Privacy Act of 1974; Notice to Amend a Record System

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; Notice to Amend a Record System

AGENCY: Defense Logistics Agency, DOD.

ACTION: Notice to amend a record system.

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SUMMARY: The Defense Logistics Agency proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on March 11, 1996, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics

Agency, DASC-RP, Alexandria, VA 22304-6100.

FOR FURTHER INFORMATION CONTACT: Mr. Barry Christensen at (703) 617-

7583.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for

systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),

as amended, have been published in the Federal Register and are

available from the address above.

The proposed amendments are not within the purview of subsection

(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require

the submission of a new or altered system report. The specific changes

to the record system being amended are set forth below followed by the

notice, as amended, published in its entirety.

Dated: January 31, 1996.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

S322.01 DMDC

System name:

Defense Outreach Referral System (DORS) (August 8, 1995, 60 FR

40356).

Changes:

* * * * *

Categories of individuals covered by the system:

Delete first paragraph and replace with `Current and former Defense

military and civilian personnel and their spouses; U.S Coast Guard

personnel and their spouses; and participating Federal department's

and/or agencies' civilian employees and their spouses who have applied

to take part in this job placement program'.

* * * * *

Purpose(s):

Delete entry and replace with `The purpose of this system is to

facilitate the transition of current and former Defense military and

their spouses; U.S. Coast Guard personnel and their spouses; and

participating Federal department's and/or agencies' civilian employees

and their spouses to private industry and public employment in the

event of a downsizing of the Department of Defense and the Federal

Government.'

* * * * *

Record source categories:

Delete entry and replace with `The Military Services, DOD

Components, the U.S. Coast Guard, participating Federal departments

and/or agencies, and from the subject individual via application into

the program.'

* * * * *

S322.01 DMDC

System name:

Defense Outreach Referral System (DORS).

System location:

W.R. Church Computer Center, Naval Postgraduate School, Monterey,

CA 93940-5000.

Categories of individuals covered by the system:

Current and former Defense military and civilian personnel and

their spouses; U.S Coast Guard personnel and their spouses; and

participating Federal department's and/or agencies' civilian employees

and their spouses who have applied to take part in this job placement

program.

Individuals covered under Pub. L. 102-484 and 103-337, who have

applied for public employment.

Categories of records in the system:

Computerized records consisting of name, Social Security Number,

correspondence address, branch of service, date of birth, separation

status, travel availability, U.S. citizenship, occupational interests,

geographic location work preferences, pay grade, rank, last unit of

assignment, educational levels, dates of military or civilian service,

language skills, flying status, security clearances, civilian and

military occupation codes, and self reported personal comments for the

purpose of providing prospective employers with a centralized system

for locating potential employees.

Authority for maintenance of the system:

10 U.S.C. 136, 1143, 1144, 2358; 31 U.S.C. 1535; Pub.L. 101-510,

102-484 and 103-337; and E.O. 9397.

Purpose(s):

The purpose of this system is to facilitate the transition of

current and former Defense military and their spouses; U.S. Coast Guard

personnel and their spouses; and participating Federal department's

and/or agencies' civilian employees and their spouses to private

industry and public employment in the event of a downsizing of the

Department of Defense and the Federal Government.

For former military members covered under Pub. L. 102-484 and Pub.

L. 103-337, the information will be used to track the participants

public employment and to verify the participant's public employment

history for DOD and DoT retirement and pay eligibility.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DOD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of DLA's

compilation of systems of records notices apply to this system.

Policies and practices of storing, retrieving, accessing, retaining and

disposing of records in the system:

Storage:

Electronic storage.

[[Page 4965]]

Retrievability:

Retrieved by Social Security Number or occupational or geographic

preference of the individual.

Safeguards:

Computerized records are maintained in a controlled area accessible

only to authorized personnel. Entry to these areas is restricted to

those personnel with a valid requirement and authorization to enter.

Physical entry is restricted by the use of locks, guards,

administrative procedures (e.g., fire protection regulations).

Access to personal information is restricted to those who require

the records in the performance of their official duties, and to the

individuals who are the subject of the record or their authorized

representative. Access to personal information is further restricted by

the use of passwords which are changed periodically.

Retention and disposal:

Records are maintained on-line for five years and then are archived

as an historical data base.

System manager(s) and address:

Director, Defense Manpower Data Center, 1600 Wilson Boulevard,

Suite 400, Arlington, VA 22209-2593.

Notification procedure:

Individuals seeking to determine if information about themselves is

contained in this record system should address written inquiries to the

Director, Defense Manpower Data Center, 1600 Wilson Boulevard, Suite

400, Arlington, VA 22209-2593.

Record access procedures:

Individuals seeking access to information about themselves

contained in this record system should address written inquiries to the

Director, Defense Manpower Data Center, 1600 Wilson Boulevard, Suite

400, Arlington, VA 22209-2593.

Written requests for information should contain the full name,

Social Security Number, date of birth, and current address and

telephone number of the individual.

For personal visits, the individual should be able to provide some

acceptable identification such as driver's license, or military or

other identification card.

Contesting record procedures:

The DLA rules for accessing records and for contesting contents and

appealing initial agency determinations are published in DLA Regulation

5400.21; 32 CFR part 323; or may be obtained from the Privacy Act

Officer.

Record source categories:

The Military Services, DOD Components, the U.S. Coast Guard,

participating Federal departments and/or agencies, and from the subject

individual via application into the program.

Exemptions claimed for the system:

None.

[FR Doc. 96-2754 Filed 2-8-96; 8:45 am]

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