Privacy Act of 1974; As Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Geological Survey

Privacy Act of 1974; As Amended; Revisions to the Existing System

of Records

AGENCY: Geological Survey, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, EGS-20, ``Photo File System.'' The revisions will

update the addresses of the System Location and System Manager. In

addition it will more clearly define Retention and Disposal.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, 12201 Sunrise Valley Drive, Reston, VA 20192. Comments received

within 40 days of publication in the Federal Register (December 21,

1998), will be considered. The system will be effective as proposed at

the end of the comment period, unless comments are received which would

require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, Reston, Virginia 20192. Hand deliver comments to the same address.

FOR FURTHER INFORMATION CONTACT: Chief, Eastern Publications Group,

Geologic Division, Eastern Region Geology, U.S. Geological Survey,

National Center, MS-903, Reston, Virginia 20192.

SUPPLEMENTARY INFORMATION: The USGS is proposing to amend the system

notice for EGS-20, ``Photo File System'' to more accurately and clearly

describe the addresses of the System Location, System Manager, and

redefine the Retention and Diposal.

Dated: October 28, 1998.

Paul R. Celluzzi,

Chief, Corporate Information Technology Branch, Office of Information

Services.

Accordingly, the USGS proposes to amend the ``Photo File System,''

EGS-20, in its entirety to read as follows:

INTERIOR/EGS-20

SYSTEM NAME:

Photo File System--Interior, GS-20.

SYSTEM LOCATION:

U.S. Geological Survey, Geologic Division, Office of Scientific

Publications, National Center, Mail Stop 790, Reston, VA 20192.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

U.S.G.S. employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 3101, 43 U.S.C. 1467.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The primary use of the records is to maintain photographs of USGS

top level employees.

Disclosure outside the Department of the Interior may be made: (1)

To the public in presentation and publications; (2) to the U.S.

Department of justice when related to litigation or anticipated

litigations; (3) of information indicating a violation or potential

violation of a statute, regulation, rule, order or license, to

appropriate Federal, State, local or foreign agencies responsible for

investigating or prosecuting the violation or for enforcing or

implementing the statute, rule, regulation, order or licensee; (4) from

the record of an individual in response to an inquiry from a

Congressional office made at the request of that individual.

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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

PIC cards 5 by 8.

RETRIEVABILITY:

Indexed by name.

SAFEGUARDS:

Maintained in accordance with 43 CFR 2.51.

RETENTION AND DISPOSAL:

Retained and disposed of according to Bureau Records Disposition

Schedule, RCS/Items.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Eastern Publications Group, Geologic Division, Eastern

Region Geology, National Center, MS-903, Reston, VA 20192

NOTIFICATION PROCEDURE:

Inquiries regarding the existence of records shall be addressed to

the System Manager. A written, signed request stating that the

requester seeks information concerning records pertaining to him is

required. See 43 CFR 2.60.

RECORD ACCESS PROCEDURES:

A request for access shall be addressed to the System Manager. The

request must be in writing and be signed by the requester. The request

must meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:

A petition for amendment should be addressed to the System Manager

and must meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:

Photographs of individuals employed by the U.S.G.S.

[FR Doc. 98-29911 Filed 11-6-98; 8:45 am]

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