Privacy Act of 1974; Notice to Add a System of Records

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; Notice to Add a System of Records

AGENCY: Department of the Navy, DOD.

ACTION: Notice to add a system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Navy proposes to add one record systems

to its inventory of system of records notices subject to the Privacy

Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The action will be effective without further notice on November

18, 1996, unless comments are received that would result in a contrary

determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or

DSN 325-6545.

SUPPLEMENTARY INFORMATION: The complete inventory of the Department of

the Navy's record system notices for records systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in

the Federal Register and are available from the address above.

The proposed system report, as required by 5 U.S.C. 552a(r) of the

Privacy Act of 1974, as amended, was submitted on October 3, 1996, to

the Committee on Government Reform and Oversight of the House of

Representatives, the Committee on Governmental Affairs of the Senate,

and the Office of Management and Budget (OMB) pursuant to paragraph 4c

of Appendix I to OMB Circular No. A-130, `Federal Agency

Responsibilities for Maintaining Records About Individuals,' dated

February 8, 1996 (February 20, 1996, 61 FR 6427).

Dated: October 10, 1996.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01740-2

Family Dependent Care Program.

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

All Navy personnel serving on active duty or in the Ready Reserve

who are single parents or members of dual military couples, that have

custodial responsibility (i.e., housing, medical, logistical,

financial, food, clothing, transportation, etc) for family members or

other dependents.

Family Care Plan package which includes NAVPERS 1740.6 - Family

Care Plan Certificate, NAVPERS 1740.7 - Family Care Plan Arrangements,

Family Care Plan Checklist, copies of powers of attorney, legal

documents, allotment information, financial information, counseling

forms, etc.

5 U.S.C. 301, Departmental Regulations, E.O. 9397, OPNAVINST

1740.4A, U.S. Navy Family Care Policy.

To ensure family members are cared for during deployments, reserve

[[Page 54177]]

mobilizations, temporary duty, etc and that arrangements are in place

for the financial well-being of family members covered by the Family

Care Plan during separations.

Utilized by command financial specialists, Family Service Centers,

and legal assistance offices for providing guidance and assistance.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Paper and automated records.

Name and Social Security Number.

Files are maintained in file cabinets under the control of

authorized personnel during working hours; the office space in which

the file cabinets are located is locked outside official working hours.

Automated records are password protected.

Records are maintained by the commanding officer or his designated

representative for the period the individual is assigned to that

organization. Records are updated annually or when family circumstances

or other personal status changes. File follows member with each new

assignment. Once affiliation with the Navy is complete, record is

destroyed.

Policy Official: Chief of Naval Personnel, Bureau of Naval

Personnel (Pers-2WW), 2 Navy Annex, Washington, DC 20370-5001.

Record Holder: Commanding officer or designated representative of

the naval activity where assigned. Official mailing addresses are

published as an appendix to the Navy's compilation of systems of

records notices.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Commanding Officer of the activity where assigned.

Request should include full name, Social Security Number, and dates

assigned at that activity.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

Commanding Officer of the activity where assigned.

Request should include full name, Social Security Number, and dates

assigned at that activity.

The Navy's rules for accessing records, and contesting contents,

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

The individual.

None.

[FR Doc. 96-26528 Filed 10-16-96; 8:45 am]

BILLING CODE 5000-04-F