Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Record system notice amendment.

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SUMMARY: The Department of the Air Force proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on November 10, 1997, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager,

Headquarters, Air Force Communications and Information Center/ITC, 1250

Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or

DSN 227-8674.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The proposed amendments are not within the purview of subsection

(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require

the submission of a new or altered system report for each system. The

specific changes to the record system being amended are set forth below

followed by the notice as amended, published in its entirety.

[[Page 52696]]

Dated: October 3, 1997.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F031 AF SP M

System name:

Personnel Security Access Records (June 11, 1997, 62 FR 31793).

Changes:

* * * * *

Categories of records in the system:

Delete entry and replace with `System includes documentation

pertaining to requesting, granting, and terminating access to

classified information, including various special access programs;

dates of briefings, debriefings; restricted area badge numbers; access

to specific restricted areas; personnel security information and

security clearance.'

Authority for maintenance of the system:

Delete entry and replace with `10 U.S.C. 8013, Secretary of the Air

Force; 10 U.S.C. 164, Commanders of Combatant Commands; and E.O. 9397

(SSN).'

Purpose(s):

Add to end of entry `Records are also used to verify authorization

for access to specific restricted areas.'

* * * * *

Storage:

Add to end of entry `Also maintained in computers, computer output

products or a combination of all.'

* * * * *

Safeguards:

Add to end of entry `Those in computer storage devices are

protected by computer system software.'

System manager(s) and address:

Add to end of entry `and Combatant Command Security Manager where

individual is assigned.'

* * * * *

Record source categories:

Add to end of entry `and from the individual or individual's

supervisor.'

F031 AF SP M

System name:

Personnel Security Access Records.

System location:

Offices of installation Chiefs of Security Police where individual

is assigned or employed or at headquarters of Combatant Commands for

which Air Force is Executive Agent. Official mailing addresses are

published as an appendix to the Air Force's compilation of record

systems notices. Also at the National Personnel Records Center,

Military Personnel Records, 9700 Page Boulevard, St. Louis, MO, 63132-

2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis,

MO, 63118-2001.

Categories of individuals covered by the system:

Air Force active duty military and civilian personnel, Air Force

Reserve and Air National Guard personnel, Air Force Academy cadets,

American Red Cross Personnel, Exchange Officers, and Foreign Nationals.

Army, Navy, Air Force and Marine Corps active duty military and

civilian personnel assigned to headquarters of Combatant Commands for

which Air Force is Executive Agent.

Categories of records in the system:

System includes documentation pertaining to requesting, granting,

and terminating access to classified information, including various

special access programs; dates of briefings, debriefings; restricted

area badge numbers; access to specific restricted areas; personnel

security information and security clearance.

Authority for maintenance of the system:

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 164,

Commanders of Combatant Commands; and E.O. 9397 (SSN).

Purpose(s):

Records are used to record level of security clearance and level of

access to classified information that has been authorized. Information

is used by commanders, supervisors, and security managers to insure

that individuals who receive classified information have been properly

investigated, cleared, have a definite need-to-know, and have been

properly debriefed. Records are also used to verify authorization for

access to specific restricted areas.

Routine uses of records maintained in the system, including categories

of users and the purpose of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in file folders, notebooks/binders, visible file

binders/cabinets or card files. Also maintained in computers, computer

output products or a combination of all.

Retrievability:

Retrieved by Name and/or Social Security Number.

Safeguards:

Records are accessed by custodian of the record system and by

person(s) responsible for servicing the record system in performance of

their official duties who are properly screened and cleared for need-

to-know. Records are stored in security file containers/cabinets, safes

or vaults, or in locked cabinets or rooms. Those in computer storage

devices are protected by computer system software.

Retention and disposal:

Retained in office files until reassignment or separation, then

destroyed by tearing into pieces, shredding, pulping, macerating, or

burning. (Exception: Records on non-immigrant aliens are retained for

two years after termination of access or employment, then destroyed, as

above). Security Termination Statements are retired one year after

termination of service or employment to the Director, National

Personnel Records Center, Military Personnel Records, 9700 Page

Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111

Winnebago Street, St. Louis, MO, 63118-2001. Records indicating that

access to classified information has been withdrawn for cause are

forwarded to installation Chief of Security Police for disposition.

System manager(s) and address:

Chief of Security Police, Headquarters United States Air Force.

Commanders of organization units and the Director, National Personnel

Records Center, Military Personnel Records, 9700 Page Boulevard, St.

Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago

Street, St. Louis, MO 63118-2001, and Combatant Command Security

Manager where individual is assigned.

Notification procedure:

Individuals seeking to determine whether this system of records

contains information on themselves should address inquiries to or visit

the Chief of Security Police, Headquarters United

[[Page 52697]]

States Air Force; Commanders of organization units; Director, National

Personnel Records Center, Military Personnel Records, 9700 Page

Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111

Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command

Security Manager where individual is assigned.

Personal visits require positive identification. Provide full name,

Social Security Number, and military rank or civilian rating.

Record access procedures:

Individuals seeking to access records about themselves contained in

this system should address requests to the Chief of Security Police,

Headquarters United States Air Force; Commanders of organization units;

Director, National Personnel Records Center, Military Personnel

Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian

Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and

Combatant Command Security Manager where individual is assigned.

Personal visits require positive identification. Provide full name,

Social Security Number, and military rank or civilian rating.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Record source categories:

Information obtained from medical institutions, from police and

investigating officers, or from source documents such as reports and

from the individual or individual's supervisor.

Exemptions claimed for the system:

None.

[FR Doc. 97-26705 Filed 10-8-97; 8:45 am]

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