Agency Recordkeeping/Reporting Requirements Under Emergency Review by the Office of Management and Budget (OMB)

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families

Agency Recordkeeping/Reporting Requirements Under Emergency

Review by the Office of Management and Budget (OMB)

Title: National Directory of New Hires.

OMB No.: New.

Description: Public Law 104-193, the ``Personal Responsibility and

Work Opportunity Reconciliation Act of 1996,'' requires the Office of

Child Support Enforcement (OCSE) to develop a National Directory of New

Hires (NDNH) to improve the ability of State child support agencies to

locate noncustodial parents and collect child support across State

lines.

The NDNH will contain employment, earning and employment

compensation data on all employees within the United States. The law

requires States and territories to periodically transmit new hire data

received from employers to the NDNH, and to transmit quarterly wage and

unemployment compensation claims data to the NDNH on a quarterly basis.

Employers must report specified information (based on information

reported on the IRS W-4 Form) on all new hires to State agencies for

transmittal to the NDNH. States will transmit all data to the NDNH

electronically. The purpose of the NDNH is to develop a repository of

information on newly-hired employees, and on the earnings and

unemployment compensation claims data on all employees, to provide the

necessary information to locate child support obligors, and to

establish and enforce child support orders.

Please refer below to the Supplemental Specifications in addition

to the Record Layouts and field descriptions for input to the National

Directory of New Hire (NDNH).

Respondents: States and Employers.

Annual Burden Estimates

----------------------------------------------------------------------------------------------------------------

Number of Average burden

Instrument Number of responses per hours per Total burden

respondents respondent response hour

----------------------------------------------------------------------------------------------------------------

New Hire: Employers Not Currently

Required to Report (manual reporting)*. 3,372,250 3.484 .0417 489,930

New Hire: Employers Not Currently

Required to Report (electronically)*... 740,250 37,037 .00028 7,677

New Hire: Multistate Employers'

Registration Form...................... 375,000 1 .050 18,750

New Hire: States Not Currently Requiring

New Hire Reporting..................... 29 83,333 266,668 644,445

New Hire: States Currently Requiring New

Hire Reporting......................... 25 83.333 70.741 147,376

Quarterly Wage & Unemployment

Compensation........................... 54 4 .033 7.13

----------------------------------------------------------------------------------------------------------------

*Estimated Total Annual Burden Hours: 1,308,185.

Footnotes

The above numbers are based on the following: Twenty-five States

already had a new hire reporting system in place before PRWORA was

passed. Within those 25 States, on average, it is estimated that 75%

of employers already report new hire data (based on the fact that

some States require all employers to report, some require only

targeted industries to report, and some are voluntary reporting

programs). It is estimated that these employers represent the same

proportional number of new hire reports (75% of 25/54).

These estimates include the 25% remaining employers who do not

report within those 25 States, in addition to all of the employers

within the remaining 29 States.

* Eighteen percent of all employers will report manually and 82%

will report electronically (based on SSA's experience). The number of

employers is based on the following calculation: the total number of

employers (6,300,000) multiplied by 29/54 (the proportion of States

that do not have new hire programs) plus the total number of employers

multiplied by the number of employers not already reporting in the

States that do have new hire programs (25% of 25/54). The result

(4,122,500) is then broken down into two categories: those who report

manually and those who report electronically.

** For the ``Employers'' tiers, ``response'' is defined as the

number of new hire reports. Thirty percent of all new hire reports will

be reported manually and 70% will be reported electronically (based on

SSA's experience).

*** Based on the assumption that employers reporting new hires

electronically will most likely transmit

[[Page 41391]]

their reports in a batch file, thus significantly reducing the per-

response burden.

**** For the ``States'' tiers, ``response'' is defined as the

number of transmissions to the NDNH. All States are required by law to

transmit new hire data to the NDNH electronically, within three

business days after entering the data into the SDNH. There are 250

business days per year. States will send a transmission once every

three business days, which is equal to 83.333 transmissions per year.

***** Based on the average number of reports per transmission and

the average burden per new hire report. The average number of reports

per transmission is calculated by dividing 32,222,220 (total number of

new hire reports in those 29 States) by 29 (number of States). The

result 1,111,111) is then divided by 83.333 (estimated number of

transmissions per State, see above explanation). Based on this

calculation, the average number of reports per transmission is

13,333.39 reports. The average burden per new hire report is estimated

to be .02 hours (1.2 minutes), which is based on a range of two seconds

to four minutes. The burden is estimated to be two seconds per report

for the 70% of new hire reports submitted to the State electronically.

This two second burden estimate is based on the same batch-file

assumption as above, and includes data receipt and data transmission.

If the State has to manually enter the new hire data before

transmitting to the NDNH (which is the case for 30% of all new hire

reports), the burden is estimated to be four minutes (based on the

number of characters in a record). The average burden hours per report

(.02) multiplied by the average number of reports per transmission

(13,333.39) is equal to the average burden hours per transmission

(266.668).

****** Within the 25 States that already have a new hire reporting

program in place, the burden is broken down into three categories. The

total number of new hire reports for those 25 States is 27.8 million

(46% of 60 million, or 25/54 times 60 million). Seventy-five percent of

employers already submit to those States, so the incremental burden for

that group is only the transmission to the NDNH (1 second per report).

Twenty-five percent of employers do not already submit to those States,

so the burden for that group is based on the same calculation as above:

30% of all new hire reports are reported manually (@ 4 minutes each)

and 70% are reported electronically (@ 2 seconds each). The following

table represents the exact formula for the calculation:

--------------------------------------------------------------------------------------------------------------------------------------------------------

Number of

Types of reports new hire Time per new hire report Total time

reports

--------------------------------------------------------------------------------------------------------------------------------------------------------

Already Received From Employers (75%)... 20,833,333 .000278 hours (1 second)........................ 5787.0370 hours.

Reports Not Currently Received (25%)-- 2,083,333 .066667 hours (4 minutes)....................... 138888.8889 hours.

Manual (30%).

Reports Not Currently Received (25%)-- 4,861,111 .000556 hours (2 seconds)....................... 2700.6173 hours.

Electronic (70%).

--------------------------------------------------------------------------------------------------------------------------------------------------------

Total time for all three types of reports: 147,376.543 hours.

Total time per transmission (83.333) per State (25): 70.741 hours.

******* ``Response'' is defined here as the number of transmissions

to the NDNH. States are required to transmit quarterly wage and

unemployment compensation data four times a year.

Detailed Input Information

Supplement to New Hire Record Specifications

At the suggestion of the workgroup that assisted in developing the

record specifications for the National Directory of New Hires (NDNH),

this is an accompanying document that contains some additional

clarification or explanation of items in the record specifications.

Mandatory Fields: The legislation mandates the collection of only

the following six data elements from the W-4 form:

Employee SSN

Employee Name

Employee Address

Employer Name

Employer Address

Employer ID number

On the W-4 record specifications these fields are marked with (M)

to designate mandatory. There are three additional optional fields that

are highly desirable for the New Hire data base. These are:

Employee Date of Birth

Employee Date of Hire

Employee State of Hire

While the legislation precludes the federal government from

mandating the collection and retention of additional data elements, the

states are not bound by those rules. The New Hire record specifications

were developed in collaboration with State child support enforcement

staff, State Employment Security Agency (SESA) staff, and federal and

Department of Defense staff. Consequently, the specifications include

additional data elements that can be collected by the states and passed

to the NDNH. These data elements can then be used by the states and

other authorized users of NDNH data.

Following are some clarifying statements that apply to all of the

NDNH data elements and record formats.

All data is to be in EBCDIC format.

All alphanumeric data are to be in upper case.

All alphanumeric data are to be left justified.

All numeric data are to be right justified and zero filled.

All dates are to be in the Year 2000-compliant format of YYYYMMDD.

Name and city data are to be stripped of special characters except for

the hyphen.

State and territory abbreviations in addresses should be the U.S.

Postal Service abbreviations.

Name fields should not include suffixes such as ``Jr.'', ``Sr.'',

and ``III''.

The NDNH will contain two addresses for the employer. The first

address is that noted on the W-4 form. The second address is where

child support orders should be sent. If only one address is available

or known, use the first set of address data elements and leave the

second set of data elements blank.

National standard codes are to be used for foreign country code

abbreviations as assigned by the Department of Commerce FIPS codes

(FIPS PUB 10-4).

For Quarterly Wage data, the employee wage amount is to be the

gross amount paid during the quarter, regardless of when the amount was

earned.

For Unemployment Insurance data, the benefit amount is to be the

gross amount paid within the quarter before any deductions or offsets

are applied, regardless of when the benefit was earned or accrued.

WHEN IN DOUBT, SEND THE DATA. While the NDNH wants to receive

clean, edited data, we want

[[Page 41392]]

to receive all data in a timely manner. Consequently, if some data is

missing or incomplete at the time of transmission, include the

record(s) in the transmission. Hopefully, this will also make

processing easier at the State level.

Output records returned from the NDNH will contain all of the

input data sent to the NDNH and indications of errors or changes that

took place at the federal level.

States have the option of receiving error records. The NDNH will

maintain a matrix of which states want to be notified of errors and

which do not.

Input Records

When sending data to the federal level, there will be three record

types in each transmission of data. These will include a header record,

a series of data records, and concluded by a trailer record.

Header Record: The header record will be the first record in the

data set and will contain the following fields.

----------------------------------------------------------------------------------------------------------------

Field name Comments

----------------------------------------------------------------------------------------------------------------

Record Identifier............................................................. Enter `H4' for W4 data.

Enter `HQ' for Quarterly Wage

data.

Enter `HU' for Unemployment

Insurance data.

Transmitter State Code........................................................ Refer to US Department of

Commerce FIPS code manual,

National Institute of Standards

and Technology, FIPS PUB 10-4

(April 1995).

Transmitter Agency Code....................................................... Some federal agencies act as

service bureaus for other

federal agencies. Enter the

Federal Employer Identification

Number (FEIN) of the agency

transmitting the data to the

National Directory of New

Hires.

Transmission Type............................................................. Identifies the type of data in

this data set.

Enter `W4' for W4 data.

Enter `QW' for Quarterly Wage

data.

Enter `UI' for Unemployment

Insurance data.

Department of Defense Code.................................................... This field is mandatory only for

DOD data transmissions. All

others can ignore this field.

DOD data is separated into

several categories. This field

indicates with category of data

is being transmitted.

Enter `A' for active duty

personnel.

Enter `C' for civilian personnel

Enter. `R' for reservist

personnel.

Version Control Number........................................................ It is assumed that the system

will be modified over time to

accommodate future

requirements. The version

Control Number indicates which

version of the system is in

operation and will provide a

means of communicating with

data suppliers about record

formats.

Enter `01' until notified by

OCSE to change this value.

Data Stamp.................................................................... Enter the system generated date

on the date the data set is

transmitted to the federal

level. Enter the date in the

format YYYYMMDD.

Batch Number.................................................................. A sequential number generated by

the transmitting agency. This

field is to uniquely identify a

transmission. Do not repeat

batch numbers.

Filler........................................................................ Each record contains filler to

be used for future versions of

the record formats.

----------------------------------------------------------------------------------------------------------------

Total Record: Each data set is to be terminated with a Total Record

which will contain the count of the total number of records transmitted

in this data set.

----------------------------------------------------------------------------------------------------------------

Field name Comments

----------------------------------------------------------------------------------------------------------------

Record Identifier............................................................. Enter `T4' for W4 data.

Enter `TQ' for Quarterly Wage

data.

Enter `TU' for Unemployment

Insurance data.

Data Record Count............................................................. Enter the total number of

records transmitted in this

data set, including the header

and trailer records. This will

be used to verify that all

records are received and

processed.

Filler........................................................................ Spaces. To be used for future

versions of the system.

----------------------------------------------------------------------------------------------------------------

Data Record: Each of the data records for W4, Quarterly Wage, and

UI is different in several ways. Following is further explanation of

some of the data elements in those record layouts. See the Record

Layout specifications for detailed information on all data elements.

----------------------------------------------------------------------------------------------------------------

Field name Comments

----------------------------------------------------------------------------------------------------------------

Record Identifier............................................................. Enter `W4' for the W4 record.

Enter `QW' for the Quarterly

Wage record.

Enter `UI' for the Unemployment

Insurance record.

Foreign Address Data Elements................................................. If an address supplied for the

employee or employer is outside

the United States, include the

Foreign Country Code for the

address, the Foreign Country

Name, and the Foreign Zip Code

Employee Wage Amount (QW)..................................................... For Quarterly Wage data, provide

the gross amount paid to the

employee during the quarter,

regardless of when the amount

was earned.

[[Page 41393]]

Reporting Period.............................................................. Use the quarters that correspond

to the calendar year rather

than quarters that correspond

to fiscal accounting periods.

Use the format QYYYY where

Q=1 for January-March.

Q=2 for April-June.

Q=3 for July-September.

Q=4 for October-December.

Benefit Amount (UI)........................................................... The UI Benefit Amount is the

gross amount paid within the

reporting quarter before any

withholding offsets are

applied. This amount should be

the sum of benefits received

from all programs tracked

electronically by the State.

However, only include those

benefits that are housed in the

same hardware environment. Do

not include benefits from

sources that must be translated

or imported to the mainframe

environment.

----------------------------------------------------------------------------------------------------------------

Output Records

FPLS will return records to the data transmitters when errors were

detected. The states can elect to have these records returned for error

resolution or not as they choose. Federal agencies, however, will

receive all error records from each transmittal.

The record formats for the error records are identical to the input

record provided by the submitter except that error codes will be

appended that explain the nature of the error. Errors can occur at the

transmission level and at the individual record level.

Transmission Control Records: This is the output equivalent of the

input TRANSMITTER RECORD and includes counts of records received,

records rejected, error records returned, records posted to the

National Directory of New Hires, records posted to the Suspense File,

and up to five Error Codes pertaining to the transmission level error

conditions encountered.

Data Records: Each output version of the input DATA RECORD had

appended to it up to five record level error codes that indicate the

nature of the error encountered during editing. It also contains a

Social Security Number Verification Indicator that indicates whether

multiple valid SSNs were encountered during the SSN verification

process. In addition, a corrected SSN is returned if during the SSN

verification process the supplied SSN was determined to be incorrect

and the verification procedure was able to provide the correct SSN.

Total Records: No transmission total records will be returned to

the submitting State or federal agency.

Updates to this information will be issued on a periodic basis

based on questions from data submitters or as global editing indicates

the need for them. These updates will be issued as updates to User

Manuals and Implementation Guides provided by OCSE.

When questions arise regarding record layouts, transmission

requirements, edit criteria, error codes, or other data related issues,

please contact George Laufert at (202) 205-3605 or

[email protected].

Record Layouts and Field Descriptions For Input to the National Directory of New Hire (NDNH)

----------------------------------------------------------------------------------------------------------------

Location/ Description/

Field name position Length Alpha/numeric remarks Mandatory/ optional

----------------------------------------------------------------------------------------------------------------

W4 Transmitter Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A/N `H4'............. M.

Transmitter State Code......... 3-4 2 N State FIPS code M for states.

(for states

only).

Transmitter Agency Code........ 5-13 9 A/N Federal Agency M for agencies.

Code (for

federal agencies

only).

Transmission Type.............. 14-15 2 A/N `W4' for W4 data. M.

Department of Defense.......... 16 1 A `A' for active M for DOD.

duty.

Code........................... .......... ....... ............... `C' for civilian

`R' for reserves

States may leave

this field

blank.

Version Control Number......... 17-18 2 A/N Must be `01', M

controlled by

OCSE.

Date Stamp..................... 19-26 8 N Format=YYYYMMDD.. M

Must be current

system date of

file generation.

Batch Number................... 27-32 6 N Sequential number M

to identify a

submission as

unique.

Filler......................... 33-801 769 A/N Spaces. To be

used for future

versions..

----------------------------------------------------------------------------------------------------------------

W4 Total Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A/N `T4'............. M

Data Record Count.............. 3-13 11 N Total record M

count for

transmission,

including header

and trailer

records.

Filler......................... 14-801 788 A/N Spaces. To be ......................

used for future

versions.

----------------------------------------------------------------------------------------------------------------

W4 Data Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A/N `W4'............. M

Employee SSN................... 3-11 9 N As reported by M

employee.

Employee Name:

First Name................. 12-27 16 A At least one M

character.

No special

characters

Middle Name................ 28-43 16 A If non-blank, O

must be at least

one character.

No special

characters

[[Page 41394]]

Last Name.................. 44-73 30 A At least one M

character.

No special

characters,

except for

hyphen

Employee Address:

Street Address (line 1).... 74-113 40 A/N Non-blank........ M

Street Address (line 2).... 114-153 40 A/N If your address O

Street Address (line 3).... 154-193 40 A/N line is less O

than 40

characters, do

not concatenate

into one line.

City....................... 194-218 25 A At least two M

characters.

No special

characters,

except for

hyphen

State...................... 219-220 2 A Valid state or M

territory

abreviation.

Zip Code (1)............... 221-225 5 N Must be numeric.. M

Zip Code (2)............... 226-229 4 A/N If present, must O

be numeric.

Employee Foreign Address:

Foreign Country Code....... 230-231 2 A/N Refer to U.S. M for foreign address

Department of

Commerce FIPS

code manual,

National

Institute of

Standards and

Technology, FIPS

PUB 10-4 (April

1995).

Foreign Country Name....... 232-256 25 A/N If present, at O

least two

characters.

Foreign Zip Code........... 257-271 15 A/N ................. O

Employee Date of Birth......... 272-279 8 A/N If present, O

numeric.

Format--YYYYMMDD

Employee Date of Hire.......... 280-287 8 A/N If present, O

numeric.

Format--YYYYMMDD

Employee State of Hire......... 288-289 2 A Alphabetic state O

or territory

abbreviation.

Federal EIN.................... 290-298 9 N Federal Employer M

Identification

Number.

State EIN...................... 299-310 12 A/N If no FEIN is O

available, send

the State EIN.

If present and

less than 12

characters, left

justify

Employer Name.................. 311-355 45 A/N At least two ......................

Employer Address: characters

FEIN address from

W4

Street Address (line 1).... 356-395 40 A/N At least two M

characters.

Street Address (line 2).... 396-435 40 A/N If your address O

Street Address (line 3).... 436-475 40 A/N line is less O

than 40

characters, do

not concatenate

into one line.

City....................... 476-500 25 A At least two M

characters.

State...................... 501-502 2 A Valid state or M

territory

abbreviation.

Zip Code (1)............... 503-507 5 N Must be numeric.. M

Zip Code (2)............... 508-511 4 A/N If present, must O

be numeric.

Employer Foreign Address:

Foreign Country Code....... 512-513 2 A/N Refer to U.S. M for foreign address

Department of

Commerce FIPS

code manual,

National

Institute of

Standards and

Technology, FIPS

PUB 10-4 (April

1995).

Foreign Country Name....... 514-538 25 A/N If present, at O

least two

characters.

Foreign Zip Code........... 539-553 15 A/N ................. O

Employer Optional Address...... .......... ....... ............... This address will O

be blank if only

collecting one

address. If

there is a

second address,

it should be the

address where

child support

orders should be

sent.

Street Address (line 1).... 554-593 40 A/N If your address O

Street Address (line 2).... 594-633 40 A/N line is less O

than 40

characters, do

not concatenate

into one line.

Street Address (line 3).... 634-673 40 A/N ................. O

City....................... 674-698 25 A If present, at O

least two

characters.

State...................... 699-700 2 A If present, valid O

state or

territory

abbreviation.

Zip Code (1)............... 701-705 5 A/N If present, must O

be numeric.

Zip Code (2)............... 706-709 4 A/N If present, must O

be numeric.

Employer Optional Foreign

Address:

Foreign Country Code....... 710-711 2 A/N Refer to U.S. O

Department of

Commerce FIPS

code manual,

National

Institute of

Standards and

Technology, FIPS

PUB 10-4 (April

1995).

Foreing Country Name....... 712-736 25 A/N If present, at O

least two

characters.

Foreign Zip Code........... 737-751 15 A/N ................. O

Filler......................... 752-801 50 A/N Spaces. To be ......................

used for future

versions.

----------------------------------------------------------------------------------------------------------------

Quarterly Wage Transmitter Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A `HQ'............. M

Transmitter State Code......... 3-4 2 N State FIPS code M for states

(for states

only).

Transmitter Agency Code........ 5-13 9 A/N Federal Agency M for agencies

Code (for

federal agencies

only).

Transmission Type.............. 14-15 2 A/N `QW' for M

quarterly wage

data.

Department of Defense.......... 16 1 A `A' for active M for DOD

duty.

[[Page 41395]]

Code........................... .......... ....... ............... `C' for civilian. M for DOD

`R' for reserves

States may leave

this field blank

Version Control Number......... 17-18 2 A/N Must be `01', M

controlled by

OCSE.

Date Stamp..................... 19-26 8 N Format=YYYYMMDD.. M

Must be current

system date of

file generation

Batch Number................... 27-32 6 N Sequential number M

to identify a

submission as

unique.

Filler......................... 33-601 569 A/N Spaces. To be

used for future

versions.

----------------------------------------------------------------------------------------------------------------

Quarterly Wage Total Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A `TQ'............. M

Data Record Count.............. 3-13 11 N Total record M

count for

transmission,

including header

and trailer

record.

Filler......................... 14-601 588 A/N Spaces. To be

used for future

versions.

----------------------------------------------------------------------------------------------------------------

Quarterly Wage Data Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A `QW'............. M

Employee SSN................... 3-11 9 N As reported by M

employee.

Employee Name:

First Name................. 12-27 16 A At least one M

character.

No special

characters

Middle Name................ 28-43 16 A If non-blank, O

must be at least

one character.

No special

characters

Last Name.................. 44-73 30 A At least one NM

character.

No special

characters,

except for

hyphen.

Employee Wage Amount........... 74-84 11 N Last two M

positions are

decimal places.

No negative

values, zeroes

are allowed

Gross amount paid

within the

quarter

Reporting Period............... 85-89 5 N Format--QYYYY for M

Calendar year.

Q=1 for Jan-Mar

Q=2 for Apr-Jun

Q=3 for Jul-Sep

Q=4 for Oct-Dec

Federal EIN.................... 90-98 9 N Federal Employer M

Identification

Number.

State EIN...................... 99-110 12 A/N If present and O

less than 12

characters, left

justify.

Employer Name.................. 111-155 45 A/N At least two M

Employer Address: characters.

FEIN address:

Street Address (line 1).... 156-195 40 A/N At least two M

characters.

Street Address (line 2).... 196-235 40 A/N If your address O

Street Address (line 3).... 236-275 40 A/N line is less

than 40

characters, do

not concatenate

into one line.

City....................... 276-300 25 A At least two M

characters.

State...................... 301-302 2 A Valid state or M

territory

abbreviation.

Zip Code (1)............... 303-307 5 N ................. M

Zip Code (2)............... 308-311 4 A/N If present, must O

be numeric.

Employer Foreign Address:

Foreign Country Code....... 312-313 2 A/N Refer to U.S. M for foreign address

Department of

Commerce FIPS

code manual,

National

Institute of

Standards and

Technology, FIPS

PUB 10-4 (April

1995).

Foreign Country Name....... 314-338 25 A/N If present, at O

least two

characters.

Foreign Zip Code........... 339-353 15 A/N ................. O

Employee Optional Address: This address will ......................

be blank if only

collecting one

address. If

there is a

second address,

it should be the

address where

child support

orders should be

sent

Street Address (line 1).... 354-393 40 A/N At least two O

characters.

Street Address (line 2).... 394-433 40 A/N If your address O

Street Address (line 3).... 434-473 40 A/N is less than 40

characters, do

not concatenate

into one line. O

City....................... 474-498 25 A If present, at O

least two

characters.

State...................... 499-500 2 A If present, valid O

state or

territory

abbreviation.

Zip Code (1)............... 501-505 5 A/N If present, must O

be numeric.

[[Page 41396]]

Zip Code (2)............... 506-509 4 A/N If present, must O

be numeric.

Employer Optional Foreign

Address:

Foreign Country Code....... 510-511 2 A/N Refer to U.S. O

Department of

Commerce FIPS

code manual,

National

Institute of

Standards and

Technology, FIPS

PUB 10- (April

1995).

Foreign Country Name....... 512-536 25 A/N If present, at O

least two

characters.

Foreign Zip Code........... 537-551 15 A/N ................. O

Filler......................... 552-601 50 A/N Spaces. To be ......................

used for future

versions.

----------------------------------------------------------------------------------------------------------------

UI Transmitter Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A `HU'............. M

Transmitter State Code......... 3-4 2 N State FIPS code M for states

(for states

only).

Transmitter Agency Code........ 5-13 9 A/N Federal Agency M for agencies

Code (for

federal agencies

only).

Transmission Type.............. 14-15 2 A/N `UI' for M

unemployment

insurance data.

Filler......................... 16 1 A/N ................. M for DOD

Version Control Number......... 17-18 2 A/N Must be `01', M

controlled by

OCSE.

Date Stamp..................... 19-26 8 N Format = YYYYMMDD M

Must be current

system date of

file generation.

Batch number................... 27-32 6 N Sequential number M

to identify a

submission as

unique.

Filler......................... 32-295 263 A/N Spaces. To be

used for future

versions.

----------------------------------------------------------------------------------------------------------------

UI Total Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A `TU'............. M

Data Record Count.............. 3-13 11 N Total record M

count for

transmission,

including header

and trailer

record.

Filler......................... 14-295 282 A/N Spaces. To be

used for future

versions.

----------------------------------------------------------------------------------------------------------------

UI Data Record

----------------------------------------------------------------------------------------------------------------

Record Identifier.............. 1-2 2 A `UI'............. M

Claimant SSN................... 3-11 9 N As reported by M

claimant.

Claimant Name:

First Name................. 12-27 16 A At least one M

character.

No special

characters

Middle Name................ 28-43 16 A If non-blank, O

must be at least

one character.

No special

characters

Last Name.................. 44-73 30 A At least one M

character.

No special

characters,

except for

hyphen.

Claimant Address:

Street Address (line 1).... 74-113 40 A/N Non-bank......... M

Street Address (line 2).... 114-153 40 A/N If your address O

Street Address (line 3).... 40 A/N line is less O

than 40

characters, do

not concatenate

into one line.

City....................... 194-218 25 A At least two M

characters.

No special

characters,

except for

hyphen

State...................... 219-220 2 A Valid state or M

territory

abbreviation.

Zip Code (1)............... 221-225 5 N Must be numeric.. M

Zip Code (2)............... 226-229 4 A/N If present, must O

be numeric.

Benefit Amount................. 230-240 11 N Last two M

positions are

decimal places.

No negative

values, zeroes

are allowed.

Gross amount paid

within the

quarter before

withholding

offsets. This

amount is a

total of all

benefits that

are tracked

electronically

Reporting Period............... 241-245 5 N Format--QYYYY for M

Calendar year.

Q=1 for Jan-Mar

Q=2 for Apr-Jun

Q=3 for Jul-Sep

Q=4 for Oct-Dec

Filler......................... 246-295 50 A/N Spaces. to be

used for future

versions

----------------------------------------------------------------------------------------------------------------

Additional Information: ACF is requesting that OMB grant a 180 day

approval for this information collection under procedures for emergency

processing by September 15, 1997. A copy of this information

collection, with applicable supporting documentation, may be obtained

by calling the Administration for Children and Families, Reports

Clearance Officer, Robert Driscoll at (202) 401-9313 or Internet:

``[email protected]''.

Comments and questions about the information collection described

above should be directed to the Office of

[[Page 41397]]

Information and Regulatory Affairs, Attn: OMB Desk Officer for ACF,

Office of Management and Budget, Paperwork Reduction Project, 725 17th

Street N.W., Washington, D.C. 20503, (202) 395-7316.

Dated: July 28, 1997.

Robert Driscoll,

Reports Clearance Officer.

[FR Doc. 97-20315 Filed 7-31-97; 8:45 am]

BILLING CODE 4184-01-M