Privacy Act of 1974; System of Records Notice

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; System of Records Notice

AGENCY: Department of the Navy, DOD.

ACTION: Amend record systems.

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SUMMARY: The Department of the Navy proposes to amend six systems of

records notices in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on May 27, 1997, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or

DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Department of the Navy proposes to amend six systems of records

notice in its inventory of record systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended. The changes to the system of records

are not within the purview of subsection (r) of the Privacy Act of 1974

(5 U.S.C. 552a), as amended, which requires the submission of new or

altered systems reports. The record systems being amended are set forth

below, as amended, published in their entirety.

Dated: April 18, 1997.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01070-8

System name:

Correction Board Case Files System (March 2, 1994, 59 FR 9967).

Changes:

System identifier:

Replace entry with `N01000-1'.

* * * * *

System location:

Delete first paragraph and replace with `Primary location: Board

for Correction of Naval Records, Room 2432, 2 Navy Annex, Washington,

DC 20370-5100.'

* * * * *

Purpose:

Delete paragraphs 2 and 3 and replace with `To officials and

employees of the Bureau of Medicine and Surgery, the Naval Council of

Personnel Boards, and the Office of Naval Disability Evaluation for the

purpose of obtaining advisory opinions on medical matters.'

* * * * *

N01000-1

System name:

Correction Board Case Files System.

System location:

Primary location: Board for Correction of Naval Records, Room 2432,

2 Navy Annex, Washington, DC 20370-5100

Decentralized segments located in the Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001

Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC

20380-0001; and, the individual military personnel record of the

service member concerned.

Categories of individuals covered by the system:

Any member or former member of the U.S. Navy or Marine Corps who

has applied for the correction of his/her naval record.

Categories of records in the system:

Records consist of file cards with basic information and computer

records derived therefrom, case files containing records of board

proceedings, material submitted for correction and supporting

documentation, correspondence and transcripts of board formal hearings.

The basic case information and computer records derived therefrom

include the following: Rank; Social Security Number/service number;

docket number; date application received; subject category; subject

category description; examiner's initials; date examiner assigned;

branch of service; board decision; date of board decision; date

decision promised if interested members of Congress; date case

forwarded to the Secretary of the Navy; lineal number of officer

applicant; officer designated; date officer case forwarded to Bureau of

Naval Personnel/Commandant of the Marine Corps; date officer case

returned from Bureau of Naval Personnel/Commandant of the Marine Corps;

date advisory opinion requested; identity of advisor's organization;

date advisory opinion received; date service record ordered; date

medical record ordered; date court-martial record ordered; date

confinement record order; date Navy Discharge Review Board record

ordered; date other record ordered; date service record received; date

medical record received; date court-martial record received; date

confinement record received; date Navy Discharge Review Board record

received; date other record received; number of Navy applications

received; number of Marine Corps applications received; total number of

Navy and Marine Corps applications received; percent of total to grand

total; total number of Navy discharge cases; total number Marine Corps

discharge cases; Navy grant count; Navy deny count; Navy modify count;

Marine grant; Marine deny count; Marine modify count.

Authority for maintenance of the system:

10 U.S.C. 1552; 32 CFR part 723; and E.O. 9397 (SSN).

Purpose(s):

To review applicant's Naval record to determine the existence of

alleged error or injustice and to recommend appropriate corrective

action when warranted - to report its findings, conclusions and

recommendations to the Secretary of the Navy in appropriate cases - to

respond to inquiries from applicants, their counsel, and members of

Congress.

To officials and employees of the Bureau of Medicine and Surgery,

the Naval Council of Personnel Boards, and the Office of Naval

Disability Evaluation for the purpose of obtaining advisory opinions on

medical matters.

[[Page 19995]]

To provide officials and employees of HQ, U.S. Marine Corps with

advisory opinions in cases involving present and former Marine Corps

personnel - to correct records of present and former Marine Corps

personnel in accordance with approved correction Board decisions.

To officials and employees of the Litigation Division, NJAG, to

prepare legal briefs and answers to complaints against the Department

of the Navy.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Manual and computerized records.

Retrievability:

Last name of the applicant and cross-filed by docket number and

Social Security Number.

Safeguards:

Access to building is protected by uniformed security officers

requiring positive identification; for admission after hours, records

are maintained in areas accessible only to authorized personnel.

Computer systems are password protected.

Retention and disposal:

Permanent. After three years, records are retired to the Washington

National Records Center, Suitland, MD.

System manager(s) and address:

Executive Director, Board for Correction of Naval Records, Room

2432, 2 Navy Annex, Washington, DC 20370-5100..

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Executive Director, Board for Correction of Naval Records, Room

2432, 2 Navy Annex, Washington, DC 20370-5100.

Individual should provide full name, and Social Security Numbers or

service numbers. Visitors should be able to provide proper identity,

such as a drivers license. Written requests must be signed by a

requester or his/her legal representative.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Executive Director, Board for Correction of Naval Records, Room 2432, 2

Navy Annex, Washington, DC 20370-5100.

Individual should provide name, military status, branch of service

and Social Security Number. Current address and telephone numbers

should be included. Personal visits may be made only to the Board for

Correction of Naval Records, Arlington Annex, Columbia Pike and

Southgate Road, Arlington, VA. For personal visits, identification will

be required.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

All official Naval records, Department of Veterans Affairs and

police and law enforcement records.

Exemptions claimed for the system:

None.

N01211-1

System name:

Naval Technology Mobilization Personnel Data (February 22, 1993, 58

FR 10711).

Changes:

System identifier:

Delete entry and replace with `N01000-4'.

System name:

Delete entry and replace with `Program 38 Science and Technology

Personnel Skills.'

System location:

Delete entry and replace with `Office of Naval Research, 800 North

Quincy Street, Arlington, VA 22217-5660.

* * * * *

N01000-4

System name:

Program 38 Science and Technology Personnel Skills.

System location:

Office of Naval Research, 800 North Quincy Street, Arlington, VA

22217-5660.

Categories of individuals covered by the system:

Research reserve personnel, officer and enlisted.

Categories of records in the system:

Military identification information, including Naval Officer Billet

Codes, plus professional qualifications information, including

education and occupation.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):

To effectively manage the Office of Naval Research headquarters

reserve unit. These records are used to maintain the unit's

mobilization readiness.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records kept in a folder and stored in a file cabinet.

Retrievability:

Name.

Safeguards:

Records kept in controlled access building; in a file cabinet under

control of authorized personnel; and the office space in which the

cabinet is located is locked outside official working hours.

Retention and disposal:

Physically destroyed annually and updated on an annual basis.

System manager(s) and address:

Reserve Coordinator, Code 09R, Office of Naval Research, Ballston

Centre, Tower One, 800 North Quincy Street, Arlington, VA 22217-5660.

Notification procedure:

Individuals seeking to determine whether this system of records

contains

[[Page 19996]]

information about themselves should address written inquiries to the

Reserve Coordinator, Code 09R, Office of Naval Research, Ballston

Centre, Tower One, 800 North Quincy Street, Arlington, VA 22217-5660.

Requests should contain full name, rank, and Social Security

Number. Personal visits may be made to the same address. Visitors must

be prepared to show Naval Research I.D. Card.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Reserve

Coordinator, Code 09R, Office of Naval Research, Ballston Centre, Tower

One, 800 North Quincy Street, Arlington, VA 22217-5660.

Requests should contain full name, rank, and Social Security

Number. Personal visits may be made to the same address. Visitors must

be prepared to show Naval Research I.D. Card.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Provided by individual upon first reporting to reserve unit.

Exemptions claimed for the system:

None.

N01754-1

System name:

Navy Family Support Program (August 17, 1995, 60 FR 42852).

Changes:

* * * * *

System name:

Delete entry and replace with `Navy Family Support Clinical

Counseling Records.'

System location:

Delete entry and replace with `Navy Family Service Centers, Navy

Family Advocacy Centers/Departments located at various Navy and Marine

Corps activities. Official mailing addresses are published as an

appendix to the Navy's compilation of systems of records notices.'

Categories of individuals covered by the system:

In line six, after the word `DOD' insert `overseas'.

Categories of records in the system:

Delete entry and replace with `Clinical Counseling Records and/or

Family in Need of Services (FINS) Counseling Records. File could

contain personal information such as name, Social Security Number, case

number, home address, telephone number, counseling information, parent-

child relationship information, family relations, financial data,

developmental disability information, and Quality of Life Management

Information System (QOLMIS-66).'

* * * * *

Purpose:

Delete entry and replace with `To offer information, conduct

referral services, and directly deliver services for a wide array of

personal and family matters, counseling, assistance and crisis

intervention to those eligible.'

* * * * *

Storage:

Delete entry and replace with `Paper and automated records.'

Retrievability:

Delete entry and replace with `Name and FSC/Family Advocacy Program

generated number.'

Safeguards:

Delete entry and replace with `Access is limited to professional

FSC/Family Advocacy Program staff and as delegated by the FSC/Family

Advocacy Program Director at each location on a need-to-know basis.

Paper records are stored in locked file cabinets. Automated records may

be controlled by limiting physical access to data entry terminals or

use of passwords. Access to computer information, and tape and disc

storage, is strictly controlled. Work areas are sought-controlled

during normal working hours. Building access is controlled and doors

are locked during non-duty hours.'

Retention and disposal:

Delete entry and replace with `Paper records are retained for two

years and then destroyed. Automated records are maintained for five

years, then tapes/discs are erased.'

* * * * *

Record source categories:

Add `/Family Advocacy Program' after `FSC'.

* * * * *

N01754-1

System name:

Navy Family Support Clinical Counseling Records.

System location:

Navy Family Service Centers, Navy Family Advocacy Centers/

Departments located at various Navy and Marine Corps activities.

Official mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

Military service members and their dependents, retirees and their

dependents, and spouses of POW's and MIA's and their eligible

dependents. In certain overseas locations and certain remote CONUS

locations, civilian DOD overseas employees may be eligible for

services.

Categories of records in the system:

Clinical Counseling Records and/or Family in Need of Services

(FINS) Counseling Records. File could contain personal information such

as name, Social Security Number, case number, home address, telephone

number, marriage counseling information, parent-child relationship

information, family relations, financial data, developmental disability

information, and Quality of Life Management Information System (QOLMIS-

66).

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):

The Family Service Centers (FSC) offer information, conduct

referral services, and directly deliver services for a wide array of

personal and family matters, counseling, assistance and crisis

intervention to those eligible.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper and automated records.

Retrievability:

Name and FSC/Family Advocacy Program generated number.

[[Page 19997]]

Safeguards:

Access is limited to professional FSC staff and as delegated by the

FSC Director at each location on a need-to-know basis. Paper records

are stored in locked file cabinets. Automated records may be controlled

by limiting physical access to data entry terminals or use of

passwords. Access to computer information, and tape and disc storage,

is strictly controlled. Work areas are sought-controlled during normal

working hours. Building access is controlled and doors are locked

during non-duty hours.

Retention and disposal:

Paper records are retained for two years and then destroyed.

Automated records are maintained for five years, then tapes/discs are

erased.

System manager(s) and address:

For FSC Records: Navy Family Service Center Support Branch (Pers-

660), Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-

6600, and Commandant of the Marine Corps (MHF), Headquarters, U.S.

Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.

For FINS Records: Family Advocacy Branch (Pers-661), Bureau of

Naval Personnel, 2 Navy Annex, Washington, DC 20370-6610.

Notification procedure:

Navy individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

for FSC files to the Navy Family Service Center Support Branch (Pers-

660), Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-

6600.

Marine Corps individuals seeking to determine whether information

about themselves is contained in this system should address written

inquiries for FSC files to the Commandant of the Marine Corps (MHF),

Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-

0001.

Navy individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

for Family Advocacy Program files to the Family Advocacy Branch (Pers-

661), Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-

6610.

Individuals should provide proof of identity, full name, rank,

Social Security Number, dates of counseling, etc.

Record access procedures:

Navy individuals seeking access to information about themselves

contained in this system should address written inquiries for FSC files

to the Navy Family Service Center Support Branch (Pers-660), Bureau of

Naval Personnel, 2 Navy Annex, Washington, DC 20370-6600.

Marine Corps individuals seeking access to information about

themselves contained in this system should address written inquiries

for FSC files to the Commandant of the Marine Corps (MHF),

Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-

0001.

Navy individuals seeking access to information about themselves

contained in this system should address written inquiries for Family

Advocacy Program files to the Family Advocacy Branch (Pers-661), Bureau

of Naval Personnel, 2 Navy Annex, Washington, DC 20370-6610.

Individuals should provide proof of identity, full name, rank,

Social Security Number, dates of counseling, etc.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information is normally obtained directly from the individual

applying for counseling/assistance, however, there may be instances

when the FSC/Family Advocacy Program counselor obtains information from

mental health officials.

Exemptions claimed for the system:

None.

N01754-2

System name:

Navy/USMC Family Service Centers Volunteers (February 22, 1993, 58

FR 10723).

Changes:

* * * * *

Retention and disposal:

In line one, delete `15' and replace with `3.'

* * * * *

N01754-2

System name:

Navy/USMC Family Service Centers Volunteers.

System location:

Navy Family Service Centers located at various Naval and Marine

Corps activities. Official mailing addresses are published as an

appendix to the Navy's compilation of systems of records notices.

Categories of individuals covered by the system:

Any person who volunteers to assist at one of the Navy/USMC Family

Service Centers (FSC).

Categories of records in the system:

File contains information such as name, home address, home

telephone number, date of birth, age and number of children,

experience, education, professional qualifications, interests, hobbies,

assignments at the FSC, and any other information essential for placing

the volunteer in the most appropriate position at the FSC.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 1588.

Purpose(s):

To supervise the performance of individuals who have volunteered to

assist in the Navy and Marine Corps Family Service Center Program.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders.

Retrievability:

By name or skill of volunteer.

Safeguards:

Records are maintained in monitored or controlled areas accessible

only to authorized personnel that are properly cleared and trained.

Building/rooms locked outside regular working hours.

Retention and disposal:

Records are retained for 3 years from the date the individual

departs from the Center, and then destroyed.

System manager(s) and address:

Service Member and Family Support Branch (PERS 661), Bureau of

Naval Personnel, 2 Navy Annex, Washington, DC 20370-5661.

[[Page 19998]]

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Naval or Marine Corps activity concerned. Individuals should

provide proof of identity, full name, dates of volunteer service, etc.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the Naval

or Marine Corps activity concerned. Individuals should provide proof of

identity, full name, dates of volunteer service, etc.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information is obtained and periodically updated directly from the

volunteer FSC employee.

Exemptions claimed for the system:

None.

N05861-1

System name:

Private Relief Legislation (February 22, 1993, 58 FR 10784).

Changes:

* * * * *

Purpose(s):

Delete entry and replace with `To prepare the Department of the

Navy's position to Congress concerning proposed private relief

legislation.'

* * * * *

Retention and disposal:

Delete entry and replace with `Permanent. Retained on-site for at

least 4 years or as long as the legislation is active. After 4 years,

records are transferred to the Washington Federal Records Center

Suitland, GSA Accession Section, Washington, DC 20409.'

* * * * *

N05861-1

System name:

Private Relief Legislation.

System location:

Office of Legislative Affairs, Department of the Navy, 2000 Navy

Pentagon, Washington, DC 20350-2000.

Categories of individuals covered by the system:

Individuals concerning whom private legislation is introduced in

the U.S. Congress.

Categories of records in the system:

Letters to Congressional Committees, expressing the views of the

department concerning the legislation and records necessary to prepare

the letters.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations.

Purpose(s):

To prepare the Department of the Navy's position to Congress

concerning proposed private relief legislation.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To members of Congress to provide the Navy position on proposed

legislation.

To officials and employees of the Office of Management and Budget

to clear the Navy position on proposed legislation.

To other executive agencies who would have an interest in the

Navy's position on the proposed legislation and/or the Navy's position

would impact on that agency.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

File folders.

Retrievability:

Name.

Safeguards:

Access generally limited to personnel of the Office of Legislative

Affairs. Stored in a locked office.

Retention and disposal:

Permanent. Retained on-site for at least 4 years or as long as the

legislation is active. After 4 years, records are transferred to the

Washington Federal Records Center Suitland, GSA Accession Section,

Washington, DC 20409.

System manager(s) and address:

Chief of Legislative Affairs, Department of the Navy, 2000 Navy

Pentagon, Washington, DC 20350-2000.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Chief of Legislative Affairs, Department of the Navy, 2000 Navy

Pentagon, Washington, DC 20350-2000.

Individual should provide full name, term and session of Congress

when bill introduced, bill number, sponsor of bill (if available);

driver's license or similar substitute.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the Chief

of Legislative Affairs, Department of the Navy, 2000 Navy Pentagon,

Washington, DC 20350-2000.

Individual should provide full name, term and session of Congress

when bill introduced, bill number, sponsor of bill (if available);

driver's license or similar substitute.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Member of Congress; individual about whom file is maintained and

individuals from whom he solicits information; other Navy, Marine

Corps, and DOD components; OMB; and other interested executive

agencies.

Exemptions claimed for the system:

None.

N05870-1

System name:

Patent, Invention, Trademark, Copyright, Royalty, and License Files

(February 22, 1993, 58 FR 10785).

Changes:

* * * * *

System name:

Delete entry and replace with `Intellectual Property Files.'

System location:

Delete entry and replace with `Central System: Office of Naval

Research, 800 North Quincy Street, Arlington, VA

[[Page 19999]]

22217-5660. Duplicate portions of records can be retained at various

Navy offices of counsel.'

* * * * *

Retention and disposal:

Delete entry and replace with `Permanent. Transfer to Washington

National Records Center when 4 years old. Offer to the National

Archives and Records Administration when 20 years old.'

* * * * *

N05870-1

System name:

Intellectual Property Files.

System location:

Central System: Office of Naval Research, 800 North Quincy Street,

Arlington, VA 22217-5660. Duplicate portions of records can be retained

at various Navy offices of counsel.

Categories of individuals covered by the system:

Inventors and patent owners of inventions in which Government has

an interest or which Department of the Navy has evaluated; copyright

owners of works in which Government has an interest; claimants or

parties in administrative proceedings or litigation with the Government

involving patents, copyrights or trademarks and licensees of Government

owned inventions in the custody of the Secretary of the Navy.

Categories of records in the system:

Invention disclosures; disposition of rights in inventions of

Government employees; patent applications and patented files; patent

licenses and assignments; patent secrecy orders; copyright licenses and

assignments; patent and copyright royalty matters; administrative

claims and litigation with the Government involving patents, copyrights

and trademarks including private relief legislation involving these

matters; and documents and correspondence relating to the foregoing.

Authority for maintenance of the system:

10 U.S.C. 5022.

Purpose(s):

Used by Navy patent personnel to determine rights of the Government

and employees in employee inventions; to file and prosecute patent

applications; to publish invention disclosures for public information

and defensive purposes; to provide evidence and record of Government

interest in or under patents or applications for patents; to provide

evidence and record or patent and copyright licensing and assignment;

to determine action or recommended action regarding disposition of

claims or litigation; to recommend Government employee incentive

awards; and to license inventions. Used by other Navy/Marine Corps

commands to determine Government interest in inventions; to permit

utilization of inventions; and to support employee incentive awards.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of the U.S. Patent and Trademark Office

to determine respective rights of the Government and employee-inventors

and to evidence legal interests in patent and copyright licenses and

assignments; and for the prosecution of patent applications.

To the Commissioner of Patents and Trademarks to administer patent

secrecy responsibilities.

To appropriate foreign government offices for prosecution of patent

applications.

To officials and employees of the U.S. Copyright Office to evidence

legal interests in patent and copyright licenses and assignments.

To the National Technical Information Service for publication of

inventions available for licensing; non-governmental personnel

(including contractors and prospective contractors) having an

identified interest in particular inventions and Government rights

therein, in infringement of particular patents or copyrights, or in

allowance of royalties of contracts.

To the Congress in the form of reports on particular bills for

private relief and reports of action on Congressional and constituent

requests.

To government agencies involved in claims or litigation, including

the Department of Justice, who have access to prosecute and defend

cases.

To all government agencies who have access to license records.

To parties involved in particular licensing arrangements who have

access to specific files involved.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders and card files and electronic

computer memory.

Retrievability:

Subject matter; Navy invention case number; name of inventor,

patentee, copyright owner, claimant or correspondent.

Safeguards:

Maintained in safes and file cabinets in controlled spaces

accessible only by authorized personnel who are properly instructed in

the permissible use of the information and on computer memory

accessible only by authorized personnel in the Office of Counsel.

Retention and disposal:

Permanent. Transferred to Washington National Records Center when 4

years old. Offered to the National Archives and Records Administration

when 20 years old.

System manager(s) and address:

Counsel, Code OOCC, Office of Naval Research, Arlington, VA 22217-

5660.

Notification procedure:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Counsel, Code OOCC, Office of Naval Research, Arlington, VA

22217-5660.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Counsel,

Code OOCC, Office of Naval Research, Arlington, VA 22217-5660.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information obtained from individual inventor, patent or copyright

owner, claimant, licensor or licensee, or from U.S. Patent and

Trademark Office, or from U.S. Copyright Office.

Exemptions claimed for the system:

None.

[FR Doc. 97-10552 Filed 4-23-97; 8:45 am]

BILLING CODE 5000-04-F