Privacy Act of 1974; as Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Geological Survey

Privacy Act of 1974; as Amended; Revisions to the Existing System

of Records

AGENCY: Geological Survey, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, USGS-5, ``Contract Files.'' The revisions will update

addresses of the System Location and the System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, 12201 Sunrise Valley Drive, Reston, VA 20192. Comments received

within 10 days of publication in the Federal Register (December 21,

1998), will be considered. The system will be effective as proposed at

the end of the comment period, unless comments are received which would

require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior,

U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-

807, Reston, Virginia, 20192. Hand deliver comments to the same

address.

FOR FURTHER INFORMATION CONTACT:

Chief, Office of Acquisition & Federal Assistance, U.S. Geological

Survey, National Center, MS-205, Reston, Virginia 20192.

SUPPLEMENTARY INFORMATION: The USGS is proposing to amend the system

notice for USGS-5, ``Contract Files,'' to more accurately and clearly

describe the addresses of the System Location and the System Manager.

Dated: October 28, 1998.

Paul R. Celluzzi,

Chief, Corporate Information Technology Branch, Office of Information

Services.

Accordingly, the USGS proposes to amend the ``Contract Files,''

USGS-5 in its entirety to read as follows:

INTERIOR/USGS-5

SYSTEM NAME:

Contract Files--Interior, USGS-5.

SYSTEM LOCATION:

The primary location of this system of records is in the Office of

Acquisition & Federal Assistance, U.S. Geological Survey, National

Center, MS-205, Reston, VA 20192. These records are also maintained in

several Survey administrative field offices. A listing of these

locations may be obtained from the Systems Manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who have contracts or subcontracts with the Geological

Survey and certain contractor employees. The system also contains

records concerning individuals in their entrepreneurial capacity,

corporations and other business entities. These records are not subject

to the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records of contract information, from inception of requirement,

through contract award, contract administration and completion of the

contract. Copies of contractor technical and cost proposals, including

individual employee resumes and salary data, documentation pertaining

to the award, contract administration, miscellaneous correspondence,

and information on debts owed by a contractor as a result of

overpayment, default, disallowed costs or other contractual obligation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

40 U.S.C. 481.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSE OF SUCH USES:

The primary use of the records is in awarding and administering

contracts through their completion. Disclosure outside the Department

of the Interior may be made to: (1) The U.S. Department of Justice or

in a proceeding before a court or adjudicative body when (a) the United

States, the Department of the Interior, a component of the Department

or, when represented by the Government, an employee of the Department

is a party to litigation or anticipated litigation or has an interest

in such litigation, and (b) the Department of the Interior determines

that the disclosure is relevant or necessary to the litigation and is

compatible with the purpose for which the records were compiled; (2)

disclose pertinent information to an appropriate Federal, State, local,

or foreign agency responsible for investigating, prosecuting,

enforcing, or implementing a statute, regulation, rule, or order, where

the disclosing agency becomes aware of an indication of a violation or

potential violation of civil or criminal law or regulation; (3) a

congressional office from the record of an individual in response to an

inquiry the individual has made to the congressional office; (4) a

Federal agency which has requested information relevant or necessary to

its hiring or retention of an employee, or the issuance of a security

clearance, license, contract, grant or other benefit; (5) Federal,

State or local agencies

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where necessary to obtain information relevant to the hiring or

retention of an employee; or the issuance of a security clearance,

license, contract, grant or other benefit.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be able to a

consumer reporting agency as defined in the Fair Credit Reporting Act

(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31

U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in manual form in file folders.

RETRIEVABILITY:

By name of individual contractor and by contract number.

SAFEGUARDS:

Maintained with safeguards meeting the requirements of 43 CFR 2.51

for manual records.

RETENTION AND DISPOSAL:

Retained and disposed of according to Bureau Records Disposition

Schedule, RCS/Item 802-01.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Acquisition & Federal Assistance, U.S. Geological

Survey, National Center, MS-205, Reston, Virginia 20192.

NOTIFICATION PROCEDURE:

A written and signed request stating that the requester seeks

information concerning records pertaining to him/her must be addressed

to the System Manager. See 43 CFR 2.60.

RECORD ACCESS PROCEDURES:

Requests for access shall be addressed to the System Manager,

signed by the requester and meet the content requirement of 43 CFR

2.63.

CONTESTING RECORD PROCEDURES:

A petition for amendment shall be addressed to the System Manager

and meet the requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:

Information comes from the individual contractor.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

None.

[FR Doc. 98-29905 Filed 11-6-98; 8:45 am]

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