Privacy Act of 1974; as Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Geological Survey

Privacy Act of 1974; as Amended; Revisions to the Existing System

of Records

AGENCY: Geological Survey, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, USGS-18, ``Computer Registration System.'' The

revisions will update addresses of the System Location(s), add language

to cover email to Categories of Individuals Covered by the System, to

add a routine use authorizing data access, revising the addresses of

System Manager(s), and altering the language for Notification

Procedure, Record Access Procedure, and Contesting Record Procedure.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, 12201 Sunrise Valley Drive, Reston, Va. 20192. Comments received

within two days of publication in the Federal Register (December 2,

1998), will be considered. The system will be effective as proposed at

the end of the comment period, unless comments are received which would

require a contrary determination.

ADDRESS: Send written comments to U.S. Department of the Interior, U.S.

Geological Survey, USGS Privacy Act Officer, National Center, MS-807,

Reston, Virginia, 20192. Hand deliver comments to the same address.

FOR FURTHER INFORMATION CONTACT:

Chief, Enterprise Data Services Branch, Office of Program Support, U.S.

Geological Survey, National Center, MS-815, Reston, Virginia 20192.

SUPPLEMENTARY INFORMATION: The USGS is proposing to amend the system

notice for USGS-18, ``Computer Registration System,'' to more

accurately and clearly describe the addresses of the System

Location(s), System Manager(s), add email address where applicable, add

a routine use authorizing data access and revise language on

notification, access, and contesting procedures.

Dated: October 28, 1998.

Paul R. Celluzzi,

Chief, Corporate Information Technology Branch, Office of Information

Services.

Accordingly, the USGS proposes to amend the ``Computer Registration

System,'' USGS-18 in its entirety to read as follows:

INTERIOR/USGS-18

SYSTEM NAME:

Computer Registration System--Interior, USGS-18.

SYSTEM LOCATION:

Enterprise Data Services Branch (EDSB), Office of Program Support,

National Center, U.S. Geological Survey, Mail Stop 815, Reston,

Virginia 20192; Menlo Park Service Center, 345 Middlefield Road, Menlo

Park, California 94025; Flagstaff Service Center, 2255 N. Gemini Drive,

Flagstaff, Arizona 86001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Users of computer services.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, computer user number, E-mail address where applicable,

telephone number, subsystem registration, account number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

40 U.S.C. 486(c); 41 CFR part 201-7.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The primary use of the records is: (a) To record registration

information for computer users; and (b) to contact computer users; and

(c) to authorize data access. Disclosure outside the Department of the

Interior may be made: (1) To the U.S. Department of Justice or in a

proceeding before a court or adjudicative body when (a) the United

States, the Department of the Interior, a component of the Department,

or when represented by the Government, an employee of the Department is

a party to litigation or anticipated litigation or has an interest in

such litigation, and (b) the Department of the Interior determines that

the disclosure is relevant or necessary to the litigation and is

compatible with the purpose for which the records were compiled; (2) Of

information indicating a violation or potential violation of a statute,

regulation, rule, order, or license to appropriate Federal, State,

local or

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foreign agencies responsible for investigating or prosecuting the

violation or for enforcing or implementing the statute, rule,

regulation, order, or license; (3) To a congressional office from the

record of an individual in response to an inquiry the individual has

made to the congressional office; (4) To a Federal agency which has

requested information relevant or necessary to its hiring or retention

of an employee, or issuance of a security clearance, license, contract,

grant, or other benefit; and (5) To Federal, State, or local agencies

where necessary to obtain information relevant to the hiring or

retention of an employee, or the issuance of a security clearance,

license, contract, grant, or other benefit.

POLICES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on magnetic disk.

RETRIEVABILITY:

By user name, user number, E-mail address where applicable,

telephone number, subsystem, account number.

SAFEGUARDS:

Maintained with safeguards meeting the requirements of 43 CFR

2.51.

RETENTION AND DISPOSAL:

Retained and disposed of according to Bureau Records Disposition

Schedule, RCS/Item 102-01.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Enterprise Data Services Branch, Office of Program Support,

U.S. Geological Survey, Mail Stop 815, National Center, Reston,

Virginia 20192; Chief, Menlo Park Service Center, U.S. Geological

Survey, 345 Middlefield Road, Menlo Park, California 94025; Chief,

Flagstaff Service Center, U.S. Geological Survey, 2255 N. Gemini Drive,

Flagstaff, Arizona 86001.

NOTIFICATION PROCEDURES:

A request for notification of the existence of records shall be

addressed to the appropriate System Manager. The request shall be in

writing, signed by the requester, and comply with the content

requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:

A request for access to records shall be addressed to the

appropriate System Manager. The request shall be in writing, signed by

the requester, and comply with the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:

A request for amendment of a record shall be addressed to the

appropriate System Manager. The request shall be in writing, signed by

the requester, and comply with the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:

Individual users of computer services.

[FR Doc. 98-29910 Filed 11-5-98; 8:45 am]

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