Privacy Act of 1974; Amend System of Records.

DEPARTMENT OF DEFENSE

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DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; Amend System of Records.

AGENCY: Department of the Air Force, DOD.

ACTION: Amend system of records.

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SUMMARY: The Department of the Air Force proposes to amend a system of

records notices in its inventory of systems of records notices subject

to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on November 4, 1996, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager, HQ

USAF/SCMI, 1250 Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or

DSN 227-8674.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of the

Air Force system of records notices subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The amendments are not within the purview of subsection (r) of the

Privacy Act (5 U.S.C. 552a), as amended, which requires the submission

of an altered systems reports. The specific changes to the system of

records notice are set forth below followed by the system notice, as

amended, published in its entirety.

Dated: October 1, 1996.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F035 AF MP C

Military Personnel Records System (November 23, 1993, 58 FR 61868).

* * * * *

Delete entry and replace with `Primary locations: Headquarters

United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-

1040.

Headquarters Air Force Personnel Center, 550 C Street W, Randolph

Air Force Base, TX 78150-4703.

Air Reserve Personnel Center, 6760 East Irvington Place 4000,

Denver, CO 80280-4000.

National Personnel Records Center, Military Personnel records, 9700

Page Boulevard, St. Louis, MO 63132-5100.

Headquarters of major commands and field operating agencies;

consolidated base personnel offices; State Adjutant General Office of

each respective state, District of Columbia and Commonwealth of Puerto

Rico, and Air Force Reserve and Air National Guard units. Official

mailing addresses are published as an appendix to the Air Force

compilation of records systems notices.

Secondary locations: Officer Correspondence and Miscellaneous

Document Group for active duty officers at Headquarters Air Force

Personnel Center (HQ AFPC), and at Headquarters, United States Air

Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF,

General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel's

Group; retired general officers Master Personnel Record Group (MPerRGp)

at AFPC; Officer Command Selection Record Group (OCSRGp) at the

respective Air Force base of assignment servicing Military Personnel

Flight (MPF), and respective Air Force major command; Air Force active

duty enlisted personnel MPerRGp and senior NCO selection folder at

AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of

assignment or servicing MPF or Consolidated Reserve Personnel Office

(CRPO); personnel in Temporary Disability Retired List, Missing in

Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp

at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center

(ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective

unit of assignment or servicing MPF/CRPO; United States Air National

Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State

Adjutant General Office, and FPerRGp at the respective unit of

assignment; ANGUS airmen MPerRGp at the respective State Adjutant

General Office and FPerRGp at the respective unit of assignment;

retired and discharged Air Force military personnel MPerRGp at National

Personnel Records Center; and Air Force Academy cadets MPerRGp at unit

of assignment MPF.'

* * * * *

Delete entry and replace with `System contains substantiating

documents such as forms, certificates, administrative orders and

correspondence pertaining to appointment as a commissioned officer,

warrant officer, Regular AF, AF Reserve or ANGUS, enlistment/

reenlistment/extension of enlistment, assignment, Permanent Change of

Station, Temporary Duty (TDY), promotion and demotion; identification

card requests; casualty; duty status changes - Absent Without Leave/

MIA/POW/Missing/Deserter; military test administration/results; service

dates; separation; discharge; retirement; security; training;

Professional Military Education (PME); On-The-Job Training; Technical,

General Military Training; commissioning; driver; academic education;

performance/effectiveness reports; unfavorable communications in the

OSRGp; records corrections; formal/informal medical or dental

treatment/examination; flying/rated status administration; extended

active duty; emergency data; line of duty determinations; human/

personnel reliability; career counseling; records transmittal; AF

reserve administration; Air National Guard administration; board

proceedings; personnel history statements; Veterans Administration

compensations; disciplinary actions; record extracts; locator

information; personal clothing/equipment items; passport;

classification; grade data; Career Reserve applications/cancellations;

traffic safety; Unit Military Training; travel voucher for TDY to

Republic of Vietnam; dependent data; professional achievements; Geneva

Convention card; Federal insurance; travel and duty restrictions;

Conscientious Objector status; decorations and awards; badges;

Favorable Communications (colonels only); Inter-Service transfers; pay

and allowances; combat duty; leave; photographs, and Personnel Data

System products.'

* * * * *

Delete entry and replace with `Those documents designated as

temporary in the prescribing directive remain in the records until

their obsolescence (superseded, member terminates status, or retires)

when they are removed and provided to the individual. Unfavorable

communications in the OSRGp are transferred to Air Reserve Component

and retained for one year following an officer's termination of status,

or destroyed if officer retires or dies. Those documents designated as

permanent remain in the military personnel records system permanently

and are retired with the master personnel record group.'

* * * * *

F035 AF MP C

Military Personnel Records System.

[[Page 51924]]

Primary locations: Headquarters United States Air Force, 1040 Air

Force Pentagon, Washington, DC 20330-1040.

Headquarters Air Force Personnel Center, 550 C Street W, Randolph

Air Force Base, TX 78150-4703.

Air Reserve Personnel Center, 6760 East Irvington Place 4000,

Denver, CO 80280-4000.

National Personnel Records Center, Military Personnel records, 9700

Page Boulevard, St. Louis, MO 63132-5100.

Headquarters of major commands and field operating agencies;

consolidated base personnel offices; State Adjutant General Office of

each respective state, District of Columbia and Commonwealth of Puerto

Rico, and Air Force Reserve and Air National Guard units. Official

mailing addresses are published as an appendix to the Air Force

compilation of records systems notices.

Secondary locations: Officer Correspondence and Miscellaneous

Document Group for active duty officers at Headquarters Air Force

Personnel Center (HQ AFPC), and at Headquarters, United States Air

Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF,

General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel's

Group; retired general officers Master Personnel Record Group (MPerRGp)

at AFPC; Officer Command Selection Record Group (OCSRGp) at the

respective Air Force base of assignment servicing Military Personnel

Flight (MPF), and respective Air Force major command; Air Force active

duty enlisted personnel MPerRGp and senior NCO selection folder at

AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of

assignment or servicing MPF or Consolidated Reserve Personnel Office

(CRPO); personnel in Temporary Disability Retired List, Missing in

Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp

at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center

(ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective

unit of assignment or servicing MPF/CRPO; United States Air National

Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State

Adjutant General Office, and FPerRGp at the respective unit of

assignment; ANGUS airmen MPerRGp at the respective State Adjutant

General Office and FPerRGp at the respective unit of assignment;

retired and discharged Air Force military personnel MPerRGp at National

Personnel Records Center; and Air Force Academy cadets MPerRGp at unit

of assignment MPF.

Air Force active duty military, Air Force Reserve and Air National

Guard personnel.

System contains substantiating documents such as forms,

certificates, administrative orders and correspondence pertaining to

appointment as a commissioned officer, warrant officer, Regular AF, AF

Reserve or ANGUS, enlistment/reenlistment/extension of enlistment,

assignment, Permanent Change of Station, Temporary Duty (TDY),

promotion and demotion; identification card requests; casualty; duty

status changes - Absent Without Leave/MIA/POW/Missing/Deserter;

military test administration/results; service dates; separation;

discharge; retirement; security; training; Professional Military

Education (PME); On-The-Job Training; Technical, General Military

Training; commissioning; driver; academic education; performance/

effectiveness reports; unfavorable communications in the OSRGp; records

corrections; formal/informal medical or dental treatment/examination;

flying/rated status administration; extended active duty; emergency

data; line of duty determinations; human/personnel reliability; career

counseling; records transmittal; AF reserve administration; Air

National Guard administration; board proceedings; personnel history

statements; Veterans Administration compensations; disciplinary

actions; record extracts; locator information; personal clothing/

equipment items; passport; classification; grade data; Career Reserve

applications/cancellations; traffic safety; Unit Military Training;

travel voucher for TDY to Republic of Vietnam; dependent data;

professional achievements; Geneva Convention card; Federal insurance;

travel and duty restrictions; Conscientious Objector status;

decorations and awards; badges; Favorable Communications (colonels

only); Inter-Service transfers; pay and allowances; combat duty; leave;

photographs, and Personnel Data System products.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;

delegation by; as implemented by Air Force Instruction 36-2608, and

E.O. 9397.

Military personnel records are used at all levels of Air Force

personnel management within the agency for actions/processes related to

procurement, education and training, classification, assignment, career

development, evaluation, promotion, compensation, sustentation,

separation and retirement.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DOD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records may be disclosed to the Department of Veterans Affairs for

research, processing and adjudication of claims, and providing medical

care.

To dependents and survivors for determination of eligibility for

identification card privileges.

To the Civilian Health and Medical Program of the Uniformed

Services (CHAMPUS) for determination of eligibility and benefits.

To local Immigration/Naturalization Office for accountability and

audit purposes.

To State Unemployment Compensation offices for verification of

military service related information for unemployment compensation

claims; Respective local state government offices for verification of

Vietnam ``State Bonus'' eligibility.

To the Office of Personnel Management for verification of military

service for benefits, leave, or Reduction in Force purposes, and to

establish Civil Service employee tenure and leave accrual rate.

To the Social Security Administration to substantiate applicant's

credit for social security compensation; Local state office for

verification of military service relative to the Soldiers and Sailors

Civil Relief Act. Information as to name, rank, Social Security Number,

salary, present and past duty assignment, future assignments that have

been finalized, and office phone number may be provided to military

financial institutions who provide services to DOD personnel. For

personnel separated, discharged or retired from the Air Force,

information as to last known address may be provided to the military

financial institutions upon certification by a financial institution

officer that the facility has a dishonored check or defaulted loan.

To the Selective Service Agencies for computation of service

obligation.

To the American National Red Cross for emergency assistance to

military

[[Page 51925]]

members, dependents, relatives or other persons if conditions are

compelling.

To the Department of Labor for claims of civilian employees

formerly in military service, verification of service-related

information for unemployment compensation claims, investigations of

possible violations of labor laws and for pre-employment

investigations.

To the National Research Council for medical research purposes.

To the Armed Forces Retirement Home to determine eligibility.

The ``Blanket Routine Uses'' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Maintained in visible file folders/binders, cabinets and on

computer and computer output products.

Information in the system is retrieved by last name, first name,

middle initial and Social Security Number.

Records stored at National Personnel Records Center are retrieved

by registry number, last name, first name, middle initial and Social

Security Number.

Records are accessed by person(s) responsible for servicing the

records system in performance of their official duties and by

authorized personnel who are properly screened and cleared for need-to-

know. Records stored in locked room, cabinets, and in computer storage

devices protected by computer system software.

Those documents designated as temporary in the prescribing

directive remain in the records until their obsolescence (superseded,

member terminates status, or retires) when they are removed and

provided to the individual. Unfavorable communications in the OSRGp are

transferred to Air Reserve Component and retained for one year

following an officer's termination of status, or destroyed if officer

retires or dies. Those documents designated as permanent remain in the

military personnel records system permanently and are retired with the

master personnel record group.

Commander, Headquarters Air Force Military Personnel Center, 550 C

Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records

contains information on themselves should address written inquiries to

the Commander, Headquarters Air Force Military Personnel Center, 550 C

Street W, Randolph Air Force Base, TX 78150-4703.

Individuals may also appear in person at the responsible official's

office or the respective repository for records for personnel in a

particular category during normal duty hours any day except Saturday,

Sunday or national and local holidays. The Saturday and Sunday

exception does not apply to Reserve and National Guard units during

periods of training. The system manager has the right to waive these

requirements for personnel located in areas designated as Hostile Fire

Pay areas. Official mailing addresses are published as an appendix to

the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in

this system should address written requests to the Commander,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703.

Individuals may also appear in person at the responsible official's

office or the respective repository for records for personnel in a

particular category during normal duty hours any day except Saturday,

Sunday or national and local holidays. The Saturday and Sunday

exception does not apply to Reserve and National Guard units during

periods of training. The system manager has the right to waive these

requirements for personnel located in areas designated as Hostile Fire

Pay areas. Official mailing addresses are published as an appendix to

the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Information is obtained from the subject of the file, supervisors,

correspondence generated within the agency in the conduct of official

business, educational institutions, and civil authorities.

None.

[FR Doc. 96-25526 Filed 10-3-96; 8:45 am]

BILLING CODE 5000-04-F