Privacy Act of 1974; as Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Geological Survey

Privacy Act of 1974; as Amended; Revisions to the Existing System

of Records

AGENCY: Geological Survey, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, USGS-15, ``Earth Science Information Customer

Records.'' The revisions will update addresses of the System Location

and the System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, 12201 Sunrise Valley Drive, Reston, Va. 20192. Comments received

within two day of publication in the Federal Register (December 21,

1998), will be considered. The system will be effective as proposed at

the end of the comment period, unless comments are received which would

require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, Reston, Virginia, 20192. Hand deliver comments to the same

address.

FOR FURTHER INFORMATION CONTACT:

Senior Program Advisor, Data Information Delivery Office, U.S.

Geological Survey, National Center, MS-508, Reston, Virginia 20192.

SUPPLEMENTARY INFORMATION: The USGS is proposing to amend the system

notice for USGS-15, ``Earth Science Information Customer Records,'' to

more accurately and clearly describe the addresses of the System

Location and the System Manager.

Dated: October 28, 1998.

Paul R. Celluzzi,

Chief, Corporate Information Technology Branch, Office of Information

Services.

Accordingly, the USGS proposes to amend the ``Earth Science

Information Customer Records,'' USGS-15 in its entirety to read as

follows:

INTERIOR/USGS-15

system name:

Earth Science Information Customer Records--Interior, USGS-15.

System location:

(1) Data and Information Delivery Office, National Mapping

Division, U.S. Geological Survey, 508 National Center, MS-508, Reston,

Virginia 20192. (2) Earth Science Information Centers (for specific

locations contact the System Manager).

Categories of individuals covered by the system:

Individuals who have requested Earth Science information directly

from, or whose requests have been forwarded to the Earth Science

Information Office or its sponsored field centers. The system also

contains records concerning individuals in their entrepreneurial

capacity, corporations, and other business entities whose records are

not subject to the Privacy Act.

Categories of records in the system:

Contains name, address, credit card number and expiration date (as

provided), customer's inquiry, response to inquiry, orders for

products, appropriate accounting entries, and information on deposits

with and debts owed the Bureau as a result of customer orders.

Authority for maintenance of the system:

Executive Order 3206; OMB Circular A-16; 31 U.S.C. 3512.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

The primary use of the records if for reference by Geological

Survey (GS) and GS contract employees in processing customer inquiries,

orders, and complaints. Disclosure outside the Department of the

Interior may be made to: (1) The U.S. Department of Justice or in a

proceeding before a court or adjudicative body when (a) the United

States, the Department of the Interior, a component of the Department

or, when represented by the Government, an employee of the Department

is a party to litigation or anticipated litigation or has an interest

in such litigation, and (b) the Department of the Interior determines

that the disclosure is relevant or necessary to the litigation and is

compatible with the purpose for which the records were compiled; (2)

disclose pertinent information to an appropriate Federal, State, local,

or foreign agency responsible for investigating, prosecuting,

enforcing, or implementing a statute, regulation, rule, or order, where

the disclosing agency becomes aware of an indication of a violation or

potential violation of civil or criminal law or regulation; (3) a

congressional office from the record of an individual in response to an

inquiry the individual has made to the congressional office.

[[Page 60376]]

disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C.

552a(b)(12), disclosures may be made to a consumer reporting agency as

defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the

Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

storage:

Maintained in manual form in file folders, correspondence may be

recorded on microfilm and key information recorded on magnetic disk or

on magnetic tape in some instances.

Retrievability:

Stored by account number, indexed by name and zip code.

Safeguards:

Maintained in GS or GS contract areas occupied by GS or GS contract

personnel during working hours with the building locked and/or guarded

during off hours.

Retention and disposal:

Retained and disposed of according to Bureau Records Disposition

Schedule, RCS/Item 1500-07.

System manager(s) and address:

Senior Program Advisor, Data and Information Delivery Office,

National Mapping Division, U.S. Geological Survey, National Center, MS-

508, Reston, Virginia 20192.

Notification procedure:

Inquiries should be addressed to the System Manager. See 43 CFR

2.60.

Record access procedures:

Same as above. See 43 CFR 2.63.

Contesting record procedures:

A petition for amendment should be addressed to the System Manager

and must meet the content requirements of 43 CFR 2.71.

Record source categories:

Customers on whom record(s) are maintained and GS or GS contract

information researchers.

[FR Doc. 98-29909 Filed 11-5-98; 8:45 am]

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