Privacy Act of 1974; as Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Geological Survey

Privacy Act of 1974; as Amended; Revisions to the Existing System

of Records

AGENCY: Geological Survey, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, USGS-11, ``Security.'' The revisions will update

addresses of the System Location and the System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, 12201 Sunrise Valley Drive, Reston, Va. 20192. Comments received

within two days of publication in the Federal Register (December 21,

1998), will be considered. The system will be effective as proposed at

the end of the comment period, unless comments are received which would

require a contrary determination.

ADDRESS: Send written comments to U.S. Department of the Interior, U.S.

Geological Survey, USGS Privacy Act Officer, National Center, MS-807,

Reston, Virginia 20192. Hand deliver comments to the same address.

FOR FURTHER INFORMATION CONTACT:

Administrative Officer, Geologic Division, U.S. Geological Survey,

National Center, MS-912, Reston, Virginia 20192.

SUPPLEMENTARY INFORMATION: The USGS is proposing to amend the system

notice for USGS-11, ``Security,'' to more accurately and clearly

describe the addresses of the System Location and the System Manager.

Dated: October 28, 1998.

Paul R. Celluzzi,

Chief, Corporate Information Technology Branch, Office of Information

Services.

Accordingly, the USGS proposes to amend the ``Security,'' USGS-11

in its entirety to read as follows:

INTERIOR/USGS-11

SYSTEM NAME:

Security--Interior, USGS-11.

SYSTEM LOCATION:

Office of the Chief Geologist, Geologic Division, U.S. Geological

Survey, National Center, Mail Stop 912, Reston, VA 20192.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Geologic Division employees who have been granted security

clearances.

CATEGORIES OF RECORDS IN THE SYSTEM:

Record of security clearance for Division personnel; contains name,

title, organization, office location, social security number, place and

date of birth, and type of security clearance of person being granted

access.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Executive Order 10501.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The primary use of the records is to keep current records on

security clearances in the Geologic Division. Disclosure outside the

Department of the Interior may be made (1) to the U.S. Department of

Justice or in a proceeding before a court or adjudicative body when (a)

the United States, the Department of the Interior, a component of the

Department, or when represented by the government, an employee of the

Department is a party to litigation or anticipated litigation or has an

interest in such litigation, and (b) the Department of the Interior

determines that the disclosure is relevant or necessary to the

litigation and is compatible with the purpose for which the records

were compiled; (2) to disclose pertinent information to an appropriate

Federal, State, local, or foreign agency responsible for investigating,

prosecuting, enforcing, or implementing a statute, regulation, rule, or

order, where the disclosing agency becomes aware of an indication of a

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violation or potential violation of civil or criminal law or

regulation; (3) to a congressional office from the record of an

individual in response to an inquiry the individual has made to the

congressional office; (4) to a Federal agency which has requested

information relevant or necessary to its hiring or retention of an

employee; or issuance of a security clearance, license, contract,

grant, or other benefit; (5) to Federal, State, or local agencies where

necessary to obtain information relevant to the hiring or retention of

an employee, or the issuance of a security clearance, license,

contract, grant, or other benefit.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Manual systems maintained in locked files. Automated system

maintained in dBase III file.

RETRIEVABILITY:

Indexed by individual name.

SAFEGUARDS:

Maintained with security meeting the requirements of 43 CFR 2.51.

RETENTION AND DISPOSAL:

Retained and disposed of according to Bureau Records Disposition

Schedule, RCS/System 306-16.

SYSTEM MANAGERS(S) AND ADDRESS:

Administrative Officer, Geologic Division, U.S. Geological Survey,

National Center, Mail Stop 912, Reston, VA 20192.

NOTIFICATION PROCEDURE:

Inquiries should be addressed to the System Manager. See 43 CFR

2.60.

RECORD ACCESS PROCEDURES:

A request for access may be addressed to the System Manager. The

request must be in writing and signed by the requester. The request

must meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:

A petition for amendment should be addressed to the System manager

and must meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:

Individual on whom the record is maintained.

[FR Doc. 98-29907 Filed 11-6-98; 8:45 am]

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