Privacy Act System of Records

FEDERAL COMMUNICATIONS COMMISSION

Privacy Act System of Records

AGENCY: Federal Communications Commission.

ACTION: Notice of a new Privacy Act system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5

U.S.C. 552), the Federal Communications Commission (FCC), Office of the

Managing Director, Operations Management and Services Division, is

creating a system of records entitled ``FCC Employee Transit Benefit

Program, FCC/OMD-7.'' This notice meets the requirement of documenting

the change to the Commission's system of records inventory, and

provides the public, Congress and the Office of Management and Budget

(OMB) an opportunity to comment.

DATES: Any interested person may submit written comments concerning the

routine uses of this system on or before June 5, 1997. OMB, which has

oversight responsibility under the Privacy Act to review the system may

submit comments on or before June 16, 1997. This system becomes

effective without further notice on June 16, 1997, unless the comments

received cause the Commission to change its decision.

ADDRESSES: Address comments to Federal Communications Commission Chief,

Operations Management and Services Division, 1919 M St., NW, Room 404,

Washington, DC 20554.

FOR FURTHER INFORMATION CONTACT: Dorothy Conway, Privacy Act Liaison,

at (202) 418-0217 or via internet at [email protected].

SUPPLEMENTARY INFORMATION: The purpose of maintaining FCC Employee

Transit Benefit Program records is to identify transit benefit

applicants and recipients. This system will also provide a mechanism

for monitoring disbursement of transit benefit subsidies.

FCC/OMD-7

System name:

FCC Employee Transit Benefit Program.

System location:

FCC, Office of Managing Director, AMD--Operations, Operations

Management Services Division, 1919 M Street, NW, Washington, DC 20554.

Categories of individuals covered by the system:

FCC employees who apply for and participate in the FCC Transit

Benefit Program.

Categories of records in the system:

This system contains various records required to administer the

Transit Benefit Program. It contains information regarding the

organizational location, telephone number, FCC badge number, home

address, mode of transportation and monthly cost of transportation of

any applicant who has submitted an application for the Transit Benefit

Program. The system contains records and reports of disbursements to

transit benefit recipients and information on local public mass transit

facilities. The records in the system consist of the Employee Transit

Benefit Program Application, Transit Benefit Certification Forms, and

Change of Information on Employee Transit Benefit Program Application.

Authority for maintenance of the system:

The Federal Employees Clean Air Incentives Act (section 2(a) of

Pub. L. 103-172, found at 5 U.S.C. 7905).

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

The Commission does not normally disclose records from this system

of records. However, in the event it is appropriate, disclosure of

relevant information may be made in accordance with the provisions of 5

U.S.C. 552a(b). Records and data may be disclosed as necessary pursuant

to 5 U.S.C. 552a(b)(3):

1. To a member of Congress or to a Congressional staff member in

response to an inquiry of the Congressional office made at the written

request of the constituent about whom the record is maintained;

2. To the Department of Justice when: (a) The agency or any

component thereof; or (b) any employee of the agency in his or her

official capacity where the Department of Justice has agreed to

represent the employee; or (c) the United States Government, is a party

to litigation or has an interest in such litigation, and by careful

review, the agency determines that the records are both relevant and

necessary to the litigation and the use of such records by the

Department of Justice is therefore deemed by the agency to be for a

purpose that is compatible with the purpose for which the agency

collected the records; and

3. To the National Finance Center (the Commission's designated

payroll office), the Department of the Treasury's Debt Management

Services and/or a current employer to effect a salary, IRS tax refund

or administrative offset to satisfy an indebtedness incurred for

unofficial use of transit benefits; and to Federal agencies to identify

and locate former employees for the purpose of collecting such

indebtedness, including through administrative, salary or tax refund

offsets. Identifying and locating former employees, and the subsequent

referral to such agencies for offset purposes, may be accomplished

through authorized computer matching programs. Disclosures will be made

only when all procedural steps established by the Debt Collection Act

of 1982, and the Debt Collection Improvement Act of 1996 or the

Computer Matching and Privacy Protection Act of 1988 as appropriate,

have been taken.

Policies and practices for storing, retrieving, accessing, retaining

and disposing of records in the system:

Storage:

Records are maintained on 8\1/2\ x 11 and 8\1/2\ x 5 papers in file

folders and on the transit benefit computer system. Storage will be at

the FCC, Office of the Managing Director, AMD--Operations, Operations

Management and Services Division, 1919 M Street, NW., Washington, DC

20554.

Retrievability:

Records are retrieved by the employee's name and/or by the FCC

Badge Identification Number.

Safeguards:

Records are maintained in a secured area and are available only to

authorized personnel responsible for implementing the Program and whose

duties require access. Computer systems are set up with a secured

password. File cabinets where the records are stored will be controlled

by on-site personnel when unlocked and locked when not in use.

Retention and disposal:

Records are disposed of in accordance with General Records Schedule

6, National Archives and Records Administration.

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System manager(s) and address:

Federal Communications Commission, Chief, Operations Management and

Services Division, 1919 M St., NW., Room 404, Washington, DC 20554.

Notification procedure:

Anyone inquiring about an employee record under the Transit Benefit

Program should contact the Transit Benefit Program Coordinator.

Individuals must supply their full name and FCC Badge Identification

Number (ID Number must match what is in the system) in order for

records to be located and identified.

Record access procedures:

Same as Notification Procedures.

Contesting record procedures:

Same as Notification Procedures.

Record source categories:

Information in the system of records is obtained from applications

submitted by individuals for participation in the Transit Benefit

Program.

Exemptions claimed for the system:

None.

Federal Communications Commission.

William F. Caton,

Acting Secretary.

[FR Doc. 97-11680 Filed 5-5-97; 8:45 am]

BILLING CODE 6712-01-P