Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to amend systems of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is amending systems of records

notice in its existing inventory of record systems subject to the

Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed actions will be effective without further notice

on September 8, 1997, unless comments are received which result in a

contrary determination.

ADDRESSES: Privacy Act Officer, Records Management Program Division,

U.S. Army Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft.

Belvoir, VA 22060-5576.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390

or DSN 656-4390.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of

records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the Federal Register and are available

from the address above.

The specific changes to the record system being amended are set

forth below followed by the notice, as amended, published in its

entirety. The proposed amendments are not within the purview of

subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,

which requires the submission of a new or altered system report.

Dated: July 31, 1997.

L.M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

A0025-6USASC

System Name:

Military Affiliate Radio System (March 4, 1997, 62 FR 9757).

Changes:

* * * * *

RETENTION AND DISPOSAL:

Delete entry and replace with `Destroy on each renewal or two years

after termination of membership.'

* * * * *

A0025-6USASC

System Name:

Military Affiliate Radio System.

System location:

U.S. Army Signal Command, Fort Huachuca, AZ 85613-5000.

Categories of individuals covered by the system:

Individuals having a valid amateur radio station license issued by

the Federal Communications Commission who apply for membership in the

Army Military Affiliate Radio System (MARS).

Categories of records in the system:

Applicant's name, home address and telephone number, licensing data

and call-sign provided by Federal Communications Commission, Army MARS

call-sign, relevant inquiries/records and reports.

Authority for maintenance of the system:

10 U.S.C. 3013; DoD Directive 4650.2; and Field Manual 11-490-7.

Purpose(s):

To provide a potential reserve of trained radio communications

personnel for military duty when needed and/or to provide auxiliary

communications for military, civil, and/or disaster officials during

periods of emergency.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information may be disclosed to Department of Army and Department

of Defense communication agencies and their authorized contractors in

connection with individual's participation in the Army Military

Affiliate Radio System Program and to federal supply agencies in

connection with individual's participation in the Army MARS Equipment

Program.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Cards; paper in file folders, computer tapes, discs, listings.

Retrievability:

By member's name, and amateur and/or MARS call signs.

Safeguards:

Information is maintained in buildings having security guards and

is accessible only to individuals who have need therefor to perform

their duties. Automated records are further protected by a password

assigned to designated persons.

Retention and disposal:

Destroy on each renewal or two years after termination of

membership.

System manager(s) and address:

Commander, U.S. Army Signal Command, ATTN: AFSC-OPT-BC, Fort

Huachuca, AZ 95613-5000.

Notification procedure:

Individual seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, U.S. Army Signal Command, ATTN: AFSC-OPT-BC, Fort

Huachuca, AZ 95613-5000.

Individual should provide the name under which licensed is the Army

MARS program, amateur and or MARS call sign, present address, call

sign, and signature.

Record access procedures:

Individuals seeking to access records about themselves contained in

this record system should address written inquiries to the Commander,

U.S. Army Signal Command, ATTN: AFSC-OPT-BC, Fort Huachuca, AZ 95613-

5000.

Individual should provide the name under which licensed is the Army

MARS program, amateur and or MARS call sign, present address, call

sign, and signature.

Contesting records procedures:

The Army's rules for accessing records, and for contesting contents

and

[[Page 42524]]

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual and the Federal Communications Commission.

Exemptions claimed for the system:

None.

A0040 DASG

System name:

Medical Facility Administration Records (February 22, 1993, 58 FR

10056).

Changes:

* * * * *

System Manager(s)and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040 DASG

System name:

Medical Facility Administration Records.

System location:

Medical centers, hospitals, and health clinics. Official mailing

addresses are published as an appendix to the Army's compilation of

systems of records notices.

Categories of individuals covered by the system:

Individuals who are authorized to use services of an Army medical

facility.

Categories of records in the system:

Information in this system generally relates to administration at a

medical facility, as opposed to an individual's health/care. Typically,

records comprise scheduling of appointments, medical history data used

to locate medical records, individual's name, Social Security Number,

birth, death, accountability of patients (e.g., bad charts; transfer,

leave requests, etc.); receipts for patients' personal property,

prescriptions for medications, eyeglasses, hearing aids, prosthetic

devices, diet/special nourishment plans, blood donor records, charges,

receipts and accounting, documents of payments for medical/dental

services; register number assigned; Social Security Number, and similar

records/reports.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O.

9397 (SSN).

Purpose(s):

To locate medical records and personnel, schedule appointments;

provide research and statistical data.

To enhance efficient management practices and effective patient

administration.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Birth records are disclosed to states' Bureau of Vital Statistics

and overseas birth records are disclosed to the Department of State to

provide the official certificates of birth. Birth records may also be

used for statistical purposes.

Death records are disclosed to federal, state and private sector

authorities to provide the official certificates of death. Death

records may also be used for statistical purposes.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Cards; paper records in file holders or other computerized or

machine readable media.

Retrievability:

By individual's surname or Social Security Number.

Safeguards:

Records are maintained within secured buildings in areas accessible

only to persons having official need therefor who are properly trained

and screened. Automated segments are protected by controlled system

passwords governing access to data.

Retention and disposal:

Nominal index files, including register numbers assigned, are

destroyed after 20 years. Records of transient value (e.g., issuance of

spectacles/prosthetics, diet/food plan, etc.) are destroyed within 3

months of patient's release. Other records have varying periods of

retention: Record of birth/death 2 years; patient accountability

(admission/discharge) 5 years; blood donor 5 years or when no longer

needed for medical/legal reasons whichever is longer; record of

patient's personal property 3 years.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Patient Administrator at the medical facility where service/care

was provided. Official mailing addresses are published as an appendix

to the Army's compilation of systems of records notices.

For verification purposes, individual should provide the full name,

Social Security Number, details which will assist in locating record,

and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Patient Administrator at the medical facility where service/care was

provided. Official mailing addresses are published as an appendix to

the Army's compilation of systems of records notices.

For verification purposes, individual should provide the full name,

Social Security Number, details which will assist in locating record,

and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual; medical facility records and reports.

Exemptions claimed for the system:

None.

A0040-1 DASG

System name:

Professional Consultant Control Files (February 22, 1993, 58 FR

10056).

Changes:

* * * * *

System Manager(s)and Address:

Delete entry and replace with `Chief Information Officer, Office of

the

[[Page 42525]]

Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-1 DASG

System name:

Professional Consultant Control Files.

System location:

Office of the Surgeon General, Headquarters, Department of the

Army; U.S. Army Health Services Command; U.S. Army Medical Command,

Europe; U.S. Army Medical Command, Korea. Official mailing addresses

are published as an appendix to the Army's compilation of system of

records notices.

Categories of individuals covered by the system:

Any individual who has been used or appointed as a professional

consultant in the professional medical services.

Categories of records in the system:

Documents containing name, curriculum vitae of professional

qualifications and experience, appointment, utilization, duties,

responsibilities, and compensation of appointed consultants.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C., Chapter 55.

Purpose(s):

To appoint and monitor utilization of designated consultants.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information on individuals may be provided to civilian and military

medical facilities, Federation of State Medical boards of the United

States, State Licensure Authorities and other appropriate professional

regulating bodies for use in considering and selecting individuals for

panels or boards or for speaking engagements.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders.

Retrievability:

By last name of consultant.

Safeguards:

Records are maintained in secured areas accessible only to

authorized individuals having official need therefor in the performance

of assigned duties.

Retention and disposal:

Records are destroyed 1 year after termination of consultant's

appointment.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

For verification purposes, the individual should provide the full

name, current address and telephone number, and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to Chief

Information Officer, Office of the Surgeon General, U.S. Army Medical

Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX

78234-6013.

For verification purposes, the individual should provide the full

name, current address and telephone number, and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual, Army records and reports.

Exemptions claimed for the system:

None.

A0040-3a DASG

System name:

Medical Review Files (February 22, 1993, 58 FR 10058).

Changes:

* * * * *

System Location:

Delete entry and replace with `The Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.'

* * * * *

System Manager(s) and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-3a DASG

System name:

Medical Review Files.

System location:

The Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050

Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.

Categories of individuals covered by the system:

Applicants and registrants who are being considered for Army

service and whose medical fitness is questionable; Army members being

considered for continuance in service, promotion, special assignment,

or separation whose medical fitness is questioned either by the medical

evaluating authority or by the individual.

Categories of records in the system:

Files contain documents relating to medical fitness of individuals

for appointment, enlistment, retention in service, promotion, special

assignment, or separation. Included are reports of medical examination

and evaluation, psychological evaluation reports, and similar or

related documents.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C., Chapter 55.

Purpose(s):

To evaluate medical fitness of marginally qualified personnel for

Army program with strict regard to established medical standards.

[[Page 42526]]

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders.

Retrievability:

By individual's name.

Safeguards:

Records are maintained in secured areas accessible only to

designated personnel having official need therefor in the performance

of assigned duties.

Retention and disposal:

Destroyed after 3 years.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

For verification purposes, the individual should provide the full

name, place and date of medical examination, additional details that

will facilitate locating the record, and signature.

Record access procedures

Individuals seeking access to information about themselves

contained in this system should address written inquiries to Chief

Information Officer, Office of the Surgeon General, U.S. Army Medical

Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX

78234-6013.

For verification purposes, the individual should provide the full

name, place and date of medical examination, additional details that

will facilitate locating the record, and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From clinical records, health records, medical boards, civilian

physicians, consultation reports, other Army records and reports.

Exemptions claimed for the system.

None.

A0040-3b DASG

System name:

Medical Evaluation Files (February 22, 1993, 58 FR 10058).

Changes:

* * * * *

System Manager(s)and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-3b DASG

System name:

Medical Evaluation Files.

System location:

Primary location: Army Medical Department medical facilities

convening a medical board.

A segment exists at the U.S. Army Physical Evaluation Board and the

U.S. Army Physical Disability Agency.

Categories of individuals covered by the system:

Army members whose medical fitness for continued service has been

questioned either by the member or his/her commander.

Categories of records in the system:

Personal information concerning the member; certain codes of

specific types of injuries for research study purposes; Department of

Veterans Affairs Schedule for Rating Disability Diagnostic Codes;

documents reflecting determination by an Army board of medical fitness

for continued Army active service; board proceedings and related

documents.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapters 55 and

61; and E.O. 9397 (SSN).

Purpose(s):

Records are used by Medical Boards to determine medical fitness for

continued Army active service. They are used by the Physical Evaluation

Board to review board findings when required and to determine if the

individual should be discharged, temporarily or permanently retired for

disability, or retained for active service. The U.S. Physical

Disability Agency reviews determinations and dispositions, and responds

to inquiries.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders; magnetic diskettes.

Retrievability:

By individual's name.

Safeguards:

Records are maintained in areas accessible only to authorized

personnel who are properly screened and trained. Operation of data

processing equipment and magnetic tapes are limited strictly to

authorized personnel. Computer has key lock and key is controlled.

Magnetic diskettes are stored and controlled to ensure they do not

result in unauthorized disclosure of personal information.

Retention and disposal:

Records of Medical Boards are retained for 5 years and then

destroyed. Records of the U.S. Army Physical Evaluation Boards are

retained for 2 years or until discontinued, whichever occurs first.

Records at the U.S. Army Physical Disability Agency are retained for 5

years and then destroyed. Destruction of all records is by shredding.

[[Page 42527]]

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

For verification purposes, the individual should provide the full

name, Social Security Number, details which will assist in locating

pertinent records, and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to Chief

Information Officer, Office of the Surgeon General, U.S. Army Medical

Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX

78234-6013.

For verification purposes, the individual should provide the full

name, Social Security Number, details which will assist in locating

pertinent records, and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual; medical records and reports.

Exemptions claimed for the system:

None.

A0040-3c DASG

System name:

Medical Regulating Files (February 22, 1993, 58 FR 10059).

Changes:

* * * * *

System Manager(s)and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-3c DASG

System name:

Medical Regulating Files.

System location:

Primary location: The Surgeon General, U.S. Army Medical Command,

ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.

Segments exist at Army medical treatment facilities, evacuation

units and medical regulating offices.

Categories of individuals covered by the system:

Any patient requiring transfer to another medical treatment

facility who is reported to the Armed Services Medical Regulating

Office by U.S. Government medical treatment facilities for designation

of the receiving medical facility.

Categories of records in the system:

File contains information reported by the transferring medical

treatment facility and includes, but is not limited to, patient

identity, service affiliation and grade or status, sex, medical

diagnosis, medical condition, special procedures or requirements

needed, medical specialties required, administrative considerations,

personal considerations, the patient's home town and/or duty station

and other information having an impact on the transfer.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations.

Purpose(s):

To properly determine the appropriate medical treatment facility to

which the reported patient will be transferred; to notify the reporting

U.S. Government medical treatment facility of the transfer destination;

to notify the receiving medical treatment facility of the transfer; to

notify evacuation units, medical regulating offices and other

government offices for official reasons; to evaluate the effectiveness

of reported information; to establish further the specific needs of the

reported patient; for statistical purposes; and when required by law

and official purposes.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

NOTE: Record of the identity, diagnosis, prognosis, or treatment of

any client/patient, irrespective of whether or when he ceases to be a

client/patient, maintained in connection with the performance of any

alcohol or drug abuse prevention and treatment function conducted,

regulated, or directly or indirectly assisted by any department or

agency of the United States, shall, except as provided therein, be

confidential and be disclosed only for the purposes and under the

circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute

takes precedence over the Privacy Act of 1974, in regard to

accessibility of such records except to the individual to whom the

record pertains. The Army's `Blanket Routine Uses' do not apply to

these types records.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders; index cards.

Retrievability:

By individual's name.

Safeguards:

Records are maintained in secured areas accessible only to

authorized personnel who are properly screened and trained.

Retention and disposal:

Destroyed 1 year following the end of the calendar year in which

the patient was reported to the Armed Services Medical Regulating

Office.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013 or to the Patient Administrator at the medical

treatment facility where service was provided.

Individual should provide full name, rank or status and parent

service, approximate date of transfer, medical

[[Page 42528]]

treatment facility from which transferred, and current address and

telephone number.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to Chief

Information Officer, Office of the Surgeon General, U.S. Army Medical

Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX

78234-6013 or to the Patient Administrator at the medical treatment

facility where service was provided.

Individual should provide full name, rank or status and parent

service, approximate date of transfer, medical treatment facility from

which transferred, and current address and telephone number.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From transferring and receiving treatment facilities, medical

regulating offices, evacuation offices, and other U.S. Government

offices, agencies and commands relevant to the patient transfer.

Exemptions claimed for the system:

None.

A0040-5 DASG

System name:

Occupational Health Records (February 22, 1993, 58 FR 10060).

Changes:

* * * * *

System Location:

Delete address and replace with `The Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.'

* * * * *

System Manager(s)and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-5 DASG

System name:

Occupational Health Records.

System location:

Army medical treatment facilities. Addresses may be obtained from

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.

Categories of individuals covered by the system:

Department of the Army employees; active duty military personnel

and their dependents who are treated on an out-patient basis by medical

treatment facilities for whom specific occupational health examinations

have been requested.

Categories of records in the system:

Name, Social Security Number, date and place of birth, marital

status, dates of medical surveillance tests and their results;

documents reflecting the training, experience and certification to work

within hazardous environments; external exposures to chemicals,

radiation, physical stress, non-human primates, including personnel

monitoring results, work area monitoring readings, and similar and

related documents; personnel protective equipment and medical programs

required to limit exposure to environmental safety and health hazards.

Authority for maintenance of the system:

5 U.S.C. 7902; 29 U.S.C. 668; 29 CFR Chapter XVII, Occupational

Safety and Health Standards; E.O.s 12223 and 12608; and E.O. 9397

(SSN).

Purpose(s):

To determine persons listed in the `Individual-Category' above,

pursuant to appropriate preventive medicine programs; to ensure that

employees are qualified to perform duties under environmental stress

and that such stress is limited to lowest level practical.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information may be disclosed to appropriate Government agencies

whose responsibility falls within the above occupational health

statutes.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records; magnetic tapes, discs, and printouts.

Retrievability:

By individual's name and/or Social Security Number.

Safeguards:

Access to all records is restricted to designated individuals whose

official duties dictate need therefor. Information in automated media

are further protected by storage in locked rooms. All individuals

afforded access are given periodic orientations concerning sensitivity

of personal information and requirement to prevent unauthorized

disclosure.

Retention and disposal:

Personnel exposure files/monitoring data are retained 5 years after

evaluation and recorded on permanent medical records. Records relating

to individual's health are incorporated in the individual's medical

record.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013, or to the Patient Administrator at the

appropriate medical treatment facility.

Individual must provide full name, Social Security Number, current

address and telephone number, sufficient details to permit locating

records, and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to Chief

Information Officer, Office of the Surgeon General, U.S. Army Medical

Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX

78234-6013, or to the Patient Administrator at the appropriate medical

treatment facility.

Individual must provide full name, Social Security Number, current

address and telephone number, sufficient details

[[Page 42529]]

to permit locating records, and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial determination are contained in Army Regulation

340-21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:

From Army Medical records and reports.

Exemptions claimed for the system:

None.

A0040-14 DASG

System name:

Radiation Exposure Records (February 22, 1993, 58 FR 10060).

Changes:

* * * * *

System Manager(s) and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-14 DASG

System name:

Radiation Exposure Records.

System location:

Army installations, activities, laboratories, etc., which use or

store radiation producing devices or radioactive materials or

equipment. An automated segment exists at Lexington Blue Grass Depot,

KY 40511-5000.

Categories of individuals covered by the system:

Persons employed by the Army, including employees of contractors,

who are occupationally exposed to radiation or radioactive materials.

Categories of records in the system:

Documents reflecting individual's training, experience, and

certification to work within hazardous environments such as require the

handling of or exposure to radioactive materials or equipment, exposure

to radiation. Records may include DD Form 1852 (Dosimeter Application

and Record of Occupational Radiation Exposure), DD Form 1141 (Dosimetry

Record), DA Form 3484 (Photodosimetry Report), SF 11-206, exposed

dosimetry film; investigative reports of harmful chemical, biological,

and radiological exposures; relevant management reports.

Automated records contain data elements such as individual's name,

Social Security Number, date of birth, film badge number, coded cross-

reference to place of assignment at time of exposure, dates of exposure

and radiation dose, cumulative exposure, type of measuring device, and

coded cross-reference to qualifying data regarding exposure readings.

Authority for maintenance of the system:

29 U.S.C. 668; U.S. Nuclear Regulatory Commission Regulation (10

CFR part 19); Department of Labor Regulation (29 CFR part 1910); and

E.O. 9397 (SSN).

Purpose(s):

To ensure individual qualifications to handle radioactive materials

and/or to work under management identified stressful conditions; to

monitor, evaluate, and control the risks of individual exposure to

ionizing radiation or radioactive materials by comparison of short and

long term exposures; to conduct investigations of occupational health

hazards and relevant management studies; to determine safety standards.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information from this system of records may be disclosed to Federal

agencies, academic institutions, and non-governmental agencies such as

the National Council on Radiation Protection and Measurement, and the

National Research Council which are authorized to conduct research,

evaluation, and monitorship.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Papers in file folders, film packets, magnetic/tapes/discs.

Retrievability:

By individual's name and/or Social Security Number.

Safeguards:

Access to all records is restricted to designated individuals

having official need therefor in the performance of assigned duties. In

addition, access to automated records is controlled by Card Key System,

which requires positive identification and authorization.

Retention and disposal:

Personnel dosimetry and bioassay records are permanent.

Investigative reports of harmful chemical, biological, and radiological

exposures are retained for 30 years. Processed film showing individual

exposure is retained 5 years after evaluation and recorded on permanent

records. Medical test results are transferred to military members

medical records or, in the case of civilians, to their civilian

personnel records on reassignments, transfer, or separation.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Individual must furnish full name, Social Security Number, dates

and locations at which exposed to radiation or radioactive materials,

etc., and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to Chief

Information Officer, Office of the Surgeon General, U.S. Army Medical

Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX

78234-6013.

Individual must furnish full name, Social Security Number, dates

and locations at which exposed to radiation or radioactive materials,

etc., and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

[[Page 42530]]

Record source categories:

From the individual, dosimetry film, Army and/or DoD records and

reports.

Exemptions claimed for the system:

None.

A0040-31a DASG

System name:

Pathology Consultation Record Files (February 22, 1993, 58 FR

10061).

Changes:

* * * * *

System Manager(s)and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-31a DASG

System name:

Pathology Consultation Record Files.

System location:

Armed Forces Institute of Pathology, Walter Reed Army Medical

Center, Washington, DC 20307-5001.

Categories of individuals covered by the system:

Individuals treated in military or civilian medical facilities

whose cases were reviewed on a consultative basis by members of the

staff of the Armed Forces Institute of Pathology.

Categories of records in the system:

Documents, tissue blocks, microscopic slides, X-rays and

photographs reflecting outpatient or inpatient treatment or observation

of all individuals on whose cases consultation has been requested.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and

E.O. 9397 (SSN).

Purpose(s):

To ensure complete medical data are available to pathologist

providing consultative diagnosis to requesting physician in order to

improve quality of care provided to individuals; to provide a data base

for education of medical personnel; to provide a data base for medical

research and statistical purposes and when required by law or for

official purposes.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Individual records may be released to referring physician, to

physicians treating the individual, to qualified medical researchers

and students, and to other Federal agencies and law enforcement

personnel when requested for official purposes involving criminal

prosecution, civil court action or regulatory orders.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records, X-rays, photographs in paper file folders,

microfiche, magnetic tape, printout; tissue blocks in appropriate

storage containers; and microscopic slides in cardboard file folders.

Retrievability:

By last name or terminal digit number (Social Security Number) or

accession number assigned when case is received for consultation.

Safeguards:

Access to the Armed Forces Institute of Pathology is controlled.

Records are maintained in areas accessible only to authorized personnel

who are properly screened and trained.

Retention and disposal:

Retained as long as case material has value for medical research or

education. Individual cases are reviewed periodically and materials no

longer of value to the Institute are destroyed.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Chief, Patient Records and Tissue Repository Division, Armed

Forces Institute of Pathology, Walter Reed Army Medical Center,

Washington, DC 20307-5001.

Requesting individual must submit full name, name, Social Security

Number or service number of military sponsor and branch of military

service, if applicable, or accession number assigned by the Armed

Forces Institute of Pathology, if known. For requests made in person,

identification such as military ID card or valid driver's license is

required.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the Chief,

Patient Records and Tissue Repository Division, Armed Forces Institute

of Pathology, Walter Reed Army medical Center, Washington, DC 20307-

5001.

Requesting individual must submit full name, name, Social Security

Number or service number of military sponsor and branch of military

service, if applicable, or accession number assigned by the Armed

Forces Institute of Pathology, if known. For requests made in person,

identification such as military ID card or valid driver's license is

required.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

Interview, diagnostic test, other available administrative or

medical records obtained from civilian or military sources.

Exemptions claimed for the system:

None.

A0040-31b DASG

System name:

Research and Experimental Case Files (February 22, 1993, 58 FR

10062).

Changes:

* * * * *

System Location:

After `1 copy will be located at' replace address with `The Surgeon

General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite

13, Fort Sam Houston, TX 78234-6013.'

* * * * *

System Manager(s)and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

[[Page 42531]]

A0040-31b DASG

System name:

Research and Experimental Case Files.

System location:

U.S. Army Medical Research Institute of Chemical Defense, Aberdeen

Proving Ground, MD 21010-5425.

Individual research/test/medical documents (paper records) are

contained in individual's health record which, for reserve and retired

military members, is at the U.S. Army Reserve Components Personnel and

Administration Center, St. Louis, MO; for other separated military

members, is at the National Personnel Records Center, 9700 Page

Boulevard, St. Louis, MO 63132-5200; for military members on active

duty, is at the servicing medical facility/center; for civilians (both

Federal employees and prisoners) is in a special file at the National

Personnel Records Center.

As paper records are converted to microfiche, the original (silver

halide) and 1 copy of the microfiche will be located at the Washington

National Records Center; 1 copy will be located at Chief Information

Officer, Office of the Surgeon General, U.S. Army Medical Command,

ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013;

1 copy will reside with the Army contractor-the National Academy of

Sciences; and 1 copy retained at the U.S. Army Medical Research

Institute of Chemical Defense.

Historical 16mm film and audio visual tapes are at Norton Air Force

Base, CA.

Categories of individuals covered by the system:

Volunteers (military members, Federal civilian employees, state

prisoners) who participated in Army tests of potential chemical agents

and/or antidotes from the early 1950's until the program ended in 1975.

Categories of records in the system:

Individual pre-test physical examination records and test records

of performance and biomedical parameters measured during and after test

exposure.

Authority for maintenance of the system:

10 U.S.C. 3013; Pub.L. 103-160; and E.O. 9397 (SSN).

Purpose(s):

To follow up on individuals who voluntarily participated in Army

chemical/biological agent research projects for the purpose of

assessing risks/hazards to them, and for retrospective medical/

scientific evaluation and future scientific and legal significance.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information may be disclosed to the Department of Veterans Affairs

in connection with benefits determinations.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in individual's medical file folders; see `system

location' above for storage of microfiche, computer magnetic tapes and

paper printouts, video tapes and 16mm film.

Retrievability:

Paper records in individual's health record are retrieved by

surname and/or service number/Social Security Number. Microfiche are

retrieved by individual's surname. Film/video tape is accessed by case

number and/or volunteer's number. Automated records are accessed by

volunteer's number or case number.

Safeguards:

Paper records and microfiche are kept in locked rooms/compartments

with access limited to authorized personnel. Access to computerized

data is by use of a valid site ID number assigned to the individual

terminal and by a valid user ID and password code assigned to

authorized user, changed periodically to avoid compromise. Data entry

is on-line using a dial-up terminal. Computer files are controlled by

keys known only to U.S. Army Medical Research Institute of chemical

Defense personnel assigned to work on the data base. Data base output

is available only to designated computer operators at the Institute.

Computer facility has double barrier physical protection. The remote

terminal is in a room which is locked when vacated and the building is

secured when unoccupied. The contractor (National Academy of Sciences)

employs equal safeguards which meet Army standards for Privacy Act

data.

Retention and disposal:

Records stored in the computer and on microfiche are retained

indefinitely at the sites identified under `system location'. Paper

medical records in an individual's health record are retained

permanently.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, U.S. Army Medical Research Institute of Chemical

Defense, Aberdeen Proving Ground, MD 21010-5425.

Individual should provide full name, Social Security Number,

current address and telephone number of the requester.

For personal visits, the individual should be able to provide

acceptable identification such as valid driver's license, employer or

other individually identifying number, building pass, etc.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, U.S. Army Medical Research Institute of Chemical Defense,

Aberdeen Proving Ground, MD 21010-5425.

Individual should provide full name, Social Security Number,

current address and telephone number of the requester.

For personal visits, the individual should be able to provide

acceptable identification such as valid driver's license, employer or

other individually identifying number, building pass, etc.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual through test/questionnaire forms completed at

test location; from medical authorities/sources by evaluation of data

collected previous to, during, and following tests while individual was

in this research program.

Exemptions claimed for the system:

None.

[[Page 42532]]

A0040-66a DASG

System name:

Medical Staff Credentials File (April 28, 1993, 58 FR 25813).

Changes:

* * * * *

System Manager(s) and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-66a DASG

System name:

Medical Staff Credentials File.

System location:

Medical treatment facilities at Army commands, installations and

activities. Official mailing addresses are published as an appendix to

the Army's compilation of record systems notices.

Categories of individuals covered by the system:

Individuals performing clinical practice in medical treatment

facilities.

Categories of records in the system:

Documents reflecting delineation of clinical privileges and

clinical performance and medical malpractice case files.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and

E.O. 9397 (SSN).

Purpose(s):

To determine and assess capability of practitioner's clinical

practice.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

In specific instances, clinical privileged information from this

system of records may be provided to civilian and military medical

facilities, Federation of State Medical Boards of the United States,

State Licensure Authorities and other appropriate professional

regulating bodies for use in assuring high quality health care.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders.

Retrievability:

By individual's surname.

Safeguards:

Records are maintained in areas accessible only to the medical

treatment facility commander and credentials committee members.

Retention and disposal:

Records are retained in medical treatment facility of individual's

last assignment. Records of military members are transferred to

individual's Military Personnel Records Jacket upon separation or

retirement. Records on civilian personnel are destroyed 5 years after

employment terminates.

Medical malpractice case files are destroyed after 10 years.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the commander of the medical treatment where practitioner provided

clinical service. Official mailing addresses are published as an

appendix to the Army's compilation of record systems notices.

For verification purposes, the individual should provide the full

name, Social Security Number, and signature.

Record access procedures:

Individuals seeking access to records about themselves contained in

this record system should address written inquiries to the commander of

the medical treatment where practitioner provided clinical service.

Official mailing addresses are published as an appendix to the Army's

compilation of record systems notices.

For verification purposes, the individual should provide the full

name, Social Security Number, and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

Interviewer, individual's application, medical audit results, other

administrative or investigative records obtained from civilian or

military sources.

Exemptions claimed for the system:

None.

A0040-400 DASG

System name:

Entrance Medical Examination Files (February 22, 1993, 58 FR

10065).

Changes:

* * * * *

System Manager(s) and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-400 DASG

System name:

Entrance Medical Examination Files.

System location:

Army medical examining facilities; Military Enlistment Processing

Stations (for enlistees); Department of Defense Medical Review Board,

U.S. Academy, CO 80840-2200 (except for reservists). Official mailing

addresses are published as an appendix to the Army's compilation of

record systems notices.

Categories of individuals covered by the system:

Individuals who enroll in the Reserve Officers Training Corps

program, enlist or are appointed in the U.S. Army or U.S. Army

Reserves, or are appointed as a cadet to the U.S. Military Academy.

Categories of records in the system:

Entrance medical examination and resulting documentation such as SF

88, Report of Medical Examination, and SF 93, Report of Medical

History, together with relevant and supporting documents.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and

E.O. 9397 (SSN).

Purpose(s):

To determine medical acceptance of applicant for military service

and

[[Page 42533]]

thereafter to properly assign and use individual. Management data are

derived and used by Health Services Command to evaluate effectiveness

of procurement medical standards.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders; selected management data are stored

on word processing or magnetic discs and tapes.

Retrievability:

By individual's surname.

Safeguards:

Records are maintained in buildings using security guards,

accessible only to authorized personnel having official need for the

information who are properly screened and trained.

Retention and disposal:

Original SF 88 and 93 become permanent documents in individual's

Health Record; 1 copy of these forms and supporting documentation is

retained by the Army or Military Enlistment Processing Station

examining Facility for 1 year; 1 copy is forwarded to the Department of

Defense Medical Review Board where it is retained for 5 years. Records

of individuals rejected for military service are retained for

statistical analyses, but for no longer than 2 years, after which they

are destroyed.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the commander of the medical examining facility where physical

examination was given. Official mailing addresses are published as an

appendix to the Army's compilation of systems of records notices.

For verification purposes, the individual should provide the full

name, Social Security Number, home address, approximate date of the

examination, and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

commander of the medical examining facility where physical examination

was given. Official mailing addresses are published as an appendix to

the Army's compilation of systems of records notices.

For verification purposes, the individual should provide the full

name, Social Security Number, home address, approximate date of the

examination, and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual; from the physician and other medical

personnel.

Exemptions claimed for the system:

None.

A0040-407 DASG

System name:

Army Community Health Nursing Records - Family Records (February

22, 1993, 58 FR 10065).

Changes:

* * * * *

System Manager(s) and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-407 DASG

System name:

Army Community Health Nursing Records - Family Records.

System location:

Army Medical Centers and hospitals. Official mailing addresses are

published as an appendix to the Army's compilation of systems of

records notices.

Categories of individuals covered by the system:

Individuals eligible for Army military medical care.

Categories of records in the system:

Family Record Form (DA Form 3762) Case Referral Form (DA Form

3763); Medical diagnosis, observations, socioeconomic plans and goals

for nursing care, summarization of consultations, and similar relevant

documents and reports.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and

E.O. 9397 (SSN).

Purpose(s):

To identify family members who receive Army community health

nursing care.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders retained in the Army Community Health

Nursing Office; copy of DA Forms 3762 and 3763 is filed in individual's

outpatient medical record.

Retrievability:

By surname of eligible military member or sponsor.

Safeguards:

Records are maintained in areas accessible only to authorized

personnel having official need therefor. Facilities are locked during

non-duty hours.

Retention and disposal:

Records are destroyed 3 years after case is closed.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

[[Page 42534]]

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Patient Administrator of the Army medical treatment facility

which provided the health nursing care. Official mailing addresses are

published as an appendix to the Army's compilation of systems of

records notices.

For verification purposes, the individual should furnish the full

name, Social Security Number, name and Social Security Number of

sponsor, if applicable, relationship to military member, current

address and telephone number, and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Patient Administrator of the Army medical treatment facility which

provided the health nursing care. Official mailing addresses are

published as an appendix to the Army's compilation of systems of

records notices.

For verification purposes, the individual should furnish the full

name, Social Security Number, name and Social Security Number of

sponsor, if applicable, relationship to military member, current

address and telephone number, and signature.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual, family members, other persons having

information relevant to health of family members; educational

institutions; civilian health, welfare, and recreational agencies;

civilian law enforcement agencies.

Exemptions claimed for the system:

None.

A0040-905 DASG

System name:

Privately Owned Animal Record Files (April 28, 1993, 58 FR 25814).

Changes:

* * * * *

System Manager(s) and Address:

Delete entry and replace with `Chief Information Officer, Office of

the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth

Road, Suite 13, Fort Sam Houston, TX 78234-6013.'

* * * * *

A0040-905 DASG

System name:

Privately Owned Animal Record Files.

System location:

Veterinary service at medical facilities on Army installations and

activities. Official mailing addresses are published as an appendix to

the Army's compilation of systems of records notices.

Categories of individuals covered by the system:

Persons whose privately owned animals receive veterinary care.

Categories of records in the system:

Name, Social Security Number, home address and telephone number of

animal's owner; record of treatment of animal; and related information.

Authority for maintenance of the system:

10 U.S.C. 3013; and E.O. 9397 (SSN).

Purpose(s):

To record registration, vaccination, and/or treatment of animals;

to compile statistical data; and to identify animals registered with

the Veterinary Treatment Facility.

Used by veterinarians and health care authorities to identify the

animal, verify ownership, record history, and to insure veterinary

care, treatment and immunizations provided to animals of authorized

owners is recorded; to compile statistical data; conduct research;

teach; assist in law enforcement, to include investigation and

litigation; and evaluate the care provided.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The information may be used to aid in preventive health and

communicable disease control programs, report medical conditions

required by law to Federal, state, and local agencies.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders and other computerized or machine

readable media.

Retrievability:

By name and Social Security Number of the animal's owner.

Safeguards:

Records are maintained in buildings which are locked when

unattended and are accessed only by authorized personnel having an

official need-to-know.

Retention and disposal:

Destroy upon death of the animal, transfer of owner, or 2 years

after last entry in the record.

System manager(s) and address:

Chief Information Officer, Office of the Surgeon General, U.S. Army

Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam

Houston, TX 78234-6013.

Notification procedure:

Individuals seeking to determine if information about themselves is

contained in this record system should address written inquiries to the

veterinary facility at the installation where the animal was treated or

euthanized. Official mailing addresses are published in the Army's

compilation of record systems notices.

Animal owner should provide the full name, Social Security Number,

home address and telephone number and the animal's rabies vaccination

number.

Record access procedures:

Individuals seeking access to records about themselves contained in

this record system should address written inquiries to the veterinary

facility at the installation where the animal was treated or

euthanized. Official mailing addresses are published in the Army's

compilation of record systems notices.

Animal owner should provide the full name, Social Security Number,

home address and telephone number and the animal's rabies vaccination

number.

Personal visits may be made to the veterinary facility where animal

was treated. Owner must provide personal identification such as a valid

military identification card or driver's license.

Contesting record procedures:

The Army's rules for accessing records, and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-

[[Page 42535]]

21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:

From the animal owner, veterinarian reports, and similar or related

documents.

Exemptions claimed for the system:

None.

[FR Doc. 97-20796 Filed 8-6-97; 8:45 am]

BILLING CODE 5000-04-F