Privacy Act of 1974; New System of Records

TENNESSEE VALLEY AUTHORITY

Privacy Act of 1974; New System of Records

AGENCY: Tennessee Valley Authority (TVA).

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley

Authority (TVA) is publishing a notice of the existence and character

of a new system of records entitled TVA-37 ``United States Tennessee

Valley Authority Police Records.''

FOR FURTHER INFORMATION CONTACT: Wilma H. McCauley, Tennessee Valley

Authority, 1101 Market Street, (WR 4Q-C), Chattanooga, Tennessee 37402-

2801, TVA telephone: (423) 751-2523 or fax (423) 751-3400.

TVA-37

SYSTEM NAME:

U.S. TVA Police Records, (TVA-37).

SYSTEM LOCATION:

Tennessee Valley Authority, U.S. TVA Police, 400 West Summit Hill

Drive, SPT 5A, Knoxville, Tennessee 37902-1499. Duplicate copies of

certain documents may also be located in the field offices of the

various U.S. TVA Police Districts.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

A. Individuals who relate in any manner to official U.S. TVA Police

investigations into incidents or events occurring within the

jurisdiction of TVA, including but not limited to suspects, victims,

witnesses, close relatives, medical personnel, and associates who have

relevant information to an investigation.

B. Individuals who are the subject of unsolicited information or

who offer unsolicited information, and law enforcement personnel who

request assistance and/or make inquiries concerning records.

C. Individuals including, but not limited to, current or former

employees; current or former contractor and subcontractor personnel;

visitors and other individuals that have or are seeking to obtain

business or other relations with TVA; individuals who have requested

and/or have been granted access to TVA buildings or property, or

secured areas within a building or property.

D. Individuals who are the subject of research studies including,

but not limited to, crime profiles, scholarly journals, and news media

references.

Categories of Records in the System:

Information related to case investigation reports on all forms of

incidents or events, visitor and employee registers, TVA forms

authorizing access for individuals into TVA buildings or secured areas

within a building, and historical information on an individual's

building access or denial of access; U.S. TVA Police Uniform Incident

Reports (UIRs) on incidents or events; visitor and employee registers,

TVA forms, or permits authorizing access for individuals into TVA

buildings, property, or secured areas within buildings or property, and

historical information on an individual's access or denial of access

within buildings or property; the U.S. TVA Police confrontational data

base; permit applications under the Archaeological Resources Protection

Act (ARPA); risk, security, emergency preparedness, and fire protection

assessments conducted by the U.S. TVA Police on facilities, property,

or officials; research studies, scholarly journal articles, textbooks,

training materials, and news media references of interest to U.S. TVA

Police personnel; an index of all detected trends, patterns, profiles

and methods of operation of known and unknown criminals whose records

are maintained in the system; an index of the names, address, and

contact telephone numbers

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of professional individuals and organizations who are in a position to

furnish assistance to the U.S. TVA Police; an index of public record

sources for historical, statistical, geographic, and demographic data;

and an alphabetical name index of all individuals whose records are

maintained in the system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5

U.S.C. 552a; and 28 U.S.C. 534.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSE OF SUCH USES:

To the appropriate official agency (whether Federal, State, or

local) where there is an indication of a violation or potential

violation of law (whether criminal, civil, or regulatory in nature).

In litigation where TVA is a party or in which TVA provides legal

representation for a party by TVA attorneys or otherwise, for use for

any purpose including the presentation of evidence and disclosure in

the course of discovery. In all other litigation, information may be

disclosed to respond to process issued under color of authority of a

court of competent jurisdiction.

To provide information to a Federal, State, or local entity in

connection with the hiring or retention of an employee, the letting of

a contract, or issuance of a license, grant, or other benefit by the

requesting agency to the extent that the information is relevant and

necessary to the requesting agency's decision on that matter, or in

connection with any other matter properly within the jurisdiction of

such other agency and related to its responsibilities to prosecute,

investigate, regulate, and administrate, or other responsibilities.

To any Federal, State, local or foreign Government agency directly

engaged in the criminal justice process where access is directly

related to a law enforcement function of the recipient agency in

connection with the tracking, identification, and apprehension of

persons believed to be engaged in criminal activity.

To an organization or individual in both the public or private

sector pursuant to an appropriate legal proceeding or if deemed

necessary, to elicit information or cooperation from the recipient for

use by TVA in the performance of an authorized activity.

To an organization or individual in the public or private sector

where there is reason to believe the recipient is or could become the

target of a particular criminal activity or conspiracy and to the

extent the information is relevant to the protection of life or

property.

To the news media and general public where there exists a

legitimate public interest such as obtaining public or media assistance

in the tracking, identifying, and apprehending of persons believed to

be engaged in repeated acts of criminal behavior; notifying the public

and/or media of arrests; protecting the public from imminent threat to

life or property where necessary; and disseminating information to the

public and/or media to obtain cooperation with research, evaluation,

and statistical programs.

To the parties or complainants, their representatives, and

impartial referees, examiners, administrative judges, or other

decisionmakers in proceedings under the TVA grievance adjustment

procedures, Equal Employment Opportunity procedures, Merit Systems

Protection Board, or similar procedures.

To appropriately respond to congressional inquiries on behalf of

constituents.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored manually in locked file cabinets, either in hard

copy or on microfilm at the U.S. TVA Police offices in Knoxville,

Tennessee. The active main files are maintained in hard copy form and

some inactive records are maintained on microfilm. In addition, some of

the information is stored in computerized data storage devices at the

U.S. TVA Police offices in Knoxville, Tennessee. Investigative

information which is maintained in computerized form may be stored in

memory, on disk storage, on computer tape, or on computer printed

listings.

RETRIEVABILITY:

On-line computer access to U.S. TVA Police files is achieved by

using the following search descriptors:

A. The names of individuals, their birth dates, physical

descriptions, social security numbers, and other identification

numbers, such as Uniform Incident Report numbers.

B. As previously described, summary variables contained on Uniform

Incident Reports submitted to the U.S. TVA Police.

C. Key word citations to research studies, scholarly journals,

textbooks, training materials, and news media references.

SAFEGUARDS:

Records are maintained in restricted areas and are accessed only by

U.S. TVA Police employees. Security is provided by a comprehensive

program of physical, administrative, personnel, and computer system

safeguards. Access to and use of records is limited to authorized U.S.

TVA Police personnel and to other authorized officials and employees of

TVA on a need-to-know basis. Sensitive or classified information in

electronic form is encrypted prior to transmission to ensure

confidentiality, security, and to prevent interception and

interpretation.

RETENTION AND DISPOSAL:

Records are disposed of in accordance with established TVA records

retention schedules. U.S. TVA Police will conduct periodic review to

determine if these records are historical and should be placed in

permanent files after established retention periods and administrative

needs of the U.S. TVA Police have elapsed. As deemed necessary, certain

records may be subject to restricted examinations by 44 U.S.C. 2104.

SYSTEM MANAGER(S) AND ADDRESS:

Robert L. Thompson, U.S. TVA Police, Tennessee Valley Authority,

400 West Summit Hill Drive, SPT 5A, Knoxville, Tennessee 37902-1499.

NOTIFICATION PROCEDURES:

This system of records is exempt from this requirement pursuant to

5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD ACCESS PROCEDURES:

This system of records is exempt from this requirement pursuant to

5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

CONTESTING RECORD PROCEDURES:

This system of records is exempt from this requirement pursuant to

5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD SOURCE CATEGORIES:

This system of records is exempt from this requirement pursuant to

5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

This system is exempt from subsections (c)(3); (d); (e)(1), (e)(G),

(H), and (I) and (f) of 5 U.S.C. 552a (Section 3 of the Privacy Act of

1974) pursuant to 5 U.S.C. 552a (k)(2) and TVA regulations at 18 CFR

1301.24. This system of records is exempt from subsections (c)(3), (d),

(e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), (e)(8), and

(g) pursuant to 5 U.S.C. 552(j)(2)

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and TVA regulations at 18 CFR 1301.24.)

William S. Moore,

Senior Manager, Administrative Services.

[FR Doc. 96-28904 Filed 11-8-96; 8:45 am]

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