Privacy Act of 1974; Amend Record Systems

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; Amend Record Systems

AGENCY: Department of the Navy, DOD.

ACTION: Amend Record Systems.

-----------------------------------------------------------------------

SUMMARY: The Department of the Navy proposes to amend twenty systems of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on October 9, 1996, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or

DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Department of the Navy proposes to amend twenty systems of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

The specific changes to the system of records are set forth below

followed by the system of records notice published in its entirety, as

amended. The amendments are not within the purview of subsection (r) of

the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the

submission of new or altered systems reports.

Dated: August 30, 1996.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01070-3

Navy Personnel Records System (September 29, 1994, 59 FR 49648).

* * * * *

At end of entry add `An exception is made for copies of officer

fitness reports, enlisted evaluations, and officer and enlisted

counseling forms which may be maintained by the member's commanding

officer or command for a period not to exceed five years.'

* * * * *

N01070-3

Navy Personnel Records System.

Active duty records are located at the Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001; Naval Reserve Personnel Center,

New Orleans, LA 70149-7800; and local activity to which individual is

assigned. Official mailing addresses are published as an appendix to

the Navy's compilation of system of record notices.

Secondary systems are located at the Department of the Navy

Activities in the chain of command between the local activity and the

headquarters level; Federal Records Storage Centers; National Archives.

Official mailing addresses are published as an appendix to the Navy's

compilation of system of record notices.

All Navy military personnel: officers, enlisted, active, inactive,

reserve, fleet reserve, retired, midshipmen, officer candidates, and

Naval Reserve Officer Training Corps personnel.

Personnel service jackets and service records, correspondence and

records in both automated and non-automated form concerning

classification, assignment, distribution, promotion, advancement,

performance, recruiting, retention, reenlistment, separation, training,

education, morale, personal affairs, benefits, entitlements, discipline

and administration of naval personnel.

5 U.S.C. 301, Departmental Regulations and E.O. 9397.

To assist officials and employees of the Navy in the management,

supervision and administration of Navy personnel (officer and enlisted)

and the operations of related personnel affairs and functions.

[[Page 47484]]

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of the National Research Council in

Cooperative Studies of the National History of Disease; of Prognosis

and of Epidemiology. Each study in which the records of members and

former members of the naval service are used must be approved by the

Chief of Naval Personnel.

To officials and employees of the Department of Health and Human

Services, Department of Veteran Affairs, and Selective Service

Administration in the performance of their official duties related to

eligibility, notification and assistance in obtaining benefits by

members and former members of the Navy.

To officials and employees of the Department of Veteran Affairs in

the performance of their duties relating to approved research projects.

To officials and employees of Navy Relief and the American Red

Cross in the performance of their duties relating to the assistance of

the members and their dependents and relatives, or related to

assistance previously furnished such individuals, without regard to

whether the individual assisted or his/her sponsor continues to be a

member of the Navy.

To duly appointed Family Ombudsmen in the performance of their

duties related to the assistance of the members and their families.

To state and local agencies in the performance of their official

duties related to verification of status for determination of

eligibility for Veterans Bonuses and other benefits and entitlements.

To officials and employees of the Office of the Sergeant at Arms of

the United States House of Representatives in the performance of their

official duties related to the verification of the active duty naval

service of Members of Congress.

Information as to current military addresses and assignments may be

provided to military banking facilities who provide banking services

overseas and who are reimbursed by the Government for certain checking

and loan losses. For personnel separated, discharged or retired from

the Armed Forces information as to last known residential or home of

record address may be provided to the military banking facility upon

certification by a banking facility officer that the facility has a

returned or dishonored check negotiated by the individual or the

individual has defaulted on a loan and that if restitution is not made

by the individual the United States Government will be liable for the

losses the facility may incur.

To federal, state, local, and foreign (within Status of Forces

agreements) law enforcement agencies or their authorized

representatives in connection with litigation, law enforcement, or

other matters under the jurisdiction of such agencies.

Information relating to professional qualifications of chaplains

may be provided to civilian certification boards and committees,

including, but not limited to, state and federal licensing authorities

and ecclesiastical endorsing organizations.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of system of record notices also apply to this

system.

Automated records may be stored on magnetic tapes, disc, and drums.

Manual records may be stored in paper file folders, microfiche or

microfilm.

Automated records may be retrieved by name and Social Security

Number. Manual records may be retrieved by name, Social Security

Number, enlisted service number, or officer file number.

Computer facilities and terminals are located in restricted areas

accessible only to authorized persons that are properly screened,

cleared and trained. Manual records and computer printouts are

available only to authorized personnel having a need-to-know.

Records are retained one year past retirement, removal, or

resignation of the member and then transferred to the National

Personnel Records Center (Military Personnel Records), 9700 Page

Avenue, St. Louis, MO 63132-5101 for permanent retention. An exception

is made for copies of officer fitness reports, enlisted evaluations,

and officer and enlisted counseling forms which may be maintained by

the member's commanding officer or command for a period not to exceed

five years.

Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001; Commanding Officers, Officers in

Charge, and Heads of Department of the Navy activities. Official

mailing addresses are published as an appendix to the Navy's

compilation of system of record notices.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001, or contact the personnel officer

where assigned. Official mailing addresses are published as an appendix

to the Navy's compilation of system of record notices.

The letter should contain full name, Social Security Number (and/or

enlisted service number/officer file number), rank/rate, designator,

military status, address, and signature of the requester.

The individual may visit the Chief of Naval Personnel, Bureau of

Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for

assistance with records located in that building; or the individual may

visit the local activity to which attached for access to locally

maintained records. Proof of identification will consist of Military

Identification Card for persons having such cards, or other picture-

bearing identification.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Chief of

Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex,

Washington, DC 20370-5001, or contact the personnel officer where

assigned. Official mailing addresses are published as an appendix to

the Navy's compilation of system of records notices.

The letter should contain full name, Social Security Number (and/or

enlisted service number/officer file number), rank/rate, designator,

military status, address, and signature of the requester.

The individual may visit the Chief of Naval Personnel (Pers 06),

Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for

assistance with records located in that building; or the individual may

visit the local activity to which attached for access to locally

maintained records. Proof of identification will consist of Military

Identification Card for persons

[[Page 47485]]

having such cards, or other picture-bearing identification.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Correspondence; educational institutions; federal, state, and local

court documents; civilian and military investigatory reports; general

correspondence concerning the individual; official records of

professional qualifications; Navy Relief and American Red Cross

requests for verification of status.

None.

N01080-1

Enlisted Master File Automated System (February 22, 1993, 58 FR

10705).

* * * * *

Delete entry and replace with `Bureau of Naval Personnel, 2 Navy

Annex, Washington, DC 20370-5001;

Enlisted Personnel Management Information Center, New Orleans, LA

70159-7800;

Naval Reserve Personnel Center, New Orleans, LA 70149-7800.'

* * * * *

Delete entry and replace with `Permanent. Annually transferred to

the National Archives under Group 24, Records of the Bureau of Naval

Personnel.'

* * * * *

N01080-1

Enlisted Master File Automated System.

Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001;

Enlisted Personnel Management Information Center, New Orleans, LA

70159-7800;

Naval Reserve Personnel Center, New Orleans, LA 70149-7800.

All Navy enlisted personnel: active and inactive.

System contains information related to enlisted assignment,

planning, programming, accounting, promotions, career development,

procurement, education, training, retirement, performance, security,

personal data, qualifications, programming, and enlisted reserve drill

data. The system also contains Activity Personnel Diaries, personnel

accounting documents, Reserve Unit Drill reports, and other personnel

transaction documents necessary to maintain file accuracy and currency;

and, all computer extracts, microform, and printed reports.

5 U.S.C. 301, Departmental Regulations and E.O. 9397.

To assist in the administration, management, and supervision of

Navy enlisted personnel and the operation of personnel affairs and

functions.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of system of record notices apply to this system.

Automated records are stored on magnetic tapes, disks, and drums.

Printed reports and other related documents supporting the system are

stored in authorized areas only.

Name and Social Security Number.

Within the computer center, controls have been established to

disseminate computer output over the counter only to authorized users.

Specific procedures are also in force for the disposal of computer

output. Output material in the sensitive category, i.e., inadvertent or

unauthorized disclosure that may result in harm, embarrassment,

inconvenience or unfairness to the individual, will be shredded.

Computer files are kept in a secure, continuously manned area and are

accessible only to authorized computer operators, programmers, enlisted

management, placement, and distributing personnel who are directed to

respond to valid official requests for data. These accesses are

controlled and monitored by the security system.

Permanent. Annually transferred to the National Archives under

Group 24, Records of the Bureau of Naval Personnel.

Chief of Naval Personnel, Navy Department, Washington, DC 20370-

5000.

Active duty enlisted personnel seeking to determine whether this

system of records contains information about themselves should address

written inquiries to the Chief of Naval Personnel (Pers 06), 2 Navy

Annex, Washington, DC 20370-5001.

Inactive duty and reserve personnel seeking to determine whether

this system of records contains information about themselves shall

address written inquiries to the Commanding Officer, Naval Reserve

Personnel Center (ATTN: Privacy Act Coordinator), New Orleans, LA

70149-7800.

Written request should contain full name, Social Security Number,

rank, status, and signature of requester.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Chief of

Naval Personnel (Pers 06), 2 Navy Annex, Washington, DC 20370-5001.

Inactive duty and reserve personnel seeking to determine whether

this system of records contains information about themselves shall

address written inquiries to the Commanding Officer, Naval Reserve

Personnel Center (ATTN: Privacy Act Coordinator), New Orleans, LA

70149-7800.

Written request should contain full name, Social Security Number,

rank, status, and signature of requester.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR Part 701; or may be obtained

from the system manager.

Official records, correspondence, and educational institutions.

None.

[[Page 47486]]

N01531-1

USNA Applicants, Candidates, and Midshipmen Records (September 20,

1993, 58 FR 48855).

* * * * *

Delete entry and replace with `U.S. Naval Academy, 117 Decatur

Road, Annapolis, MD 21402-5017.

* * * * *

Add new paragraph `Midshipmen separation files; midshipmen military

justice files; midshipmen JAGMAN investigations; midshipmen personnel

claim files; and midshipmen honor records.'

* * * * *

Replace second paragraph with `Parents and legal guardians of

midshipmen for the limited purpose of counseling midshipmen who

encounter academic, performance and/or disciplinary difficulties, as

well as health and welfare issues.

At the end of the fourth paragraph, add the following, `and for the

purpose of supporting its activities related to the mission of the

Naval Academy.'

* * * * *

In paragraph three, line four, delete `copy;', and replace with

`copy. A tape is sent to the National Archives two years after class

graduates to be stored as a national disaster recovery measure.'

* * * * *

N01531-1

USNA Applicants, Candidates, and Midshipmen Records.

U.S. Naval Academy, 117 Decatur Road, Annapolis, MD 21402-5017.

Applicants and candidates for admission and Naval Academy

Midshipmen.

Admissions records contain pre-candidate questionnaires concerning

educational background, personal data, physical data, extracurricular

activities, and employment; personal data; personal statements;

transcripts from previously attended academic institutions; admission

tests results; physical aptitude exam results; recommendation letters

from school officials and others; professional development tests;

interest inventory; extracurricular activities reports; reports of

officer interviews; records of prior military service; and, Privacy Act

disclosure forms. Nomination and appointment records include all card

files of congressional offices and the names of persons whom each

congressman appointed; files of candidates nominated for the following

academic year; status cards, indexed by nominating source of all

candidates appointed, admitted, and graduated, or resigned prior to

graduation. Similar files are separately kept on foreign candidates.

Performance jackets and academic records include performance

aptitude evaluations, performance grades, personal history,

autobiography, record of emergency data, aptitude history, review

boards records, medical excuse from duty forms, conduct records and

grades, professional development tests, counseling and guidance

development tests, counseling and guidance interview sheets and data

forms, academic grades, class rankings, letters of commendation,

training records, Oath of Office, Agreement to Serve, Privacy Act

disclosure forms and other such records and information relative to the

midshipmen.

Midshipmen separation files; midshipmen military justice files;

midshipmen JAGMAN investigations; midshipmen personnel claim files; and

midshipmen honor records.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 6956, 6957, 6958,

6962, and 6963; 44 U.S.C. 3101; and E.O. 9397.

To establish an audit trail of files which contains information on

individuals as they progress from the application stage, through the

admissions process, to disenrollment or graduation from the Naval

Academy. Applicant's files contain information which is used to

evaluate and to determine competitive standing and eligibility for

appointments to the Naval Academy. Successful applicants become

candidates whose files contain information to evaluate further each

candidate's eligibility. Candidates' files are also used to identify

candidates profiles for initiation of formal officer accession programs

in conjunction with the Naval Academy admission process. Successful

candidates who accept appointments become midshipmen. Midshipmen

records contain personal, academic, and professional background

information and are used for the management, supervision,

administration, counseling, and discipline of midshipmen.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Parents and legal guardians of midshipmen for the limited purpose

of counseling midshipmen who encounter academic, performance and/or

disciplinary difficulties, as well as health and welfare issues.

The United States Naval Institute for the limited purpose of

notifying midshipmen and their parents about benefits and opportunities

provided by the United States Naval Institute.

The Naval Academy Athletic Association for the limited purpose of

promoting and funding the Naval Academy Intercollegiate Athletic

Program and for the purpose of supporting its activities related to the

mission of the Naval Academy.

The United States Naval Academy Foundation for the limited purpose

of sponsoring midshipmen candidates who were not admitted in previous

years.

The United States Naval Academy Alumni Association for the limited

purpose of supporting its activities related to the mission of the

Naval Academy.

The Contract Tailor Shop for the limited purpose of scheduling

appointments as required for uniform fittings.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

All hard copy records are kept in file folders in secure rooms or

in locked cabinets.

On-line storage is maintained on the Honeywell DPS8 mainframe in

Computer Services, with line networking to VACs and interfacing with

microcomputers and dial-up lines.

Off-line storage is kept on disks.

[[Page 47487]]

Records on magnetic tapes and hard copy data are kept in secured

rooms or in locked cabinets for operator access and user pickup.

Backup magnetic tapes are kept in a vault.

Records are kept alphabetically by Company and Class. Records can

be retrieved from data base by selection of any data element, i.e.,

name, address, alpha code, six digit candidate number, or Social

Security Number, etc.

Visitor control. Records are kept in locked cabinets or in secured

rooms. Computer records are safeguarded through selective file access,

signing of Privacy Act forms, passwords, RAM systems, program

passwords, user controls, encoding and port controls. Disk and tape

storage is in a secure room. Backup systems on magnetic tapes are

secured in fire proof vault in Ward Hall.

On-line computer records are destroyed one year after the

midshipman's class graduates or the midshipman is separated.

Performance records are retained by the Performance Officer for two

years after the midshipman's class graduates, and then destroyed.

Backup systems on magnetic tapes and disks are kept in secure storage

and destroyed two years after the midshipman's class graduates. Files

relative to midshipmen separated involuntarily, including by qualified

resignation, are retained for two years after the midshipman's class

graduates, or three years from the date of separation, whichever date

is later, and then destroyed.

Official transcripts and records files are kept indefinitely by the

Registrar on microfilm, computer files, magnetic tapes, and hard copy.

A tape is sent to the National Archives two years after class graduates

to be stored as a national disaster recovery measure. Admission records

of unsuccessful candidates are properly destroyed after one year.

Counseling and Guidance Research data are kept by the Professional

Development Research Coordinator indefinitely. Nomination and

appointment files are retained for varying lengths of time.

Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD

21402-5000.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis,

MD 21402-5000.

Written requests should contain full name, company, class, and any

personal identifier, such as a Social Security Number.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD

21402-5000.

Written requests should contain full name, company, class, and any

personal identifier, such as a Social Security Number.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Individuals, midshipman, supervisors, Registrar, instructors,

professors, officers, midshipman personal history/performance record,

midshipman autobiography, Record of Emergency Data (NAVPERS 601-2),

Statement of Personal History (DD Form 398), Aptitude History Record

(Form 1610-105), Midshipman Summary Sheet, Certificate of Release or

Discharge From Active Duty (DD Form 214), Military Performance Board

Results, Letters of Probation, Midshipmen Performance Evaluation

Reports (Form 54A), Medical Reports, Clinical Psychologist Reports,

Excused Squad Chits (Form 6320/20), Conduct Card (Form 1690/91C),

Letters of Commendation, Counseling and Guidance Interview and Data

Records, Letters of Congressmen, parents, etc., and copies of replies

thereto, transcripts from high school or prior college, Review Board

Records, and Record of Disclosure (Privacy Act).

None.

N01710-1

Special Membership Listing of the Organizational Recreation

Association (February 22, 1993, 58 FR 10721).

* * * * *

Delete entry and replace with `Recreation Association Membership

Files.'

* * * * *

Delete entry and replace with `Name, rank, Social Security Number,

room and telephone number, membership card number and dates purchased.'

* * * * *

Delete entry and replace with `File folders, card files, magnetic

tape, personal computer.'

* * * * *

Delete entry and replace with `Password control system, file, and

element access based on predefined need-to-know. Physical access is

controlled by locked terminals and rooms, guards, personnel screening

and visitor control.'

Delete entry and replace with `Records are destroyed one year after

individual terminates membership.'

Delete entry and replace with `Policy Official: Chief of Naval

Personnel (Pers-06), Bureau of Naval Personnel, 2 Navy Annex,

Washington, DC 20370-5001.

System Manager: Commanding officer of the activity in question.

Official mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.'

* * * * *

Delete entry and replace with `Individual.'

* * * * *

N01710-1

Recreation Association Membership Files.

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Name, rank, social security number, room and telephone number,

[[Page 47488]]

membership card number and dates purchased.

This record lists the names, internal codes, room and telephone

numbers of each membership card and dates purchased.

5 U.S.C. 301, Departmental Regulations and E.O. 9397.

To indicate income from sale of membership cards; to provide an

audit trial for the auditors; and to confirm memberships, upon request.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

File folders, card files, magnetic tape, personal computer.

Name, Social Security Number, Case number, organization.

Password control system, file, and element access based on

predefined need-to-know. Physical access is controlled by locked

terminals and rooms, guards, personnel screening and visitor control.

Records are destroyed one year after individual terminates

membership.

Policy Official: Chief of Naval Personnel (Pers-06), Bureau of

Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001.

System Manager: Commanding officer of the activity in question.

Official mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records notices.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records notices.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Individual.

None.

N01770-3

Naval Academy Cemetery and Columbarium Records (September 20, 1993,

58 FR 48857).

* * * * *

Delete entry and replace with, `Security Department and Public

Works Department, U.S. Naval Academy, 257 Longshaw Road, Annapolis, MD

21402-5036.'

* * * * *

N01770-3

Naval Academy Cemetery and Columbarium Records.

Security Department and Public Works Department, U.S. Naval

Academy, 257 Longshaw Road, Annapolis, MD 21402-5036.

Those eligible to reserve a lot for future burial in the Naval

Academy Cemetery. Deceased individuals interred/inured in the Naval

Academy Cemetery/Columbarium.

State Burial Transit Permit, Application for Reimbursement of

Headstone or Marker Expenses (VA Form 21-8834), Application of Standard

Government Headstone or Marker for Installation in a Private or Local

Cemetery (VA Form 40-1330), Lot Marker (NDW-USNA-DMC-1170/08),

Columbarium Niche Cover Inscription (NDW-USNA-DMC-5370/42), U.S. Naval

Academy Internment/Inurement Record (NDW-USNA-DMC-5360/43), U.S. Naval

Academy Cemetery Record (NDW-USNA-DMC-1170/46), Naval Academy

Foundation Order (NDW-USNA-DMC-5360/09), and correspondence to and from

individuals. Specifically, information contained on the forms or

correspondence may be: Full name, home address, rank, service, Social

Security Number, date and place of birth, date and place of death,

marital status, name of father and mother, name of next of kin and

their address, telephone number, date of birth and date of death (if

applicable), date and place of burial, lot number and other information

relating to burial arrangements.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1481-1488; 44

U.S.C. 3101; and E.O. 9397.

To maintain official records of individuals holding grave site

reservations and/or individuals interred/inured in the Naval Academy

Cemetery or Columbarium. Records are used to respond to general

inquiries from individuals holding grave site reservations, to verify

eligibility of spouses of an officer or enlisted person of the Navy or

Marine Corps who is interred/inured in the Naval Academy Cemetery or

Columbarium.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

[[Page 47489]]

Paper records in file folders and microfiche.

Alphabetically by last name and numerically by lot number.

Records are kept in a building not open to general visiting and are

maintained in an area accessible only to authorized personnel. Building

is under surveillance of security personnel during non-working hours.

Microfiche records are kept in the Naval Academy Archives which is not

open to general visiting and is locked during non-working hours.

Records are permanent. They are retained after the individual is

deceased.

Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD

21402-5000.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis,

MD 21402-5000. Requests should contain name and Social Security Number

of the individual concerned.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD

21402-5000.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Information in this system comes from the individual to whom it

applies, the next of kin, and from the Register of the Alumni.

None.

N01900-2

Navy Individual Service Review Board (ISRB) Proceedings Application

File (November 10, 1993, 58 FR 59712).

* * * * *

Delete entry and replace with `Paper records in file folders.'

* * * * *

In lines three and six, delete the word `Command' and replace with

`Bureau'.

Delete entry and replace with `Applications which are approved will

necessitate creation of a service record which is part of the Navy

Personnel Records System. Remaining records are retained in the Bureau

of Naval Personnel for two years and then destroyed.'

* * * * *

N01900-2

Navy Individual Service Review Board (ISRB) Proceedings Application

File.

Bureau of Naval Personnel (Pers 324), 2 Navy Annex, Washington, DC

20370-3240.

Individuals who have applied for military status and subsequent

discharge from the United States Navy because they claim membership in

a group which has been determined to have performed active military

service with the United States Navy.

Application for discharge, supporting documentation, copies of

correspondence between the individual and the Navy ISRB and other

correspondence concerning the case.

Pub.L. 95-202 and E.O. 9397.

To consider the individual's application for military status and

discharge.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Paper records in file folders.

Name and Social Security Number.

The files are kept within the Bureau of Naval Personnel offices.

Access during business hours is controlled by Bureau personnel. Records

not in use are maintained in a room which is locked during non-duty

hours. The Bureau is secured at the close of business and the building

in which the command is located has limited access controlled by

security guards.

Applications which are approved will necessitate creation of a

service record which is part of the Navy Personnel Records System.

Remaining records are retained in the Bureau of Naval Personnel for two

years and then destroyed.

Chief of Naval Personnel (Pers 324), Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-3240.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Chief of Naval Personnel (Code Pers 324), Bureau of Naval

Personnel, 2 Navy Annex, Washington, DC 20370-3240.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the Chief

of Naval Personnel (Code Pers 324), Bureau of Naval Personnel, 2 Navy

Annex, Washington, DC 20370-3240.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

[[Page 47490]]

Information contained in the files is obtained from the individual

or those acting on the individual's behalf, from other military records

and from the Department of Defense Civilian/Military Service Review

Board.

None.

N04064-1

USNA Laundry and Drycleaning Charge Account (September 20, 1993, 58

FR 48861).

* * * * *

Delete entry and replace with `Laundry and Drycleaning Plant, U.S.

Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'

* * * * *

Delete entry and replace with `Head, Laundry and Drycleaning Plant,

U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'

* * * * *

N04064-1

USNA Laundry and Drycleaning Charge Account.

Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood

Street, Annapolis, MD 21402-5052.

Individuals who have applied for a charge account with the Naval

Academy Laundry and Drycleaning Plant.

Information is collected on Form NDW-USNA-DMH-4064/14 and includes

applicant's name; Social Security Number; rank (if applicable); branch

of service; home and work addresses and telephone numbers. Information

required to maintain the charge account records is obtained from and/or

recorded on accounts receivable ledgers, journals, charge tickets and

check listings.

5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and E.O.

9397.

To establish a charge account at the Naval Academy Laundry and

Drycleaning Plant. Information will be used for billing purposes by the

officials and employees of the Plant.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Hard copy and magnetic minicassette tape form.

Name.

Access to building is restricted to authorized persons only. Record

files are not available to personnel not requiring access in the

performance of their official duties. This is routinely limited to the

billing clerk processing the application and recording activity on the

account. Records are secured within a locked office in a locked

building on a military installation when not actually in use.

Hard copy records are retained in the current file area as long as

the charge account is active. These records are then retired and kept

in secured storage for two years and then destroyed. Cassette tape

records are of two types, daily and journal (monthly recapitulation).

These tapes are erased on a daily or monthly basis, respectively,

during the preparation of the following day's or month's activity

record.

Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580

Kingwood Street, Annapolis, MD 21402-5052.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580

Kingwood Street, Annapolis, MD 21402-5052.

Requesting individuals should specify their full names. Visitors

should be able to identify themselves by any commonly recognized

evidence of identity. Written requests must be signed by the requesting

individual.

Individuals seeking access to records about themselves should

address written inquiries to the Head, Laundry and Drycleaning Plant,

U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.

Requesting individuals should specify their full names. Visitors

should be able to identify themselves by any commonly recognized

evidence of identity. Written requests must be signed by the requesting

individual.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Information in this system comes from the individual applying for

the charge account, from daily laundry and drycleaning will-call

tickets (charges for goods and services provided) and from records of

payment by charge account holders (check listings).

None.

N04064-2

USNA Retail Customer Claim Record (September 20, 1993, 58 FR

48861).

* * * * *

Delete entry and replace with `Laundry and Drycleaning Plant, U.S.

Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'

* * * * *

Delete entry and replace with `Head, Laundry and Drycleaning Plant,

U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'

* * * * *

N04064-2

USNA Retail Customer Claim Record.

[[Page 47491]]

Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood

Street, Annapolis, MD 21402-5052.

Individuals who have filed claims against the Naval Academy Laundry

and Drycleaning Plant and appropriation 17X4002 for cash or credit

settlement for damaged or lost articles.

Information is collected on Form NDW-USNA-DMH-4064/15 and includes

claimant's name; Social Security Number; rank (if applicable); home and

work addresses and telephone numbers; description, original cost and

date of purchase of item(s) for which claim is filed, and circumstances

of loss or extent of damage; claim number, disposition, and remarks by

approving authority.

5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and E.O.

9397.

To investigate claims for cash or credit settlement for damaged or

lost articles.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Hard copy form.

Name of customer and date laundry was turned in for cleaning.

Access to building is restricted to authorized persons only. Record

files are not available to personnel not requiring access in the

performance of their official duties. This is limited to the official

processing of the claim and the clerk who maintains the file and

prepares the administrative paperwork. Records are secured within a

locked office in a locked building on a military installation when not

actually in use.

Retained in the current file area for one calendar year after the

close of the individual's claim. The record is then stored for one more

year and then destroyed.

Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580

Kingwood Street, Annapolis, MD 21402-5052.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580

Kingwood Street, Annapolis, MD 21402-5052.

Requesting individuals should specify their full names. Visitors

should be able to identify themselves by any commonly recognized

evidence of identity. Written requests must be signed by the requesting

individual.

Individuals seeking access to records about themselves should

address written inquiries to the Head, Laundry and Drycleaning Plant,

U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.

Requesting individuals should specify their full names. Visitors

should be able to identify themselves by any commonly recognized

evidence of identity. Written requests must be signed by the requesting

individual.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Individual who filed the claim and offices who are processing the

claim.

None.

N04066-5

NEXCOM Direct Mail List (September 20, 1993, 58 FR 48866).

* * * * *

Delete entry and replace with `NEXCOM Direct Mail List/Patron

Profile.'

* * * * *

Delete entry and replace with `All authorized customers of military

resale systems.'

Delete entry and replace with `For each sponsor: Name, address,

rank, branch of service, status (active, reserve, or retired), Social

Security Number, pay grade, birth date, sex, race, names, birth dates,

and Social Security Numbers of dependents, date of sign up, telephone

number (if available), account number, rotation date (if available),

mailings sent and responses (if available).

For all other authorized customers: Name, address, Social Security

Number, birth date, sex, race, date of sign up, telephone number (if

available), account number, mailings sent to customer and responses

available, purchase history, preference and summary. Sponsor

information (rank, branch of service, status (active, reserve or

retired), Social Security Number, pay grade, birth date, sex, race,

account number.)

In line 7, delete the words `who sign up for the list in order'.

* * * * *

Delete entry and replace with `Electronic media.'

* * * * *

At end of entry, add `/password protected.'

Delete lines 3 and 4 and replace with `patron profiles are

destroyed when no longer an authorized customer.'

In paragraph 2, delete `Deputy Commander, Marketing Communications

Division (MCD)' and replace with `Director, Advertising,'.

* * * * *

Delete entry and replace with `The individual authorized customer/

sponsor, Department of Defense/Defense Enrollment Eligibility Reporting

System and Defense Finance Accounting System.'

* * * * *

[[Page 47492]]

N04066-5

NEXCOM Direct Mail List/Patron Profile.

Navy Exchange Service Command, 3280 Virginia Beach Boulevard,

Virginia Beach, VA 23452-5724.

All authorized customers of military resale systems.

For each sponsor: Name, address, rank, branch of service, status

(active, reserve, or retired), Social Security Number, pay grade, birth

date, sex, race, names, birth dates, and Social Security Numbers of

dependents, date of sign up, telephone number (if available), account

number, rotation date (if available), mailings sent and responses (if

available).

For all other authorized customers: Name, address, Social Security

Number, birth date, sex, race, date of sign up, telephone number (if

available), account number, mailings sent to customer and responses

available, purchase history, preference and summary. Sponsor

information (rank, branch of service, status (active, reserve or

retired), Social Security Number, pay grade, birth date, sex, race,

account number.)

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 6011; and E.O.

9397.

To maintain a data base which will permit the Navy Exchange Program

to mail sales promotional, informational and market research materials

to those authorized customers who have requested receipt of materials.

The data base will also be used to define target markets among the

authorized customers to develop better merchandise assortments and

services to meet the needs of the customers.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems notices apply to this system.

Electronic media.

Name, Social Security Number, address and account number.

Secured and supervised facility; access restricted/password

protected.

The records are retained as long as the customer wishes to receive

the materials, then the patron profiles are destroyed when no longer an

authorized customer.

Policy Official: Commander, Navy Exchange Service Command, 3280

Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.

Record Holder Manager: Director, Advertising, Navy Exchange Service

Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Commander, Navy Exchange Service Command, 3280 Virginia Beach

Boulevard, Virginia Beach, VA 23452-5724.

Individuals seeking access to records should address written

inquiries to the Commander, Navy Exchange Service Command, 3280

Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

The individual authorized customer/sponsor, Department of Defense/

Defense Enrollment Eligibility Reporting System and Defense Finance

Accounting System.

None.

N04650-1

Personnel Transportation System (March 24, 1994, 59 FR 13943).

* * * * *

At end of entry, add `For audit or research purposes to obtain

background information/data.'

Delete paragraph two and replace with `To officials and employees

of other departments and agencies of the Executive Branch of

government, upon request, in the performance of their official duties

related to the provision of transportation; diplomatic, official, and

other no-cost passports; and visas to subject individuals.'

* * * * *

N04650-1

Personnel Transportation System.

All Personnel Support Activity Detachments and Navy Passenger

Transportation Offices Worldwide and Administrative Support Unit,

Bahrain. Official mailing addresses are published as an appendix to the

Navy's compilation of systems of records notices.

Navy military personnel (active and retired), civilian employees of

the Navy, dependents, Midshipmen, and other individuals authorized

through Navy commands to travel at Government expense.

Applications for travel and, where applicable, for passports and

visas; requests for extension of time limit on travel by retired

members to home of record; requests for exceptions of policies/

procedures involving travel entitlements/eligibilities; supporting

documents; correspondence, and approvals/disapprovals relating to the

above records; travel arrangements in response to above applications.

5 U.S.C. 5701 et seq Travel, Transportation and Subsistence; 10

U.S.C. 2631-2635 and Chapter 7; 37 U.S.C. 404, Travel and

Transportation Allowances-General; and E.O. 9397.

[[Page 47493]]

To provide official travel services; determine eligibility for

transportation; to authorize or deny transportation; and otherwise

manage the Navy-wide passenger transportation system. For audit or

research purposes to obtain background information/data.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of other departments and agencies of the

Executive Branch of government, upon request, in the performance of

their official duties related to the provision of transportation;

diplomatic, official, and other no-cost passports; and visas to subject

individuals.

To Foreign embassies, legations, and consular offices--to determine

eligibility for visas to respective countries, if visa is required.

To Commercial Carriers providing transportation to individuals

whose applications are processed through this system of records.

When required by Federal statute, by Executive Order, or by treaty,

personnel record information will be disclosed to the individual,

organization, or governmental agency as necessary.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Automated records may be stored on magnetic tapes/disks. Manual

records in file folders or file-card boxes, and microfiche or

microfilm.

Automated records may be retrieved by Social Security Number and/or

name. Manual records are normally filed alphabetically by name of

applicant, month, and fiscal year; applications for dependents travel

are filed under name of sponsor.

Manual records are maintained in file cabinets under the control of

authorized personnel during working hours. The office space in which

the file cabinets are located is locked outside of official working

hours. Computer terminals are located in supervised areas. Computer

terminals are controlled by password or other user code system.

Records are retained for three years and then forwarded to the

records center for retention for additional four years. After seven

years, all records are destroyed.

Personnel Support Activity Detachments and Navy Passenger

Transportation Offices Worldwide and Administrative Support Unit,

Bahrain. Official mailing addresses are published as an appendix to the

Navy's compilation of systems of records notices.

Policy Official: Chief of Naval Personnel, Bureau of Naval

Personnel (Pers 332), 2 Navy Annex, Washington, DC 20370-3320.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the local activity where the request for transportation was

initiated, and/or to intermediate activities (if applicable), or to the

Chief of Naval Personnel (ATTN: Privacy Act Coordinator), Navy

Department, Washington, DC 20370. Official mailing addresses are

published as an appendix to the Navy's compilation of systems of

records notices.

The letter should contain full name, Social Security Number,

address and signature of the requester. The individual may visit the

activities and commands listed under LOCATION for assistance with the

records maintained at the respective locations. Proof of identification

will consist of Military Identification Card for persons having such

cards. Others must present other positive personal identification,

preferably picture-bearing.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the local

activity where the request for transportation was initiated, and/or to

intermediate activities (if applicable), or to the Chief of Naval

Personnel (ATTN: Privacy Act Coordinator), Navy Department, Washington,

DC 20370. Official mailing addresses are published as an appendix to

the Navy's compilation of systems of records notices.

The letter should contain full name, Social Security Number,

address and signature of the requester. The individual may visit the

activities and commands listed under LOCATION for assistance with the

records maintained at the respective locations. Proof of identification

will consist of Military Identification Card for persons having such

cards. Others must present other positive personal identification,

preferably picture-bearing.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Individual; member's service record/civilian personnel file;

officials and employees of the Department of the Navy, Department of

Defense, State Department; and other agencies of the Executive Branch

and components thereof; foreign embassies, legations, and consular

offices reporting approval/disapproval of visas; and carriers reporting

on provision of transportation.

None.

N05101-1

Safety Equipment Needs, Issues, Authorizations .

Delete entry and replace with `N05100-3'.

* * * * *

Delete entry and replace with `File areas are accessible only to

authorized persons who are properly screened, cleared, and trained.

Computer terminals/personal computers are password protected.'

Delete entry and replace with `Destroy when equipment is returned

or inventoried.'

* * * * *

N05100-3

Safety Equipment Needs, Issues, Authorizations (February 22, 1993,

58 FR 10747).

Organizational elements of the Department of the Navy. Official

[[Page 47494]]

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Personnel whose work requires them to wear, or are issued,

protective clothing or equipment, including prescription safety lenses.

Listings, cards, and other records which list individuals

requiring, authorized, or issued prescription or other safety

equipment. Such listings may include name, Social Security Number,

organization code, date equipment issued, date equipment returned,

equipment I.D. number, etc.

5 U.S.C. 301, Departmental Regulations and E.O. 9397.

To determine who needs, is eligible, or has been authorized or

issued prescription or other safety equipment for protection.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Paper and automated records.

Name, Social Security Number, or date equipment was issued.

File areas are accessible only to authorized persons who are

properly screened, cleared, and trained. Computer terminals/personal

computers are password protected.

Destroy when equipment is returned or inventoried.

Commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records notices.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the commanding officer of the activity where assigned. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Requests should contain full name, Social Security Number, and date

equipment was assigned (if known), and be signed.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

commanding officer of the activity where assigned. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records notices.

Requests should contain full name, Social Security Number, and date

equipment was assigned (if known), and be signed.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Individual.

None.

N05210-1

General Correspondence Files (February 22, 1993, 58 FR 10748).

Delete entry and replace with `N05000-1.'

* * * * *

Add two addresses `Commander in Chief, U.S. Atlantic Command, 1562

Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488 and Commander in

Chief, U.S. Pacific Command, Building 1, Camp H. M. Smith, HI 96861-

4028'

* * * * *

Delete entry and replace with `Access is provided on need-to-know

basis only. Manual records are maintained in file cabinets under the

control of authorized personnel during working hours. The office space

in which the file cabinets are located is locked outside of official

working hours. Computer terminals are located in supervised areas.

Access to computerized data is controlled by password or other user

code system.'

* * * * *

N05000-1

General Correspondence Files.

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of system of records notices.

Commander in Chief, U.S. Atlantic Command, 1562 Mitscher Avenue,

Suite 200, Norfolk, VA 23551-2488.

Commander in Chief, U.S. Pacific Command, Building 1, Camp H. M.

Smith, HI 96861-4028.

Individuals who have initiated correspondence with the Department

of the Navy.

Incoming correspondence which may include name, address, telephone

number, organization, date of birth, and Social Security Number of

correspondent and supporting documentation. Files also contain copy of

response letter and documentation required to prepare the response.

5 U.S.C. 301, Departmental Regulations and E.O. 9397.

To maintain a record of correspondence received and responses made.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems notices apply to this system.

[[Page 47495]]

Paper and automated records.

Name, organization, and date of correspondence.

Access is provided on need-to-know basis only. Manual records are

maintained in file cabinets under the control of authorized personnel

during working hours. The office space in which the file cabinets are

located is locked outside of official working hours. Computer terminals

are located in supervised areas. Access to computerized data is

controlled by password or other user code system.

Retained for two years and then destroyed.

Commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

system of record notices.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

system of records notices.

The request should contain full name and date individual wrote to

the Navy or received a response. Request must be signed.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

system of record notices.

The request should contain full name and date individual wrote to

the Navy or received a response. Request must be signed.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Individual concerned and records collected by the activity to

respond to the request.

None.

N05330-1

Manhour Accounting System (May 22, 1996, 61 FR 25640).

Delete entry and replace with `N12610-1.'

Delete entry and replace with `Hours of Duty Records.'

* * * * *

Delete entry and replace with `Paper and computerized records.'

* * * * *

Delete entry and replace with `Access is provided on need-to-know

basis only. Manual records are maintained in file cabinets under the

control of authorized personnel during working hours. The office space

in which the file cabinets are located is locked outside of official

working hours. Computer terminals are located in supervised areas.

Access to computerized data is controlled by password or other user

code system.'

Delete entry and replace with `Records are destroyed when three

years old.'

* * * * *

N12610-1

Hours of Duty Records.

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Military and civilian personnel.

Record contains such information as name, grade/rate, Social

Security Number, organizational code, work center code, grade code, pay

rate, labor code, type transaction, hours assigned. Data base includes

scheduling and assignment of work; skill level; tools issued; leave;

temporary assignments to other areas.

5 U.S.C. 301, Departmental Regulations and E.O. 9397.

To effectively manage the work force.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Paper and computeruzed records.

Name, organization code, Social Security Number, and work center.

Access is provided on need-to-know basis only. Manual records are

maintained in file cabinets under the control of authorized personnel

during working hours. The office space in which the file cabinets are

located is locked outside of official working hours. Computer terminals

are located in supervised areas. Access to computerized data is

controlled by password or other user code system.

Records are destroyed when three years old.

The commanding officer of the activity in question. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the commanding officer of the naval activity where currently

employed. Official mailing addresses are published as an appendix to

the Navy's compilation of systems of records notices.

[[Page 47496]]

The request should include full name, Social Security Number,

address of individual concerned, and should be signed.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

commanding officer of the naval activity where currently employed.

Official mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

The request should include full name, Social Security Number,

address of individual concerned, and should be signed.

The Navy's rules for accessing records, and for contesting contents

and appealing determinations are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or may be obtained from the system

manager.

Individual, correspondence, and personnel records.

None.

N05340-1

Combined Federal Campaign/Navy Relief Society.

Delete entry and replace with `N05380-1'

* * * * *

Delete entry and replace with `E.O.s 9397, 10927, and 12353.'

* * * * *

Delete entry and replace with `Manual and computerized records.'

* * * * *

Delete entry and replace with `Access is provided on need-to-know

basis only. Manual records are maintained in file cabinets under the

control of authorized personnel during working hours. The office space

in which the file cabinets are located is locked outside of official

working hours. Computer terminals are located in supervised areas.

Access to computerized data is controlled by password or other user

code system.'

* * * * *

Delete entry and replace with `Individual; payroll files; personnel

files.'

* * * * *

N05380-1

Combined Federal Campaign/Navy Relief Society (February 22, 1993,

58 FR 10754).

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

All assigned personnel.

Names, addresses, Social Security Numbers, payroll identifying

data, contributor cards and lists.

E.O.s 9397, 10927, and 12353.

To manage the Combined Federal Campaign and Navy Relief Society

Fund drives and provide the respective campaign coordinator with

necessary information.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Manual and computerized records.

Name, Social Security Number, and organization.

Access is provided on need-to-know basis only. Manual records are

maintained in file cabinets under the control of authorized personnel

during working hours. The office space in which the file cabinets are

located is locked outside of official working hours. Computer terminals

are located in supervised areas. Access to computerized data is

controlled by password or other user code system.

Records are maintained for one year or completion of next

equivalent campaign and then destroyed.

Commanding officer of the activity in question. Official mailing

addresses are published as an appendix to the Navy's compilation of

systems of records notices.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the commanding officer of the naval activity where currently or

previously employed. Official mailing addresses are published as an

appendix to the Navy's compilation of systems of records notices.

The request should include full name, Social Security Number,

address of the individual concerned, and should be signed.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

commanding officer of the naval activity where currently or previously

employed. Official mailing addresses are published as an appendix to

the Navy's compilation of systems of records notices.

The request should include full name, Social Security Number,

address of the individual concerned, and should be signed.

The Navy's rules for accessing records, and for contesting contents

and appealing determinations are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or may be obtained from the system

manager.

Individual; payroll files; personnel files.

None.

N05350-1

Navy Drug and Alcohol Program System (February 22, 1993, 58 FR

10755).

[[Page 47497]]

* * * * *

In paragraph 2, lines 5 and 6, delete the words `Navy Alcohol and

Drug Safety Action Program Offices' and replace with Personal

Responsibility and Values Education and Training Program Offices,'.

In line 3, after the word `abusers,' add `or who are out of Navy

body fat standards and may be obese/compulsive overeaters,'. In line 9,

delete the words `Navy Alcohol and Drug Safety Action Program' and

replace with `Personal Responsibility and Values Education and Training

Program.'

* * * * *

At end of paragraph one, add the following `and programs for those

members who are obese/compulsive overeaters.'

In paragraph 3, line 6, after the word `abuse' add the following `,

or obesity/compulsive overeating'.

In paragraph 3, line 14, delete `290dd-3 and 290ee-3' and replace

with 290dd-2.'

* * * * *

Delete entry and replace with `Manual records are maintained for

two years (Level I/II) or three years (Level III) and then retired to

the nearest Federal Records Center. Automated records are maintained

indefinitely.'

* * * * *

N05350-1

Navy Drug and Alcohol Program System.

Primary location: Bureau of Naval Personnel (Pers 63), 2 Navy

Annex, Washington, DC 20370-5001.

Decentralized locations: Navy Alcohol Rehabilitation Centers, Navy

Alcohol Rehabilitation Departments in Naval Hospitals, Counseling and

Assistance Centers, Personal Responsibility and Values Education and

Training Program Offices, Navy Drug Screening Laboratories, Bureau of

Naval Personnel Detachment (Drug and Alcohol Program Management

Activity), and local activities to which an individual is assigned.

Addresses are contained in a directory which is available from the

Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel, 2 Navy

Annex, Washington, DC 20370-5001.

Navy personnel (officers and enlisted) who have been identified as

drug or alcohol abusers or who are out of Navy body fat standards and

may be obese/compulsive overeaters, and who are subsequently screened

or referred for remedial education, outpatient counseling, or

residential rehabilitation; counselors, counselor interns, and

counselor applicants; Navy personnel who attend the Personal

Responsibility and Values Education and Training Program for preventive

education; dependents and civilians, where authorized, who participate

in preventive and remedial education programs, outpatient counseling,

and residential rehabilitation; and officer, enlisted, and civilian

staff members of facilities providing drug and alcohol education,

screening, counseling, rehabilitation, and drug testing.

Documentation containing demographic data, screening and assessment

information, progress notes, medical and laboratory data, narrative

summaries of treatment, aftercare plans, and other information

pertaining to a member's participation in substance abuse education,

counseling, and rehabilitation programs.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. para 1090; 42

U.S.C. 290dd-2; and E.O. 9397.

To train, educate, identify, screen, counsel, rehabilitate, and

monitor the progress of individuals in drug and alcohol abuse programs

and programs for those members who are obese/compulsive overeaters.

Information is used to screen and evaluate the certified

counselors, counselor interns, and counselor applicants throughout the

course of their duties.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

In order to comply with the provisions of 42 U.S.C. 290dd-2, the

Navy's `Blanket Routine Uses' do not apply to this system of records.

Specifically, records of the identity, diagnosis, prognosis, or

treatment of any client/patient, irrespective of whether or when he/she

ceases to be client/patient, maintained in connection with the

performance of any alcohol or drug abuse or obesity/compulsive

overeating prevention, education, training, treatment, rehabilitation,

or research which is conducted, regulated, or directly or indirectly

assisted by any department or agency of the United States, shall,

except as provided therein, be confidential and be disclosed only for

the purposes and under the circumstances expressly authorized in 42

U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of

1974 in regard to accessibility of such records, except to the

individual to whom the record pertains.

The content of any record may be disclosed in accordance with prior

written consent of the patient with respect to whom such record is

maintained, but only to such extent, under such circumstances, and for

such purposes as may be allowed under such prescribed regulations.

Information from records may be released without the member's

consent in the following situations:

To medical personnel to the extent necessary to meet a bona fide

medical emergency.

To qualified personnel for the purpose of conducting scientific

research, management audits, or program evaluation, but such personnel

may not identify, directly or indirectly, any individual patient in any

report of such research, audit or evaluation, or otherwise disclose

patient identities in any manner.

If authorized by an appropriate order of a court of competent

jurisdiction granted after application showing good case therefore. In

accessing good cause, the court shall weigh the public interest and the

need for disclosure against the injury to the patient, to the

physician-patient relationship, and to the treatment services. Upon the

granting of such order, the court, in determining the extent to which

any disclosure of all or any part of any record is necessary, shall

impose appropriate safeguards against unauthorized disclosures.

The above prohibitions do not apply to any interchange of records

within the Armed Forces or within those components of the Department of

Veterans Affairs furnishing health care to veterans or between such

components and the Armed Forces.

[[Page 47498]]

Automated records may be stored on computer disks (both hard drive

and floppy), magnetic tapes, and drums.

Manual records may be stored in paper file folders, computer

printouts, microfiche, or microfilm.

Name and Social Security Number.

Computer facilities are located in restricted areas accessible only

to authorized persons that are properly screened, cleared and trained.

Manual records and computer printouts are available only to

authorized personnel having a need-to-know.

Manual records are maintained for two years (Level I/II) or three

years (Level III) and then retired to the nearest Federal Records

Center. Automated records are maintained indefinitely.

Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001, or to the naval activity

providing treatment. Addresses are contained in a directory which is

available from the Chief of Naval Personnel (Pers 63), Bureau of Naval

Personnel, 2 Navy Annex, Washington, DC 20370-5001.

The letter should contain full name, Social Security Number, rank/

rate, military status, and signature of the requester. The individual

may visit the Bureau of Naval Personnel, 2 Navy Annex, Washington, DC

20370-5001, for assistance with records located in that building; or

the individual may visit the local activity to which attached for

access to locally maintained records. Proof of identification will

consist of Military Identification Card for persons having such cards,

or other picture-bearing identification.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Chief of

Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex,

Washington, DC 20370-5001, or to the naval activity providing

treatment. Addresses are contained in a directory which is available

from the Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel,

2 Navy Annex, Washington, DC 20370-5001.

The letter should contain full name, Social Security Number, rank/

rate, military status, and signature of the requester. The individual

may visit the Bureau of Naval Personnel, 2 Navy Annex, Washington, DC

20370-5001, for assistance with records located in that building; or

the individual may visit the local activity to which attached for

access to locally maintained records. Proof of identification will

consist of Military Identification Card for persons having such cards,

or other picture-bearing identification.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

DOD/DON officials; notes and documents from Service Jackets and

Medical Records; and general correspondence concerning the individual.

None.

N05801-2

Legal Assistance Management Information System (February 22, 1993,

58 FR 10772).

* * * * *

At end of entry add `Electronic records are stored on computer

disks.'

* * * * *

Delete entry and replace with `Cards, case files, and computer

disks are maintained in metal filing cabinets or other storage devices

under the control of authorized personnel during working hours. The

office space in which the file cabinets and storage devices are located

in locked outside normal working hours. The files are not accessible to

the public or to persons within the command without an official need-

to-know.'

Delete entry and replace with `Most files are maintained for two

years after the completion of the services and then destroyed. However,

some files may be maintained indefinitely if a future legal dispute or

inquiry about the matters addressed in the file is reasonably

foreseeable.'

Files are maintained for two years after completion of the services

and then destroyed.

* * * * *

N05801-2

Legal Assistance Management Information System.

Naval Legal Service Offices (NLSO) and NLSO detachments and other

commands that provide legal assistance services under the auspices of

the Navy's Legal Assistance Program through an assigned judge advocate

or civilian attorney. Official mailing addresses are published as an

appendix to the Navy's compilation of system of record notices.

Active duty military personnel, retirees, dependents, and

authorized civilians who have been provided legal assistance.

Legal Assistance Card Files contain basic client identification

information; e.g., name, address, duty station, telephone number(s), a

brief description of the subject of the visit, name of the attorney

assigned, and attorney time expended.

Legal Assistance Client Case Files contain personal and privileged

information on the client and about the legal matter(s) for which the

client is seeking assistance, including various documents related to

the client's case, such as copies of client records provided to the

attorney; memoranda of attorney-client interviews and attorney-client

telephone conversations; memoranda of meetings and telephone

conversations with relevant third parties; copies of statutes and case

law relevant to the case; attorney research and notes; copies of all

documents prepared, and of all correspondence sent or received, by the

legal assistance provider; and a record of the results obtained.

[[Page 47499]]

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1044; and 32 CFR

part 727, Legal Assistance.

Data from the records is compiled for the purpose of generating

periodic workload productivity and statistical reports, for internal

management of the office, and for counsel assignment. To provide an

administrative record for use by attorneys and clerical personnel

directly involved in rendering legal assistance.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Navy's

compilation do not apply to this system of records.

Paper card and case files are stored in file cabinets. Electronic

records are stored on computer disks.

Name of client.

Cards, case files, and computer disks are maintained in metal

filing cabinets or other storage devices under the control of

authorized personnel during working hours. The office space in which

the file cabinets and storage devices are located in locked outside

normal working hours. The files are not accessible to the public or to

persons within the command without an official need-to-know.

Most files are maintained for two years after the completion of the

services and then destroyed. However, some files may be maintained

indefinitely if a future legal dispute or inquiry about the matters

addressed in the file is reasonably foreseeable.

Files are maintained for two years after completion of the services

and then destroyed

Deputy Assistant Judge Advocate General (Legal Assistance), Office

of the Judge Advocate General, Department of the Navy, 200 Stovall

Street, Alexandria, VA 22332-2400.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the office providing the legal assistance or to the Deputy Assistant

Judge Advocate General (Legal Assistance), Office of the Judge Advocate

General, Department of the Navy, 200 Stovall Street, Alexandria, VA

22332-2400.

The written request should include full name and must be signed by

the requesting individual.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the office

providing the legal assistance or to the Deputy Assistant Judge

Advocate General (Legal Assistance), Office of the Judge Advocate

General, Department of the Navy, 200 Stovall Street, Alexandria, VA

22332-2400.

The written request should include full name, address, and

telephone number of the requester and must be signed by the requesting

individual.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Basic information is provided by the client. Additional information

regarding the case, including actions taken and the ultimate

disposition of the case, is provided by the attorney rendering the

service.

None.

N05810-1

Article 138 Complaint of Wrongs (February 22, 1993, 58 FR 10773).

Delete entry and replace with `N05819-4'.

Delete entry and replace with `Complaints of Wrong Under Article

138/Article 1150.'

* * * * *

Delete entry and replace with: `Active duty Navy and Marine Corps

personnel who have submitted complaints of wrong pursuant to Article

138, Uniform Code of Military Justice, or Article 1150, U. S. Navy

Regulations, 1990 which have been forwarded to the Secretary of the

Navy for final review of the proceedings.'

Delete entry and replace with `Files consist of complaint or

report, the investigations into the complaint or report, the action of

the general court-martial authority, and action of the Secretary of the

Navy accumulated at the Office of the Judge Advocate General.'

Delete entry and replace with `Article 138, Uniform Code of

Military Justice and Article 1150, U.S. Navy Regulations, 1990.'

In line 3, after the words, `Article 138' add the words, `and

Article 1150'.

* * * * *

Delete entry and replace with `Closed files are kept in

alphabetical order according to the last name of the complainant.

Active files are maintained chronologically by case number.'

* * * * *

Delete entry and replace with `Permanent. Retire to Washington

National Records Center when 3 years old. Transfer to NARA when 20

years old.'

* * * * *

Delete entry and replace with `Complainant; investigatory files;

individuals interviewed.'

* * * * *

N05819-4

Complaints of Wrong Under Article 138/Article 1150.

Office of the Judge Advocate General (Code 32), Department of the

Navy, 200 Stovall Street, Alexandria, VA 22332-2400. Complaints, three

years old or older, are stored at the Federal Records Center, Suitland,

MD 20409.

[[Page 47500]]

Active duty Navy and Marine Corps personnel who have submitted

complaints of wrong pursuant to Article 138, Uniform Code of Military

Justice, or Article 1150 of the U. S. Navy Regulations (1990) which

have been forwarded to the Secretary of the Navy for final review of

the proceedings.

Files consist of complaint or report, the investigations into the

complaint or report, the action of the general court-martial authority,

and action of the Secretary of the Navy accumulated at the Office of

the Judge Advocate General.

Article 138, Uniform Code of Military Justice and Article 1150 of

the U.S. Navy Regulations (1990).

Used by JAG as a working file to review and make recommendations to

the Secretary of the Navy on Article 138 and Article 1150 complaints.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems notices apply to this system.

File folders.

Closed files are kept in alphabetical order according to the last

name of the complainant. Active files are maintained chronologically by

case number.

Files are maintained in file cabinets and other storage devices

under control of authorized personnel during working hours; the office

spaces in which the file cabinets and storage devices are located is

locked outside office working hours.

Permanent. Retire to Washington National Records Center when 3

years old. Transfer to NARA when 20 years old.

Deputy Assistant Judge Advocate General (Civil Affairs), Office of

the Judge Advocate General, Department of the Navy, 200 Stovall Street,

Alexandria, VA 22332-2400.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Deputy Assistant Judge Advocate General (Civil Affairs), Office

of the Judge Advocate General, Department of the Navy, 200 Stovall

Street, Alexandria, VA 22332-2400.

The written request should contain full name and the approximate

date the complaint was submitted for review if known. Written requests

must be signed by the requesting individual. Personal visits may be

made to the Civil Affairs Division, Office of the Judge Advocate

General, Room 9N11, Hoffman Building II, 200 Stovall Street,

Alexandria, VA 22332-2400. Individuals making such visits should be

able to provide some acceptable identification, e.g. Armed Forces

identification card, driver's license, etc.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the Deputy

Assistant Judge Advocate General (Civil Affairs), Office of the Judge

Advocate General, Department of the Navy, 200 Stovall Street,

Alexandria, VA 22332-2400.

The written request should contain full name and the approximate

date the complaint was submitted for review if known. Written requests

must be signed by the requesting individual. Personal visits may be

made to the Civil Affairs Division, Office of the Judge Advocate

General, Room 9N11, Hoffman Building II, 200 Stovall Street,

Alexandria, VA 22332-2400. Individuals making such visits should be

able to provide some acceptable identification, e.g. Armed Forces

identification card, driver's license, etc. The agency's rules for

access to records may be obtained from the system manager.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Complainant; investigatory files; individuals interviewed.

None.

N06530-1

Blood Donor Files (February 22, 1993, 58 FR 10798).

* * * * *

Delete entry and replace with `N06320-4'.

* * * * *

Delete entry and replace with `Records are destroyed when three

years old or discontinuance of function, whichever is earlier.'

In line 2, after the word `Surgery' add `, 2300 E Street, NW'.

* * * * *

N06320-4

Blood Donor Files.

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Personnel donating blood or seeking replacement of blood.

Blood donation and blood replacement requirement records.

5 U.S.C. 301, Departmental Regulations; 21 U.S.C. 600-799; and E.O.

9397.

To record emergency blood requests by blood type, identify donors,

replace blood provided to cover individuals, and to meet regulatory

requirements imposed by the Food and Drug Administration.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

[[Page 47501]]

or information contained therein may specifically be disclosed outside

the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems notices apply to this system.

Computerized and paper records.

Name and Social Security Number.

Access provided on a need-to-know basis only. Computerized

information is password protected and maintained is a locked and/or

guarded office.

Records are destroyed when three years old or discontinuance of

function, whichever is earlier.

Policy Official: Chief, Bureau of Medicine and Surgery, 2300 E

Street, NW, Washington, DC 20372-5300.

System manager: Commanding officer of the activity in question.

Official mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the commanding officer of the activity where assigned.

The request should contain full name, Social Security Number, and

must be signed.

Individuals seeking access to records contained in this system of

records should address written inquiries to the commanding officer of

the activity where assigned.

The request should contain full name, Social Security Number, and

must be signed.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Individual, American Red Cross, blood donors, hospitals, persons

seeking replacement of blood.

None.

N07320-1

Property Accountability Records (February 22, 1993, 58 FR 10808).

* * * * *

Delete entry and replace with `Organizational elements of the

Department of the Navy. Official mailing addresses are published as an

appendix to the Navy's compilation of systems of records notices.'

Delete entry and replace with `Any individual who receives and

signs for government property.'

* * * * *

In line 4, after the word `photographs' add ', computerized data

base,'.

In line 2, after the word `Name,' add `Social Security Number'.

Delete entry and replace with `Access is limited and provided on a

need-to-know basis only. Computerized data bases are password

protected.'

Delete entry and replace with `Property accounting records are

destroyed when two years old. Custody receipts are destroyed when

material or equipment is destroyed.'

* * * * *

N07320-1

Property Accountability Records.

Organizational elements of the Department of the Navy. Official

mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Any individual who receives and signs for government property.

The receipts maintained are any of the following: Logbooks,

property passes, custody chits, charge tickets, sign out cards, tool

tickets, sign out forms, photographs, charge cards, or any other

statement of individual accountability for receipt of government

property.

5 U.S.C. 301, Departmental Regulations and E.O. 9397.

To identify individuals to whom government property has been

issued.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

The receipts may be maintained in any of the following formats:

Logbooks, property passes, custody chits, charge tickets, sign out

cards, tool tickets, sign out forms, photographs, computerized data

base, charge out cards or any other statement of individual

accountability for receipt of government property.

Retrievability may be by any of the following: Name, Social

Security Number, badge number, tool number, property serial number, or

any other locally determined method of property receipt accountability.

Access is limited and provided on a need-to-know basis only.

Computerized data bases are password protected.

Property accounting records are destroyed when two years old.

Custody receipts are destroyed when material or equipment is destroyed.

The system manager is the commanding officer or officer in charge

of the activity where the property accountability records are

maintained.

[[Page 47502]]

Individuals seeking to determine whether system records contain

information pertaining to them may do so by making application to the

commanding officer or officer in charge of the activity where the

receipts are located. Individuals making application must have a

Department of the Navy approved identification card.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

commanding officer or officer in charge of the activity where the

receipts are located. Individuals making application must have a

Department of the Navy approved identification card.

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Information is collected directly from the subject individual.

None.

MFD00003

Joint Uniform Military Pay System/Manpower Management System(JUMPS/

MMS) (February 22, 1993, 58 FR 10635).

* * * * *

Delete entry and replace with `Marine Corps Total Force System

(MCTFS).'

Delete entry and replace with `Primary locations: Defense Mega-

Center, St. Louis, MO 63120-1798.

Defense Finance and Accounting Service-Kansas City Center, 1500

East Bannister Road, Kansas City, MO 64197-0001. The Financial Systems

Activity-Kansas City, 1500 East Bannister Road, Kansas City, MO 64197-

0001.

Manpower Information Systems Support Activity, 1500 East Bannister

Road, Kansas City, MO 64197-0001.

Decentralized segments: Manpower Information System Support Office-

02, Marine Corps Base, Camp LeJeune NC 28542-5000.

Manpower Information System Support Office-03, Marine Corps Base,

Camp Pendleton, CA 92055-5000.

Manpower Information System Support Office-06, Marine Corps Base,

Hawaii, Kaneohe Bay, HI 96863-5000.

Manpower Information System Support Office-09, Headquarters, U.S.

Marine Corps, Washington, DC 20380-1775.

Manpower Information System Support Office-16 and 17, Marine Corps

Support Activity, Kansas City, MO 64197-0001.

Manpower Information System Support Office-11, Headquarters,

Washington, DC 20380-1775.

Manpower Information System Support Office-27, Marine Corps Base,

Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.'

Delete entry and replace with `Marine Corps Total Force System

(MCTFS) contains the personnel records of all active, reserve and

retired Marines. MCTFS also contains the pay records of active and

reserve Marines.'

Delete entry and replace with `File contains personnel and pay data

which includes, but is not limited to Name, rank/grade, Social Security

Number, date of birth, citizenship, marital status, home of record,

dependents information including their Social Security Numbers, records

of emergency data, enlistment contract or officer acceptance form

identification, duty status, component code, population group, sex,

ethnic group, duty information duty station/personnel assignment, unit

information, security investigation date/type, leave account

information, separation document code, test scores/information,

language proficiency, military/civilian/off-duty education, training

information to include marksmanship data, physical fitness data, swim

qualifications, military occupational specialties, military skills and

schools, awards, combat tour information, aviation/pilot/flying time

data, reserve drill information, reserve unit information, lineal

precedence number, limited duty officer/warrant officer footnote, TAD

data, overseas deployment data, limited medical data, conduct and

proficiency marks, years in service, promotional data, weight control

and military appearance data, commanding officer assignment/relief

data, joint MOS data, and related data. Pay data included leave and

earnings statement which may include base pay, allowances, allotments,

bond authorization, health care coverage, dental coverage (if

applicable), special pay and bonus data, federal and state withholding/

income tax data, FDIC contributions, Medicare, Social Security, SGLI

deductions, leave account, wage and summaries, reserve drill pay,

reserve AT pay, and other personnel/pay management data.'

* * * * *

Delete entry and replace with `To maintain records of pay and

personnel data on all active and reserve Marine Corps personnel, and to

maintain personnel data from all retired Marine Corps personnel.'

* * * * *

Delete entry and replace with `Data is recorded on magnetic records

and discs, computer printouts, microfilm, file folders, compact disc,

electronic media and other documents.'

* * * * *

Delete entry and replace with `Building management employs security

guards; building is locked nights and holidays. Authorized persons may

enter and leave the building during nonworking hours but must sign in

and out. Records maintained in areas assessable only to authorized

personnel have a specific and recorded need-to-know. On-line data sets

(both type and disc) pertaining to personnel information are password

protected, areas are controlled and access lists are used. The files

are also protected at a level appropriate to the type of information

being processed.'

* * * * *

Delete entry and replace with `The Commandant of the Marine Corps,

(Code MIF), Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.

Director, Defense Finance and Accounting Service - Kansas City

Center, 1500 East Bannister Road, Kansas City, MO 64197-0001.'

Delete entry and replace with `Active Duty/Reserve Members seeking

to determine whether pay information about themselves is contained in

this system should address written inquiries to the member's local

disbursing office.

Active Duty/Reserve Members seeking to determine whether pay

information about themselves is contained in this system should address

written inquiries

[[Page 47503]]

to the member's immediate commanding officer.

Retired Members seeking to determine whether personnel information

about themselves is contained in this system should address written

inquiries to the Commandant of the Marine Corps, (Code MIF),

Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.

Individual should provide their full name, Social Security Number,

and the request must be signed.

In order to personally visit the above addresses and obtain

information, individuals must present a military identification card, a

driver's license, or other proof of identity.'

Delete entry and replace with `Active Duty/Reserve Members seeking

to access pay information about themselves contained in this system

should address written inquiries to the member's local disbursing

office.

Active Duty/Reserve Members seeking access to pay information about

themselves contained in this system should address written inquiries to

the member's immediate commanding officer.

Retired Members seeking to access personnel information about

themselves contained in this system should address written inquiries to

the Commandant of the Marine Corps, (Code MIF), Headquarters. U.S.

Marine Corps, Washington, DC 20380-1775.

Individual should provide their full name, Social Security Number,

and the request must be signed.

In order to personally visit the above addresses and obtain

information, individuals must present a military identification card, a

driver's license, or other proof of identity.'

* * * * *

Delete entry and replace with `Recruiting offices, disbursing

offices, active and reserve Marine Corps unit administration offices,

and the individual are the principle source of the information

contained in the MCTFS record for that person.'

* * * * *

MFD00003

Marine Corps Total Force System (MCTFS).

Primary locations: Defense Mega-Center, St. Louis, MO 63120-1798.

Defense Finance and Accounting Service-Kansas City Center, 1500

East Bannister Road, Kansas City, MO 64197-0001. The Financial Systems

Activity-Kansas City, 1500 East Bannister Road, Kansas City, MO 64197-

0001.

Manpower Information Systems Support Activity, 1500 East Bannister

Road, Kansas City, MO 64197-0001.

Decentralized segments:

Manpower Information System Support Office-02, Marine Corps Base,

Camp LeJeune NC 28542-5000.

Manpower Information System Support Office-03, Marine Corps Base,

Camp Pendleton, CA 92055-5000.

Manpower Information System Support Office-06, Marine Corps Base,

Hawaii, Kaneohe Bay, HI 96863-5000.

Manpower Information System Support Office-09, Headquarters, U.S.

Marine Corps, Washington, DC 20380-1775.

Manpower Information System Support Office-16 and 17, Marine Corps

Support Activity, Kansas City, MO 64197-0001.

Manpower Information System Support Office-11, Headquarters,

Washington, DC 20380-1775.

Manpower Information System Support Office-27, Marine Corps Base,

Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.

Marine Corps Total Force System (MCTFS) contains the personnel

records of all active, reserve and retired Marines. MCTFS also contains

the pay records of active and reserve Marines.

File contains personnel and pay data which includes, but is not

limited to Name, rank/grade, Social Security Number, date of birth,

citizenship, marital status, home of record, dependents information

including their Social Security Numbers, records of emergency data,

enlistment contract or officer acceptance form identification, duty

status, component code, population group, sex, ethnic group, duty

information duty station/personnel assignment, unit information,

security investigation date/type, leave account information, separation

document code, test scores/information, language proficiency, military/

civilian/off-duty education, training information to include

marksmanship data, physical fitness data, swim qualifications, military

occupational specialties, military skills and schools, awards, combat

tour information, aviation/pilot/flying time data, reserve drill

information, reserve unit information, lineal precedence number,

limited duty officer/warrant officer footnote, TAD data, overseas

deployment data, limited medical data, conduct and proficiency marks,

years in service, promotional data, weight control and military

appearance data, commanding officer assignment/relief data, joint MOS

data, and related data. Pay data included leave and earnings statement

which may include base pay, allowances, allotments, bond authorization,

health care coverage, dental coverage (if applicable), special pay and

bonus data, federal and state withholding/income tax data, FDIC

contributions, Medicare, Social Security, SGLI deductions, leave

account, wage and summaries, reserve drill pay, reserve AT pay, and

other personnel/pay management data.

10 U.S.C. 5013 and 37 U.S.C. 5031 and 5201.

To maintain records of pay and personnel data on all active and

reserve Marine Corps personnel, and to maintain personnel data from all

retired Marine Corps personnel.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The Attorney General of the U.S. - By officials and employees of

the Attorney General in connection with litigation, law enforcement or

other matters under the legal representative of the Executive Branch

agencies.

By officials and employees of the American Red Cross and the Navy

Relief Society in the performance of their duties. Access will be

limited to those portions of the member's record required to

effectively assist the member.

Federal, state and local government agencies - By officials and

employees of federal, state and local government through Official

request for information with respect to law enforcement, investigatory

procedures, criminal prosecution, civil court action and regulatory

order.

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

[[Page 47504]]

Data is recorded on magnetic records and discs, computer printouts,

microfilm, file folders, compact disc, electronic media and other

documents.

The data contained in magnetic records can be displayed on cathode-

ray tubes, it can be computer printed on paper, and it can be converted

to microform for information retrieval; the data in the supporting file

folders and other manual records is retrieved manually. Computerized

and conventional indices are required to retrieve individual records

from the system. Normally, all types of records are retrieved by Social

Security Number and name.

Building management employs security guards; building is locked

nights and holidays. Authorized persons may enter and leave the

building during nonworking hours but must sign in and out. Records

maintained in areas assessable only to authorized personnel have a

specific and recorded need-to-know. On-line data sets (both type and

disc) pertaining to personnel information are password protected, areas

are controlled and access lists are used. The files are also protected

at a level appropriate to the type of information being processed.

Magnetic records are maintained on all military personnel and

certain civilians while they are in service or employed by the service

and for a period of 11 months after separation. Paper and film records

are maintained for a period of 10 years after the final transaction,

then they are destroyed. End calendar and fiscal year `snapshots' of

the MMS data base are maintained indefinitely in magnetic form at

Headquarters, U.S. Marine Corps.

The Commandant of the Marine Corps, (Code MIF), Headquarters. U.S.

Marine Corps, Washington, DC 20380-1775.

Director, Defense Finance and Accounting Service - Kansas City

Center, 1500 East Bannister Road, Kansas City, MO 64197-0001

Active Duty/Reserve Members seeking to determine whether pay

information about themselves is contained in this system should address

written inquiries to the member's local disbursing office.

Active Duty/Reserve Members seeking to determine whether pay

information about themselves is contained in this system should address

written inquiries to the member's immediate commanding officer.

Retired Members seeking to determine whether personnel information

about themselves is contained in this system should address written

inquiries to the Commandant of the Marine Corps, (Code MIF),

Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.

Individual should provide their full name, Social Security Number,

and the request must be signed.

In order to personally visit the above addresses and obtain

information, individuals must present a military identification card, a

driver's license, or other proof of identity.

Active Duty/Reserve Members seeking to access pay information about

themselves contained in this system should address written inquiries to

the member's local disbursing office.

Active Duty/Reserve Members seeking access to pay information about

themselves contained in this system should address written inquiries to

the member's immediate commanding officer.

Retired Members seeking to access personnel information about

themselves contained in this system should address written inquiries to

the Commandant of the Marine Corps, (Code MIF), Headquarters. U.S.

Marine Corps, Washington, DC 20380-1775.

Individual should provide their full name, Social Security Number,

and the request must be signed.

In order to personally visit the above addresses and obtain

information, individuals must present a military identification card, a

driver's license, or other proof of identity.

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

Recruiting offices, disbursing offices, active and reserve Marine

Corps unit administration offices, and the individual are the principle

source of the information contained in the MCTFS record for that

person.

None.

[FR Doc. 96-22856 Filed 9-6-96; 8:45 am]

BILLING CODE 5000-04-F