Statement of Organization, Functions, and Delegations of Authority

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families

Statement of Organization, Functions, and Delegations of

Authority

This Notice amends Part K of the Statement of Organization,

Functions, and Delegations of Authority of the Department of Health and

Human Services (DHHS), Administration for Children and Families (ACF)

as follows: Chapter K, Administration for Children and Families (60 FR

58628), as last amended, November 28, 1995; Chapter KA, Office of the

Assistant Secretary for Children and Families (60 FR 40586), as last

amended, August 9, 1995; Chapter KJ, Office of Regional Operations and

State Systems (60 FR 40586), as last amended, August 9, 1995; Chapter

KL, Office of Staff Development and Organizational Resources (60 FR

58628), as last amended, November 28, 1995; Chapter KP, Office of

Program Support (60 FR 40586), as last amended, August 9, 1995; Chapter

KT, Office of Legislative Affairs and Budget (60 FR 40586), as last

amended, August 9, 1995; and Chapter KU, Office of Human Resource

Management (60 FR 58628), as last amended, November 28, 1995. This

reorganization of staff offices will realign several major functions of

ACF and create an Office of Administrative Services and Facilities

Management. These Chapters are amended as follows:

I. Amend K.10--Organization. After ``Office of Human Resource

Management (KU),'' add the following: ``Office of Administrative

Services and Facilities Management (KV).''

II. A. Amend KA.10--Organization. Delete ``U.S. Advisory Board on

Child Abuse and Neglect Staff'' (KAE) and ``U.S. Commission on Child

and Family Welfare Staff'' (KAF).

B. Amend KA.20--Functions. Delete Paragraph A in its entirety and

replace with the following:

KA.20--Functions. A. The Office of the Assistant Secretary is

responsible to the Secretary for carrying out ACF's mission and

provides executive supervision to the major components of ACF.

These responsibilities include providing executive leadership and

direction to plan and coordinate ACF program activities to assure their

effectiveness, approving instructions, policies, publications, and

grant awards issued by ACF, and representing ACF in relationships with

governmental and non-governmental organizations. The Assistant

Secretary for Children and Families also serves as the Director of the

Office of Child Support Enforcement, and signs official Child Support

Enforcement documents as the Assistant Secretary for Children and

Families.

The Deputy Assistant Secretary for Program Operations serves as

principal advisor and counsel to the Assistant Secretary for Children

and Families on all aspects of strategic and operational management

issues. The Deputy Assistant Secretary for Program Operations serves as

ACF liaison to the General Counsel and, as appropriate, initiates

action in securing resolution of legal matters relating to management

of the agency, and represents the Assistant Secretary on all

administrative litigation matters. The Deputy Assistant Secretary

provides day-to-day executive leadership and direction for the Office

of Human Resource Management, the Equal Employment Opportunity/Civil

Rights and Special Initiatives Staff, the Office of Staff Development

and Organizational Resources, and the Office of Administrative Services

and Facilities Management. The Deputy Assistant Secretary for Program

Operations represents the Assistant Secretary in HHS and with other

Federal agencies and task forces in defining objectives and priorities,

and in coordinating activities associated with reinvention and

continuous improvement initiatives.

The Deputy Assistant Secretary for Policy and External Affairs

serves as the principal advisor and counsel to the Assistant Secretary

for Children and

[[Page 4296]]

Families on all aspects of legislation, policy, strategic planning,

performance measures and demonstration testing, research, evaluation,

intergovernmental affairs, budget execution, budget formulation, and

media. The Deputy Assistant Secretary for Policy and External Affairs

develops broad policy strategies and concepts pertaining to on-going

and anticipated program issues and recommends legislation relevant to

ACF programs. The Deputy Assistant Secretary for Policy and External

Affairs formulates and presents ACF's program budgets; represents the

Assistant Secretary for Children and Families in budget negotiations

with the Department and the Office of Management and Budget (OMB); and

assists in planning for and presenting the budget before the OMB and

Congress. The Deputy Assistant Secretary for Policy and External

Affairs represents the Assistant Secretary for Children and Families on

intergovernmental matters, media affairs, and in contacts and

negotiations with Congressional members and staff and executives of

agencies and organizations. The Deputy Assistant Secretary for Policy

and External Affairs provides executive leadership and direction to the

Office of Legislative Affairs and Budget, the Office of Planning,

Research and Evaluation and the Office of Public Affairs. The Deputy

Assistant Secretary for Policy and External Affairs also provides

oversight for agency commissions and advisory committees, including the

President's Committee on Mental Retardation.

C. Delete Paragraphs D, ``U.S. Advisory Board on Child Abuse and

Neglect Staff'' and E, ``U.S. Commission on Child and Family Welfare

Staff.''

III. Retitle Chapter KJ. ``The Office of Regional Operations and

State Systems'' as the ``Office of Regional Operations,'' and replace

with the following:

KJ.00 Mission

KJ.10 Organization

KJ.20 Functions

KJ.00 Mission. The Office of Regional Operations (ORO) recommends

to and advises the Assistant Secretary on all strategic and operational

activities related to implementation of the agency's programs at the

regional level. It oversees the performance and operation of all

Regional Offices, and coordinates with program offices on strategies

and implementation of program initiatives.

KJ.10--Organization. The Office of Regional Operations is headed by

a Director who reports to the Assistant Secretary for Children and

Families. The Office is organized as follows:

Office of the Director (KJA)

Regional Operations Staff (KJB)

KJ.20 Functions. A. Office of the Director provides executive

leadership for administering the agency's programs and initiatives at

the regional level. The Director provides direction to the Regional

Operations Staff. The Director is the principal advisor to the

Assistant Secretary for Children and Families on region-related

matters.

The Director supervises and supports the Regional Hub Directors and

Regional Administrators in administering Regional Office activities and

establishing and implementing cross-cutting program initiatives. The

Director establishes coordinative arrangements with program and staff

office directors to assure that the Regional Hub Directors and Regional

Administrators can oversee operations, fulfill program

responsibilities, and have access to needed information. The Director

advises the Assistant Secretary of problems that could prevent the

Regional Offices from carrying out the mission of ACF and the

Department.

The Director represents the Assistant Secretary in HHS and with

other Federal agencies and task forces on Region-related activities.

In conjunction with Program and Regional Offices, the Director

provides the leadership of ACF's partnership and monitoring activities.

The Director is jointly responsible with the Office of Planning,

Research and Evaluation for implementing performance measures for ACF's

goals and objectives.

Within the Office of the Director, administrative staff assist the

Director in managing the administrative, personnel, and salaries and

expenses activities for the Office of Regional Operations.

B. The Regional Operations Staff develops and manages processes for

liaison between ACF Regional Offices and the Assistant Secretary and

program and staff offices in headquarters. The Staff supports Regional

Offices by implementing and overseeing systems and procedures for

communicating with and managing the workload emanating from the varied

and diverse ACF Program Offices. The Staff monitors and evaluates

Regional Office operations and makes plans for the utilization of

regional resources to accomplish approved objectives. The Staff works

with program offices to develop strategies for delivery of services to

States and grantees.

IV. Delete Chapter KL.00, ``Office of Staff Development and

Organizational Resources'', in its entirety and replace with the

following:

KL.00 Mission

KL.10 Organization

KL.20 Function

KL.00 Mission. The Office of Staff Development and Organizational

Resources (OSDOR) serves as principal advisor to the Deputy Assistant

Secretary for Program Operations and provides consultation, policy

development, technical assistance and related services to all ACF

components in the areas of training, staff development, organizational

development and organizational analysis. Supports the implementation of

ACF's streamlining efforts.

KL.10 Organization. The Office of Staff Development and

Organizational Resources is headed by a Director who reports to the

Deputy Assistant Secretary for Program Operations.

KL.20 Functions. The Office of Staff Development and

Organizational Resources provides leadership in directing and managing

agency-wide staff development and training activities for ACF. The

Office is responsible for the functional management of all program,

common needs and management training in the agency, including policy

development, guidance, and technical assistance and evaluation of all

aspects of program, career, employee, supervisory, management,

executive and organizational development. Provides leadership in

implementing the recommendations of the Staff Development and Training

Team by managing/overseeing and monitoring the ACF Training Resource

Center and institutionalizing long-term developmental training for ACF

employees. Support the daily work and special projects of ACF employees

by managing the Information Resource Center (library).

The Office serves as the principal source of advice through the

Deputy Assistant Secretary for Program Operations to the Assistant

Secretary on organizational design by collaborating with staff to

develop high-leverage, tailored solutions to achieve measurable

outcomes and to transform the agency to a quality organization that

supports ACF's vision, values and goals. The Office advises the

Assistant Secretary through the Deputy Assistant Secretary for Program

Operations on all aspects of ACF organizational analysis including:

planning for new organizational elements; and planning, organizing and

performing studies, analysis and evaluations related to structural,

functional and organizational issues, problems and policies to ensure

organizational effectiveness. Conducts the review process for ACF

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reorganization proposals. Acts as liaison with the HHS Office of the

Assistant Secretary for Management and Budget to coordinate

organizational proposals requiring Secretarial approval; prepares

functional statements and official organizational charts. Administers

ACF's system for review, approval, and documentation of delegations of

authority and maintains the guidelines related to the delegations of

authority.

V. Delete Chapter KP, ``Office of Program Support'', in its

entirety and replace with the following:

KP.00 Mission

KP.10 Organization

KP.20 Functions

KP.00 Mission. The Office of Program Support (OPS) advises the

Assistant Secretary for Children and Families on information resource,

financial, grants, and procurement activities, both internal and

external to ACF. The Director is the principal advisor to the Assistant

Secretary for Children and Families on State systems matters. In

addition, the Director serves as the Associate Deputy Director for

Child Support Enforcement Systems and reports directly to the Director,

Child Support Enforcement, on matters related to child support

information systems. The Office develops, administers and coordinates

financial, operational and budgetary policies, processes, and controls

necessary to administer ACF programs and financial resources; directs

discretionary and mandatory grant activities; oversees the utilization

of information resources throughout ACF; directs ACF's information

systems, computer centers and communications network activities;

coordinates ACF's development and implementation of State systems

policies and strategies; and administers and coordinates ACF's internal

control activities.

KP.10 Organization. The Office of Program Support (OPS) is headed

by a Director who reports directly to the Assistant Secretary for

Children and Families. The Office is organized as follows:

Office of the Director (KPA)

Office of Information Services (KPB)

Office of Financial Services (KPC)

Office of Management Services (KPD)

Office of Customer Service and Administration (KPE)

Office of State Systems/Child Support Information Systems

(KPF)

KP.20 Functions. A. Office of the Director directs and coordinates

all activities of the Office of Program Support. The Director serves as

ACF's: Chief Financial Officer (CFO); ACF's Chief Grants Management

Officer; Federal Managers' Financial Integrity Act (FMFIA) Management

Control Officer; Principal Information Resource Management Official

serving as ACF's Chief Information Officer responsible for implementing

the Information Technology Management Reform Act; and Reports Clearance

Officer. The Director also serves as the Associate Deputy Director of

Child Support Enforcement Systems and reports directly to the Director,

Child Support Enforcement, on matters related to child support

information systems. The Director serves as the ACF liaison with the

Assistant Secretary for Management and Budget, the General Accounting

Office, the Office of the Inspector General, and the Office of

Management and Budget for areas under OPS' purview. The Office of

Program Support (OPS) advises the Assistant Secretary for Children and

Families on information resource, financial, grants, and procurement

activities, both internal and external to ACF. The Office develops,

administers and coordinates financial, operational policies, processes,

and controls necessary to administer ACF programs and financial

resources; directs discretionary and mandatory grant activities;

oversees the utilization of information resources throughout ACF;

directs ACF's information systems, computer centers and communications

network activities; coordinates ACF's development and implementation of

State systems policies and strategies; and administers and coordinates

ACF's internal control activities.

B. Office of Information Services (OIS) provides centralized

information technology policy, procedures, standards and guidelines;

develops long-range information resource management (IRM) plans;

develops IRM policy, procurement plans and budget for OIS; develops and

implements procurement strategies for ADP support services; serves as

the Deputy Chief Information Officer supporting ACF's responsibilities

under the Information Technology Management Reform Act; reviews and

analyzes all ADP acquisition documentation for compliance with

applicable laws and regulations as well as for procurement strategy;

coordinates technical assistance provided to program offices on ADP

support services procurement; represents ACF on the Department's IRM

Advisory Council; provides liaison and manages major interdepartmental

IRM initiatives; conducts major information system reviews of ADP

systems as required by the Department; directs and coordinates ACF's

systems security and privacy responsibilities; maintains an ACF-wide

program data inventory; coordinates mandated OMB approvals required

under the Paperwork Reduction Act; and plans, directs and maintains ACF

electronic records management system.

OIS manages the National Computer Center facility which provides

services to ACF components and authorized state and county computer

users for programs administered by ACF; plans, manages, maintains and

operates ACF's local area networks (LANs), national wide-area network

(WAN) and personal computers; provides for equipment and software

acquisition, maintenance and user support for end-user computing;

manages and maintains a Help Desk for ACF users and provides

information technology and software training in coordination with ACF

components; develops plans and places orders for data communications

services; provides liaison with HHS, GSA and private firms on data

telecommunications matters; and provides assistance to ACF components

to identify needs for and use of data telecommunications equipment and

systems.

OIS designs, develops, implements and maintains application systems

to support ACF administrative, budget and program systems; provides

technical assistance to ACF program offices procuring system support

services; provides technical assistance on automated systems to state

and local agencies who are users of ACF's Computer Center; and develops

software policy, procedures, standards and guidelines.

C. Office of Financial Services (OFS) supports the Director, OPS in

fulfilling ACF's Chief Financial Officer, Management Control Officer,

and Chief Grants Officer responsibilities including preparation of the

CFO 5 Year Plan; performs audit oversight and liaison activities,

including preparing reports to Congress, Office of the General Counsel

and the Office of the Inspector General. OFS writes/interprets

financial policy and researches appropriation law issues; oversees and

coordinates ACF's FMFIA activities; performs debt management functions;

and develops and administers quality assurance, training and

certification programs for grants management; and responsible for the

annual preparation and audit of ACF's financial statement requirements.

It develops/interprets internal policies and procedures for OFS

components and coordinates the management of ACF's interagency

agreement activities.

OFS provides agency-wide guidance to program and regional office

staff on grant related issues; including

[[Page 4298]]

developing and interpreting financial and grants policy, coordinating

strategic grants planning, facilitating policy advisory groups, and

assuring consistent grant program announcements. OFS prepares,

coordinates and disseminates action transmittals, information

memoranda, and other policy guidance on financial and grants management

issues; provides financial and grants administration training and

technical assistance to ACF staff and grantees; and in coordination

with the Office of Management Services, directs and/or coordinates

management initiatives to improve financial administration of ACF

mandatory and discretionary grant programs. OFS also develops and

delivers grants management training to ACF program and financial staff.

D. Office of Management Services (OMS) provides centralized

management and administration of acquisitions for ACF headquarters

components; assures that all contracts awarded conform to applicable

statutes, regulations and policies; develops ACF policies, procedures

and instructions for the award and administration of all ACF

acquisitions; reviews and interprets proposed HHS and OMB regulations,

circulars and directives pertaining to acquisition management;

solicits, negotiates, awards, modifies, terminates and closes all

acquisitions issued by ACF; conducts the Small and Disadvantaged

Business Utilization Program; and provides training and technical

assistance to program and staff components on significant acquisition

policies and procedures. OMS serves as the lead for ACF in coordination

and liaison within ACF and with the Department, OMB, GSA and other

federal agencies on procurement management issues and activities.

OMS provides management and technical administration of ACF

discretionary, formula, entitlement and block grants; assures that all

grants awarded by ACF conform with applicable statutes, regulations,

and policies; computes grantee allocations, prepares grant awards,

ensures incorporation of necessary grant terms and conditions, and

monitors grantee expenditures; analyzes financial needs under grant

programs; provides data in support of apportionment requests; prepares

reports and analyses on the grantee's use of funds; maintains liaison

and coordination with appropriate ACF and HHS organizations to ensure

consistency between ACF grant systems and the Department's grant

payment systems; and provides technical assistance to ACF program and

regional components on grant operations and technical grants management

issues; and performs audit resolution activities for ACF grant

programs. OMS serves as the lead for ACF in coordination and liaison

with the Department and other federal agencies on grants management and

administration operational issues and activities.

E. Office of Customer Service and Administration (OCSA) develops

and maintains a customer service plan for the OPS and conducts customer

surveys for OPS; facilitates and assists in developing and writing

standard operating procedures for all components within OPS; assists in

office-specific training of OPS staff; assists OPS components with the

provision of office-specific and functional training to program and

regional offices; coordinates permanent and temporary teams formed

within OPS; develops and maintains OPS staff directory and users' guide

for OPS services.

OCSA is responsible for overseeing OPS' salaries and expenses

budget. Provides direction to meet the human resource management needs

within OPS; coordinates with the office which handles ACF's human

resources activities and the Department to provide OPS staff with

personnel services including position management, staffing,

recruitment, employee and labor relations, employee assistance,

payroll, staff development and training, and special hiring and

placement programs; and maintains systems to track personnel actions to

keep the Director of OPS and, as appropriate, the Directors of offices

within OPS informed about the status of personnel actions, current

full-time equivalency usage and salaries and expenses resources, and

employee programs and benefits. All OPS personnel related issues,

performance management activities and other administrative functions

within OPS are handled within this office.

F. Office of State Systems/Child Support Information Systems (OSS)

oversees the Department's responsibilities for Federal financial

participation in the funding of State automated systems. It coordinates

ACF's development and implementation of strategies and policies related

to payment integrity, electronic benefits transfer, welfare systems

integration, and related initiatives and programs. It directs state

systems activities on partnership, collaborative efforts, and technical

assistance activities.

The Office provides leadership for provision of technical

assistance to States on information systems projects; and advances the

use of computer technology in the administration of welfare and social

services programs by States.

The Office is responsible for developing departmental policies and

procedures under which States obtain Federal financial participation in

the cost of automated systems development to support programs funded

under the Social Security Act. It serves as the departmental focal

point for the development and implementation of strategies and policies

related to payment integrity, welfare systems integration and related

initiatives and programs; and provides leadership and guidance to

interagency work groups in these areas for the Department.

The Office reviews, analyzes, and approves/disapproves State

requests for Federal financial participation for automated systems

development activities which support the AFDC, JOBS, Child Care, Head

Start, Child Welfare, Foster Care, Social Services, and Refugee

Resettlement programs. It provides assistance to States in developing

or modifying automation plans to conform to Federal requirements. It

monitors approved State systems development activities; conducts

periodic reviews to assure State compliance with regulatory

requirements applicable to automated systems supported by Federal

financial participation. It provides guidance to States on functional

requirements for these automated information systems. It promotes

interstate transfer of existing automated systems and provides

assistance and guidance to improve ACF's programs through the use of

automated systems.

The Office has a separate organizational unit which reports to the

Associate Deputy Director for Child Support Enforcement, who reports to

the Director of Child Support Enforcement. It reviews, analyzes, and

approves/disapproves State requests for Federal financial participation

for automated systems development activities which support the Child

Support program. It provides assistance to States in developing or

modifying automation plans to conform to Federal requirements. It

monitors approved State systems development activities; conducts

periodic reviews to assure State compliance with regulatory

requirements applicable to automated systems supported by Federal

financial participation. It provides guidance to States on functional

requirements for these automated information systems. It promotes

interstate transfer of existing automated systems and provides

assistance and guidance to improve ACF's programs through the use of

automated systems.

[[Page 4299]]

VI. Delete KT, ``Office of Legislative Affairs and Budget,'' in its

entirety and replace with the following:

KT.00 Mission

KT.10 Organization

KT.20 Functions

KT.00 Mission. The Office of Legislative Affairs and Budget (OLAB)

provides leadership in the development of legislation, budget, and

policy, ensuring consistency in these areas among ACF program and staff

offices, and with ACF and the Department's vision and goals. It advises

the Assistant Secretary for Children and Families on all policy and

programmatic matters which substantially impact the agency's

legislative program, budget development, budget execution and

regulatory agenda. The Office serves as the primary ACF contact, for

the Department, the Executive Branch, and the Congress on all

legislative, budget development, and regulatory activities.

KT.10 Organization. The Office of Legislative Affairs and Budget

is headed by a Director, who reports to the Deputy Assistant Secretary

for Policy and External Affairs.

KT.20 Functions. The Office of Legislative Affairs and Budget

serves as the principal advisor to the Deputy Assistant Secretary for

Policy and External Affairs and the Assistant Secretary for Children

and Families on all policy and programmatic matters which substantially

impact on legislative affairs, budget development, budget execution and

the regulatory agenda; and represents the Deputy Assistant Secretary

for Policy and External Affairs and the Assistant Secretary on budget,

policy and legislative materials and activities.

Serves as the primary ACF contact for the Department, the Executive

Branch, and Congress on all budget development and budget execution

activities; manages the development and presentation of ACF's budget;

provides guidance to ACF program and staff components in preparing

material in support of budget development; manages the ACF regulatory

development process; negotiates regulatory policy positions with the

Department and the Executive Branch; provides guidance to ACF programs

and staff components on policy and programmatic matters which

substantially impact the budget and regulatory development process; and

reviews and analyzes other policy significant documents to ensure

consistency with ACF's budget, vision and goals.

Serves as the focal point for congressional liaison in ACF and for

the Office of Assistant Secretary for Legislation; counsels and advises

the Assistant Secretary for Children and Families and senior ACF staff

on congressional activities and relations; manages the preparation of

testimony and briefings; negotiates clearance of testimony; monitors

hearings and other congressional activities which affect ACF; and

manages congressional inquiries.

Manages the ACF legislative planning cycle and the development of

Reports to Congress; reviews and analyzes a wide range of Congressional

policy documents including, legislative proposals, pending legislation,

and bill reports; solicits and synthesizes internal ACF comments on

such documents; negotiates legislative policy positions with the

Department and the Executive Branch; and reviews other policy

significant documents to ensure consistency with statutory and

congressional intent and the agency legislative agenda.

Facilitates the preparation of comprehensive administrative

(salaries and expenses) budget for ACF; and designs and develops budget

estimating modes and procedures.

VII. Delete KU.00, ``The Office of Human Resource Management,'' in

its entirety and replace with the following:

KU.00 Mission

KU.10 Organization

KU.10 Function

KU.00 Mission. The Office of Human Resource Management (OHRM) is

the principal advisor to the Deputy Assistant Secretary for Program

Operations on all personnel administration and management areas.

KU.10 Organization. The Office of Human Resource Management is

headed by a Director who reports to the Deputy Assistant Secretary for

Program Operations.

KU.20 Functions. The Office of Human Resource Management directs

and manages the personnel operations and services for the

Administration for Children and Families (ACF). Provides advice and

assistance to ACF managers in their personnel management activities

including workforce planning, recruitment, selection, position

management, performance management, and incentive awards. Provides a

variety of services to ACF employees, including provision of employee

assistance services and career, retirement and benefits counseling.

Serves as ACF liaison to the Department on all payroll matters.

Provides the following personnel administrative services: the exercise

of appointing authority, position classification, awards authorization,

personnel management evaluation, personnel action processing and

recordkeeping. Manages the merit promotion, special hiring and

placement programs.

Provides leadership, oversight, and coordination for the planning,

analysis, and development of human resource policies and programs.

Serves as liaison between ACF, the Department, and the Office of

Personnel Management. Provides technical advice and assistance on

policy, legal and regulatory matters. Formulates and interprets

policies pertaining to all areas related to personnel administration

and management. Formulates and interprets new human resource programs

and strategies.

Formulates and oversees the implementation of ACF-wide policies,

regulations and procedures concerning all aspects of the Senior

Executive Service, and SES equivalent recruitment, staffing, position

establishment, compensation, award, performance management and other

related personnel areas. Manages the performance recognition systems

and the responsibilities of the Executive Resources Board (ERB) and the

Performance Review Board (PRB). Coordinates the Schedule C and

Executive personnel activity with the Office of the Secretary. Is the

focal point for data, reports, and analyses relating to SES, Schedule C

and other executive personnel, such as those in Executive Level

positions.

Provides management advisory service on all labor management and

employee relations issues. Plans and coordinates ACF-wide employee

relations and labor relations activities, including the application and

interpretation of the Federal Labor-Management Relations Program,

collective bargaining agreements, disciplinary and adverse action

regulations, and appeals. Pursues human relations innovations such as

alternative dispute resolutions and serves as the focal point on all

issues pertaining to the Labor-Management Partnership Council. Provides

leadership in assuring the integrity, effectiveness and impartiality of

ACF's alternative dispute resolution programs, grievances, and merit

systems program. Participates in the formulation and implementation of

policies, practices and matters affecting bargaining unit employees'

working conditions by assuring management's compliance with the Federal

Labor Relations Program (5 U.S.C. Chapter 71).

Administers ACF's personnel security responsibilities and ethics

program. Coordinates the ethics program with the

[[Page 4300]]

Department's Office of Special Counsel for Ethics.

VIII. Establish a new ``Chapter KV,'' as follows: Office of

Administrative Services and Facilities Management:

KV.00 Mission

KV.10 Organization

KV.20 Functions

KV.00 Mission. The Office of Administrative Services and

Facilities Management (OASFM) is the principal advisor to the Deputy

Assistant Secretary for Program Operations on all areas of

administrative services and facilities management for the

Administration for Children and Families (ACF).

KV.10 Organization. The Office of Administrative Services and

Facilities Management (OASFM) is headed by a Director who reports to

the Deputy Assistant Secretary for Program Operations.

KV.20 Functions. The Office of Administrative Services and

Facilities Management (OASFM) directs and manages ACF's administrative

support services, facilities management programs and activities.

Provides agency-wide guidance on administrative issues; prepares,

coordinates and disseminates information, policy, and/or procedural

guidance on administrative and facilities management issues. Directs

and/or coordinates management initiatives to improve ACF administrative

and facilities management services with the goal of continually

improving services while reducing costs.

Maintains budgetary controls on administrative services accounts,

reconciling accounting reports and invoices, and monitoring all

spending. Controls OASFM Visa credit card for small purchases.

Establishes and manages contracts and/or blanket purchase agreements

(BPAs) for administrative support and facilities management services,

including space design, building alteration and repair,

telecommunications, reprographics, physical security, moving, labor,

records and property management and inventory, systems furniture

acquisitions and assembly, fleet management, and the Information

Resource Center (library).

Provides management and oversight of ACF mail delivery services and

activities, including Federal and contractor postal services

nationwide, covering all classes of U.S. Postal Service mail, priority

and express mail services, and courier services, etc.

Directs all activities associated with the ACF Master Housing Plan,

including coordination and development of the agency long-range space

budget; planning, budgeting, identification, solicitation, acceptance

and utilization of office and special purpose space, repairs, and

alterations; principal liaison with General Services Administration

(GSA) and other Federal agencies, building managers and facilities

engineers, architects and commercial representatives, for space

acquisition, negotiation of lease terms, dealing with sensitive issues

such as handicapped barriers, space shortages, and security. Develops

and maintains space floor plans and inventories, directory boards, and

locator signs. OASFM serves as the lead for ACF in coordination and

liaison with Departmental, GSA, Federal Protective Service, and other

Federal agencies on implementation of Federal security directives.

Responsible for planning and executing the Agency's environmental

health, safety, and physical security programs, ensuring that

appropriate occupational health and safety and occupant emergency

evacuation plans are in place. Serves as principal liaison with private

and/or Federal building managers for all administrative services and

facilities management activities. Responsible for issuing, and managing

and controlling badge and cardkey systems to control access to agency

space for security purposes.

Develops and/or implements agency telecommunications management

policy in accordance with Federal regulations and procedures. Reviews

and directs payment of all agency telephone invoices. Recommends and

advises on the design and function of telecommunications systems, based

on user needs, costs and technological availability. Communicates

directly with private industry service providers to coordinate the

acquisition, installation and maintenance of voice/data

telecommunications equipment and systems. Responsible for other sources

of communications capability such as pagers, cellular phone service,

cable TV service, and audio conferencing equipment and service.

Coordinates the implementation of personal video and video

conferencing. Updates and maintains the ACF LAN-based telephone

directory, handles the distribution of all commercial directories, and

updates and maintains the databases for telephone lines, and equipment

inventories.

Plans, manages/operates employee transportation programs, including

shuttle service and fleet management, employee and visitor parking, and

commuter services and programs including transit subsidies and

ridesharing. Develops and implements ACF travel policies and procedures

consistent with Federal requirements. Provides technical assistance and

oversight; coordinates ACF use of the Travel Management System; manages

employee participation in the American Express Credit Card program for

travel.

Purchases and tracks common use supplies, stationery and

publications; manages equipment repair services and reprographics

management activities; controls and maintains equipment and personal

property inventories; develops and coordinates records (paper) and

forms management, and real property activities.

Dated: January 14, 1997.

Olivia A. Golden,

Acting Assistant Secretary for Children and Families.

[FR Doc. 97-2236 Filed 1-28-97; 8:45 am]

BILLING CODE 4184-01-P