Criteria for Reporting Excess Personal Property

GENERAL SERVICES ADMINISTRATION

41 CFR Chapter 101

[FPMR Temp. Reg. H-29]

RIN 3090-AF95

Criteria for Reporting Excess Personal Property

AGENCY: Office of Policy, Planning and Evaluation, GSA.

ACTION: Temporary regulation.

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SUMMARY: This regulation establishes revised criteria for reporting

excess personal property to GSA, substantially reduces utilization

screening time, raises the dollar threshold for direct transfers, and

updates addresses associated with reporting excess personal property.

The regulation is intended to relieve Federal agencies of certain

reporting requirements and reduce the time required by agencies to hold

property for utilization and donation screening.

DATES: Effective date: January 15, 1997.

Expiration date: January 15, 1998.

FOR FURTHER INFORMATION CONTACT: Martha Caswell, Personal Property

Management Policy Division (202-501-3828).

SUPPLEMENTARY INFORMATION: The General Services Administration (GSA)

has determined that this rule is not a significant rule for the

purposes of Executive Order 12866.

REGULATORY FLEXIBILITY ACT: This rule is not required to be published

in the Federal Register for notice and comment. Therefore, the

Regulatory Flexibility Act does not apply.

Authority: Sec. 205(c), 63 Stat. 390 (40 U.S.C. 486(c)).

In 41 CFR Chapter 101, an appendix, containing temporary regulation

H-29, is added at the end of Subchapter H to read as follows:

Appendix to Subchapter H--Temporary Regulations

Federal Property Management Regulations Temporary Regulation H-29

TO: Heads of Federal agencies

SUBJECT: Criteria for reporting excess personal property

1. Purpose. This regulation establishes revised criteria for

reporting excess personal property to GSA, reduces utilization

screening time, raises the dollar threshold for direct transfers,

and updates addresses associated with reporting excess personal

property.

2. Effective date. This regulation is effective January 15,

1997.

3. Expiration date. This regulation expires January 15, 1998.

4. Applicability. This regulation applies to all executive

agencies.

5. Background.

a. Certain excess property is reportable to GSA by executive

agencies for the purpose of maximizing opportunities for

utilization. Property which is reported to GSA is afforded regional

and nationwide visibility by inclusion in GSA's automated property

disposal system--the Federal Disposal System (FEDS). Once an item is

in the FEDS nationwide inventory of excess and surplus property,

agencies can determine the availability of property by phoning the

supporting GSA regional office, obtaining a copy of the FEDS

inventory listing, or by accessing an electronic bulletin board

within FEDS containing the nationwide inventory--Screen by Computer

and Request Excess by Electronic Notification (SCREEN)

b. GSA's major personal property management customers have

requested relief from reporting requirements by reducing the number

of items of excess property to be reported. GSA is granting these

requests provided such reductions do not result in an appreciable

decline in overall transfer volumes of excess personal property. GSA

conducted a study to assess the potential impact of reduced

reporting requirements. The analysis showed that over 70 percent of

the dollar value of property transferred represented Federal supply

classification (FSC) groups which would continue to be reported to

GSA as excess under the new reporting requirements.

c. Changes to the reporting criteria will be reexamined after an

implementation period of 1 year to determine their net effect on

overall business volumes. A significant decline in the utilization

rate (dollar value of property transfers divided by dollar value of

property generations) would be sufficient justification for

modifying or rescinding the regulation.

[[Page 2023]]

d. GSA provided approval to the Department of Defense on July

20, 1994, to implement throughout its nationwide network of Defense

Reutilization and Marketing Offices (DRMO's) a streamlined disposal

concept known as single cycle processing. Under this concept,

utilization screening time of excess property reported to GSA is

reduced from 60 to 21 calendar days. Federal respondents to a

follow-up customer survey indicated that 21 calendar days is

sufficient time for screening Department of Defense excess property.

A study group consisting of GSA and Federal and State

representatives recommended that reduced screening time also be

applied to civilian agency excess property.

6. Definitions. For purposes of this regulation, the following

definitions apply:

a. ``Reportable property'' means personal property that is

required to be reported to GSA in accordance with FPMR 101-43.304

prior to disposal.

b. ``Nonreportable property'' means any personal property that

does not meet the reporting criteria set forth in FPMR 101-43.304,

and therefore is not required to be reported formally to GSA, but

which is available locally for Federal transfer or donation.

7. Explanation of changes.

a. Section 101-42.205 is amended by removing paragraph (b) and

redesignating paragraph (c) as paragraph (b) and revising it to read

as follows:

Sec. 101-42.205 Exceptions to reporting.

(a) * * *

(b) When EPA, under its authorities, transfers accountability

for hazardous materials to Federal, State, and local agencies, to

research institutions, or to commercial businesses to conduct

research or to perform the actual cleanup of a contaminated site,

the item shall not be reported.

b. Section 101-42.402 is amended by revising paragraphs (a),

(b), and (c) and adding paragraph (d) to read as follows:

Sec. 101-42.402 Reporting hazardous materials for sale.

* * * * *

(a) Reportable property. Personal property which is reportable

property and is identified as hazardous must be reported to a GSA

regional office for utilization screening in accordance with

Sec. 101-42.204. If, after reporting to GSA, the hazardous materials

are not transferred or donated, in accordance with Subparts 101-42.2

through 101-42.3 and 101-42.11, the hazardous materials will be

programmed for sale by GSA, unless advised otherwise by the holding

agency in accordance with Part 101-45, without further documentation

from the holding agency.

(b) Nonreportable property. Under Sec. 101-42.202, holding

agencies are required to identify and label hazardous materials.

Listings of personal property which is nonreportable property and is

identified as hazardous must be made available to GSA area

utilization officers for local utilization and donation screening in

accordance with Sec. 101-42.204 and Sec. 101-42.205. If property has

not been reported and is to be sold by GSA, it must be reported to

GSA for sale on Standard Form 126, Report of Personal Property for

Sale, or by automated means which GSA is capable of accepting.

(c) Certification and Description. The SF 126 shall contain a

certification, executed by a duly authorized agency official, in

block 16c or as an addendum, that the item has been clearly labeled

and packaged as required in Sec. 101-42.202(e) and 101-42.204. The

SF 126 shall also contain or be accompanied by a full description of

the actual or potential hazard associated with handling, storage, or

use of the item. Such description shall be furnished by providing:

(1) An MSDS or copy thereof; or

(2) A printed copy of the record, corresponding to the hazardous

material being reported, from the automated HMIS; or

(3) A written narrative, included in either block 16c or as an

addendum, which complies with the requirements of 29 CFR 1910.1200.

(d) Property not subject to GSA screening. Hazardous material

which may not be reported to GSA in accordance with Sec. 101-42.204

and Sec. 101-42.205 shall not be reported to GSA for sale unless GSA

agrees to conduct such sale.

c. Section 101-43.001-30 is revised to read as follows:

Sec. 101-43.001-30 Screening period.

Screening period means:

(a) For reportable personal property of a civilian agency, the

screening period is normally a period of 21 calendar days from the

day following receipt of the automated report in FEDS or receipt of

the manually completed report in the appropriate GSA office to and

including the day specified as the surplus release date. For

reportable property that is reported by a military activity during a

period of property accumulation prior to a period of formal

utilization screening, the screening period normally extends from

the date of reporting to a period of 21 calendar days from the day

following the date of the end of the accumulation.

(b) For civilian nonreportable property, the screening period is

normally a period of 21 calendar days from the day the property is

made available by the holding agency for screening as excess. For

military nonreportable property that undergoes a period of

accumulation prior to a period of utilization screening, the

screening period is normally the same as for reportable property.

d. Section 101-43.001-34 is added to read as follows:

Sec. 101-43.001-34 Unit cost.

Unit cost means the original acquisition cost of a single item

of property.

e. Section 101-43.302 is amended by revising paragraph (c) to

read as follows:

Sec. 101-43.302 Agency responsibility.

* * * * *

(c) GSA will assist agencies in meeting their requirements for

nonreportable property. Federal agencies requiring such property

should contact the appropriate GSA regional office indicated in

Sec. 101-43.4802. GSA area utilization officers, stationed at key

excess generating points throughout the United States, screen and

offer nonreportable property as it becomes available for transfer.

* * * * *

f. Section 101-43.304-1 is amended by revising paragraph (a) to

read as follows:

Sec. 101-43.304-1 Reporting.

(a) Reportable property enumerated by the Federal supply

classification (FSC) groups and classes, acquisition cost, and

condition codes in Sec. 101-43.4801 shall be reported promptly to

GSA with descriptions in sufficient detail to permit transfer or

sale without further reference to the holding agency. In the absence

of these descriptions, adequate commercial descriptions shall be

substituted. Exceptions to these reporting requirements are covered

in Sec. 101-43.305. Whenever possible, the national stock number

(NSN) shall be provided as part of the description. It is essential

that the excess personal property report reflect the true condition

of the property as of the date it is reported excess through

assignment of the appropriate disposal condition code designation as

defined in Sec. 101-43.4801(e). Each Department of Defense excess

personal property report must also contain the appropriate supply

condition code as defined in Sec. 101-43.4801(f), including reports

of contractor inventory so far as practicable. When available from

property records, civilian agencies shall also include the

appropriate supply condition code in excess personal property

reports. To expedite processing, reports may be submitted up to 60

calendar days prior to the actual date of property availability,

provided that the report clearly indicates this pending status and

reflects the date on which the property will be determined excess.

* * * * *

g. Section 101-43.304-2 is amended by revising paragraph (b) to

read as follows:

Sec. 101-43.304-2 Form and distribution of reports.

* * * * *

(b) The SF 120 and SF 120A shall be submitted in an original and

three copies. Reporting by ADP media shall be as specified and

approved by GSA. Reports shall be directed to the GSA regional

office for the region in which the property is located (see

Sec. 101-43.4802). However, reports of fixed-wing and rotary-wing

aircraft shall be submitted to the General Services Administration

(9FB), San Francisco, CA 94102.

h. Section 101-43.304-4 is revised to read as follows:

Sec. 101-43.304-4 Property at installations due to be discontinued.

Executive agencies that have installations which are due to be

discontinued, closed, or abandoned and at which there will be excess

personal property shall, unless inadvisable in the interest of

national security, give advance notice of such situations as early

as possible by letter to the appropriate GSA regional office. In

such cases, agencies shall identify the installations to be

discontinued, provide the scheduled date for the removal of

personnel from the location, and specify the

[[Page 2024]]

last date when the personal property will be needed. As soon as

possible after filing the advance notice, the excess personal

property shall be reported in accordance with Sec. 101-43.304-1 to

provide time for screening for Federal utilization and donation

purposes, within forty-two calendar days when possible.

i. Section 101-43.305 is revised to read as follows:

Sec. 101-43.305 Nonreportable property and property not subject to

GSA screening.

(a) Nonreportable property must be locally screened only, and it

need not be reported to GSA for nationwide utilization screening.

Such property is a valuable source of supply for Federal agencies;

therefore, GSA regional offices and GSA area utilization officers

are responsible for local screening of such property, for making it

available to Federal agencies, and for its expeditious transfer.

Holding agencies shall cooperate with GSA representatives in making

information available and in providing access to nonreportable

property. Federal agency employees shall be permitted access to

holding installations for screening purposes upon presentation of a

valid Federal agency employee's identification card.

(b) A listing of nonreportable property, providing the extended

value in acquisition cost dollars of each line item and the total

number of line items on the listing, must be made available to GSA

area utilization officers for local utilization and donation

screening. Agencies that have computer records of their excess/

surplus personal property are encouraged to report nonreportable

property electronically, in lieu of submitting hardcopy listings.

Agencies that are not able to report nonreportable property

electronically, and have nonreportable property which is to be sold

by GSA if it survives utilization and donation screening, are

encouraged to report that property on a Standard Form (SF) 120, in

lieu of an excess listing, to eliminate the need to submit SF 126,

Report of Personal Property for Sale, after the completion of

donation screening.

(c) In accordance with paragraph (d) of this section, certain

kinds of property are not covered by the GSA utilization screening

process. Such property is neither reportable property nor

nonreportable property. It is the responsibility of the owning

agency to screen such property and make reasonable efforts to obtain

utilization among other Federal agencies. Although not required to

do so, GSA may assist in the screening and transfer of such property

when requested to do so by the owning agency or when otherwise

directed by GSA.

(d) Unless otherwise directed by GSA, the following general

categories of excess personal property are excepted from the GSA

utilization screening process and shall not be reported to GSA for

nationwide circularization nor made available to GSA area

utilization officers for local screening:

(1) Perishables, defined for the purposes of this section as any

foodstuffs which are subject to spoilage or decay;

(2) Property dangerous to public health and safety;

(3) Scrap, except aircraft in scrap condition, provided the

property strictly conforms to the definitions for scrap found at

Sec. 101-43.001-29;

(4) Property determined by competent authority to be classified

or otherwise sensitive for reasons of national security;

(5) Controlled substances in which case solicitation shall be

limited to those agencies authorized for transfer under Sec. 101-

42.1102-3 provisions;

(6) Reportable property which, prior to reporting as required in

Sec. 101-43.304, is transferred directly between Federal agencies as

provided in Sec. 101-43.309-5(a) or by prearrangement with GSA to

fill a known need;

(7) Trading stamps and bonus goods (see Sec. 101-25.103-4);

(8) Nonappropriated fund property;

(9) Nuclear Regulatory Commission-controlled materials (see

Sec. 101-42.1102-4 and 10 CFR Parts 30 through 35, 40, and 70.); and

(10) Hazardous waste and items determined by the holding agency

to be extremely hazardous (see Sec. 101-42.402).

Sec. 101-43.307-7 [Amended]

j. Section 101-43.307-7 is amended by removing paragraph (a) and

redesignating paragraph (b) as new paragraph (a) and paragraph (c)

as new paragraph (b).

k. Section 101-43.307-12 is amended by revising paragraphs (c),

(d), (e), and (f) to read as follows:

Sec. 101-43.307-12 Shelf-life items.

* * * * *

(c) Reportable shelf-life items which have a remaining useful

life of 6 weeks or more before reaching the expiration date shall be

reported as excess in accordance with Sec. 101-43.304. Agencies may,

at their option, also report shelf-life items which are

nonreportable property. The report shall identify the items in the

description as shelf-life items by carrying the designation symbol

``SL'' and by showing the expiration date. If the item has an

extendable-type expiration date, there shall also be furnished an

indication as to whether the expiration date is the original or an

extended date.

(d) Normally, items reported in accordance with paragraph (c) of

this section, including medical shelf-life items held for national

emergency purposes, will be given a surplus release date effective

21 calendar days from the date following the day the property was

reported. This date may be shortened or extended according to

utilization objectives and the remaining useful shelf life. However,

GSA offices will screen shelf life items for both reportable

property and nonreportable property to permit their use before the

shelf life expires and the items are unfit for human use.

(e) Nonreportable shelf-life items which have a remaining useful

life of 6 weeks or more before reaching the expiration date shall be

made available for use by other Federal agencies as provided in

Sec. 101-43.305. Agency documents listing such items shall show the

expiration date and, in the case of items with an extendable

expiration date, shall indicate whether the expiration date is the

original or an extended date. When such items are determined excess,

a surplus release date shall be established by the holding agency

providing a minimum of 21 calendar days for utilization screening,

unless determined otherwise by GSA. With the approval of GSA, the

surplus release date may be extended by the holding agency when the

items are selected by an authorized screener for transfer or are set

aside by a GSA representative for potential or actual transfer. For

controlled substances (as defined in Sec. 101-42.001), each

executive agency shall comply with Sec. 101-42.1102-3.

(f) Shelf-life items which have a remaining useful life of less

than 6 weeks, regardless of classification as reportable property or

nonreportable property, shall be made available for utilization by

other Federal agencies in the manner provided in paragraph (e) of

this section.

* * * * *

1. Section 101-43.307-13 is revised to read as follows:

Sec. 101-43.307-13 Medical shelf-life items held for national

emergency purposes.

(a) Whenever the head of an executive agency determines that the

remaining storage or shelf-life of medical materials or supplies

held for national emergency purposes is of too short duration to

justify their continued retention for such purposes and that their

transfer or disposal would be in the best interest of the United

States, those materials or supplies shall be considered to be

nonreportable property unless otherwise directed by GSA. To the

greatest extent practicable, the above determination shall be made

at such time as to ensure that such medical materials or supplies

can be transferred or otherwise disposed of in sufficient time to

permit their use before their shelf-life expires and the items are

unfit for human use.

(b) Excess medical shelf-life items regardless of the remaining

useful life shall be made available for use by other Federal

agencies as provided in Sec. 101-43.305. Each agency may also report

excess medical shelf-life items to enhance the possibility of

utilization through increased circularization. The excess report

shall identify items as medical shelf-life items held for national

emergency purposes by carrying the designating symbol ``MSL'' in the

description of the report and by showing the shelf-life expiration

date. Information shall also be furnished regarding whether the

expiration date is the original or the extended date. Further,

whenever medical shelf-life items held for national emergency

purposes are reported as excess, any specialized storage

requirements pertaining to the items listed thereon shall be noted

on the report.

(c) When such items are determined excess, a surplus release

date shall be established by the holding agency in accordance with

Sec. 101-43.311-2. For controlled substances (as defined in

Sec. 101-42.001), each executive agency shall comply with Sec. 101-

42.1102-3.

(d) Transfers among Federal agencies of medical materials and

supplies held for national emergency purposes and determined to be

excess shall be accomplished in accordance with Sec. 101-43.309,

except that such transfers shall be made upon such terms

[[Page 2025]]

and prices as shall be agreed to by the Federal agencies concerned.

Proceeds from such transfers may be credited to the current

applicable appropriation or fund of the transferring agency and

shall be available only for the purchase of medical materials or

supplies for national emergency purposes.

m. Section 101-43.309-2 is amended by revising paragraphs (b)

and (d) to read as follows:

Sec. 101-43.309-2 Information on availability.

* * * * *

(b) Review of an electronic bulletin board called FEDS/SCREEN

(Federal Disposal System/Screen by Computer and Request Excess by

Electronic Notification) which contains information on GSA's

nationwide inventory of excess and surplus property;

* * * * *

(d) Submission of current and future requirements for excess

personal property to the appropriate GSA regional office using GSA

Form 1539, Request for Excess Personal Property, illustrated at

Sec. 101-43.4902-1539. Instructions for submission of requirements

may be obtained from any GSA regional office. Wherever possible, the

NSN should be included for each item requested. GSA will assist

agencies in obtaining NSN's to the extent practicable. If substitute

items are acceptable, these should also be identified by NSN.

Requirements for NSN items may be submitted electronically. If not

currently available as excess, property requirements identified by

NSN's will be retained for approximately 180 calendar days. Property

reported excess during this time, if matched with recorded

requirements, will be offered for immediate transfer. Agencies

should update their lists of items at the end of each 180-calendar-

day period to retain visibility in the requirements bank.

n. Section 101-43.309-5 is amended by revising paragraph (a) to

read as follows:

Sec. 101-43.309-5 Procedure for effecting transfers.

(a) All transfers of excess personal property between Federal

agencies shall be by SF 122, Transfer Order Excess Personal Property

(see Sec. 101-43.4901-122), or any other transfer order form

approved by GSA. Automated requests on approved forms and automated

requests generated by FEDS/SCREEN may be used for excess personal

property transfers. However, Federal agencies using automated

requests shall ensure that document numbers are controlled and

records maintained indicating the official authorized to approve

property transfers. Except for automated transfer orders generated

by FEDS/SCREEN, each transferee agency shall forward the original

and three copies of the transfer order to the appropriate GSA

regional office (see Sec. 101-43.4802) for approval. A SF 120 is not

required in addition to SF 122 for direct transfers. Prior approval

by GSA is not required when the appropriate GSA regional office is

furnished an information copy of each direct transfer order by the

transferor agency within 10 workdays from receipt of the order, and

the property involved in the given transaction is:

(1) Reportable property under Sec. 101-43.304 but has not yet

been reported to GSA, the total acquisition cost of the transfer

order does not exceed $10,000, and the owning agency's regulations

relative to internal distribution have been satisfied; or

(2) Nonreportable property under Sec. 101-43.305 and has not

been reserved at the holding location for special screening by the

appropriate GSA regional office, and the total acquisition cost of

the transfer order does not exceed $50,000.

* * * * *

o. Section 101-43.311-1 is revised to read as follows:

Sec. 101-43.311-1 Reportable property.

(a) Excess personal property, which is reported to GSA in

accordance with Sec. 101-43.304 and not transferred to other Federal

agencies shall become surplus at the close of business on the

surplus release date, which is indicated on the report of excess

personal property to GSA. With the exception of aircraft and

vessels, the surplus release date will normally be 21 calendar days

from the day after GSA receives the report of the excess personal

property. The surplus release date for aircraft, and for vessels

1,500 gross tons and under in FSC Group 19, will be 60 calendar days

from the day after GSA receives the report of excess in the

appropriate GSA regional office.

(b) GSA may expedite screening by shortening the period of

utilization screening for items individually or by FSC class which

have a history of little demand. GSA may extend the screening period

to adequately screen large generations or specialized items. The

appropriate GSA regional office will coordinate surplus release date

changes with the reporting activity to minimize impact on the

utilization and disposal process. Agencies may not shorten or

lengthen screening periods on their own.

p. Section 101-43.311-2 is amended by revising paragraph (a) and

removing paragraph (c) to read as follows:

Sec. 101-43.311-2 Nonreportable property.

(a) Nonreportable property shall become surplus when it has been

made available by the holding agency for Federal use for a minimum

of 21 calendar days from the date made available for screening to

Federal agencies, unless determined otherwise by GSA, and has not

been selected for transfer by another Federal agency. Holding

agencies shall annotate property records with the date of the agency

excess determination. Authorized Federal agency representatives may

request and, with the approval of GSA, holding agencies will grant

additional screening time not to exceed 30 calendar days, unless

otherwise agreed upon by the holding agency and the GSA regional

office concerned. GSA may shorten or lengthen the screening time.

* * * * *

q. Section 101-43.314 is amended by revising paragraph

(b)(2)(iv) to read as follows:

Sec. 101-43.314 Use of excess personal property on grants.

* * * * *

(b) * * *

(2) * * *

(iv) Excess scientific equipment transferred pursuant to section

11(e) of the National Science Foundation Act of 1950, as amended (42

U.S.C. 1870(e)). GSA will consider items of personal property as

scientific equipment for transfer without reimbursement to the

National Science Foundation (NSF) for use by a project grantee when

the property requested is within FSC groups 12 (Fire Control

Equipment), 14 (Guided Missiles), 43 (Pumps and Compressors), 48

(Valves), 58 (Communication, Detection, and Coherent Radiation

Equipment), 59 (Electrical and Electronic Equipment Components), 65

(Medical, Dental, and Veterinary Equipment and Supplies), 66

(Instruments and Laboratory Equipment), 67 (Photographic Equipment),

68 (Chemicals and Chemical Products), or 70 (General Purpose

Information Processing Equipment (Including Firmware), Software,

Supplies, and Support Equipment). GSA will give consideration to

transfer without reimbursement of items of excess property in other

FSC groups when NSF certifies the item requested is a component of

or related to a piece of scientific equipment or is an otherwise

difficult-to-acquire item needed for scientific research. Items of

property determined by GSA to be common use or general purpose

property, regardless of classification, shall not be transferred to

NSF for use by a project grantee without reimbursement.

* * * * *

r. Section 101-43.4801 is amended by revising paragraphs (a)

through (d) to read as follows:

Sec. 101-43.4801 Excess personal property reporting requirements.

(a) The table shown in paragraph (d) of this section shows the

excess personal property Federal Supply Classification (FSC) groups

and classes comprising reportable property. Property in these groups

and classes must be reported to GSA when the following condition

code and dollar threshold criteria are met:

(1) With the exception of aircraft, the condition code as

defined in paragraph (e) of this section is salvage or better.

Fixed-wing and rotary-wing aircraft, airframe structural components,

and aircraft engines, as specified in paragraph (b) of this section,

are reportable regardless of condition in accordance with Sec. 101-

43.304-2.

(2) The unit cost, measured in acquisition dollars, is $5,000 or

more.

(b) With respect to aircraft and aircraft components and

accessories:

(1) As indicated in the table in paragraph (d) of this section,

line items in FSC classes 1510, 1520, 1560, 2810, 2840, or any class

in FSC group 16 shall be reported. In agencies other than the

Department of Defense, all line items in these classes shall be

reported regardless of condition code when dollar criteria are met.

For the Department of Defense, aircraft in FSC class 1510 which are

in the Cargo/Transport, Observation, Anti-sub, Trainer, or Utility

series, all aircraft in FSC class 1520, and line items in other

classes which are components of these aircraft shall be reported

regardless of condition code when dollar criteria are met.

[[Page 2026]]

(2) Items in FSC classes 1510 and 1520 held by the Department of

Defense or other agencies shall be reported to the General Services

Administration (9FB), San Francisco, California 94102.

(c) All excess Government-owned information technology (IT)

equipment and software, as defined in Subpart 101-43.6, shall be

disposed of in accordance with the provisions of that Subpart.

(d) The following table shows FSC groups and classes which

comprise reportable property: o

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FSC group FSC class Noun name

----------------------------------------------------------------------------------------------------------------

15................................... 1510.................. Aircraft, fixed wing.

1520.................. Aircraft, rotary wing.

1560.................. Airframe, structural components.

16................................... All................... Aircraft components and accessories.

18................................... All................... Space vehicles.

19................................... All................... Ships, small craft, pontoons, and floating docks

(All but vessels over 1500 gross tons).

22................................... All................... Railway equipment.

23................................... All................... Ground effect vehicles, motor vehicles, trailers,

and cycles.

24................................... All................... Tractors.

28................................... 2805.................. Gasoline, reciprocating engines, except aircraft.

2810.................. Gasoline, reciprocating engines, aircraft.

2815.................. Diesel engines and components.

2840.................. Gas turbines and jet engines.

32................................... All................... Woodworking machinery and equipment.

34................................... All................... Metalworking machinery.

35................................... All................... Service and trade equipment.

36................................... All................... Special industry machinery (all but 3690

Specialized ammunition and ordinance machinery

and related equipment).

37................................... All................... Agricultural machinery and equipment.

38................................... All................... Construction, mining excavating, and highway

maintenance equipment.

39................................... All................... Materials handling equipment.

42................................... All................... Fire fighting, rescue, and safety equipment.

43................................... All................... Pumps and compressors.

49................................... 4910.................. Motor vehicle maintenance and repair shop

specialized equipment.

4920.................. Aircraft maintenance and repair shop specialized

equipment.

4930.................. Lubrication and fuel dispensing equipment.

4935.................. Guided missile maintenance, repair, and checkout

specialized equipment.

4940.................. Miscellaneous maintenance, and repair shop

specialized equipment.

4960.................. Space vehicle maintenance, repair, and checkout

specialized equipment.

54................................... All................... Prefabricated structures and scaffolding.

61................................... All................... Electric wire and power and distribution

equipment.

66................................... All................... Instruments and laboratory equipment.

71................................... All................... Furniture.

73................................... All................... Food preparation and serving equipment.

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* * * * *

s. Section 101-43.4802 is revised to read as follows:

Sec. 101-43.4802 Regional office addresses and assigned areas.

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Region and office address Regional areas

------------------------------------------------------------------------

National Capital Region, 470 L'Enfant District of Columbia, Maryland

Plaza East, SW., Suite 8100, (Prince Georges and Montgomery

Washington, DC 20407. Counties only).

Virginia (Prince William,

Loudoun, Fairfax and Arlington

Counties, and the cities of

Alexandria, Fairfax, Falls

Church, Manassas, and Manassas

Park only).

1--General Services Administration, Connecticut, Maine, New

O'Neill Federal Office Building, Hampshire, Rhode Island,

Massachusetts, 10 Causeway Street, Vermont.

Boston, MA 02222.

2--General Services Administration, New Jersey, New York,

Jacob K. Javits Federal Building, 26 Commonwealth of Puerto Rico,

Federal Plaza, New York, NY 10278. Virgin Islands.

3--General Services Administration, Delaware, Maryland,

Wannamaker Building, 100 Penn Square Pennsylvania, Virginia, West

East, Philadelphia, PA 19107. Virginia.

4--General Services Administration, 410 Alabama, Florida, Georgia,

West Peachtree Street, Atlanta, GA Kentucky, Mississippi, North

30365. Carolina, South Carolina,

Tennessee.

5--General Services Administration, 230 Illinois, Indiana, Michigan,

South Dearborn Street, Chicago, IL Minnesota, Ohio, Wisconsin.

60604.

6--General Services Administration, Iowa, Kansas, Missouri,

4400 College Blvd., Suite 175, Nebraska.

Overland Park, KS 66211.

7--General Services Administration, 819 Arkansas, Louisiana, New

Taylor Street, Fort Worth, TX 76102. Mexico, Oklahoma, Texas.

8--General Services Administration, Colorado, Montana, North

Building 41, Denver Federal Center, Dakota, South Dakota, Utah,

Denver, CO 80225. Wyoming.

9--General Services Administration, 450 Arizona, California, Hawaii,

Golden Gate Avenue, San Francisco, CA Nevada, Pacific Ocean Areas.

94102.

10--General Services Administration, Alaska, Idaho, Oregon,

400 15th Street, SW., Auburn, WA 98001. Washington.

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[[Page 2027]]

t. Section 101-44.109 is amended by revising paragraphs (a) and

(b) to read as follows:

Sec. 101-44.109 Donation screening period.

(a) Unless otherwise directed by GSA, a period of 21 calendar

days following the surplus release date (see Sec. 101-43.001-32)

shall be provided to set aside surplus reportable and nonreportable

property determined to be usable and necessary for donation purposes

in accordance with the provisions of Subparts 101-44.2, 101-44.4,

and 101-44.5. Reportable surplus property will be set aside for

donation when a Standard Form 123, with an informational copy to the

holding activity, is submitted to a GSA regional office for approval

within the donation screening period. Nonreportable property will be

set aside for donation upon notification to a holding activity

within the donation screening period by a responsible Federal

official, a State agency representative, or an authorized donee

representative that the property is usable and necessary for

donation purposes.

(b) During the prescribed 21-day donation screening period,

Standard Forms 123 will be processed by GSA regional offices in the

following sequence:

(1) Department of Defense personal property which is reportable

surplus will be reserved for public airport donation during the

first 5 calendar days of the donation screening period and for

service educational activities (SEA's) during the next 5 calendar

days. During the remaining portion of the donation screening period,

the property will be available on an equal basis to all applicants.

(2) Executive agency personal property, other than personal

property of the Department of Defense, which is reportable surplus

will be reserved for public airport donation during the first 5

calendar days of the donation screening period. During the remaining

portion of the donation screening period, the property will be

available on an equal basis to all applicants. This property is not

available for donation to SEA's.

(3) All executive agency personal property which is

nonreportable surplus will be made available for donation on an

equal basis to all applicants. SEAs are not eligible for donation of

nonreportable surplus of executive agencies other than the

Department of Defense.

* * * * *

u. Section 101-45.303 is amended by revising paragraphs (a) and

(b) to read as follows:

Sec. 101-45.303 Reporting property for sale.

* * * * *

(a) Reportable surplus. Reportable surplus, if not donated, will

be programmed for sale by the GSA regional office unless the holding

agency indicates on their reports of excess personal property that

they elect to sell their own property.

(b) Nonreportable surplus. Nonreportable surplus, if not

donated, shall be reported to the appropriate GSA regional office on

Standard Form 126, Report of Personal Property for Sale (illustrated

at Sec. 101-45.4901-126) if GSA is to sell the property. Standard

Form 126A, Report of Personal Property for Sale (Continuation

Sheet), shall be added if additional pages are required. Standard

Forms 126 and 126A are stocked as five-part carbon interleaved forms

and may be obtained by submitting a requisition in FEDSTRIP/MILSTRIP

format to the GSA regional office providing support to the

requesting activity.

8. Effect on other directives. This regulation modifies portions

of regulations appearing at Parts 101-42 through 101-45 that

pertains to the reporting and screening process for property

determined to be excess to an agency's needs.

Dated: September 5, 1996.

David J. Barram,

Acting Administrator of General Services.

[FR Doc. 97-574 Filed 1-14-97; 8:45 am]

BILLING CODE 6820-24-P