives under the Civil Service Reform Act

of 1978, 5 U.S.C. 7111 and 7114; (4) provide information to third

parties during the course of an investigation to the extent necessary

to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File folders, file cabinets.

[[Page 69725]]

Retrievability:

By bureau and employee name.

Safeguards:

Maintained in filing cabinet and released only to Office of

Personnel staff or other Treasury officials on a need-to-know basis.

Retention and Disposal:

Records are maintained and disposed of in accordance with

Department of the Treasury Directive 25-02, ``Records Disposition

Management Program'' and the General Records Schedule.

System manager(s) and address:

The Government Actuary, Departmental Offices, 1500 Pennsylvania

Ave., NW, Washington, DC 20220. Avenue at Madison Place NW, Washington,

DC 20220.

Notification Procedure:

Persons inquiring as to the existence of a record on themselves may

contact: Assistant Director, (Human Relations) Department of the

Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW,

Washington, DC 20220. The inquiry must include the individual's name

and employing bureau.

Record Access Procedures:

Persons seeking access to records concerning themselves may

contact: The Director, Office of Personnel Policy, Department of the

Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW,

Washington, DC 20220. The inquiry must include the individual's name

and employing bureau.

Contesting Record Procedures:

Individuals wishing to request amendment to their records to

correct factual error should contact the Director of Personnel at the

address shown in Access, above. They must furnish the following

information: (a) Name; (b) employing bureau; (c) the information being

contested; (d) the reason why they believe information is untimely,

inaccurate, incomplete, irrelevant, or unnecessary.

Record Source Categories:

Current and former employees, and/or representatives, employees'

relatives, Congressmen, the White House, management officials.

Exemptions Claimed for the System:

None.

TREASURY/DO .068

System name:

Time-In-Grade Exception Files--Treasury/DO. System location: Room

1462-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Categories of individuals covered by the system:

Persons employed by, or proposed for employment by, the Department

of the Treasury and for whom an exception to Time-In-Grade Restrictions

is sought.

Categories of records in the system:

A collection of documents required for approval of exceptions to

Time-In-Grade Requirements including: Request for Approval of Non-

Competitive Action (SF-59); Personal Qualifications Statement (SF-171);

Position Description (OF-8); and, in some instances, Request for

Personnel Action (SF-52); and memoranda of justification.

Authority for maintenance of the system:

5 U.S.C. 301, and 5 U.S.C. 1104.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Information from these records may be disclosed to (1) the Office

of Personnel Management for audit of exceptions granted, and (2) a

Congressional office in response to an inquiry made at the request of

the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File cabinet.

Retrievability:

Indexed by name in log and filed chronologically.

Safeguards:

Access is limited to authorized Treasury personnel and management

officials on a need-to-know basis.

Retention and Disposal:

Records are retained for 2 years and are destroyed by standard

destruction methods including burning.

System Manager(s) and Address:

Director, Personnel Resources, Room 1462-MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

Notification Procedure:

Director, Personnel Resources, Room 1316-MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220. The individual is required to provide

his/her name and the Treasury organizational assignment, position

title, grade/salary, and approximate date of the Time-In-Grade

exception requested.

Record Access Procedures:

Director, Personnel Resources Directorate, Room 1316-MT, 1500

Pennsylvania Ave., NW, Washington, DC 20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

The documents which constitute this system, and which are listed

under Categories of Records, came from the individual employee or

applicant, his servicing personnel office, and other concerned

management officials within the Department of the Treasury.

Exemptions Claimed for the System:

None.

TREASURY/DO .111

System name:

Office of Foreign Assets Control Census Records--Treasury/DO.

System location:

Office of Foreign Assets Control Treasury Annex, Washington, DC

20220.

Categories of individuals covered by the system:

Although most reporters in the Census in this system of records are

not individuals, such censuses reflect some small number of U.S.

individuals as holders of assets subject to U.S. jurisdiction which are

blocked under the various sets of Treasury Department regulations

involved.

Categories of records in the system:

Reports of several censuses of U.S.-based, foreign-owned assets

which have been blocked at any time since 1940 under Treasury

Department regulations found under 31 CFR subpart B, chapter V.

Authority for maintenance of the system:

50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 50 U.S.C. 1701 et seq.;

and 31 CFR chapter V.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Disclose information to appropriate state agencies which are concerned

with or responsible for abandoned property; (2) disclose information to

foreign governments in accordance with formal or informal international

agreements; (3) provide information to a Congressional office in

response to an inquiry made at the request of the individual to whom

[[Page 69726]]

the record pertains; (4) provide information to third parties during

the course of an investigation to the extent necessary to obtain

information pertinent to the investigation; (5) provide certain

information to appropriate senior foreign-policy-making officials in

the Department of State.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records stored on magnetic media and/or as hard copy documents.

Retrievability:

By name of holder or custodian or owner of blocked property.

Safeguards:

Locked room, or in locked file cabinets located in areas in which

access is limited to Foreign Assets Control employees. Computerized

records are password-protected.

Retention and Disposal:

Records are periodically updated and maintained as long as needed.

When no longer needed, records are retired to Federal Records Center or

destroyed in accordance with established procedures.

System Manager(s) and address:

Director, Office of Foreign Assets Control, Room 2233-Annex,

Department of the Treasury, NW, Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or to gain access to records maintained in the system, must

submit a written request containing the following elements: (1)

Identify the record system; (2) identify the category and type of

record sought; and (3) provide at least two items of secondary

identification (date of birth, employee identification number, dates of

employment or similar information). Address inquiries to Assistant

Director, Disclosure Services (See ``Record access Procedures'' below.)

Record Access Procedures:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Custodians or other holders of blocked assets.

Exemptions Claimed for the System:

None.

TREASURY/DO .114

System name:

Foreign Assets Control Enforcement Records--Treasury/DO.

System location:

Office of Foreign Assets Control, Treasury Annex, Washington, DC

20220.

Categories of individuals covered by the system:

Individuals who have engaged in or who are suspected of having

engaged in transactions and activities prohibited by Treasury

Department regulations found at 31 CFR subpart B, chapter V.

Categories of records in the system:

Documents related to suspected or actual violations of relevant

statutes and regulations administered by the Office of Foreign Assets

Control.

Authority for maintenance of the system:

50 U.S.C., App. 5(b); 50 U.S.C. 1701 et seq.; 22 U.S.C. 287(c); 22

U.S.C. 2370(a); and 31, CFR, Chapter V; 100 Stat. 1086, as amended by

H.J. Res. 756, Pub. L. 99-631.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Disclose information to appropriate Federal agencies responsible for

investigating or prosecuting the violations of, or for enforcing or

implementing, a statute, rule, regulation, order or license; (2)

disclose information to a Federal, state, or local agency, maintaining

civil, criminal or other relevant enforcement or other pertinent

information, which has requested information relevant to or necessary

to the requesting agency's official functions; (3) disclose information

to a court, magistrate, or administrative tribunal in the course of

presenting evidence, including disclosure to opposing counsel or

witnesses in the course of civil discovery, litigation, or settlement

negotiations or in response to a subpoena or in connection with

criminal law proceedings; (4) disclose information to foreign

governments in accordance with formal or informal international

agreements; (5) provide information to a Congressional office in

response to an inquiry made at the request of the individual to whom

the record pertains; (6) provide information to third parties during

the course of an investigation to the extent necessary to obtain

information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File folders and magnetic media.

Retrievability:

By name of individual.

Safeguards:

Folders in locked file cabinets are located in areas of limited

accessibility. Computerized records are password-protected.

Retention and Disposal:

Records are periodically updated and are maintained as long as

necessary. When no longer needed, records are retired to Federal

Records Center or destroyed in accordance with established procedures.

System Manager(s) and Address:

Director, Office of Foreign Assets Control, Room 2233-Annex, U.S.

Treasury Department, Washington, DC 20220.

Notification Procedure:

This system of records may not be accessed for purposes of

determining if the system contains a record pertaining to a particular

individual.

Record Access Procedures:

This system of records may not be accessed for purposes of

inspection or for contest of content of records.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

From the individual, from the Office of Foreign Assets Control

investigations, and from other federal, state or local agencies.

Exemptions Claimed for the System:

This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1),

(e)(4), (G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C.

552a(k)(2).

TREASURY/DO .118

System name:

Foreign Assets Control Licensing Records--Treasury/DO.

System location:

Office of Foreign Assets Control, Treasury Annex, Washington, DC

20220.

[[Page 69727]]

Categories of individuals covered by the system:

Applicants for permissive and authorizing licenses under Treasury

Department regulations found at 31 CFR subpart B, chapter V.

Categories of records in the System:

Applications for Treasury licenses--together with related and

supporting documentary material and copies of licenses issued.

Authority for maintenance of the system:

50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 22 U.S.C. 287(c); 50

U.S.C. 1701 et seq.; 31 CFR, chapter V; 100 Stat. 1086, as amended by

H.J. Res. 756, Pub. L. 99-631.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Disclose information to appropriate Federal, state, local, or foreign

agencies responsible for investigating or prosecuting the violation of,

or for enforcing or implementing, a statute, rule, regulation, order,

or license; (2) disclose information to the Department of State,

Commerce, Defense or other federal agencies, in connection with

Treasury licensing policy or other matters of mutual interest or

concern; (3) disclose information to a Federal, State, or local agency,

maintaining civil, criminal or other relevant enforcement or other

pertinent information, which has requested information relevant to or

necessary to the requesting agency's official functions; (4) disclose

information to a court, magistrate, or administrative tribunal in the

course of presenting evidence, including disclosure to opposing counsel

or witnesses, in the course of civil discovery, litigation, or

settlement negotiations in response to a subpoena or in connection with

criminal law proceedings; (5) disclose information to foreign

governments in accordance with formal or informal international

agreements; (6) provide information to a Congressional office in

response to an inquiry made at the request of the individual to whom

the record pertains.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File folders and magnetic media.

Retrievability:

The records are retrieved by license or letter number.

Safeguards:

Folders in locked filed cabinets are located in areas of limited

accessibility. Computerized records are password-protected.

Retention and Disposal:

Records are periodically updated to reflect changes and maintained

as long as needed. When no longer needed, records are retired to

Federal Records Center or destroyed in accordance with established

procedures.

System manager(s) and address:

Director, Office of Foreign Assets Control, Room 2233-Annex,

Department of the Treasury, Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or to gain access to records maintained in the system of

records, must submit a written request containing the following

elements: (1) Indentify the record system; (2) identify the category

and type of records sought; and (3) provide at least two items of

secondary identification (date of birth, employee identification

number, dates of employment or similar information). Address inquiries

to Assistant Director, Disclosure Services (See ``Record access

procedures'' below).

Record Access Procedures:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Applicants for Treasury Department licenses under regulations

administered by the Office of Foreign Assets Control.

Exemptions Claimed for the system:

None.

TREASURY/DO .144

System name:

General Counsel Litigation Referral and Reporting System--Treasury/

DO.

System location:

U.S. Department of the Treasury, Office of the General Counsel,

1500 Pennsylvania Avenue NW, Washington, DC 20220.

Categories of individuals covered by the system:

Persons who are parties, plaintiff or defendant, in civil

litigation or administrative proceedings involving or concerning the

Department of the Treasury or its officers or employees. The system

does not include information on every civil litigation or

administrative proceeding involving the Department of the Treasury or

its officers and employees.

Categories of records in the system:

This system of records consists of a computer data base containing

information related to litigation or administrative proceedings

involving or concerning the Department of the Treasury or its officers

or employees.

Authority for maintenance of the system:

5 U.S.C. 301; 31 U.S.C. 301.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Disclose pertinent information to appropriate Federal, State, or

foreign agencies responsible for investigating or prosecuting the

violations of, or for implementing, a statute, rule, regulation, order,

or license, where the disclosing agency becomes aware of an indication

of a violation or potential violation of civil or criminal law or

regulation; (2) disclose information to a Federal, State, or local

agency, maintaining civil, criminal or other relevant enforcement

information or other pertinent information, which has requested

information relevant to or necessary to the requesting agency's or the

bureau's hiring or retention of an individual, or issuance of a

security clearance, license, contract, grant, or other benefit; (3)

disclose information to a court, magistrate, or administrative tribunal

in the course of presenting evidence, including disclosures to opposing

counsel or witnesses in the course of civil discovery, litigation, or

settlement negotiations in response to a subpoena or in connection with

criminal law proceedings; (4) disclose information to foreign

governments in accordance with formal or informal international

agreements; (5) provide information to a congressional office in

response to an inquiry made at the request of the individual to whom

the record pertains; (6) provide information to the news media in

accordance with guidelines contained in 28 CFR 50.2 which relate to an

agency's functions relating to civil and criminal proceedings; (7)

provide information to third parties during the course of an

investigation to the extent necessary to obtain information pertinent

to the investigation.

[[Page 69728]]

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

The computerized records are maintained in computer data banks and

printouts.

Retrievability:

The computer information is accessible by the name of the non-

government party involved in the case, and case number and docket

number (when available).

Safeguards:

Access is limited to employees who have a need for such records in

the course of their work. Background checks are made on employees. All

facilities where records are stored have access limited to authorized

personnel.

Retention and Disposal:

The computer information is maintained for up to ten years after a

record is created.

System Manager(s) and Address:

Associate General Counsel (Legislation, Litigation, and

Regulation), Office of the General Counsel, Department of the Treasury,

1500 Pennsylvania Ave., NW., Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or gain access to records maintained in this system must

submit a written request containing the following elements: (1) An

identification of the record system; and (2) an identification of the

category and type of records sought. This system contains records that

are exempt under 31 CFR 1.36; 5 U.S.C. 552a(j)(2); and (k)(2). Address

inquiries to Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW., Washington, DC

20220.

Record Access Procedures:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Treasury Department Legal Division, Department of Justice Legal

Division.

Exemptions Claimed for the System:

This system is exempt from 5 U.S.C. 552a(d), (e)(1), (e)(3),

(e)(4)(G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C.

552a(k)(2).

TREASURY/DO .149

System name:

Foreign Assets Control Legal Files--Treasury/DO.

System location:

U.S. Department of the Treasury, Room 3133-Annex, Washington, DC

20220.

Categories of individuals covered by the system:

Persons who are or who have been parties in litigation involving

the Office of Foreign Assets Control or statutes and regulations

administered by the agency found at 31 CFR subpart B, chapter V.

Categories of records in the System:

Information and documents relating to litigation involving the

Office of Foreign Assets Control or statutes and regulations

administered by the agency.

Authority for maintenance of the system:

31 U.S.C. 301; 50 U.S.C. App. 5(b); 50 U.S.C. 1701 et seq; 22

U.S.C. 278(c); and other statutes relied upon by the President to

impose economic sanctions.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Prosecute, defend, or intervene in litigation related to the Office of

Foreign Assets Control and statutes and regulations administered by the

agency; (2) disclose pertinent information to appropriate Federal,

State, local, or foreign agencies responsible for investigating or

prosecuting the violations of, or for enforcing or implementing, a

statute, rule, regulation, order or license; (3) disclose information

to a Federal, State, or local agency, maintaining civil, criminal, or

other relevant enforcement information or other pertinent information,

which has requested information relevant to or necessary to the

requesting agency's official functions; (4) disclose information to a

court, magistrate, or administrative tribunal in the course of

presenting evidence, including disclosures to opposing counsel or

witnesses in the course of civil discovery, litigation, or settlement

negotiations or in connection with criminal law proceedings; (5)

provide information to a congressional office in response to an inquiry

made at the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Folders in file cabinets and magnetic media.

Retrievability:

By name of private plaintiff or defendant.

Safeguards:

Folders are in lockable file cabinets located in areas of limited

public accessibility. Where records are maintained on computer hard

drives, access to the files is password-protected.

Retention and Disposal:

Records are periodically updated and maintained as long as needed.

System Manager(s) and Address:

Administrative Officer, Room 3006-MT, U.S. Treasury Department,

Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or gain access to records maintained in this system must

submit a written request containing the following elements: (1)

Identify the record system; (2) identify the category and type of

records sought; and (3) provide at least two items of secondary

identification (date of birth, employee identification number, dates of

employment or similar information).

Record Access Procedures:

Address inquiries to Assistant Director, Disclosure Services,

Department of the Treasury, Room 1054, 1500 Pennsylvania Ave., NW,

Washington, DC 20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Pleadings and other materials filed during course of a legal

proceeding, discovery obtained pursuant to applicable court rules;

materials obtained by Office of Foreign Assets Control investigation;

material obtained pursuant to requests made to other Federal agencies;

orders, opinions, and decisions of courts.

Exemptions Claimed for the System:

None.

TREASURY/DO .150

System name:

Disclosure Records--Treasury/DO.

[[Page 69729]]

System location:

Departmental Offices, Department of the Treasury, 1500 Pennsylvania

Ave., NW, Washington DC 20220.

Categories of individuals covered by the system:

Individuals who have submitted requests for information to the

Departmental Offices or who have appealed initial denials to the

requests.

Categories of records in the system:

Requests for records or information pursuant to the Freedom of

Information Act, 5 U.S.C. 552, and/or the Privacy Act, 5 U.S.C. 552a,

internal processing documents, memoranda, and referrals are kept by the

Disclosure Office. Copies of requested records are kept by the program

office responsible for fulfilling the request.

Authority for maintenance of the system:

5 U.S.C. 552, 5 U.S.C. 552a, 31 CFR Part 1.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Disclose information to other agencies when required for coordination

of response or referral; (2) disclose information to the Department of

Justice for defending law suits.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the System:

Storage:

Paper files, magnetic media.

Retrievability:

By name and case number.

Safeguards:

Stored in filing cabinets. Access limited to individuals with need

to know or legitimate right to review.

Retention and Disposal:

Retained in accordance with the provisions of the Departmental

records management procedures.

System Manager(s) and Address:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Deputy Assistant Secretary (Law Enforcement), Department of the

Treasury, Room 4414, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Freedom of Information Act Officer, Office of Tax Policy,

Department of the Treasury, Room 4028A-MT, 1500 Pennsylvania Ave., NW,

Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or gain access to records maintained in this system must

submit a written request containing the following elements: (1)

Identify the record system; (2) identify the category and type of

records sought; and (3) provide at least two items of secondary

identification (date of birth, employee identification number, dates of

employment or similar information). Address inquiries to Assistant

Director, Disclosure Services at the above address.

Record Access Procedures:

See ``Notification procedure'' above.

Contesting Record Procedures:

See ``Notification procedure'' above.

Record Source Categories:

Individuals who make Freedom of Information Act requests, federal

officials responding to Freedom of Information Act requests, and

documents from official records.

Exemptions Claimed for the System:

None.

TREASURY/DO .156

System name:

Tax Court Judge Applicants--Treasury/DO.

System location:

Department of the Treasury, Office of the General Counsel, Room

3000 MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Categories of individuals covered by the system:

Individuals requesting consideration for appointment to Tax Court

judgeships.

Categories of records in the system:

Information concerning the qualification of individuals for

appointment to the Tax Court.

Authority for maintenance of the system:

26 U.S.C. 7443.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Information from this system may be disclosed to the White House

with recommendations to the President on appointments to the Tax Court.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File cabinets.

Retrievability:

By name of individual.

Safeguards:

The files are kept in locked cabinets with a limited number of

employees- permitted access.

Retention and Disposal:

The records relating to individuals are destroyed at the end of

each administration.

System Manager(s) and Address:

Administrative Officer, Office of the General Counsel, Room 3006-

MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or gain access to records maintained in this system must

submit a written request containing the following elements: (1)

Identify the record system; (2) Identify the category and type of

records sought; (3) Provide at least two items of secondary

identification (date of birth, employee identification number, dates of

employment or similar information). Address inquiries to Assistant

Director, Disclosure Services (See ``Record access procedures'' below).

Record Access Procedures:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW, Washington, DC

20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Individual concerned and letters of recommendation from other

individuals submitted at the request of the individual and/or the

Department.

Exemptions claimed for the Systems:

None.

TREASURY/DO .183

System name:

Private Relief Tax Bill Files--Office of the Assistant Secretary

for Tax Policy-Treasury/DO.

System location:

Room 4040-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

[[Page 69730]]

Categories of individuals covered by the system:

Individuals who have had private relief tax bills introduced in

Congress on their behalf.

Categories of records in the system:

Congressional Committee or OMB request for Treasury views on

proposed legislation, plus comments on proposal from offices or bureaus

of Treasury, plus the Internal Revenue Service data concerning the

issues involved and that unit's recommendation, and the report of the

Treasury on the Bill.

Authority for maintenance of the system:

5 U.S.C. 301.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Information from this system may be disclosed to OMB and Congress.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File Folders.

Retrievability:

By bill numbers or name of person for whom relief is sought.

Safeguards:

Access limited to Tax Policy personnel.

Retention and Disposal:

Records are periodically updated to reflect changes and maintained

as long as needed until shipped to National Archives and Records

Administration.

System Manager(s) and Address:

Management Services, Office of Tax Policy, Room 1041-MT, 1500

Pennsylvania Ave., NW, Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or gain access to records maintained in this system must

submit a written request containing the following elements: (1)

Identify the record system; (2) identify the category and type of

records sought; and (3) provide at least two items of secondary

identification (date of birth, employee identification number, dates of

employment or similar information). Address inquiries to Assistant

Director, Disclosure Services (See ``Record access procedures'' below).

Record Access Procedures:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC

20220.

Contesting Record Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Principally the Congress and the Internal Revenue Service.

Exemptions Claimed for the System:

None.

TREASURY/DO .190

System name:

General Allegations and Investigative Records--Treasury/DO.

System location:

Office of Inspector General (OIG), Assistant Inspector General for

Investigations, 1201 Constitution Avenue, NW, Washington, DC 20220;

Regional Inspectors General for Investigations in Washington, DC;

Houston, TX; Los Angeles, CA; and Chicago, IL; and Office of

Investigations field offices in New York, NY, and Glynco, GA. Addresses

may be obtained from the system manager.

Categories of individuals covered by the system:

(A) Current and former employees of the Department of the Treasury

and persons whose association with current and former employees relate

to the alleged violations of the Department's rules of conduct, the

Office of Personnel Management merit system, or any other criminal or

civil misconduct, which affects the integrity or facilities of the

Department of the Treasury. The names of individuals and the files in

their names may be: (1) Received by referral; or (2) initiated at the

discretion of the Office of the Inspector General in the conduct of

assigned duties. (B) Individuals who are: Witnesses; complainants;

confidential or nonconfidential informants; suspects; defendants;

parties who have been identified by the Office of the Inspector

General, constituent units of the Department of Treasury, other

agencies, or members of the general public in connection with the

authorized functions of the Inspector General. (C) Current and former

senior Treasury and bureau officials who are the subject of

investigations initiated and conducted by the Office of the Inspector

General.

Categories of records in the system:

(A) Letters, memoranda, and other documents citing complaints of

alleged criminal or administrative misconduct. (B) Investigative files

which include: (1) Reports of investigations to resolve allegations of

misconduct or violations of law with related exhibits, statements,

affidavits, records or other pertinent documents obtained during

investigations; (2) transcripts and documentation concerning requests

and approval for consensual (telephone and consensual non-telephone)

monitoring; (3) reports from or to other law enforcement bodies; (4)

prior criminal or noncriminal records of individuals as they relate to

the investigations; and (5) reports of actions taken by management

personnel regarding misconduct and reports of legal actions resulting

from violations of statutes referred to the Department of Justice for

prosecution.

Authority for maintenance of the system:

The Inspector General Act of 1978, as Amended, 5 U.S.C.A. App.3.

Purpose(s):

The records and information collected for and maintained in this

system are used to (a) receive allegations of violations of the

Department's rules of conduct, the Office of Personnel Management merit

system, or any other criminal or civil misconduct and to (b) prove or

disprove, to the extent possible, allegations which the OIG receives

that are made against Department of the Treasury employees.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Disclose information to the Department of Justice in connection with

actual or potential criminal prosecution or civil litigation; (2)

disclose pertinent information to appropriate Federal, State, local, or

foreign agencies responsible for investigating or prosecuting the

violations of, or for enforcing or implementing a statute, rule,

regulation, order, or license, or where the disclosing agency becomes

aware of an indication of a violation or potential violation of civil

or criminal law or regulation; (3) disclose information to a Federal,

State, or local agency, maintaining civil, criminal or other relevant

enforcement information or other pertinent information, which has

requested information relevant to or necessary to the requesting

agency's or the bureau's hiring or retention of an employee, or the

issuance of a security clearance, license, contract, grant, or other

benefit; (4) disclose information to a court, magistrate, or

administrative tribunal in the course of presenting evidence, including

disclosures to opposing counsel or witnesses in the course of civil

discovery, litigation, or

[[Page 69731]]

settlement negotiations in response to a subpoena or in connection with

criminal law proceedings; (5) provide information to a congressional

office in response to an inquiry made at the request of the individual

to whom the record pertains; (6) provide information to the news media

in accordance with guidelines contained in 28 CFR 50.2 which relate to

an agency's functions relating to civil and criminal proceedings; (7)

provide information to third parties during the course of an

investigation to the extent necessary to obtain information pertinent

to the investigation.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file jackets are maintained in a secured locked

room. Also, magnetic media maintained on the case tracking systems are

password protected, secured by an internal lock and locked in a secured

room. Backup of the magnetic media is maintained in a locked safe.

Retrievability:

Alphabetically by name of subject or complainant, by case number,

and by special agent name and/or employee number.

Safeguards:

Paper records and word processing disks are maintained in locked

safes and all access doors are locked when offices are vacant.

Automated records are controlled by computer security programs which

limit access to authorized personnel who have a need for such

information in the course of their duties. The records are available to

Office of Inspector General personnel who have an appropriate security

clearance on a need-to-know basis.

Retention and Disposal:

Investigative files and paper indices are stored on-site for 3

years. Indices to those files are stored on-site on magnetic media for

an indefinite time. The magnetic media will be retained indefinitely;

however, they will be updated periodically to reflect changes. Upon

expiration of their respective retention periods, the investigative

files are transferred to the Federal Records Center, Suitland,

Maryland, for storage and in most instances destroyed by burning,

maceration or pulping when 20 years old.

System Manager(s) and Address:

Assistant Inspector General for Investigations, Room 7320, 1201

Constitution Avenue, NW, Washington, DC 20220.

Notification Procedure:

Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records

may not be accessed for purposes of determining if the system contains

a record pertaining to a particular individual.

Record Access Procedures:

See ``Notification Procedure'' above.

Contesting Record Procedures:

See ``Notification Procedure'' above.

Record Source Categories:

See ``Categories of individuals'' above. This system contains

investigatory material for which sources need not be reported.

Exemptions Claimed for the System:

This system is exempt from 5 U.S.C. 552(a)(c)(3)(4),

(d)(1)(2)(3)(4), (e)(1)(2)(3), (4)(G), (H), and (I), (e)(5) and (8),

(f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and

(k)(2).

TREASURY/DO .191

System name:

OIG Management Information System (MIS).

System location:

Office of Inspector General (OIG), all headquarters, regional and

field offices. (See appendix A.)

Categories of individuals covered by the system:

Current and former employees of the Office of Inspector General.

Categories of records in the system:

(1) MIS Personnel system records contain OIG employee name, office,

start of employment, series/grade, title, separation date; (2) MIS

tracking records contain status information on audits, investigations

and other projects from point of request or annual planning through

follow-up and closure; (3) MIS Timekeeping records contain assigned

projects and distribution of time; (4) MIS Equipment Inventory records

contain assigned equipment; (5) MIS Travel records contain dates, type

of travel and costs; (6) MIS Training records contain dates, title of

training, and costs.

Authority for maintenance of the system:

Inspector General Act of 1978, as amended; (5 U.S.C. Appendix 3) 5

U.S.C. 301; and 31 U.S.C. 321.

Purpose(s):

The purpose of the MIS system is to: (1) Manage effectively OIG

resources and projects; (2) capture accurate statistical data for

mandated reports to the Secretary of the Treasury, the Congress, the

Office of Management and Budget, the General Accounting Office, the

President's Council on Integrity and Efficiency and other federal

agencies; and (3) provide accurate information critical to the OIG's

daily operation, including employee performance and conduct.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

(1) A record from the system of records, which indicates, either by

itself or in combination with other information, a violation or

potential violation of law, whether civil or criminal, and whether

arising by statute, regulation, rule or order issued pursuant thereto,

may be disclosed to a Federal, State, local, or foreign agency or other

public authority that investigates or prosecutes or assists in

investigation or prosecution of such violation, or enforces or

implements or assists in enforcement or implementation of the statute,

rule, regulation or order. (2) A record from the system of records may

be disclosed to a Federal, State, local, or foreign agency or other

public authority, or to private sector (i.e., non-Federal, State, or

local government) agencies, organizations, boards, bureaus, or

commissions, which maintain civil, criminal, or other relevant

enforcement records or other pertinent records, such as current

licenses in order to obtain information relevant to an agency

investigation, audit, or other inquiry, or relevant to a decision

concerning the hiring or retention of an employee or other personnel

action, the issuance of a security clearance, the letting of a

contract, the issuance of a license, grant or other benefit, the

establishment of a claim, or the initiation of administrative, civil,

or criminal action. Disclosure to the private sector may be made only

when the records are properly constituted in accordance with agency

requirements; are accurate, relevant, timely and complete; and the

disclosure is in the best interest of the Government. (3) A record from

the system of records may be disclosed to a Federal, State, local, or

foreign agency or other public authority, or private sector (i.e., non-

Federal, State, or local government) agencies, organizations, boards,

bureaus, or commissions, if relevant to the recipient's hiring or

retention of an employee or other personnel action, the issuance of a

security clearance, the letting of a contract, the issuance of a

license, grant or other benefit, the establishment of a

[[Page 69732]]

claim, or the initiation of administrative, civil, or criminal action.

Disclosure to the private sector may be made only when the records are

properly constituted in accordance with agency requirements; are

accurate, relevant, timely and complete; and the disclosure is in the

best interest of the Government. (4) A record from the system of

records may be disclosed to any source, private or public, to the

extent necessary to secure from such source information relevant to a

legitimate agency investigation, audit, or other inquiry. (5) A record

from the system of records may be disclosed to the Department of

Justice when the agency or any component thereof, or any employee of

the agency in his or her official capacity, or any employee of the

agency in his or her individual capacity where the Department of

Justice has agreed to represent the employee, or the United States,

where the agency determines that litigation is likely to affect the

agency or any of its components, is a party to litigation or has an

interest in such litigation, and the use of such records by the

Department of Justice is deemed by the agency to be relevant and

necessary to the litigation and the use of such records by the

Department of Justice is therefore deemed by the agency to be for a

purpose that is compatible with the purpose for which the agency

collected the records. (6) A record from the system of records may be

disclosed in a proceeding before a court or adjudicative body, when the

agency, or any component thereof, or any employee of the agency in his

or her official capacity, or any employee of the agency in his or her

individual capacity where the agency has agreed to represent the

employee, or the United States, where the agency determines that

litigation is likely to affect the agency or any of its components, is

a party to litigation or has an interest in such litigation, and the

agency determines that use of such records is relevant and necessary to

the litigation and the use of such records is therefore deemed by the

agency to be for a purpose that is compatible with the purpose for

which the agency collected the records. (7) A record from the system of

records may be disclosed to a Member of Congress from the record of an

individual in response to an inquiry from the Member of Congress made

at the request of that individual. (8) A record from the system of

records may be disclosed to the Department of Justice and the Office of

Government Ethics for the purpose of obtaining advice regarding a

violation or possible violation of statute, regulation, rule or order

or professional ethical standards. (9) A record from the system of

records may be disclosed to the Office of Management and Budget for the

purpose of obtaining its advice regarding agency obligations under the

Privacy Act, or in connection with the review of private relief

legislation. (10) A record from the system of records may be disclosed

in response to a subpoena issued by a Federal agency having the power

to subpoena records of other Federal agencies if, after careful review,

the OIG determines that the records are both relevant and necessary to

the requesting agency's needs and the purpose for which the records

will be used is compatible with the purpose for which the records were

collected. (11) A record from the system of records may be disclosed to

a private contractor for the purpose of compiling, organizing,

analyzing, programming, or otherwise refining records subject to the

same limitations applicable to U.S. Department of Treasury officers and

employees under the Privacy Act. (12) A record from the system of

records may be disclosed to a grand jury agent pursuant either to a

Federal or State grand jury subpoena, or to a prosecution request that

such record be released for the purpose of its introduction to a grand

jury provided that the Grand Jury channels its request through the

cognizant U.S. Attorney, that the U.S. Attorney has been delegated the

authority to make such requests by the Attorney General, that she or he

actually signs the letter specifying both the information sought and

the law enforcement purpose served. In the case of a State Grand Jury

subpoena, the State equivalent of the U.S. Attorney and Attorney

General shall be substituted. (13) A record from the system of records

may be disclosed to a Federal agency responsible for considering

suspension or debarment action where such record would be relevant to

such action. (14) A record from the system of records may be disclosed

to an entity or person, public or private, where disclosure of the

record is needed to enable the recipient of the record to take action

to recover money or property of the United States Department of the

Treasury, where such recovery will accrue to the benefit of the United

States, or where disclosure of the record is needed to enable the

recipient of the record to take appropriate disciplinary action to

maintain the integrity of the programs or operations of the Department

of the Treasury. (15) A record from the system of records may be

disclosed to a Federal, state, local or foreign agency, or other public

authority, for use in computer matching programs to prevent and detect

fraud and abuse in benefit programs administered by an agency, to

support civil and criminal law enforcement activities of any agency and

its components, and to collect debts and over payments owed to any

agency and its components. (16) A record from the system of records may

be disclosed to a public or professional licensing organization when

such record indicates, either by itself or in combination with other

information, a violation or potential violation of professional

standards, or reflects on the moral, educational, or professional

qualifications of an individual who is licensed or who is seeking to

become licensed. (17) A record from the system of records may be

disclosed to the Office of Management and Budget, the General

Accounting Office, the President's Council on Integrity and Efficiency

and other Federal agencies for mandated reports.

Disclosure to consumer reporting agencies:

Debtor information may also be furnished, in accordance with 5

U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to consumer reporting agencies

to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, Accessing, Retaining,

and Disposing of Records in the System:

Storage:

Paper records and magnetic media.

Retrievability:

Most files are accessed by OIG employee name, employee number,

office, or cost center. Some records may be accessed by entering

equipment or project information.

Safeguards:

Access is limited to OIG employees who have a need for such

information in the course of their work. A central console is located

in a departmental computer room which is staffed during normal business

hours and locked at other times. Terminals and paper copies are

maintained in offices which are staffed during normal business hours

and locked at other times. Access to records on magnetic media is

controlled by computer passwords. Access to specific MIS records is

further limited and controlled by computer security programs limiting

access to authorized personnel.

[[Page 69733]]

Retention and Disposal:

Records are periodically updated to reflect changes and are

retained as long as necessary.

System Manager(s) and Address:

Assistant Inspector General for Resources, Suite 510, 740 15th St.

NW, Washington, DC 20220.

Notification Procedure:

Individuals wishing to be notified if they are named in this system

of records, or to gain access to records maintained in this system may

inquire in accordance with instructions appearing in 31 CFR part 1,

subpart C, appendix A. Individuals must submit a written request

containing the following elements: (1) Identify the record system; (2)

identify the category and type of records sought; and (3) provide at

least two items of secondary identification (date of birth, employee

identification number, dates of employment or similar information).

Address inquiries to Assistant Director, Disclosure Services (see

``Record access Procedures'' below).

Record Access Procedures:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054, 1500 Pennsylvania Avenue, NW, Washington, DC

20220.

Contesting Records Procedures:

See ``Record access procedures'' above.

Record Source Categories:

Current and former employees of the OIG.

Exemptions Claimed for the System:

None.

Appendix A--Addresses of OIG Offices

Headquarters: Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector General for Resources,

Suite 510, 740 15th Street, NW, Washington, D.C. 20220.

Field Locations: Contact System Manager for addresses.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Investigations, Office of the

Regional Inspector General for Investigations, Mid-States Regional

Office, Houston, TX 77057.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Investigations, Chicago Field

Office, Chicago, IL 60690.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Investigations, Office of the

Regional Inspector General for Investigations, Western Regional

Office, El Segundo, CA 90245-4320.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, FLETC Field Office, Federal

Law Enforcement Training Center, Glynco, GA 31524.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Regional

Inspector General for Audit, Eastern Regional Office, Boston, MA

02110.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Deputy

Assistant Inspector General for Audit, New York Field Office, New

York, NY 10048.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Regional

Inspector General for Audit, Eastern Regional Office, Philadelphia

Field Office, Marlton, NJ 08053.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Regional

Inspector General for Audit, Central Regional Office, Chicago, IL

60603.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Deputy

Assistant Inspector General for Audit, Indianapolis Field Office,

Indianapolis, IN 46278.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Regional

Inspector General for Audit, Southern Regional Office, Houston, TX

77057.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Regional

Inspector General for Audit, Southern Regional Office, Miami Field

Office, Miami, FL 33166-7710.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Regional

Inspector General for Audit, New Orleans Field Office, New Orleans,

LA 70130.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Regional

Inspector General for Audit, Western Regional Office, El Segundo, CA

90245-4320.

Department of Treasury, Office of Inspector General, Office of the

Assistant Inspector General for Audit, Office of the Regional

Inspector General for Audit, Western Regional Office, San Francisco

Field Office, San Francisco, CA 94105.

TREASURY/DO .193

System name:

Employee Locator and Automated Directory System--Treasury/DO.

System location:

Main Treasury Building, 1500 Pennsylvania Ave., NW, Washington, DC

20220.

Categories of individuals covered by the system:

Information on all employees of the Department is maintained in the

system if the proper locator card is provided.

Categories of records in the system:

Name, office telephone number, bureau, office symbol, building,

room number, home address and phone number, and person to be notified

in case of emergency.

Authority for maintenance of the system:

5 U.S.C. 301.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Disclosures are not made outside of the Department.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Hard copy and magnetic media.

Retrievability:

Indexed by name and/or block code numbers.

Safeguards:

All records, including computer system and all terminals are

located within secure space. Only authorized personnel have access.

Retention and Disposal:

Records are kept as long as needed, updated periodically and

destroyed by burning.

System Manager(s) and Address:

Chief, Telecommunications Operations Branch, Room 1121-MT, 1500

Pennsylvania Ave., NW, Washington, DC 20220.

Notification Procedure:

See ``System manager'' above.

Record Access Procedures:

See ``System manager'' above.

Contesting Record Procedures:

See ``System manager'' above.

Record Source Categories:

Information is provided by individual employees. Necessary changes

made if requested.

Exemptions Claimed for the system:

None.

TREASURY/DO .194

System name:

Circulation System--Treasury.

System location:

Department of the Treasury, Library and Information Services

Division, Room 5030-MT, 1500 Pennsylvania Avenue, NW, Washington, DC

20220.

[[Page 69734]]

Categories of individuals covered by the system:

Employees who borrow library materials or receive library materials

on distribution. The system also contains records concerning

interlibrary loans to local libraries which are not subject to the

Privacy Act.

Categories of records in the system:

Records of items borrowed from the Treasury Library collection and

patron records are maintained on central computer. Records are

maintained by name of borrower, office locator information, and title

of publication.

Authority for maintenance of the system:

5 U.S.C. 301.

Purposes(s):

Track circulation of library materials and their borrowers.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to

disclose information to a congressional office in response to an

inquiry made at the request of the individual to whom the record

pertains.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Electronic media.

Retrievability:

Data can be retrieved from the system by borrower name or bar code

number and publication title or its associated bar code number.

Safeguards:

Access to the system requires knowledge of password identification

codes and protocols for calling up the data files. Access to the

records is limited to staff of the Readers Services Branch who have a

need-to-know the information for the performance of their duties.

Retention and Disposal:

Only current data are maintained on-line. Records for borrowers are

deleted when employee leaves Treasury.

SYSTEM Manager(s) and Address:

Assistant Director, Library and Information Services, Department of

the Treasury, Room 5030-MT, 1500 Pennsylvania Ave., NW, Washington, DC

20220.

NOTIFICATION PROCEDURE:

Inquiries should be addressed to Assistant Director, Disclosure

Services, Department of the Treasury, Room 1054-MT, 1500 Pennsylvania

Ave., NW, Washington DC 20220.

RECORD ACCESS PROCEDURES:

See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:

See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:

Patron information records are completed by borrowers and library

staff.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

TREASURY/DO .196

SYSTEM NAME:

Security Information System--Treasury/DO.

SYSTEM LOCATION:

Components of this system are located in the following offices

within the Departmental Offices: Office of Security, Room 3210 Treasury

Annex, 1500 Pennsylvania Avenue, NW, Washington, DC 20220, and

Assistant Director, Security, Safety and Parking, Administrative

Operations Division, Room 1212 MT, 1500 Pennsylvania Avenue, NW,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

(1) Department of the Treasury officials who classify documents

with a national security classification, i.e., Top Secret, Secret, or

Confidential. (2) Each Department of the Treasury official, by name and

position title, who has been delegated the authority to downgrade and

declassify national security information and who is not otherwise

authorized to classify a document at its present classification level.

(3) Each Department of the Treasury official, by name and position

title, who has been delegated the authority for original classification

of national security information, exclusive of officials specifically

authorized original classification authority by Treasury Order 102-10.

(4) Each Department of the Treasury office by name and position title

delegated the authority to derivatively classify national security

information in accordance with an approved classification guide or on

the basis of source documents. (5) Each Department of the Treasury

official who does not have original classification authority for

national security information and who is not authorized to downgrade

and declassify national security information, but who may control and/

or decontrol limited official use information. (6) An alphabetical

listing of Department of the Treasury employees who have valid security

violations as a result of the improper handling, safeguarding, or

storage of classified national security and limited official use

information. (7) Department of the Treasury personnel concerned with

classified national security and limited official use information who

have participated in a security orientation program regarding the

salient features of the security requirements and procedures for the

handling and safeguarding of such information.

CATEGORIES OF RECORDS IN THE SYSTEM:

The following records are maintained by the Director of Security:

(1) Report of Authorized Downgrading and Declassification Officials,

(2) Report of Authorized Classifiers, (3) Report of Authorized

Derivative Classifiers, (4) Designation of Controlling/Decontrolling

Officials, and (5) Record of Security Violation. The Assistant

Director, Security, Safety and Parking maintains the following records:

The Security Orientation Acknowledgment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Executive Order No. 12958, dated April 17, 1995, and Office of

Security Manual, TDP 71-10.

PURPOSE(S):

The system is designed to (1) oversee compliance with Executive

Order No. 12958 and Departmental programming and implementation, (2)

ensure proper classification of national security information, (3)

record details of valid security violations and (4) assist in

determining the effectiveness of information security programs

affecting classified and limited official use information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEEGORIES

OF USERS AND THE PURPOSE OF SUCH USES:

These records and information in these records may be used to

disclose information to appropriate Federal agencies and for enforcing

or implementing a statute, rule, regulation or order.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard Copy paper files.

RETRIEVABILITY:

Manually filed and indexed by office or bureau, date, name of

official and position title, where appropriate.

[[Page 69735]]

SAFEGUARDS:

Secured in security equipment to which access is limited to

personnel with the need to know.

RETENTION AND DISPOSAL:

With the exception of the Record of Security Violation, which is

maintained for a period of two years, and the Security Orientation

Acknowledgment, the remaining records are destroyed and/or updated on

an annual basis. Destruction is effected by shredding or other

comparable means.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Security, 3210 Treasury Annex, 1500 Pennsylvania Avenue

NW, Washington, DC 20220, and Assistant Director, Security, Safety and

Parking, Administrative Operations Division, Room 1212 MT, 1500

Pennsylvania Avenue., NW, Washington, DC 20220

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if they are named in this system

of records, or to gain access to records maintained in this system,

must submit a written request containing the following elements: (1)

Identify the record system; (2) identify the category and types of

records sought; and (3) provide at least two items of secondary

identification (date of birth, employee identification number, dates of

employment or similar information) to the Assistant Director,

Disclosure Services. (See ``Record access procedures'' below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure Services, Department of the

Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW, Washington, DC

20220.

CONTESTING RECORD PROCEDURES:

See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:

The sources of the information are office and bureau employees of

the Department of the Treasury. The information concerning any security

violation is reported by Department of the Treasury security officials

and Department of State security officials as concerns Treasury

personnel attached to U.S. diplomatic posts or missions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

TREASURY/DO .200

SYSTEM NAME:

FinCEN Data Base--Treasury/DO.

SYSTEM LOCATION:

The Financial Crimes Enforcement Network, 2070 Chain Bridge Road,

Vienna, VA 22182.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

(1) Individuals who relate in any manner to official FinCEN efforts

in support of the enforcement of the Bank Secrecy Act and money-

laundering and other financial crimes. Such individuals may include,

but are not limited to, subjects of investigations and prosecutions;

suspects in investigations; victims of such crimes; witnesses in such

investigations and prosecutions; and close relatives and associates of

any of these individuals who may be relevant to an investigation; (2)

Current and former FinCEN personnel whom FinCEN considers relevant to

an investigation or inquiry; (3) individuals who are the subject of

unsolicited information possibly relevant to violations of law or

regulations, who offer unsolicited information relating to such

violations, who request assistance from FinCEN, and who make inquiries

of FinCEN.

CATEGORIES OF RECORDS IN THE SYSTEM:

Every possible type of information that contributes to effective

law enforcement may be maintained in this system of records, including,

but not limited to, subject files on individuals, corporations, and

other legal entities; information provided pursuant to the Bank Secrecy

Act; information gathered pursuant to search warrants; statements of

witnesses; information relating to past queries of the FinCEN Data

Base; criminal referral information; complaint information; identifying

information regarding witnesses, relatives, and associates;

investigative reports; and intelligence reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 31 U.S.C. 5311 et seq.; 31 CFR part 103; Treasury

Department Order No. 105-08 (April 25, 1990).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

Records in this system may be used to: (1) Provide responses to

queries from Federal, State, territorial, and local law enforcement and

regulatory agencies, both foreign and domestic, regarding Bank Secrecy

Act and other financial crime enforcement; (2) furnish information to

other Federal, State, local, territorial, and foreign law enforcement

and regulatory agencies responsible for investigating or prosecuting

the violations of, or for enforcing or implementing a statute, rule,

regulation, order, or license, where FinCEN becomes aware of an

indication of a violation or potential violation of civil or criminal

law or regulation; (3) furnish information to the Department of

Defense, to support its role in the detection and monitoring of aerial

and maritime transit of illegal drugs into the United States and any

other role in support of law enforcement that the law may mandate; (4)

respond to queries from INTERPOL in accordance with agreed coordination

procedures between FinCEN and INTERPOL; (5) furnish information to

individuals and organizations, in the course of enforcement efforts, to

the extent necessary to elicit information pertinent to financial law

enforcement; (6) furnish information to a court, magistrate or

administrative tribunal in the course of presenting evidence, including

disclosures to opposing counsel or witnesses in the course of civil

discovery, litigation or settlement negotiations, in response to a

subpoena, or in connection with civil or criminal law proceedings; (7)

furnish information to the news media in accordance with the guidelines

contained in 28 CFR 50.2, which relate to civil and criminal

proceedings; and (8) furnish information to the Department of State and

the Intelligence community to further those agencies' efforts with

respect to national security and the foreign aspects of international

narcotics trafficking.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media and hard copy.

Retrievability:

By name, address, or unique identifying number.

Safeguards:

All FinCEN personnel accessing the system will have successfully

passed a background investigation. FinCEN will furnish information from

the system of records to approved personnel only on a ``need to know''

basis using passwords and access control. Procedural and physical

safeguards to be utilized include the logging of all queries and

periodic review of such query logs; compartmentalization of information

to restrict access to authorized personnel; physical protection of

sensitive hard copy information; encryption of electronic

communications; intruder alarms; and 24-hour building guards.

Retention and Disposal:

FinCEN personnel will review records each time a record is

retrieved and on

[[Page 69736]]

a periodic basis to see whether it should be retained or modified.

FinCEN will dispose of all records after six years and will never

retain any record for more than seven years. Records will be disposed

of by erasure of magnetic media and by shredding and/or burning of hard

copy documents.

System Manager(s) and Address:

Director, Financial Crimes Enforcement Network, 2070 Chain Bridge

Road, Vienna, VA 22182.

Notification Procedure:

Pursuant to 5 U.S.C. 552a(j)(2), (k)(1), and (k)(2), this system of

records may not be accessed for purposes of determining if the system

contains a record pertaining to a particular individual.

Record Access Procedures:

See ``Notification procedure'' above.

Contesting Record Procedures:

See ``Notification procedure'' above.

Record Source Categories:

See ``Categories of individuals covered by the system'' above. The

system contains material for which sources need not be reported.

Exemptions Claimed for the System:

This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1),

(d)(2), (d)(3), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I),

(e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C.

552a(j)(2), (k)(1) and (k)(2).

TREASURY/DO .201

System name:

Fitness Center Records--Treasury/DO.

System location:

Department of the Treasury, 1500 Pennsylvania Avenue, NW,

Washington, DC 22020.

Categories of individuals covered by the system:

Treasury Department employees who have applied for membership and

participate in the Treasury fitness program.

Categories of records in the system:

Name, job title, addresses, date of birth, age, sex; name, address,

and telephone number of personal physician; name, and address and

telephone number of emergency contact; health and exercise history;

physician's clearance; informed consent form, waiver and release form,

program interest survey form; fitness assessment results; and results

of health tests taken by the Fitness Center members.

Authority for the maintenance of the system:

5 U.S.C. 301.

Purpose(s):

The records are collected and maintained to provide the Fitness

Center contractor with written documentation of user's membership

status. The records enable the contractor to identify the current

fitness level and potential health risks faced by each user. The

collection of these records provides essential baseline information

allowing the contractor to prescribe the appropriate exercise program

to each user.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

No disclosures will be made outside the Departmental Offices.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records and magnetic media.

Retrievability:

By name and membership number.

Safeguards:

Records are stored in locked cabinets in a locked room. Access is

limited to authorized employees of the contractor responsible for

servicing the records in the performance of their duties.

Retention and Disposal:

Active records are retained indefinitely. Inactive records are held

for three years, then are destroyed by shredding.

System manager and address:

Director, Administrative Operations, Department of the Treasury,

Room 1212-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Name of

the contractor will be provided by the system manager upon request.

Notification Procedure:

Individuals seeking access to any record contained in the system of

records, or seeking to contest its content, may inquire in accordance

with instructions appearing at 31 CFR part 1, subpart C, appendix A.

Inquiries should be addressed to Assistant Director, Disclosure

Services, Departmental Offices, Room 1054-MT, 1500 Pennsylvania Avenue,

NW, Washington, DC 20220.

Record Access Procedures:

Inquiries should be addressed to the Assistant Director, Disclosure

Services, Departmental Offices, Room 1054-MT, 1500 Pennsylvania Avenue,

NW, Washington, DC 20220.

Contesting Record Procedures:

See ``Notification procedures'' above.

Record Source Categories:

The source of the data is the Treasury Department employee who has

applied for membership, contractor personnel and the employee's

personal physician.

Exemptions Claimed for the System:

None.

TREASURY/DO .202

System name:

Drug-Free Workplace Program Records--Treasury/DO.

System location:

Records are located within Personnel Resources, Workforce

Effectiveness, Room 1450-MT, Department of the Treasury, Departmental

Offices, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Categories of individuals covered by the system:

Employees of Departmental Offices.

Categories of records in the system:

Records related to selection, notification, testing of employees,

drug test results, and related documentation concerning the

administration of the Drug-Free Workplace Program within Departmental

Offices.

Authority for maintenance of the system:

Pub. L. 100-71; 5 U.S.C. 7301 and 7361; 21 U.S.C. 812; Executive

Order 12564, ``Drug-Free Federal Workplace''.

Purpose(s):

The system will be established to maintain records relating to the

selection, notification, and testing of Departmental Offices' employees

for use of illegal drugs and drugs identified in Schedules I and II of

21 U.S.C. 812.

Routine uses of records maintained in the system, including categories

of users and the purpose of such uses:

These records and information in these records may be disclosed to

a court of competent jurisdiction where required by the United States

Government to defend against any challenge against any adverse

personnel action.

[[Page 69737]]

Policies and practices for storing, retrieving, accessing, retaining

and disposing of records in the system:

Storage:

Records consist of paper records maintained in file folders and

magnetic media.

Retrievability:

Records are retrieved by name of employee, position, title, social

security number, I.D. number (if assigned), or any combination of

these.

Safeguards:

Records will be stored in secure containers, e.g., safes, locked

filing cabinets, etc. Access to such records is restricted to

individuals having direct responsibility for the administration of the

agency's Drug-Free Workplace Program. Procedural and documentary

requirements of Pub. L. 100-71 and the Department of Health and Human

Services Guidelines will be followed.

Retention and Disposal:

Records are retained for two years and then destroyed by shredding,

burning, or, in case of magnetic media, erasure. Written records and

test results may be retained up to five years or longer when necessary

due to challenges or appeals of adverse action by the employee.

System manager and address:

Departmental Offices, Office of Personnel Resources, Department of

the Treasury, 1500 Pennsylvania Ave., Room 1450-MT, Washington, DC

20220.

Notification Procedure:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the attention of the Assistant Director, Disclosure Services,

Departmental Offices, 1500 Pennsylvania Ave., Room 1054-MT, Washington,

DC 20220. Individuals must furnish their full name, Social Security

Number, the title, series, and grade of the position they occupied, the

month and year of any drug test(s) taken, and verification of identity

as required by 31 CFR part 1, subpart C, appendix A.

Record Access Procedures:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the attention of the Assistant Director, Disclosure Services,

Departmental Offices, 1500 Pennsylvania Ave., Room 1054-MT, Washington,

DC 20220. Individuals must furnish their full name, Social Security

Number, the title, series, and grade of the position they occupied, the

month and year of any drug test(s) taken, and verification of identity

as required by 31 CFR part 1, subpart C, appendix A.

Contesting Record Procedures:

The Department of the Treasury rules for accessing records, for

contesting contents, and appealing initial determinations by the

individual concerned are published in 31 CFR part 1, subpart A,

appendix A.

Record Source Categories:

Records are obtained from the individual to whom the record

pertains; Departmental Offices employees involved in the selection and

notification of individuals to be tested; contractor laboratories that

test urine samples for the presence of illegal drugs; Medical Review

Officers; supervisors and managers and other Departmental Offices

official engaged in administering the Drug-Free Workplace Program; the

Employee Assistance Program, and processing adverse actions based on

drug test results.

Exemptions Claimed for the System:

None.

TREASURY/DO .203

System name:

Public Transportation Incentive Program Records--Treasury/DO.

System location:

(1) Departmental Offices, Department of the Treasury, 1500

Pennsylvania Avenue, NW, Washington, DC 20220.

(2) Bureau of Engraving and Printing, 14th and C Streets, SW,

Washington, DC 20228.

(3) United States Mint, Judiciary Square Building, 633 Third

Street, NW, Washington, DC 20220; United States Mint, 151 North

Independence Mall East, Philadelphia, PA 19106; United States Mint, 320

West Colfax Avenue, Denver, CO 80204; United States Mint, 901 Market

Street, Suite 470, San Francisco, CA 94103.

(4) Bureau of the Public Debt, 13th and C Streets, SW., and 999 E

Street NW., Washington, DC 20239; 200 Third Street, Parkersburg, WV

26106.

(5) Office of Inspector General, Office of Assistant Inspector for

Resources, Office of Administrative Services, Suite 510, 740 15th, NW.,

Washington, DC 20220; Office of Inspector General, Field Office Manager

(Audit), #6 World Trade Center, Room 745, New York, NY 10048; Office of

Inspector General, Assistant Inspector General for Investigations,

Chicago Field Office, Suite 520, 55 West Monroe Street, Chicago, IL

60603; Office of Inspector General, Regional Inspector General for

Audit, Eastern Regional Office, Room 330, 408 Atlantic Avenue, Boston,

MA 02110; Office of Inspector General, Regional Inspector General for

Audit, Central Region, Suite 510, 55 West Monroe Street, Chicago, IL

60603; Office of Inspector General, Regional Inspector General for

Audit, Western Region, Room 275, 333 Market Street, San Francisco, CA

94105.

(6) Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts

Ave., NW, Washington, DC 20226.

(7) Financial Management Service, 3700 East West Hwy., Hyattsville,

MD 20782.

Categories of individuals covered by the system:

Employees who have applied to participate in the Public

Transportation Incentive Program.

Categories of records in the system:

(1) Public Transportation Incentive Program application form

containing the participant's name, social security number, place of

residence, office address, office telephone, grade level, duty hours,

previous method of transportation, and the type of fare incentive

requested. (2) Reports submitted to the Department of the Treasury in

accordance with Treasury Directive 74-10.

Authority for maintenance of the system:

5 U.S.C. 301 and Pub. L. 101-509.

Purpose(s):

The records are collected and maintained to provide written

documentation pertaining to applicants and participants in the Public

Transportation Incentive Program.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to

disclose information to: (1) Appropriate Federal, state, local, or

foreign agencies responsible for investigating or prosecuting the

violations of, or for enforcing or implementing, a statute, rule,

regulation, order or license; (2) a court, magistrate, or

administrative tribunal in the course of presenting evidence, including

disclosures to opposing counsel or witnesses in the course of civil

discovery, litigation, or settlement negotiations, in response to a

court-ordered subpoena, or in connection with criminal law proceedings;

(3) a congressional office in response to an inquiry made at the

request of the individual to whom the

[[Page 69738]]

record pertains; (4) unions recognized as exclusive bargaining

representatives under the Civil Service Reform Act of 1978, 5 U.S.C.

7111 and 7114; (5) agencies, contractors, and others to administer

Federal personnel and payroll systems, and for debt collection and

employment or security investigations; and (6) other Federal agencies

for matching to ensure that employees receiving PTI Program benefits

are not listed as a carpool or vanpool participant or the holder of a

parking permit.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records, file folders and magnetic media.

Retrievability:

Alphabetically by individual and by office.

Safeguards:

Access is limited to authorized employees. Files are maintained in

locked safes and/or file cabinets. Records on magnetic media are

password-protected. During non-work hours, records are stored in locked

safes and/or cabinets in a locked room.

Retention and Disposal:

Active records are retained indefinitely. Inactive records are held

for three years and then destroyed.

System Manager(s) and Address:

(1) Departmental Offices: Director, Administrative Operations

Division, Department of the Treasury, Room 1212 MT, 1500 Pennsylvania

Avenue, NW, Washington, DC 20220.

(2) Bureau of Engraving and Printing: Chief, Office of Management

Services, Bureau of Engraving and Printing, 14th and C Streets, SW,

Washington, DC 20228.

(3) United States Mint: Executive Secretariat, United States Mint,

Judiciary Square Building, 633 Third Street, NW, Washington, DC 20220;

Property Management Officer, Management Analysis and Property

Management Staff, United States Mint, 151 North Independence Mall East,

Philadelphia, PA 19106; Chief, Administrative Services Division, United

States Mint, 320 West Colfax Avenue, Denver, CO 80204; Human Resources

Division and Budget and Accounting Division, United States Mint, 901

Market Street, Suite 470, San Francisco, CA 94103.

(4) Bureau of the Public Debt: Assistant Commissioner, Office of

Administration, 200 Third Street, Parkersburg, WV 26106.

(5) Office of Inspector General: Office of Assistant Inspector for

Resources, Office of Administrative Services, Suite 510, 740 15th St.

NW., Washington, DC 20220.

(6) Bureau of Alcohol, Tobacco and Firearms: Chief, Protection

Program, 650 Massachusetts Ave., NW, Washington, DC 20226.

(7) Financial Management Service: Director, Facilities Management

Division, Financial Management Service, 3700 East West Hwy., Room 144,

Hyattsville, MD 20782.

Notification Procedure:

Individuals seeking access to any record contained in the system of

records, or seeking to contest its content, may inquire in accordance

with instructions given in the Appendix for each Treasury component

appearing at 31 CFR part 1, subpart C. Inquiries should be sent to the

agency official identified below:

(1) Departmental Offices: Inquiries should be addressed to

Assistant Director, Disclosure Services, Departmental Offices, Room

1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220.

(2) Bureau of Engraving and Printing: Inquiries should be addressed

to Disclosure Officer, Bureau of Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

(3) United States Mint: Inquiries should be addressed to Executive

Secretariat, United States Mint, Judiciary Square Building, 633 Third

Street, NW, Washington, DC 20220; Property Management Officer,

Management Analysis and Property Management Staff, United States Mint,

5th and Arch Streets, Philadelphia, PA 19106; Chief, Administrative

Services Division, United States Mint, 320 West Colfax Avenue, Denver,

CO 80204; Human Resources Division and Budget and Accounting Division,

United States Mint, Old Mint Building, 88 Fifth Street, San Francisco,

CA 94103.

(4) Bureau of the Public Debt: Assistant Commissioner, Office of

Administration, 200 Third Street, Parkersburg, WV 26106.

(5) Office of Inspector General: Inquiries should be addressed to:

Assistant Director, Disclosure Services, Departmental Offices, Room

1054 MT, 1500 Pennsylvania Avenue, NW., Washington, DC 20220.

(6) Bureau of Alcohol, Tobacco and Firearms: Privacy Act Request,

Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW,

Washington, DC 20226.

(7) Financial Management Service: Inquiries should be addressed to

Disclosure Officer, Financial Management Service, 401 14th St. SW.,

Washington, DC 20227.

RECORD ACCESS PROCEDURES:

See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:

See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:

The source of the data are employees who have applied for the

transportation incentive, the system managers, and appropriate agency

officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

TREASURY/DO .206

SYSTEM NAME:

Office Tracking System (OTS)--Treasury/DO.

SYSTEM LOCATION:

Office of Administration, Automated Systems Division, 15th and

Pennsylvania Avenue, NW, Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Departmental offices employees granted access to the OTS and

individuals who correspond with the Departmental Offices.

CATEGORIES OF RECORDS IN THE SYSTEM:

Each piece of correspondence will have a record generated in OTS

containing the name of the addresser, addressee, initials of the

approving individual and the name of the individual assigned to respond

or take action. This correspondence consists of letters to or from the

public, Congress or other agencies, and internal memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

The primary purpose of the system is to provide a facility to track

the status of incoming and internally generated correspondence within

an office. It provides management information related to action(s)

required and the responsible individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

Disclosures are not made outside Departmental Offices.

[[Page 69739]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media.

RETRIEVABILITY:

The records may be retrieved by name of writer, name of addresses,

or subject of document.

SAFEGUARDS:

Access is limited by a computer sign-on procedure which includes

access identification and a password protection as well as individual

file protection features.

RETENTION AND DISPOSAL:

The records are retained at the discretion of the OTS user who may

electronically delete or file the records. All records are saved to a

backup magnetic media at least once a month. These media are retained

for two years.

System Manager(s) and Address:

Chief, Automated Systems Development Branch, Automated Systems

Division, Room SC-1, 15th and Pennsylvania Avenue, NW, Washington, DC

20220.

Notification Procedure:

Individuals seeking access to any record contained in the system of

records, or seeking to contest its content, may inquire in accordance

with instructions appearing at 31 CFR part 1, subpart C, appendix A.

Inquiries should be addressed to Assistant Director, Disclosure

Services, Departmental Offices, 15th and Pennsylvania Avenue, NW,

Washington, DC 20220.

Record Access Procedures:

Inquiries should be addressed to the Assistant Director, Disclosure

Services, Departmental Offices, 15th and Pennsylvania Avenue, NW,

Washington, DC 20220.

Contesting Record Procedures:

See ``Notification procedure'' above.

Record Source Categories:

The source of data in OTS is letters or memoranda from Treasury

officials, other agencies, members of Congress, the public or the

press.

Exemptions Claimed for the System:

None.

TREASURY/DO .207

System name:

Waco Administrative Review Group Investigation--Treasury/DO.

System location:

Department of the Treasury, Office of Enforcement, 1500

Pennsylvania Ave., NW Washington, DC 20220.

Categories of individuals covered by the system:

(A) Current and former employees of the Department of the Treasury

and its bureaus and persons whose associations with current and former

employees relate to the Bureau of Alcohol, Tobacco & Firearms execution

of search and arrest warrants at the Branch Davidian compound, near

Waco, Texas on February 28, 1993, or any other criminal or civil

misconduct, which affects the integrity or facilities of the Department

of the Treasury. The names of individuals and the files in their names

may be: (1) Received by referral; or (2) developed in the course of the

investigation. (B) Individuals who are: Witnesses; complainants;

confidential or non-confidential informants; suspects; defendants who

have been identified by the Office of Enforcement, constituent units of

the Department of the Treasury, other agencies, or members of the

general public in connection with the authorized functions of the

Office of Enforcement. (C) Members of the general public who provide

information pertinent to the investigation.

Categories of records in the system:

(A) Letters, memoranda, and other documents citing complaints of

alleged criminal misconduct pertinent to the events leading to the

Bureau of Alcohol, Tobacco & Firearms execution of search and arrest

warrants at the Branch Davidian compound, near Waco, Texas, on February

28, 1993. (B) Investigative files which include: (1) Reports of

investigations to resolve allegations of misconduct or violations of

law and to comply with the President's specific directive for a fact

finding report on the events leading to the Bureau of Alcohol, Tobacco

& Firearms execution of search and arrest warrants at the Branch

Davidian compound, near Waco, Texas, on February 28, 1993, with related

exhibits, statements, affidavits, records or other pertinent documents

obtained during investigation; (2) transcripts and documentation

concerning requests and approval for consensual telephone and

consensual nontelephone monitoring; (3) reports from or to other law

enforcement bodies; (4) prior criminal or noncriminal records of

individuals as they relate to the investigations; and (5) reports of

actions taken by management personnel regarding misconduct and reports

of legal actions resulting from violations of statutes referred to the

Department of Justice for prosecution; (6) videotapes of events

pertinent to the events leading to the Bureau of Alcohol, Tobacco &

Firearms execution of search and arrest warrants at the Branch Davidian

compound, near Waco, Texas, on February 28, 1993, or to the Department

of Justice criminal prosecutions; (7) audiotapes with transcripts of

events pertinent to the events leading to the Bureau of Alcohol,

Tobacco & Firearms execution of search and arrest warrants at the

Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to

the Department of Justice criminal prosecutions; (8) photographs and

blueprints pertinent to the events leading to the Bureau of Alcohol,

Tobacco & Firearms execution of search and arrest warrants at the

Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to

the Department of Justice criminal prosecutions; and (9) drawings,

sketches, models portraying events pertinent to the events leading to

the Bureau of Alcohol, Tobacco & Firearms execution of search and

arrest warrants at the Branch Davidian compound, near Waco, Texas, on

February 28, 1993, or to the Department of Justice criminal

prosecutions.

Purpose(s):

The purpose of the system of records is to implement a data base

containing records of investigation conducted by the Waco

Administrative Review Group, and other relevant information with regard

to the events leading to the Bureau of Alcohol, Tobacco & Firearms

execution of search and arrest warrants at the Branch Davidian

compound, near Waco, Texas, on February 28, 1993, and, where

appropriate, to disclose to other law enforcement agencies which have

an interest in the information.

Authority for maintenance of the system:

5 U.S.C. 301; 31 U.S.C. 321.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to: (1)

Disclose information to the Department of Justice in connection with

actual or potential criminal prosecution or civil litigation; (2)

disclose pertinent information to appropriate Federal, State, local, or

foreign agencies responsible for investigating or prosecuting the

violations of, or for enforcing or implementing a statute, rule,

regulation, order, or license, or where the disclosing agency becomes

aware of an indication of a violation or

[[Page 69740]]

potential violation of civil or criminal law or regulation; (3)

disclose information to a Federal, State, or local agency maintaining

civil, criminal or other relevant enforcement information or other

pertinent information, which has requested information relevant to or

necessary to the requesting agency's hiring or retention of an

employee, or the issuance of a security clearance, license, contract,

grant, or other benefit; (4) disclose information to a court,

magistrate, or administrative tribunal in the course of presenting

evidence, including disclosures to opposing counsel or witnesses in the

course of civil discovery, litigation, or settlement negotiations in

response to a subpoena, where relevant and necessary, or in connection

with criminal law proceedings; (5) provide information to third parties

during the course of an investigation to the extent necessary to obtain

information pertinent to the investigation; and (6) provide a report to

the President and the Secretary of the Treasury detailing the

investigation and findings concerning the events leading to the Bureau

of Alcohol, Tobacco & Firearms' execution of search and arrest warrants

at the Branch Davidian compound, near Waco, Texas, on February 28,

1993.

Policies and practices for storing, retrieving, accessing, retaining

and disposing of records in the system:

Storage:

Paper records in binders and file jackets and all multi-source

media information are maintained in locked offices with access, through

the administrative documents and records control personnel for the Waco

Administrative Review Group, available to personnel with a need to

know. Records will be maintained in locked offices during non-business

hours. Records will be maintained in the Departmental Offices, in the

main Treasury building which is subject to 24-hour security.

Retrievability:

Alphabetically by name, and or by number, or other alpha-numeric

identifiers.

Safeguards:

Records and word processing disks are maintained by administrative

documents and records control personnel of the Waco Administrative

Review Group. All access doors are locked when office is vacant. The

records are available on a need-to-know basis to the Waco

Administrative Review Group and Office of Enforcement personnel and

other Federal and state law enforcement personnel who have an

appropriate security clearance.

Retention and Disposal:

Investigative files are stored on-site for six years and indices to

those files are stored on-site for ten years. The word processing disks

will be retained indefinitely, and to the extent required they will be

updated periodically to reflect changes and will be purged when the

information is no longer required. Upon expiration of their respective

retention periods, the investigative files and their indices are

transferred to the Federal Records Center, Suitland, Maryland, for

storage and in most instances destroyed by burning, maceration or

pulping when 20 years old.

System Manager(s) and Address:

Office of Enforcement, Room 4312-MT, 1500 Pennsylvania Ave., NW.,

Washington, DC 20220.

Notification Procedure:

Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records

may not be accessed for purposes of determining if the system contains

a record pertaining to a particular individual.

Record Access Procedures:

See ``Notification Procedure'' above.

Contesting Record Procedures:

See ``Notification Procedure'' above.

Record Source Categories:

See ``Categories of Individuals'' above. This system contains

investigatory material for which sources need not be reported.

Exemptions Claimed for the System:

None.

TREASURY/DO .209

System name:

Personal Services Contracts (PCSs)--Treasury/DO

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