Privacy Act of 1974; as Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Geological Survey

Privacy Act of 1974; as Amended; Revisions to the Existing System

of Records

AGENCY: Geological Survey, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, USGS-7, ``Personal Property Accountability Records.''

The revisions will update addresses of the System Location and the

System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, 12202 Sunrise Valley Drive, Reston, VA 20192. Comments received

within two days of publication in the Fedeal Register (December 21,

1998) will be considered. They system will be effective as proposed at

the end of the comment period, unless comments are received which would

require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of Interior, U.S.

Geological Survey, USGS Privacy Act Officer, National Center, MS-807,

Reston, Virginia 20192. Hand deliver comments to the same address.

FOR FURTHER INFORMATION CONTACT:

Chief, Office of Program Support, U.S. Geological Survey, National

Center, MS-210, Reston, Virginia 20192.

SUPPLEMENTARY INFORMATION: The USGS is proposing to amend the system

notice for USGS-7, ``Personal Property Accountability Records,'' to

more accurately and clearly describe the addresses of the System

Location and the System Manager.

Dated: October 28, 1998.

Paul R. Celluzzi,

Chief, Corporate Information Technology Branch, Office of Information

Services.

Accordingly, the USGS proposes to amend the ``Personal Property

Accountability Records,'' USGS-7 in its entirety to read as follows:

INTERIOR/USGS-7

SYSTEM NAME:

Personal Property Accountability Records--Interior, USGS-7.

SYSTEM LOCATION:

(1) Property Management Branch, Office of Facilities and Management

Services, Administrative Division, U.S. Geological Survey, National

Center, MS-210, Reston, VA 20192.

(2) Administrative offices in all or substantially all field

locations. (For a listing of specific locations, contact the System

Manager.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Geological Survey employees who are accountable for bureau-owned

controlled property.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records of assignment of an internal identification number and

acknowledgment of receipt by employees. Records of transfers to other

accountable employees. Inventory records containing employee social

security numbers and duty stations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

40 U.S.C. 483(b).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The primary uses of the records are to: (a) Maintain control over

bureau-owned controlled property; (b) maintain up-to-date inventory of

the property and to record accountability for the property. Disclosure

outside the Department of the Interior may be made: (1) To the U.S.

Department of Justice or in a proceeding before a court or adjudicative

body when (a) the United States, the Department of the Interior, a

component of the Department or, when represented by the Government, an

employee of the Department is a party to litigation or anticipated

litigation or has an interest in such litigation, and (b) the

Department of the Interior determines that the disclosure is relevant

or necessary to the litigation and is compatible with the purpose for

which the records were compiled; (2) to disclose pertinent information

to an appropriate Federal, State, local, or

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foreign agency responsible for investigating, prosecuting, enforcing,

or implementing a statute, regulation, rule, or order, where the

disclosing agency becomes aware of an indication of a violation or

potential violation of civil or criminal law or regulation; (3) to a

congressional office from the record of an individual in response to an

inquiry the individual has made to the congressional office; (4) to a

Federal agency which has requested information relevant or necessary to

its hiring or retention of an employee, or issuance of a security

clearance, license, contract, grant, or other benefit; (5) to Federal,

State, or local agencies where necessary to obtain information relevant

to the hiring or retention of an employee, or the issuance of a

security clearance, license, contract, grant, or other benefit; (6) to

a Federal agency for the purpose of collecting a debt owed the Federal

government through administrative or salary offset and to other Federal

agencies conducting computer matching programs to help eliminate fraud

and abuse.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be

made from this system to consumer reporting agencies as defined in the

Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims

Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are both manual and computerized.

RETRIEVABILITY:

By employee social security number.

SAFEGUARDS:

Access by authorized employees only.

RETENTION AND DISPOSAL:

Retained and disposed of according to Bureau Records Disposition

Schedule, RCS/Item 307-10.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Property Management Branch, Office of Facilities and

Management Services, Office of Program Support, U.S. Geological Survey,

National Center, Mail Stop 210, Reston, VA 20192.

NOTIFICATION PROCEDURE:

Inquiries should be addressed to the System Manager. See 43 CFR

2.60.

RECORD ACCESS PROCEDURES:

Same as above. See 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:

A petition for amendment should be addressed to the System Manager

and must meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:

Individual employees.

[FR Doc. 98-29906 Filed 11-6-98; 8:45 am]

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