Privacy Act; Annual Notice and Amendment to Systems of Records

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice 98-007]

Privacy Act; Annual Notice and Amendment to Systems of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Annual Notice and Amendment of Systems of Records.

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SUMMARY: Each Federal agency is required by the Privacy Act of 1974, 5

U.S.C. 552a, to publish a description of the systems of records it

maintains containing personal information when a system is

substantially revised, deleted, or created. In this notice, NASA

provides the required information on all 20 of its previously-noticed

systems of records, is deleting from its inventory two systems of

records no longer being created or maintained, is renaming an existing

system and adding a new routine use which is required by the Personal

Responsibility and Work Opportunity Reconciliation Act, and is making

several revisions to these existing systems of records to provide

editorial and organizational changes to NASA's Systems of Records which

were last published in the Federal Register on October 10, 1984. The

systems of records which are being abolished are entitled ``53BHTR--

Wallops Flight Facility Base Housing Tenant Records,'' and ``73FHAP--

WSTF Federal Housing Administration (FHA) 809 Housing Program--NARA,''

and were previously published in the Federal Register on October 10,

1984 (49 FR 39742). The records described in these two existing systems

of records will be maintained in accordance with NASA's Records

Retention Schedules and will be destroyed accordingly. The system

previously identified as ``NASA 10PAYS--Payroll Systems,'' has been

renamed as ``NASA 10NPPS--NASA Personal and Payroll System,'' and was

previously published in the Federal Register on October 10, 1984 (49 FR

39742). We invite public comment on this publication.

EFFECTIVE DATE: Janaury 28, 1998. Comments are invited but must be

received in writing on or before February 27, 1998.

ADDRESSES: Chief Information Office, Code AO, NASA Headquarters,

Washington, DC 20546-0001.

FOR FURTHER INFORMATION CONTACT: Donald J. Andreotta, 202-358-1367, or

Adria A. Lipka, 202-358-1372.

SUPPLEMENTARY INFORMATION: NASA currently maintains 20 systems of

records under the Privacy Act. Each system is described and published

below in its entirety, as amended.

Donald J. Andreotta,

NASA Privacy Officer.

Table of Contents

NASA 10ACMQ--Aircraft Crewmembers Qualifications and Performance

Records.

NASA 10BRPA--Biographical Records for Public Affairs.

NASA 10EEOR--Equal Opportunity Records.

NASA 10ERMS--Executive Resources Management System.

NASA 10GMVP--Government Motor Vehicle Operators Permit Records.

NASA 10HABC--History Archives Biographical Collection.

NASA 10HERD--Human Experimental and Research Data Records.

NASA 10HIMS--Health Information Management System.

NASA 10IGIC--Inspector General Investigations Case Files.

NASA 10NPPS--NASA Personnel and Payroll Systems (NPPS).

NASA 10SCCF--Standards of Conduct Counseling Case Files.

NASA 10SECR--Security Records System.

NASA 10SPER--Special Personnel Records.

NASA 10XROI--Exchange Records on Individuals.

LEWIS 22ORER--LeRC Occupational Radiation Exposure Records.

GODDARD 51LISTS--Locator and Information Services Tracking System

(LISTS).

GODDARD 51RSCR--GSFC Radiation Safety Committee Records.

JOHNSON 72XOPR--JSC Exchange Activities Records.

KENNEDY 76RTES--KSC Radiation Training and Experience Summary.

KENNEDY 76STCS--KSC Shuttle Training Certification System (YC04).

KENNEDY 76XRAD--KSC USNRC Occupational External Radiation.

Exposure History for Nuclear Regulatory Commission Licenses.

NASA 10ACMQ

System Name:

Aircraft Crewmembers Qualifications and Performance Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 11 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Crewmembers of NASA aircraft.

CATEGORIES OF RECORDS IN THE SYSTEM:

System contains: (1) Record of qualification, experience, and

currency, e.g., flight hours (day, night, and instrument), types of

approaches and landings, crew position, type of aircraft, flight check

ratings and related examination results, training performed and medical

records; (2) flight itineraries and passenger manifests; and (3)

biographical information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for: Evaluation of crewmember performance by supervisory flight

operations personnel and staff; by the individuals whose records are

maintained; on occasion by flight operations and safety survey teams;

and accident reporting and investigating, including mishap and

collateral reports and investigations. In addition to the internal uses

of the information contained in this system of records, the following

are routine uses outside of NASA: (1) In cases of accident

investigations, including mishap and collateral investigations, access

to this system of records may be granted to Federal or local agencies

such as Department of Defense, Federal Aviation Administration,

National Transportation Safety Board, or foreign governments, but may

not be released to the public except pursuant to NASA regulations (see

(3) below); (2) To other agencies, companies, or governments requesting

qualifications of crewmembers prior to authorization to participate in

their flight programs; or to other agencies, companies, or governments

whose crewmembers may participate in NASA's flight programs; (3) public

or press releases either by prior approval of the individual, or in

case of public release of information from mishap or collateral

investigation reports, pursuant to NASA regulations; and (4) Standard

routine uses 1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and magnetic media.

RETRIEVABILITY:

Records are indexed by name or aircraft number.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures which appear at 14 CFR part 1212.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records

[[Page 4291]]

Retention Schedules, Schedule 8 (UFI 8650).

SYSTEM MANAGER(S) AND ADDRESS:

Director, Aircraft Management Office, Location 1.

Subsystem Managers: Chief, Ames Research Aircraft Operations

Division, Location 2; Chief, Dryden Research Aircraft Operations

Division, Location 3; Head, Aeronautical Programs Branch, Location 4;

Chief, Aircraft Operations Division, Location 5; Chief, Aircraft

Operations Office, Location 6; Chief, Flight Operations and Support

Division, Location 7; Chief, Aircraft Operations Branch, Location 8;

Chief, Aircraft Operations, Location 9; Chief, Contract Management,

Location 10; Aircraft Management Officer, Location 11 (Locations are

set forth in Appendix A).

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to: Address stated in

the Notification Section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individuals, training schools or instructors, medical units or

doctors.

NASA 10BRPA

SYSTEM NAME:

Biographical Records for Public Affairs.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 9 inclusive and Location 11, as set forth in

Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Principal and prominent management and staff officials, program and

project managers, scientists, engineers, speakers, other selected

employees involved in newsworthy activities, and other participants in

Agency programs.

CATEGORIES OF RECORDS IN THE SYSTEM:

Current biographical information about the individuals with a

recent photograph when available. Data items are those generally

required by NASA or the news media in preparing news or feature stories

about the individual and/or the individual's activity with NASA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is compiled,

updated, and maintained at NASA Centers for ready reference material

and for immediate availability when required by the news media for news

stories about the individual generally involving participation in a

major NASA activity.

The data serves as background information about the individual and

is used within NASA to prepare public appearance announcements of key

officials, speaking engagements, special appointments, participation in

professional societies, etc.; to write news stories about special

achievements, awards, participation in major NASA activities, programs,

etc.; and to prepare responses to inquiries submitted to the Public

Affairs Division from the news media.

Users are the staff members of the public information office within

each Office of Public Affairs.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

These records are made available to professional societies, civic

clubs, industrial and other organizations, news media representatives,

researchers, authors, Congress, other agencies and other members of the

public in connection with NASA public affairs activities.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Since the records are a matter of public information, no safeguard

requirements are necessary.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 1.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, NASA Newsroom, Public Affairs Division, Location 1.

Subsystem Managers: Public Information Officer, Location 2; Public

Affairs Officer at Locations 3 through 9 and Location 11 as set forth

in Appendix A.

NOTIFICATION PROCEDURE:

An individual desiring to find out if a Biographical System of

Records contains a record pertaining to him/her should call, write, or

visit the Public Affairs Office at the appropriate NASA location.

RECORD ACCESS PROCEDURES:

An individual may request access to his/her record by calling,

writing, or visiting the Public Affairs Office at the appropriate NASA

locations. Individuals may examine or obtain a copy of their

biographical record at any time.

CONTESTING RECORD PROCEDURES:

The information in the record was provided voluntarily by the

individual with the understanding that the information will be used for

public release. The individual is at liberty at any time to revise,

update, add, or delete information in his/her biographical record to

his/her own satisfaction.

RECORD SOURCE CATEGORIES:

Information in the biography of an individual in the system of

records is provided voluntarily by the individual generally with the

aid of a form questionnaire.

NASA 10EEOR

SYSTEM NAME:

Equal Opportunity Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 9 and Location 11 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former employees and applicants for employment.

CATEGORIES OR RECORDS IN THE SYSTEM:

(1) Complaints and (2) applications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; Executive Order 11478, dated August

8, 1969; EEOC Regulations; 29 CFR part 1614; MSPB Regulations; 5 CFR

parts 1200-1202.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA to process complaints of alleged

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discrimination, including investigations, hearings, and appeals; to

maintain active discrimination complaints files; and to retain inactive

discrimination complaints files.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) Disclosures to the Equal Employment Opportunity Commission and the

Merit Systems Protection Board to facilitate their processing of

discrimination complaints, including investigations, hearings, and

reviews on appeals; (2) Responses to other Federal agencies and other

organizations having legal and administrative responsibilities related

to the NASA Equal Employment Opportunity Programs and to individuals in

the record; (3) Disclosures may be made to a Congressional office from

the record of an individual in response to a written inquiry from the

Congressional office made at the request of that individual; and (4)

Standard routine uses 1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

These records are indexed by name.

SAFEGUARDS:

Records are locked in file cabinets or in secured rooms with access

limited to those whose official duties require access. Electronic data

are maintained within locked areas in disk form.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 3.

SYSTEM MANAGER(S) AND ADDRESS:

Associate Administrator for Equal Opportunity Programs, Location 1.

Subsystem Managers: Equal Opportunity Officer, Locations 1 and 11;

Head, Equal Opportunity Programs Office, Location 4; Director of

Equality Opportunity Programs at Locations 5 and 6; Locations are as

set forth in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Current and former employees, applicants, NASA Center Equal

Employment Opportunity (EEO) officers, complainants, EEO counselors,

EEO investigators, EEOC complaints examiners, Merit System Protection

Board officials, complaints coordinators, Associate Administrator for

Equal Opportunity Programs.

NASA 10ERMS

SYSTEM NAME:

Executive Resources Management System.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 1, as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Approximately 2,000 individuals with experience and education

unique to the NASA mission in the technical and administrative fields

who are considered to be candidates for key positions within NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Biographical data, education, training, work experience, and career

interests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 4103; 5 U.S.C. 3396.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for the identification of replacement candidates. In addition to

the internal uses of the information contained in this system of

records, the following are routine uses outside of NASA: (1)

Disclosures may be made to organizations or individuals having

contract, legal, administrative, or cooperative relationships with

NASA, including labor unions, academic organizations, governmental

organizations, nonprofit organizations, and contractors; and to

organizations or individuals seeking or having available a service or

other benefit or advantage. The purpose of such disclosures is to

satisfy a need or needs, further cooperative relationships, offer

information, or respond to a request; (2) Statistical or data

presentations may be made to governmental or other organizations or

individuals having need of information about individuals in the

records; (3) Responses may be made to other Federal agencies, and other

organizations having legal or administrative responsibilities related

to programs and individuals in the records; (4) Disclosure may be made

to a Congressional office from the record of an individual in response

to a written inquiry from the Congressional office made at the request

of that individual; and (5) Standard routine uses 1 through 4 inclusive

as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and magnetic media.

RETRIEVABILITY:

The records are indexed by Social Security Number.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures which appear in NASA regulations at 14 CFR part 1212.

RETENTION AND DISPOSAL:

Records will be maintained in accordance with NASA Records

Retention Schedules, Schedule 3.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Training and Development Division, Location 1.

Subsystem Managers: None.

NOTIFICATION PROCEDURE:

Information may be obtained from the System Manager only.

RECORDS ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

stated in the notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations pertaining to access to records and for

contesting contents and appealing initial determinations by the

individual concerned are set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individuals to whom the records pertain, NASA employees, other

Federal employees, other organizations and individuals, and NASA

personnel records.

[[Page 4293]]

NASA 10GMVP

SYSTEM NAME:

Government Motor Vehicle Operators Permit Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 8 and 10 through 14 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NASA employees, contractor employees, other Federal and State

Government employees. Location 8 does not maintain records on

contractor employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, home address, Social Security Number, physical description of

individual, physical condition of individual, traffic record.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for the purpose of identifying and checking the records of each

applicant and issuing permits for operation of Government vehicles. In

addition to the internal uses of the information contained in this

system of records, the following are routine uses outside of NASA: (1)

National Driver Register, Department of Transportation, where Form 1047

is received for review and check against driver's motor vehicle record,

and (2) Standard routine uses 1 through 4 inclusive, as set forth in

Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OR RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Indexed by name.

SAFEGUARDS:

Records are kept in locked cabinets with access limited to those

whose official duties require access. Room is locked during nonduty

hours.

RETENTION AND DISPOSAL:

Records will be maintained in accordance with NASA Records

Retention Schedules, Schedule 6.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Logistics Services Branch, Location 1.

Subsystem Managers; Chief, Security Branch, Location 2;

Transportation Officer, Location 3; Chief, Logistics Management

Division, Location 4; Chief, Transportation Branch, Location 5; Chief,

Transportation Branch, Location 6; Chief, Logistics Management

Division, Location 7; Transportation and Motor Vehicle Officer,

Location 8; Director, Management Operations Office, Location 9; Chief,

Installation Services Division, Location 11; Chief, Administration

Office, Location 12; Chief, Maintenance and Administration Office,

Location 13; Chief of Facilities, Location 14. Locations are as set

forth in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system manager

listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the Notification Section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual NASA employees and individual contractor employees.

Location 8 and 11 do not maintain records on contractor employees.

Location 7 does not maintain records on Government motor vehicle

operator permits.

NASA 10HABC

SYSTEM NAME:

History Archives Biographical Collection.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 and 5 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who are of historical significance in aeronautics,

astronautics, space science, and other concerns of NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Biographical data; speeches and articles by an individual;

correspondence, interviews, and various other tapes and transcripts of

program activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for researching and writing official histories and answering

queries from various NASA offices. In addition to the internal uses of

the information contained in this system of records, the following are

routine uses outside of NASA: Disclosure to scholars (historians and

other disciplines), or any other interested individuals for research

and to write dissertations, articles, and books, for Government,

commercial and nonprofit publication or develop material for other

media use.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

The records are indexed by name.

SAFEGUARDS:

Because these records are archive material and, therefore, a matter

of public information, there are no special safeguard procedures

required.

RETENTION AND DISPOSAL:

Records are maintained in accordance with NASA Records Retention

Schedules, Schedule 1.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Historian, Location 1.

Subsystem Managers: JSC History Office Coordinator, Location 5;

Public Affairs Officer, Location 11 (Locations are set forth in

Appendix A).

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manger listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to same address as

stated in the Notification Section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Press releases, newspapers, journals, and the individuals

themselves and copies of internal Agency records.

[[Page 4294]]

NASA 10HERD

SYSTEM NAME:

Human Experimental and Research Data Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 2, 3, 5, 6, and 9, as stated in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who have been involved in space flight, aeronautical

research flight, and/or participated in NASA tests or experimental or

research programs; Civil Service employees, military, employees of

other Government agencies, contractor employees, students, human

subjects (volunteer or paid), and other volunteers on whom information

is collected as part of an experiment or study.

CATEGORIES OF RECORDS IN THE SYSTEM:

Data obtained in the course of an experiment, test, or research

medical data from inflight records, other information collected in

connection with an experiment, text, or research.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2475 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSE OF SUCH USES:

The information contained in this system of records is used by NASA

for the purposes of evaluating new analytical techniques, equipment,

and re-examining flight data for alternative interpretations,

developing applications of experimental techniques or equipment,

reviewing and improving operational procedures with respect to

experimental protocols (both inflight and ground), life support system

operating procedures, determining human engineering requirements, and

carrying out other research.

In addition to the internal use of the information contained in

this system of records, the following are routine uses outside of NASA:

Disclosures to other individuals or organizations, including Federal,

State, or local agencies, and nonprofit, educational, or private

entities, who are participating in NASA programs or are otherwise

furthering the understanding or application of biological,

physiological, and behavioral phenomena as reflected in the data

contained in this system of records; and the standard routine use 4 as

set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper of hard-copy documents, electronic media, micrographic media,

photographs, or motion pictures film; and various medical recordings,

such as, electrocardiograph tapes, stripcharts, and x-rays.

RETRIEVABILITY:

By name, experiment, or test; arbitrary experimental subject

number; flight designation; or crew member designation on a particular

space or aeronautical flight.

SAFEGUARDS:

Access is limited to Government personnel requiring access in the

discharge of their duties, and to appropriate support contractor

employees on a need-to-know basis. Computerized records are identified

by code number and records are maintained in locked rooms or files.

Records are protected in accordance with the requirements and

procedures which appear in the NASA regulations set forth in 14 CFR

part 1212.

RETENTION AND DISPOSAL:

Records are maintained in accordance with NASA Records Retention

Schedules, Schedule 7.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Occupational Health Office, Location 1.

Subsystem Managers: Chief Engineer, Location 2; Director of Man/

Systems Integration Division, Location 3; Assistant Director for Life

Sciences, Space and Life Sciences Directorate, Location 5; Director,

Biomedical Operations Office, Location 6; Director, Management Services

Office, Location 9. Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the system or subsystem manager

named above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the Notification Section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting and

appealing initial determinations by the individual concerned appear at

14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Experimental test subjects, physicians, principal investigators and

other researchers, and previous experimental test or research records.

NASA 10HIMS

SYSTEMS NAME:

Health Information Management System.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

In Medical Clinics/Units and Environmental Health Offices at

locations 1 through 14 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NASA Civil Service employees and applicants; other Agency Civil

Service and military employees working at NASA; visitors to NASA

Centers; on-site contractor personnel who receive job related

examinations, have mishaps or accidents, or come to clinic for

emergency or first aid treatment; space flight personnel and their

families.

CATEGORIES OF RECORDS IN THE SYSTEM:

General medical records of first aid, emergency treatment,

examinations, exposures, and consultations.

Information resulting from physical examinations, laboratory and

other tests, and medical history forms; treatment records; screening

examination results; immunization records; administration of

medications prescribed by private/personal physicians; statistical

records; examination schedules; daily log of patients; correspondence;

chemical, physical, and radiation exposure records; other environmental

health data; alcohol/drug patient information; consultation records;

Employee Assistance Program records; and health hazard and abatement

data.

Astronauts and their families--more detailed and complex physical

examinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; Public Law 92-255.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for the following purposes: Reference by examining physicians in

conduct of physical examinations; review by physicians, nurses, and

other health care specialists in consideration of fitness for duty;

evaluation for physical disability retirement; statistical data

development; patient recall; in-space medical evaluation for

astronauts;

[[Page 4295]]

exposure data for radiation/toxic exposure limits, compliance, and

examinations; consultations; evaluation of employees, applicants, and

contractor employees for specialized or hazardous duties; accident

reporting and investigating including mishap and collateral reports and

investigations; and determining reliability pursuant to the Mission

Critical Space Systems Personnel Reliability Program (14 CFR part 1214

subpart 1214.5).

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) Referral to private physicians designated by the individual when

requested in writing; (2) Patient referrals; (3) Referral to the Office

of Personnel Management, Occupational Safety and Health Administration,

and other Federal agencies as required in accordance with these special

program responsibilities; (4) Referral of information to a non-NASA

individual's employer; (5) Evaluation by medical consultants; (6)

Disclosure to the employer of non-NASA personnel, information affecting

the reliability of such officer or employee for purposes of the Mission

Critical Space Systems Personnel Reliability Program; (7) Disclosure to

non-NASA personnel performing research, studies, or other activities

through arrangements or agreements with NASA and for mutual benefit;

(8) Disclosure to the public of pre-space flight information having

mission impact concerning an individual crewmember, limited to the

crewmember's name and the fact that a medical condition exists; (9)

Disclosure to the public of a summary of the space flight crew inflight

information as it relates to mission impact, and limited to name,

diagnosis, treatment, and prognosis; (10) During the time period

following Shuttle landing and concluding with completion of the post-

space flight return to duty medical evaluation, if a flight crewmember

is for medical reasons unable to perform a scheduled public event, a

disclosure to the public, limited to the crewmember's name and the fact

that a medical condition exists; (11) Disclosure to the public of

medical conditions arising from accidents, consistent with NASA

regulations; and (12) Standard routine use 4 as set forth in Appendix

B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are in file folders, punch cards, electrocardiographic

tapes, x-rays, microfiche, and electronic media. They are handled

between NASA Centers by telecommunications.

RETRIEVABILITY:

By name, date of birth, and Social Security Number.

SAFEGUARDS:

Access limited to concerned medical environmental health personnel

on a need-to-know basis. Computerized records are identified by code

number and records are maintained in locked rooms or files. Records are

protected in accordance with the requirements and procedures which

appear in the NASA regulations at 14 CFR part 1212.

RETENTION AND DISPOSAL:

In accordance with Office of Personnel Management regulations and

NASA Records Retention Schedules 1 and 8.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Occupational Health Office, Location 1.

Subsystem Managers: Medical Director or Medical Administrator or

Safety and Health Coordinator at Locations 1 through 15 inclusive as

set forth in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appears in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individuals, physicians, and previous medical records of

individuals.

NASA 10IGIC

SYSTEM NAME:

Inspector General Investigations Case Files.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 11 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former employees of NASA, contractors, and

subcontractors, and others whose actions have affected NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Case files pertaining to matters including, but not limited to, the

following classifications of cases: (1) Fraud against the Government;

(2) Theft of Government property; (3) Bribery; (4) Lost or stolen lunar

samples; (5) Misuse of Government property; (6) Conflict of interest;

(7) Waiver of claim for overpayment of pay; (8) Leaks of Source

Evaluation Board information; (9) Improper personal conduct; (10)

Irregularities in awarding contracts; and (11) computer crimes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 28 U.S.C. 535(b); 5 U.S.C. App.; 4

CFR part 91; Executive Order 11478.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for: (1) Providing management with information resulting from

investigation(s) and other reports which will serve as a possible basis

for appropriate administrative action or the establishment of NASA

policy; (2) Providing the Administrator of NASA (or the Director,

Office of Management and Budget, as appropriate) sufficient information

to provide a basis for decisions concerning a request for waiver of

claim in the case of an erroneous payment of pay.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) Responding to the White House regarding matters inquired of; (2)

Disclosure to a Congressional office from the record of an individual

in response to a written inquiry from the Congressional office made at

the request of that individual; (3) Providing data to Federal

intelligence elements; (4) Providing data to any source from which

information is requested in the course of an investigation, to the

extent necessary to identify the individual, inform the source of the

nature and purpose of the investigation, and to identify the type of

information requested; (5) Providing personal identifying data to

Federal, State, local, or foreign law enforcement representatives

seeking confirmation of identity of persons under investigation; (6)

Disclosing, as necessary, to a contractor, subcontractor, or grantee

firm or institution, to the extent that the disclosure is in NASA's

interest and is relevant and necessary in order that the contractor,

subcontractor, or grantee is able to take administrative or corrective

action; (7) Standard routine uses 1

[[Page 4296]]

through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Information is retrieved by name of the individual.

SAFEGUARDS:

Information is kept in locked cabinets and in secured vault and

computer rooms. Information stored on computers is on a restricted-

access server and is password- and user id-protected. Access is limited

to Inspector General personnel with a need-to-know.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 9.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Inspector General for Investigations, Location 1.

Subsystem Managers: Special and Resident Agents in Charge,

Locations 2, and 4 through 10 inclusive as set forth in Appendix A.

NOTIFICATION PROCEDURE:

None. System is exempt (see below).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Exempt.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

(1) The Inspector General Investigations Case Files system of

records is exempt from any part of the Privacy Act (5 U.S.C. 552a)

EXCEPT the following subsections:

(b) relating to conditions of disclosure; (c) (1) and (2) relating

to keeping and maintaining a disclosure accounting; (e)(4) (A) through

(F) relating to publishing a system notice setting forth name,

location, categories of individuals and records, routine uses, and

policies regarding storage, retrievability, access controls, retention

and disposal of the records; (e) (6), (7), (9), (10), and (11) relating

to dissemination and maintenance of records; (i) relating to criminal

penalties. This exemption applies to those records and information

contained in the system of records pertaining to the enforcement of

criminal laws.

(2) To the extent that there may exist noncriminal investigative

files within this system of records, the Inspector General

Investigations Case Files system of records is exempt from the

following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3)

relating to access to disclosure accounting; (d) relating to access to

reports, (e)(1) relating to the type of information maintained in the

records; (e)(4) (G), (H), and (I) relating to publishing the system

notice information as to agency procedures for access and amendment and

information as to the categories of sources of records; and (f)

relating to developing agency rules for gaining access and making

corrections.

The determination to exempt this system of records has been made by

the Administrator of NASA in accordance with 5 U.S.C. 552a (j) and (k)

and subpart 5 of the NASA regulations appearing in 14 CFR part 1212,

for the reason that a component of the Office of Inspector General,

NASA, performs as its principal function activities pertaining to the

enforcement of criminal laws, within the meaning of 5 U.S.C.

552a(j)(2).

NASA 10NPPS

SYSTEM NAME:

NASA Personnel and Payroll System (NPPS).

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 9 inclusive and Location 11, as set forth in

Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Present and former NASA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

The date contained in this system of records includes payroll,

employee leave, insurance, labor and human resource distribution and

overtime information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 5501 et seq.; 5 U.S.C.

6301 et seq.; General Accounting Office Policy and Procedures Manual

for Guidance of Federal Agencies, Title 6; Treasury Fiscal Requirements

Manual, Part III; and NASA Financial Management Manual, Sections 9300

and 9600.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for maintaining the payroll records and related areas.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) To furnish to a third party a verification of an employee's status

upon written request of the employee; (2) To facilitate the

verification of employee contributions and insurance data with carriers

and collection agents; (3) To report to the Office of Personnel

Management (a) withholdings of premiums for life insurance, health

benefits, and retirements, and (b) separated employees subject to

retirement; (4) To furnish the U.S. Treasury magnetic tape reports and/

or electronic files on net pay, net savings allotments and bond

transmittal pertaining to each employee; (5) To provide the Internal

Revenue Service with detail of wages taxable under the Federal

Insurance Contributions Act and to furnish a magnetic tape listing on

Federal tax withholdings; (6) To furnish various financial institutions

itemized listings of employee's pay and savings allotments transmitted

to the institutions in accordance with employee requests; (7) To

provide various Federal, State, and local taxing authorities itemized

listings of withholdings for individual income taxes; (8) To respond to

requests for State employment security agencies and the U.S. Department

of Labor for employment, wage, and separation data on former employees

for the purpose of determining eligibility for unemployment

compensation; (9) To report to various Combined Federal Campaign

offices total contributions withheld from employee wages; (10) To

furnish leave balances and activity to the Office of Personnel

Management upon request; (11) To furnish data to labor organizations in

accordance with negotiated agreements; (12) To furnish pay data to the

Department of State for certain NASA employees located outside the

United States; (13) To furnish data to a consumer reporting agency or

bureau, private collection contractor or debt collection center in

accordance with section 3711 of Title 31; (14) To forward delinquent

debts, and all relevant information related thereto, to the U.S.

Department of Treasury, for collection, (15) To the Office of Child

Support Enforcement, Administration for Children and Families,

Department of Health and Human Services, National Directory of New

Hires, part of the Federal Parent Locator Service (FPLS) and the

Federal Tax Offset System, DHHS/OCSE No. 09-90-0074, for the purpose of

locating individuals to establish paternity, establishing and modifying

orders of

[[Page 4297]]

child support, identifying sources of income, and for other child

support enforcement actions as required by the Personal Responsibility

and Work Opportunity Reconciliation Act (Pub. L. 104-193; and, (15)

Standard routine uses 1 through 4 inclusive as set forth in Appendix B.

DISCLOSURE TO CONSUMER REPORTING AGENCIES OR PRIVATE COLLECTION

CONTRACTOR:

Disclosure pursuant to 5 U.S.C. 552a(b): Disclosures may be made

from this system to ``consumer reporting agencies'' as defined in the

Fair Credit Reporting Act (15 U.S.C. 1681a(f)), or ``private collection

contractor'' under the Federal Claims Collection Act of 1966 as amended

by the Debt Collection Improvement Act of 1996 (31 U.S.C. 3701, et

seq.).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by name and/or Social Security Number.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedure which appear in the NASA regulations at 14 CFR part 1212.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 3.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Financial Management Division, Office of the Chief

Financial Officer, Location 1.

Subsystem Managers: Chief, Financial Management Division, Locations

2, 4, 5, 6, 7, and 8; Financial Management Officer, Location 3;

Director, Financial Management Office, Location 9; Chief, Financial

Management Office, Location 11. Locations are as set forth in Appendix

A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as identified in the notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual on whom the record is maintained, personnel office(s),

and the individual's supervisor.

NASA 10SCCF

SYSTEM NAME:

Standards of Conduct Counseling Case Files.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 1.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current, former, and prospective NASA employees, who have sought

advice or have been counseled regarding conflict of interest

requirements for Government employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Depending upon the nature of the problem, information collected may

include employment history, financial data, and information concerning

family members.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 18 U.S.C. 201, 203, 205, 207-209; 5

U.S.C. 7324-7327; 5 U.S.C. App.; 14 CFR 1207; 5 CFR 2634-2641; 5 CFR

6901; and, Executive Order 12674 as modified by Executive Order 12731.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in the system of records is used within

NASA for the purpose of counseling employees regarding conflict of

interest problems. In addition to the internal uses of the information

contained in this system of records, the following are routine uses

outside of NASA: (1) Office of Personnel Management and Merit Systems

Protection Board, for investigation of possible violations of standards

of conduct which the agencies directly oversee; (2) Standard routine

uses 1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

Records are documentary and maintained in loose leaf binders or

file folders.

RETRIEVABILITY:

By name of individual.

SAFEGUARDS:

Restricted access to a few authorized persons; stored in

combination lock safe.

RETENTION AND DISPOSAL:

Records are maintained in accordance with NASA Records Retention

Schedules, Schedule 1.

System manager(s) and address:

Assistant General Counsel for General Law, Code GG, Location 1, and

Chief Counsel, Locations 2 through 11.

Notification procedure:

Information may be obtained from the System Manager.

Record access procedures:

Requests from individuals should be addressed to the System Manager

and must include employee's full name and NASA Center where employed.

Contesting record procedures:

The NASA regulations and procedures for access to records and for

contesting contents and appealing initial determinations by the

individual concerned appear at 14 CFR part 1212.

Record source categories:

Information collected directly from individual and from his/her

official employment record.

NASA 10SECR

System name:

Security Records System.

Security Classification:

None.

System location:

Locations 1 through 9, and Locations 11, 12, and 14 as set forth in

Appendix A.

Categories of individuals covered by the system:

Employees, applicants, NASA committee members, NASA consultants,

NASA experts, NASA Resident Research Associates, guest workers,

contractor employees, detailees, visitors, correspondents (written and

telephonic), Faculty Fellows, sources of information.

Categories of records in the system:

Personnel Security Records, Criminal Matter Records, Traffic

Management Records.

Authority for maintenance of the system:

42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of

1958, as amended; Espionage and Information Control Statutes, 18 U.S.C.

793 through

[[Page 4298]]

799; Sabotage Statutes, 18 U.S.C. 2151 through 2157; Conspiracy

Statute, 18 U.S.C. 371; 18 U.S.C. 202-208, and 3056; Internal Security

Act of 1950, Atomic Energy Act of 1954, as amended; Executive Order

12958, as amended, Classified National Security Information; Executive

Order 12968, as amended, Access to Classified Information; Executive

Order 10865, Safeguarding Classified Information Within Industry;

Executive Order 10450, Security Requirements for Government Employees;

Public Law 81-733; Federal Property Management Regulation, 41 CFR Ch.

101; 14 CFR parts 1203 through 1203b; and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

Personnel Security Records: The information contained in this

category of records is used within NASA for the purpose of granting

security clearances; for determining qualifications, suitability, and

loyalty to the United States Government; for determining qualifications

for access to classified information, security areas, and NASA Centers,

and for determining qualifications to travel to Communist controlled

areas.

In addition to the internal uses of the information contained in

this category of records, the following are routine uses outside of

NASA: (1) To determine eligibility to perform classified visits to

other Federal agencies and contractor facilities; (2) To provide data

to Federal intelligence elements; (3) To provide data to any source

from which information is requested in the source of an investigation,

to the extent necessary to identify the individual, inform the source

of the nature and purpose of the investigation, and to identify the

type of information requested; (4) To provide a basis for determining

preliminary visa eligibility; (5) To respond to White House inquiries;

(6) Disclosures may be made to a Congressional office from the record

of an individual in response to a written inquiry from the

Congressional office made at the request of that individual; (7) To

provide personal identifying data to Federal, State, local, or foreign

law enforcement representatives seeking confirmation of identity of

persons under investigation; (8) Disclosure to a NASA contractor,

subcontractor, grantee, or other Government organization information

developed in an investigation or administrative inquiry concerning a

violation of a Federal or State statute or NASA regulation on the part

of an officer or employee of the contractor, subcontractor, grantee, or

other Government organization; (9) To provide relevant information to

an internal or external organization or element thereof, conducting

audit activities of a NASA contractor or subcontractor; (10) Disclosure

to the employer of non-NASA personnel information affecting the

reliability of such officer or employee for purposes of the Mission

Critical Space Systems Personnel Reliability Program; and, (11)

Standard routine uses 1 through 4 inclusive as set forth in Appendix B.

Criminal Matter Records: The information contained in this category

of records is used within NASA for providing management with

information which will serve as a possible basis for administrative

action. In addition to the internal uses of the information contained

in this category of records, the routine uses outside of NASA are: (1)

To provide personal identifying data to Federal, State, local, or

foreign law enforcement representatives seeking confirmation of

identity of persons under investigation; (2) To provide a NASA

contractor, subcontractor, grantee, or other Government organization

information developed in an investigation or administrative inquiry

concerning a violation of a Federal or State Statute or NASA regulation

on the part of an officer or employee of the contractor, subcontractor,

grantee, or other Government organization; and (3) Standard routine

uses 1 through 4 inclusive as set forth in Appendix B.

Traffic Management Records: The information contained in this

category of records is used within NASA to provide designated officials

and employees with data concerning vehicle ownership, traffic

accidents, violation of traffic laws, suspension of driving privileges,

traffic control, vehicle parking, and car pools. In addition to the

internal uses of the information contained in this category of records,

the routine uses outside of NASA are: (1) To provide personal

identifying data to Federal, State, local, or foreign law enforcement

representatives seeking confirmation of identity of persons under

investigation; (2) To provide a NASA contractor, subcontractor,

grantee, or other Government organization information developed in an

investigation or administrative inquiry concerning a violation of a

Federal or State Statute or NASA regulation on the part of an officer

or employee of the contractor, subcontractor, grantee, or other

Government organization; and (3) Standard routine uses 1 through 4

inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by name, file number, organization, place of

origin, badge number, decal number, date of event, space number,

payroll number, and social security number.

SAFEGUARDS:

Access to Personnel Security Records is controlled by Government

and selected contractor security personnel. However, access to

information extracted from personnel security records or information to

be inserted into personnel security records is controlled by either

Government personnel or selected personnel of NASA contractor guard

force or contractor personnel. Examples would be information required

to prepare an identification badge and/or process a security clearance

visitor request. Access to Criminal Matter Records is controlled by

either Government personnel or selected personnel of NASA contractor

guard forces.

After presenting proper identification and requesting a file or

record, a person with a need-to-know and, if appropriate, a proper

clearance may have access to a file or record only after it has been

retrieved and approved for release by a NASA security representative.

These records are secured in security storage equipment.

Traffic Management Records: Access to these records is controlled

by either Government personnel or selected personnel of NASA contractor

guard forces. Access to these records is permitted after a

determination has been made that the requester has an official

interest. These records are stored in locked containers.

RETENTION AND DISPOSAL:

Records will be maintained in accordance with NASA Records

Retention Schedules, Schedule 1.

SYSTEM MANAGER(s) AND ADDRESS:

Director, Security Management Office, Location 1.

Subsystem Managers: Chief, Security Branch, Locations 2, 4, and 5;

Security Officer, Location 3, 8, and 11; Chief Protective Services

Office, Location 6; Head, Security Services Branch, Location 7; Chief,

Security Division, Location 9; Chief, Administration Officer, Location

12; Safety and Security Officer at Location 15. Locations are as set

forth in Appendix A.

[[Page 4299]]

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system of subsystem

manager listed above. Requests must contain the following identifying

data concerning the requester: First, middle, and last name; date of

birth; social security number; period and place of employment with

NASA, if applicable.

RECORD ACCESS PROCEDURES:

Personnel Security Records compiled solely for the purpose of

determining suitability, eligibility, or qualifications for Federal

civilian employment, Federal contracts, or access to classified

information have been exempted by the Administrator under 5 U.S.C.

552a(k)(5) from the access provisions of the Act.

Criminal Matter Records compiled for civil or criminal law

enforcement purposes have been exempted by the Administrator under 5

U.S.C. 552a(k)(2) from the access provisions of the Act.

Traffic Management Records: Requests from individuals should be

addressed to the same address as stated in the Notification section

above.

CONTESTING RECORD PROCEDURES:

For Personnel Security Records and Criminal Matters Records see

Record Access Procedures, above. For Traffic Management Records, the

NASA rules for access to records and for contesting contents and

appealing initial determinations by the individual concerned appear in

the NASA rules section of the Federal Register.

RECORD SOURCE CATEGORIES:

Personnel Security Records: Exempt.

Criminal Matter Records: Exempt.

Traffic Management Records: Employees, civil investigative

agencies, civil law enforcement agencies, Federal and local judicial

systems, medical records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

Personnel Security Records compiled solely for the purpose of

determining suitability, eligibility, or qualifications for Federal

civilian employment, Federal contracts, or access to classified

information, but only to the extent that the disclosure of such

material would reveal the identity of a confidential source, are exempt

from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a:

(c)(3) Relating to access to the disclosure accounting; (d)

relating to access to the records; (e)(1) relating to the type of

information maintained in the records; (e)(4) (G) (H) and (I) relating

to publishing in the annual system notice information as to agency

procedures for access and correction and information as to the

categories of sources of records; and (f) relating to developing Agency

rules for gaining access and making corrections.

The determination to exempt this portion of the Security Records

System has been made by the Administrator of NASA in accordance with 5

U.S.C. 552a(k)(5) and Subpart 5 of the NASA regulations appearing in 14

CFR part 1212.

Criminal Matter Records to the extent they constitute investigatory

material compiled for law enforcement purposes are exempt from the

following sections of the Privacy Act of 1974, 5 U.S.C. 552a:

(c)(3) Relating to access to the disclosure accounting; (d)

relating to access to the records; (e)(1) relating to the type of

information maintained in the records; (e)(4) (G) (H) and (I) relating

to publishing in the annual system notice information as to agency

procedures for access and correction and information as to the

categories of sources of records; and (f) relating to developing agency

rules for gaining access and making corrections.

The determination to exempt this portion of the Security Records

System has been made by the Administrator of NASA in accordance with 5

U.S.C. 552a(k)(2) and subpart 5 of the NASA regulations appearing in 14

CFR part 1212.

Records subject to the provisions of 5 U.S.C 552(b)(1), required by

Executive order to be kept in the interest of national defense or

foreign policy, are exempt from the following sections of the Privacy

Act of 1974, 5 U.S.C. 552a:

(c)(3) Relating to access to the disclosure accounting; (d)

relating to the access to the records; (e)(1) relating to the type of

information maintained in the records; (e)(4) (G), (H), and (I)

relating to publishing in the annual system notice information as to

agency procedures for access and correction and information as to the

categories of sources of records; and (f) relating to developing agency

rules for gaining access and making corrections.

The determination to exempt this portion of the Security Records

System has been made by the Administrator of NASA in accordance with 5

U.S.C. 552a(k)(1) and subpart 5 of the NASA regulations appearing in 14

CFR part 1212.

NASA 10SPER

SYSTEM NAME:

Special Personnel Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 9 inclusive, and Location 11 as set forth in

Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Candidates for and recipients of awards or NASA training; civilian

and active duty military detailees to NASA; participants in enrollee

programs; Faculty, Science, National Research Council and other

Fellows, Associates and Guest Workers including those at NASA Centers

but not on NASA rolls; NASA contract and grant awardees and their

associates having access to NASA premises and records; individuals with

interest in NASA matters including Advisory Committee Members; NASA

employees and family members, prospective employees, and former

employees; former and current participants in existing and future

educational programs, including the Summer High School Apprenticeship

Research Program (SHARP).

CATEGORIES OF RECORDS IN THE SYSTEM:

Special Program Files including: (1) Alien Scientist files; (2)

Award files; (3) Counseling files, Life and Health Insurance,

Retirement, Upward Mobility, and Work Injury Counseling files; (4)

Military and Civilian Detailee files; (5) Personnel Development files

such as nominations for and records of training or education, Upward

Mobility Program files, Intern Program files, Apprentice files, and

Enrollee Program files; (6) Special Employment files such as Federal

Junior Fellowship Program files, Stay-in-School Program files, Summer

Employment files, Worker-Trainee Opportunity Program files, NASA

Executive Position files, Expert and Consultant files, and Cooperative

Education Program files; and (7) Supervisory Appraisals under

Competitive Placement Plan.

Correspondence and related information including: (1) Claims

correspondence and records about insurance such as life, health, and

travel; (2) Congressional and other Special Interest correspondence,

including employment inquiries; (3) Correspondence and records

concerning travel related to permanent change of address; (4) Debt

complaint correspondence; (5) Employment interview records; (6)

Information related to outside employment and activities of NASA

employees; (7) Placement followups; (8) Preemployment inquiries and

reference checks; (9) Preliminary records related to possible adverse

actions; (10) Records related to reductions-in-force; (11) Records

under Agency as well as

[[Page 4300]]

negotiated grievance procedures; (12) Separation information including

exit interview records, death certificates, and other information

concerning death, retirement records, and other information pertaining

to separated employees; (13) Special planning analysis and

administrative information; (14) Performance appraisal records; (15)

Working papers for prospective or pending retirements.

Special Records and Rosters including: (1) Locator files, (2)

Ranking lists of employees; (3) Repromotion candidate lists; (4)

Retired military employee records; (5) Retiree records; (6) Followup

records for educational programs, such as the Summer High School

Apprenticeship Research Program (SHARP) an other existing or future

programs.

Agencywide and Center automated personnel information. Rosters,

applications, recommendations, assignment information and evaluations

of Faculty, Science, National Research Council and other Fellows,

Associates, and Guest Workers including those at NASA Centers but not

on NASA rolls; also, information about NASA contract and grant awardees

and their associates having access to NASA premises and records.

Information about members of advisory committees and similar

organizations. All NASA-maintained information of the same types as,

but not limited to, that information required in systems of records for

which the Office of Personnel Management and other Federal personnel-

related agencies publish Government wide Privacy Act Notices in the

Federal Register.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101.

ROUNTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSE OF SUCH USES:

The information contained in this system of records is used by

officials and employees within NASA for preview, planning, review, and

management decisions regarding personnel and activities related to the

records.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) Disclosures may be made to organizations or individuals having

contract, legal, administrative, or cooperative relationships with

NASA, including labor unions, academic organizations, governmental

organizations, nonprofit organizations, and contractors; and to

organizations or individuals seeking or having available a service or

other benefit or advantage. The purpose of such disclosures is to

satisfy a need or needs, further cooperative relationships, offer

information, or respond to a request; (2) Statistical or data

presentations having need of information about individuals in the

records; (3) Responses may be made to other Federal agencies and other

organizations having legal or administrative responsibilities related

to programs and individuals in the records; (4) Disclosure may be made

to a Congressional office from the record of an individual in response

to a written inquiry from the Congressional office made at the request

of that individual; and (5) Standard routine uses 1 through 4 inclusive

as set forth in Appendix B may also apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by any one or a combination of name, birth

date, Social Security Number, or identification number.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures which appear in the NASA regulations at 14 CFR part 1212.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 3.

SYSTEM MANAGER(S) AND ADDRESS:

Associate Administrator for Human Resources and Education, Location

1.

Subsystem Managers: Director, Personnel Division, Office of

Inspector General, and Chief, Elementary and Secondary Programs Branch,

Education Division, Location 1; Director of Personnel, Locations 1

through 4, 6, 8, and 9; Director of Human Resources, Location 5; Head,

Office of Human Resources, Location 7; Human Resources Officer,

Location 11. Locations are set forth in Appendix A.

NOTIFICATION PROCEDURE:

Apply to the System or Subsystem Manager at the appropriate

location above. In addition to personal identification (name, Social

Security Number, etc.), indicate the specific type of record, the

appropriate date or period of time, and the specific kind of individual

applying (e.g., employee, former employee, contractor employee, etc.).

RECORD ACCESS PROCEDURES:

Same as notification procedures above.

CONTESTING RECORD PROCEDURES:

The NASA regulations pertaining to access to records and for

contesting contents and appealing initial determinations by individual

concerned are set forth in 14 CFR part 1212.

NASA 10XROI

SYSTEM NAME:

Exchange Records on Individuals.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations, 6, 7, 8, and 9 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Present and former employees of, and applicants for employment,

with NASA Exchanges, Recreational Associations, and Employers' Clubs at

NASA Centers, and members of or participants in NASA Exchange

activities, clubs and/or recreational associations. Individuals with

active loans or charge accounts at one or more of the several

organizations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Exchange Employee's personnel and payroll records, including injury

claims, unemployment claims, biographical data, performance

evaluations, annual and sick leave records, membership and

participation records on Exchange-sponsored activities, clubs and/or

recreational associations, and all other employee records. Credit

records on NASA employees with active accounts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSE OF SUCH USES:

The information contained in this system of records is used within

NASA for (1) maintaining exchange employees' payroll, leave, and other

records; (2) determining pay adjustment eligibility; (3) determining

Federal, State, and City tax withholdings; (4) determining leave

eligibility; (5) determining person to notify in emergency; (6)

certification of unemployment or injury claims; (7) determining credit

standing; and (8) determining eligibility for participation in

Exchange-sponsored club or activities and/or admittance into Exchange

facilities.

[[Page 4301]]

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) To furnish a third party a verification of an employee's status

upon written request of the employee; (2) To facilitate the

verification of employee contributions for insurance data with carriers

and collection agents; (3) To provide various Federal, State, and local

taxing authorities itemized listing of withholdings for individual

income taxers; (4) To respond to State employment compensation requests

for wage and separation data on former employees; (5) To report

previous job injuries to worker's compensation organizations; (6) For

person to notify in an emergency; (7) To report unemployment record to

appropriate State and local authorities; (8) When requested, provide

other employers with work record; and (9) Standard routine uses 1

through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures which appear in the NASA regulations at 14 CFR part 1212.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 9.

SYSTEMS MANAGER(S) AND ADDRESS:

NASA Comptroller, Location 1.

Subsystem Managers: Chairperson, Exchange Council, Location 6 and

7; Treasurer, NASA Exchange, Location 8; Exchange Operations Manager,

Location 9; Manager, NASA Exchange, Location 11; Head, Administrative

Management Branch, and Treasurer Wallops Exchange and Morale

Association, Location 4. Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the cognizant Subsystem

Managers listed above.

RECORDS ACCESS PROCEDURE:

Requests from individuals should be directed to the same address as

stated in the notification section above.

CONTESTING RECORD PROCEDURES:

The NASA rules for access to records and for contesting contents

and appealing initial determinations by the individual concerned appear

in the NASA rules section of the Federal Register.

RECORD SOURCE CATEGORIES:

Individual on whom the record is maintained and the individual's

supervisor.

NASA 220RER

SYSTEM NAME:

LeRC Occupational Radiation Exposure Records.

SECURITY CLASSIFICATION;

None.

SYSTEM LOCATION:

Locations 8 and 13, as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Present and former LeRC employees and contractor personnel who may

be exposed to radiation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, date of birth, exposure history, name of license holder,

Social Security Number, employment, and training history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095,

2111, 2133, 2134, 2201; 10 CFR part 20.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSE OF SUCH USES:

The information contained in this system of records is used within

NASA to inform individuals of their radiation dosage.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) Standard routine uses 1 through 4 inclusive as set forth in

Appendix B and (2) The Nuclear Regulatory Commission may inspect

records pursuant to fulfilling their responsibilities in administering

and issuing licenses to use radiation sources.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are personally supervised during the day and locked in the

office at night.

Records are protected in accordance with the requirements and

procedures which appear in the NASA rules section of the Federal

Register.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 1.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Environmental Health, Location 8.

Subsystem Manager: Manager, Plum Brook Reactor Facility, Location

13. Locations are set forth in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the cognizant System

Manager or Subsystem Manager listed above.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA rules for access to records and for contesting contents

and appealing initial determinations by the individual concerned appear

in the NASA rules section of the Federal Register.

RECORD SOURCE CATEGORIES:

Individual is sole source.

NASA 51LISTS

SYSTEM NAME:

Locator and Information Services Tracking System (LISTS).

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 4 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All on-site and off-site NASA/GSFC civil servants and on-site and

near-site contractors, tenants, and other guest workers possessing or

requiring badge identifications.

CATEGORIES OF RECORDS IN THE SYSTEM:

In order to achieve the goal for LISTS of a comprehensive and

accurate source of information for institutional services and planning,

general, and personal information as noted below must be collected.

General information: (1) Last name; (2) First Name; (3) Middle

Initial; (4) Nickname; (5) Title/Degree; (6) Position/Job Title; (7)

Skill Classification; (8)

[[Page 4302]]

Administrative Level; (9) Organization Code; (10) Mail Code; (11)

Telephone Extension; (12) Alternate Telephone Extension; (13) Building;

(14) Room; (15) Use of Office Space; (16) Shift Worked; (17) Off-Site

Telephone Number; (18) Off-Site Location; (19) Contract Number; (20)

Authorization Type if NonContractor/Civil Servant; (21) and (22)

Acronym of Contractor and/or Host Organization, and (23) Goddard

Identification Number.

Personal information: (1) Social Security Number; (2) Birth Date;

(3) Sex; (4) Citizenship; (5) If Not U.S. Citizen, Immigration Alien

Number; (7) Street Residence; (7) City Residence; (8) County Residence;

(9) State Residence; (10) Zip Code Residence; (11) Residence Telephone;

(12) Name of Emergency Contact; (13) Relationship of Emergency Contact;

(14) Telephone Number of Emergency Contact; (15) Address of Emergency

Contact.

AUTHORITY FOR MAINTENANCE FOR THE SYSTEM:

5 U.S.C. 301; 42 U.S.C. 2473; 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The intended official uses of the privacy and personal information

are: To assist the Security Office in issuing picture badge

identifications and coordinating clearance requests; to establish for

the library and authorization for use of its printed materials; to

identify the listed emergency contact in case of an emergency to a

Center employee or guest worker; and to provide a home address in case

an employee or guest worker must be contacted during off hours or for

official mailings to a home address.

Other official uses of the general (nonprivacy/personal) records

are: To locate individuals working for or at the Goddard Space Flight

Center; to improve services provided to the Center including mail room

operations, space utilization, identification of potentially hazardous

work environments, scheduling of annual physical examinations, and

maintenance of electronic mail user identification names; and as a tool

for performing short- and long-term institutional planning.

The information contained in this system of records is used by

officials and employees within NASA for preview, planning, review, and

management decisions regarding personnel and institutional services

related to the records.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) Disclosures may be made to organizations or individuals having

contract, legal, administrative, or cooperative relationships with

NASA, including labor unions, academic organizations, governmental

organizations, nonprofit organizations, and contractors; and to

organizations or individuals seeking or having available a service or

other benefit or advantage. The purpose of such disclosures is to

satisfy a need or needs, further cooperative relationships, offer

information, or respond to a request; (2) Statistical or data

presentations may be made to governmental or other organizations or

individuals having need of information about individuals in the

records; (3) Disclosure may be made to a Congressional office from the

record of an individual in response to written inquiry from the

Congressional office made at the request of that individual; and (4)

Standard routine uses 1 through 4 inclusive as set forth in Appendix B

may also apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

General fields are indexed by any one or combination of choices to

authorized users. Personal fields are not retrievable except by

designees in the Security and Library Offices and the System Manager.

For the Library, the retrievability is for Social Security Number,

immigration alien number, and name only.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures which appear in the NASA regulations at 14 CFR part 1212 and

through the password and access protections built into the data base

management software system.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 1.

SYSTEM MANAGER(S) AND ADDRESS:

Head, Administrative Support Branch, Code 231.0, Logistics

Management Division, Location 4 as set forth in Appendix A.

NOTIFICATION PROCEDURES:

Apply to the System Manager at the appropriate location above. In

addition to personal identification (name, social security number,

etc.), indicate the specific type of record, the appropriate date or

period of time, and the specific kind of individual applying (current

employee, former employee, civil servant, contractor, etc.).

RECORD ACCESS PROCEDURES:

Same as notification procedures above.

CONTESTING RECORD PROCEDURES:

The NASA regulations pertaining to access to records and for

contesting contents and appealing initial determinations by the

individual concerned are set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individuals to whom the records pertain.

NASA 51RSCR

SYSTEM NAME:

GSFC Radiation Safety Committee Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 4 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Radiation users and custodians under GSFC cognizance.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employment and training history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2743; 44 U.S.C. 3101; USNRC License and GHB 1860.1,

``Radiation Safety Handbook;'' GHB 1860.2, ``Radiation Safety Radio

Frequency;'' GHB 1860.3, ``Radiation Safety Laser.''

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for review and approval of custodians and users of ionizing and

non-ionizing radiation by the Radiation Safety Committee. In addition

to the internal uses of the information contained in this system of

records, the following are routine uses outside NASA: (1) The Nuclear

Regulatory Commission may inspect records pursuant to fulfilling their

responsibilities in administering and issuing licenses to use radiation

sources; (2) Occupational Safety and Health Administration (Federal and

State) may inspect records pursuant to fulfilling their

responsibilities under the Occupational Safety and Health laws;

[[Page 4303]]

(3) The Environmental Protection Agency may inspect records pursuant to

fulfilling their responsibilities under the Environmental Protection

laws and Executive order; (4) The Food and Drug Administration may

inspect records pursuant to fulfilling their responsibilities

respecting use of lasers and x-rays; (5) Standard routine uses 1

through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by name only.

SAFEGUARDS:

Records are located in locked metal file cabinets in a locked room

with access limited to those whose official duties require access.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 1.

SYSTEMS MANAGER(S) AND ADDRESS:

Chief, Health, Safety, and Security Office, Location 4 as set forth

in Appendix A.

NOTIFICATION PROCEDURE:

Individauls may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Employees.

NASA 72XOPR

SYSTEM NAME:

JSC Exchange Activities Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 4 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Employees and past employees of JSC Exchange Operations, applicants

under the JSC Exchange Scholarship Program, and JSC employees or JSC

contractor employees participating in sports or special activities

sponsored by the Exchange.

CATEGORIES OF RECORDS IN THE SYSTEM:

For present and past employees of the JSC Exchange Operations, the

system includes a variety of records relating to personnel actions and

determinations made about an individual while employed by the NASA

Exchange-JSC. These records contain information about an individual

relating to birth date; social security number; home address and

telephone number; marital status; references; veteran preference,

tenure, handicap; position description, past and present salaries,

payroll deductions, leave; letters of commendation and reprimand;

adverse actions, charges and decisions on charges; notice of reduction-

in-force; personnel actions, including but not limited to, appointment,

reassignment, demotion, detail, promotion, transfer and separation;

minority group; records relating to life insurance, health and

retirement benefits; designation of beneficiary; training; performance

ratings; physical examinations; criminal matters; data documenting the

reasons for personnel actions or decisions made about an individual;

awards; and other information relating to the status of the individual.

For successful applicants under the JSC Exchange Scholarship

Program, the system contains information supplied by individual Center

employees who have applied for an Exchange Scholarship for financial

transactions or holdings, employment history, medical data, and other

related information.

For participants in social or sports activities sponsored by the

Exchange, information includes employees' or contractors' employee

identification number, organization, location, telephone number, and

other information directly related to status or interest in

participation in such activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; NASA Management Instruction 9050.6;

Treasury Fiscal Requirement Manual, Part III, Payroll Deductions and

Withholdings; and the Federal Personnel Manual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA for the following purposes: (1) With respect to past or present

employees of the JSC Exchange Operations, information in the system is

used to: (a) Pay employees and advise employees through Leave and

Earnings Statements, (b) provide for promotion opportunities,

disciplinary actions, staffing controls, budget requirements, employee

fringe benefits, and other related personnel managerial purposes, and

(c) submit reports in accordance with legal or policy directives and

regulations to Center management and NASA Headquarters; (2) With

respect to successful applicants under the JSC Scholarship Program, the

information in the system is used to award scholarships to the sons and

daughters of NASA-JSC employees, and (3) With respect to participants

in the social or sports activities sponsored by the Exchange, the

information maintained in the system is used to facilitate

participation in such activities.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA

for information maintained on JSC Exchange Operations employees only:

(1) Provide information in accordance with legal or policy directives

and regulations to the Internal Revenue Service, Department of Labor,

Department of Commerce, Texas State Government Agencies, labor unions;

(2) Provide information to insurance carriers with regard to worker's

compensation, health and accident, and retirement insurance coverages;

(3) Provide employment or credit information to other parties as

requested by a current or former employee of the JSC Exchange

Operations; and (4) Standard routine uses 1 through 4 inclusive as set

forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

For Exchange employees, records are maintained by name and filed as

current or past employee. For Scholarship applicants, records are

maintained by name. For participants in social or sports activities,

records are maintained by name.

SAFEGUARDS:

Records are located in locked metal file cabinets with access

limited to those whose official duties require access.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 9.

[[Page 4304]]

SYSTEM MANAGER(S) AND ADDRESS:

Manager, Exchange Operations, NASA Exchange-JSC, Location 5, as set

forth in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

For employees of the JSC Exchange Operations, information is

obtained from the individual employee, the employee references,

insurance carriers, JSC Health Services Division, JSC Security,

employment agencies, Texas Unemployment Commission, credit bureaus, and

creditors.

With respect to the JSC Exchange Scholarship Program, the

information is obtained from the parents or guardians of the

scholarship participants.

For JSC employees and JSC contractor employees, participation in

social or sports activities sponsored by the Exchange information is

obtained from the individual participant.

NASA 76RTES

SYSTEM NAME:

KSC Radiation Training and Experience Summary.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Custodians and/or users of sources radiation (ionizing and non-

ionizing). Applicable to all users or custodians at KSC and NASA or

NASA contractor personnel at Cape Canaveral Air Force Station, Florida,

or Vandenberg Air Force Base, California.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individuals name and radiation-related training and experience.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2111, 2201, 2232,

2233, 10 CFR part 33 for Federal Licensee, and Florida Administrative

Code, Chapter 10 D-56 for State Licensee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA to determine the suitability of individuals for specific

assignments dealing with radiation and to preclude unnecessary exposure

to self and others.

In addition to the internal uses of the information contained in

this system of records, routine uses outside of NASA include (1)

Disclosure to Air Force Radiation Protection Officers at Eastern Space

and Missile Center, Patrick Air Force Base, Florida, and Vandenberg Air

Force Base, California, to governmental and private license holders,

and to NASA contractors using sources of radiation to facilitate

protection of the individual and the public; (2) Standard routine uses

1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by name, program/project title. Use

authorization number and/or license number as applicable.

SAFEGUARDS:

Records are personally supervised during the day and locked in the

office at night. Records are protected in accordance with the

requirements and procedures which appear in the applicable NASA

regulations at 14 CFR part 1212.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 1.

SYSTEM MANAGER(S) AND ADDRESS:

KSC Radiation Protection Officer, Location 6 as set forth in

Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual is sole source.

NASA 76STCS

SYSTEM NAME:

KSC Shuttle Training Certification and Record System (YC-04).

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

KSC Civil Service, KSC contractor, and Department of Defense

personnel who have received systems, safety, reliability and quality

assurance, and skills, training in support of KSC or Space Shuttle

operations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records of training attendance and certifications, including

certifications of physical ability to perform hazardous tasks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA to determine training needs, and the operational readiness of the

work force, to provide data for badging and access control to hazardous

areas or critical operations, to determine the size of individual

protective equipment and to identify personnel with needed skill

combinations. In addition to the internal uses of the information

contained in the systems of records, the following are routine uses

outside of NASA: (1) Disclosure is made of information on employees of

KSC contractors to those contractor organizations and to the Base

Operations Contractor, to facilitate the performance of the contracts.

The Base Operations Contractor compiles these training records for KSC;

(2) Standard routine uses 1 through 4 inclusive as set forth in

Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media. All records for

KSC are maintained by a NASA Contractor on computer tape with printouts

made as required. Bar code readers are utilized for transfer of

information on course attendees to a central processing unit by

contractor personnel.

RETRIEVABILITY:

Indexed by Social Security Number, name, organization, and skill.

[[Page 4305]]

SAFEGUARDS:

These training records are maintained under administrative control

of responsible organizations in areas that are locked when not in use.

In addition, records are safeguarded in accordance with the

requirements and procedures which appear in the NASA regulations at 14

CFR part 1212.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 8.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Human Resources Development Branch, Location 6 as set forth

in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORDS ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and for appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Information is obtained from class input, rosters, operational

records, reports of physical examination completions, and actions

implemented by certifications boards.

NASA 76XRAD

SYSTEM NAME:

KSC USNRC Occupational External Radiation Exposure History for

Nuclear Regulatory Commission Licenses.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

KSC civil servants and KSC contractor personnel who have received

radiation exposure.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, date of birth, exposure history, name of license holder,

Social Security Number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095,

2111, 2133, 2134, and 2201; 10 CFR part 20 for Federal Licensee; and

Florida Administrative Code, Chapter 10 D-56 for State Licensee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is used within

NASA to record exposure and to inform individuals of their approaching

or exceeding radiation dose limits.

In addition to the internal uses of the information contained in

this system of records, the following are routine uses outside of NASA:

(1) Disclosure to Air Force Radiation Protection Offices at Eastern

Space and Missile Center, Patrick Air Force Base, Florida, and

Vandenberg Air Force Base, California, to governmental and private

license holders, and to NASA contractors using radioactive materials or

ionizing radiation producing devices to facilitate the protection of

individuals; (2) Standard routine uses 1 through 4 inclusive as set

forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by name in personnel dosimetry files.

SAFEGUARDS:

Records are personally supervised during the day and locked in the

office at night. Records are protected in accordance with the

requirements and procedures which appear in the NASA regulations at 14

CFR part 1212.

RETENTION AND DISPOSAL:

Records are maintained and destroyed in accordance with NASA

Records Retention Schedules, Schedule 1.

SYSTEM MANAGER(S) AND ADDRESS:

KSC Radiation Protection Officer, Location 6 as set forth in

Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual is sole source.

APPENDIX A--LOCATION NUMBERS AND MAILING ADDRESSES OF NASA CENTERS AT

WHICH RECORDS ARE LOCATED

Location 1

NASA Headquarters, National Aeronautics and Space Administration,

Washington, DC 20546-0001

Location 2

Ames Research Center, National Aeronautics and Space Administration,

Moffett Field, CA 94035-1000

Location 3

Dryden Flight Research Center, National Aeronautics and Space

Administration, PO Box 273, Edwards, CA 93523-0273

Location 4

Goddard Space Flight Center, National Aeronautics and Space

Administration, Greenbelt, MD 20771-0001

Location 5

Lyndon B. Johnson Space Center, National Aeronautics and Space

Administration, Houston, TX 77058-3696

Location 6

John F. Kennedy Space Center, National Aeronautics and Space

Administration, Kennedy Space Center, FL 32899-0001

Location 7

Langley Research Center, National Aeronautics and Space

Administration, Hampton, VA 23681-0001

Location 8

Lewis Research Center, National Aeronautics and Space

Administration, 21000 Brookpark Road, Cleveland, OH 44135-3191

Location 9

George C. Marshall Space Flight Center, National Aeronautics and

Space Administration, Marshall Space Flight Center, AL 35812-0001

Location 10

HQ NASA Management Office--JPL, National Aeronautics and Space

Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099

Location 11

John C. Stennis Space Center, National Aeronautics and Space

Administration, Stennis Space Center, MS 39529-6000

Location 12

JSC White Sands Test Facility, National Aeronautics and Space

Administration, P.O. Drawer MM, Las Cruces, NM 88004-0020

Location 13

LeRC Plum Brook Station, National Aeronautics and Space

Administration, Sandusky, OH 44870

Location 14

MSFC Michoud Assembly Facility, National Aeronautics and Space

Administration, P.O. Box 29300, New Orleans, LA 70189

Location 15

NASA Independent Verification and Validation Facility (NASA IV&V),

100 University Drive, Fairmont, WV 26554

[[Page 4306]]

Appendix B--Standard Routine Uses--NASA

The following routine uses of information contained in systems

of records subject to the Privacy Act of 1974 are standard for many

NASA systems. They are cited by reference in the paragraph ``Routine

uses of records maintained in the system, including categories of

users and the purpose of such uses'' of the Federal Register notice

on those systems to which they apply.

Standard Routine Use No. 1--LAW ENFORCEMENT--In the event that

this system of records indicates a violation or potential violation

of law, whether civil, criminal, or regulatory in nature, and

whether arising by general statute or particular program statute, or

by regulation, rule, or order issued pursuant thereto, the relevant

records in the system of records may be referred, as a routine use,

to the appropriate agency, whether Federal, State, local or foreign,

charged with the responsibility of investigating or prosecuting such

violation or charged with enforcing or implementing the statute,

rule, regulation, or order issued pursuant thereto.

Standard Routine Use No. 2--DISCLOSURE WHEN REQUESTING

INFORMATION--A record from this system of records may be disclosed

as a `routine use' to a Federal, State, or local agency maintaining

civil, criminal, or other relevant enforcement information or other

pertinent information, such as current licenses, if necessary to

obtain information relevant to an agency decision concerning the

hiring or retention of an employee, the issuance of a security

clearance, the letting of a contract, or the issuance of a license,

grant, or other benefit.

Standard Routine Use No. 3--DISCLOSURE OF REQUESTED

INFORMATION--A record from this system of records may be disclosed

to a Federal agency, in response to its request, in connection with

the hiring or retention of an employee, the issuance of a security

clearance, the reporting of an investigation of an employee, the

letting of a contract, or the issuance of a license, grant, or other

benefit by the requesting agency, to the extent that the information

is relevant and necessary to the requesting agency's decision on the

matter.

Standard Routine Use No. 4--COURT OR OTHER FORMAL PROCEEDINGS--

In the event there is a pending court or formal administrative

proceeding, any records which are relevant to the proceeding may be

disclosed to the Department of Justice or other agency for purposes

of representing the Government, or in the course of presenting

evidence, or they may be produced to parties or counsel involved in

the proceeding in the course of pre-trial discovery.

[FR Doc. 98-2055 Filed 1-27-98; 8:45 am]

BILLING CODE 7510-01-M