Privacy Act of 1974; Notice to Amend Systems of Records

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; Notice to Amend Systems of Records

AGENCY: Department of the Army, DOD.

[[Page 3913]]

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending eleven systems of

records notices in its existing inventory of record systems subject to

the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on

March 4, 1996, unless comments are received which result in a contrary

determination.

ADDRESSES: Privacy Act Officer, U.S. Army Information Systems Command,

ATTN: ASOP-MP, Fort Huachuca, AZ 85613-5000.

FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or

DSN 879-6856.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of

records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the Federal Register and are available

from the address above.

The specific changes to the records systems being amended are set

forth below followed by the notices, as amended, published in their

entirety. The proposed amendments are not within the purview of

subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,

which requires the submission of a new or altered system report.

Dated: January 29, 1996.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

A0145-1bTRADOC-ROTC

System name:

ROTC Financial Assistance (Scholarship) Application File (February

22, 1993, 58 FR 10077).

CHANGES:

* * * * *

Retention and disposal:

Add to the end of the entry `Records for nonselected applicants are

destroyed 1 year after graduation of the nonselectee(s) class.'

System manager(s) and address:

Delete entry and replace with `Commander, Fort Monroe, ATTN:

Privacy Act Officer, Fort Monroe, VA 23651-6000.'

* * * * *

A0145-1bTRADOC-ROTC

System name:

ROTC Financial Assistance (Scholarship) Application File.

System location:

Primary location is at U.S. Army Reserve Officers Training Corps

Cadet Command, Fort Monroe, VA 23651-5000.

Segments exist at U.S. Army Reserve Officers' Training Corps (ROTC)

Regions, ROTC elements of civilian educational institutions.

Categories of individuals covered by the system:

Students and service members who desire to participate in the Army

ROTC Financial Assistance (Scholarship Program).

Categories of records in the system:

Individual application for membership, academic transcripts,

college board scores and test results, references, photograph,

interview board results, acceptance/declination, selection board action

including applicants' scores in areas evaluated, notice of applicants'

medical status including reports of medical examination, evaluation of

applicant by Professor of Military Science commanding officer, letters

of recommendation, inquiries regarding applicants' selection/non-

selection, reports of ROTC Advanced, Ranger, or Basic Camp performance

of applicant, information of applicants' choice of institution.

Authority for maintenance of the system:

10 U.S.C. 2101-2111 and E.O. 9397.

Purpose(s):

To administer the financial assistance program; to select recipient

for 2, 3, and 4-year scholarships; to monitor selectee's academic and

ROTC performance; to develop policies and procedures, compile

statistics and render reports.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of record system notices apply to this system.

Disclosure to consumer reporting agencies:

Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this

system to consumer reporting agencies as defined in the Fair Credit

Reporting Act of 1966 (15 U.S.C. 1681a(f)) or the Federal Claims

Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this

disclosure is to aid in the collection of outstanding debts owed to the

Federal Government; typically, to provide an incentive for debtors to

repay delinquent Federal Government debts by making these debts part of

their credit records.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folder; selected data automated for

management purposes on tapes, discs, cards, microfilm/fiche.

Retrievability:

By individual's name, Social Security Number, other characteristics

of qualification or identity.

Safeguards:

Records maintained in areas accessible only to authorized personnel

having official need in the performance of duties.

Retention and disposal:

Destroyed 1 year after individual graduates or is disenrolled.

Records for nonselected applicants are destroyed 1 year after

graduation of the nonselectee(s) class.

System manager(s) and address:

Commander, Fort Monroe, ATTN: Privacy Act Officer, Fort Monroe, VA

23651-6000.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, U.S. Army Reserve Officers Training Corps Cadet

Command, ATTN: ATCC-PS, Fort Monroe, VA 23651-5000.

Individual should provide the full name, current address and

telephone number and definitive description of the information sought.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, U.S. Army Reserve Officers Training Corps Cadet Command,

ATTN: ATCC-PS, Fort Monroe, VA 23651-5000.

[[Page 3914]]

Individual should provide the full name, current address and

telephone number and definitive description of the information sought.

Contesting record procedures:

The Army's rules for accessing records, contesting contents, and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual, medical records, academic institutions, Army

agencies and commands.

Exemptions claimed for the system:

None.

A0145-1TRADOC

System name:

Army Reserve Officers' Training Corps Gold QUEST Referral System

(February 22, 1993, 58 FR 10075).

* * * * *

CHANGES:

System manager(s) and address:

Delete entry and replace with `Commander, Fort Monroe, ATTN: ATZG-

BO-PF (Privacy Act Officer), Fort Monroe, VA 23651-6000.'

* * * * *

A0145-1TRADOC

System name:

Army Reserve Officers' Training Corps Gold QUEST Referral System.

System location:

MCS, Incorporated, 10041 Polinski Road, Ivyland, PA 18974-9872;

U.S. Army ROTC Cadet Command, Rot Monroe, VA 23651-5000;

Army ROTC Region Headquarters; and

ROTC Cadet Battalions and ROTC Goldminer Teams. Official mailing

address are published as an appendix to the Army's compilation of

systems of records notices.

Categories of individuals covered by the system:

Potential enrollees in the Senior ROTC program.

Categories of records in the system:

Records of current and former prospect referrals showing: Name,

address, telephone number, Social Security Number (optional), sex,

citizenship, prior military service, name of high school, high school

graduation date, grade point average, SAT/ACT test score, college

expected to attend, admissions status to college, academic major, and

date of birth.

Authority for maintenance of the system:

10 U.S.C., Chapter 103, sections 2101-2111.

Purpose(s):

To provide a central database of potential prospects for enrollment

in the Senior ROTC program; assist prospects by providing information

concerning educational institutions having ROTC programs; scholarship

information and applications; information regarding other Army

enlistment, Reserve or National Guard Programs; to render recruitment

management information reports; to refer qualified prospects, a

Professor of Military Science at or nearest to their college of choice.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of record system notices apply to this record system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records and cards in file cabinets; on magnetic tape, disks,

and computer printouts.

Retrievability:

By prospects surname or peculiar identification number assigned by

the system.

Safeguards:

Records are maintained in secured areas within protected buildings,

and accessible by only designated, authorized individuals having

official need.

Retention and disposal:

Records are retained for 3 years and then destroyed.

System manager(s) and address:

Commander, Fort Monroe, ATTN: ATZG-BO-PF (Privacy Act Officer),

Fort Monroe, VA 23651-6000.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, U.S. Army ROTC Cadet Command, ATTN: Marketing

Directorate, Fort Monroe, VA 23651-5000.

Individuals should provide their full name, current address,

telephone number and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, U.S. Army ROTC Cadet Command, ATTN: Marketing Directorate,

Fort Monroe, VA 23651-5000.

Individuals should provide their full name, current address,

telephone number and signature.

Contesting record procedures:

The Army's rules for accessing records, contesting contents, and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the

Commander, U.S. Army ROTC Cadet Command, ATTN: Marketing Directorate,

Fort Monroe, VA 23651-5000.

Record source categories:

Source categories for prospects include the Army ROTC toll-free

telephone number, magazines, newspapers, poster advertising coupons,

mail-back reply cards, letters, walk-ins, referrals from parents,

relatives, counselors, teachers, coaches, friends, associates, college

registrars, dormitory directors, national testing organizations, honor

societies, boys' clubs, boy scout organizations, Future Farmers of

America, minority and civil rights organizations, fraternity and church

organizations; neighborhood youth centers, YMCA, YWCA, social clubs,

athletic clubs, boys state/girls state/scholarship organizations, U.S.

Army Recruiting Command, Military Academy Liaison officers, West Point

non-select listing, previous employers, trade organizations, military

service, and other organizations and commands comprising the Department

of Defense.

Exemptions claimed for the system:

None.

A0145-2TRADOC

System name:

Junior ROTC/NDCC Instructor Files (February 22, 1993, 58 FR 10077).

CHANGES:

* * * * *

System location:

Delete `at Fort Bragg, NC; Fort Knox, KY; Fort Riley, KS; and Fort

Lewis, WA.'

* * * * *

[[Page 3915]]

System manager(s) and address:

Delete entry and replace with `Commander, Fort Monroe, ATTN: ATZG-

BO-PF (Privacy Act Officer), Fort Monroe, VA 23651-6000.'

* * * * *

A0145-2TRADOC

System name:

Junior ROTC/NDCC Instructor Files.

System location:

U.S. Army Reserve Officers Training Corps Cadet Command, Fort

Monroe, VA 23651-5000; schools, colleges, training centers and ROTC

Regions.

Categories of individuals covered by the system:

Assigned and potential instructors and guest speakers at above

locations.

Categories of records in the system:

Instructor evaluation forms, qualification data, biographical

sketches and similar or related documents.

Authority for maintenance of the system:

10 U.S.C. 2031 and 4651 and E.O. 9397.

Purpose(s):

To provide record of qualifications, experience, effectiveness, and

similar related information on potential and/or assigned instructors

and guest speakers.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders and card files.

Retrievability:

By name, Social Security number/service number, and year.

Safeguards:

Records are stored in locked cabinets or rooms, depending on

location.

Retention and disposal:

Records are destroyed 2 years after instructor's transfer or

separation or after guest speaker speaks.

System manager(s) and address:

Commander, Fort Monroe, ATTN: ATZG-BO-PF (Privacy Act Officer),

Fort Monroe, VA 23651-5000.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained this record system should address written

inquiries to the Commander, U.S. Army Reserve Officers Training Corps

Cadet Command, Fort Monroe, VA 23651-5000 or commanders of

organizations listed under `System location'.

Individual should provide full name, Social Security Number/

military service number, duty position, academic department, and dates

of service at the training activity to aid in the information search.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, U.S. Army Reserve Officers Training Corps Cadet Command,

Fort Monroe, VA 23651-5000 or commanders of organizations listed under

`System location'.

Individual should provide the full name, Social Security Number/

military service number, duty position, academic department, and dates

of service at the training activity.

Contesting record procedures:

The Army's rules for accessing records, contesting contents; and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories.

Staff and faculty of appropriate school, college, training center,

or ROTC Region responsible for conduct of instruction.

Exemptions claimed for the system:

None.

A0210-190TAPC

System name:

Individual Gravesite Reservation Files (February 22, 1993, 58 FR

10093).

CHANGES:

* * * * *

System location:

Change zip code to `22331-0482'.

* * * * *

System manager(s) and address:

Change zip code to `22331-0482'.

* * * * *

A0210-190TAPC

System name:

Individual Gravesite Reservation Files.

System location:

Commander, Military District of Washington, Fort Lesley J. McNair,

Washington, DC 20319-5000;

Soldiers' and Airmen's Home National Cemetery, Washington, DC

20011-4999; and

Commander, U.S. Total Army Personnel Command, Alexandria, VA 22332-

0482 for selective Army post cemeteries.

Categories of individuals covered by the system:

Active and former Armed Forces personnel and their dependents who

reserved grave plots in either Arlington National Cemetery Soldiers'

Home National Cemetery, or Army post cemeteries prior to 1961.

Categories of records in the system:

Gravesite reservations (DA Forms 2122, 2123); reservist's name,

address, number and section of grave reserved, military service, or

relationship to service member.

Authority for maintenance of the system:

10 U.S.C. 3013.

Purpose(s):

To maintain records of individuals holding gravesite reservations

in Army national or post cemeteries made prior to 1961; to conduct

periodic surveys to determine validity of such reservations; to respond

to inquiries.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders; cards.

Retrievability:

By individual's surname.

Safeguards:

Records are maintained in areas accessible only to authorized

personnel

[[Page 3916]]

having official need therefor in the performance of their duties.

Retention and disposal:

Destroyed when gravesite reservation is used or canceled.

System manager(s) and address:

Commander, Military District of Washington, Fort Lesley J. McNair,

Washington, DC 20319-5000; Soldiers' and Airmen's Home National

Cemetery, Washington, DC 20011-4999; Commander, U.S. Total Army

Personnel Command, Alexandria, VA 22332-0482 for selective Army post

cemeteries.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this records system should address written

inquiries to the appropriate system manager.

Individual should provide sufficient details to permit locating

pertinent records and signature.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

appropriate system manager.

Individual should provide sufficient details to permit locating

pertinent records and signature.

Contesting record procedures:

The Army's rules for accessing records, contesting contents, and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the reservist, his/her representative or next-of-kin; Army

records and reports.

Exemptions claimed for the system:

None.

A0351AMC

System name:

Student/Faculty Records: AMC Schools Systems (February 22, 1993, 58

FR 10104).

CHANGES:

* * * * *

System location:

Delete from entry `U.S. Army Logistics Management Center, Fort Lee,

VA' and `U.S. AMC Field Safety Agency, Charlestown, IN', and replace

`Training Agency' with `College'.

* * * * *

A0351AMC

System name:

Student/Faculty Records: AMC Schools Systems.

System location:

U.S. Army Management Engineering College, Rock Island, IL 61299-

7040 and U.S. Army Defense Ammunition Center and School, Savanna, IL

61074-9639.

Categories of individuals covered by the system:

Students enrolled/attending schools identified above, faculty,

instructors, and guest speakers.

Categories of records in the system:

Student academic records consisting of course completion and

results, aptitudes and personal qualities, grades/ratings assigned;

instructor/guest speaker qualifications and evaluations, including

biographical data; class historical/academic achievements; and related

information.

Authority for maintenance of the system:

5 U.S.C. 301 and E.O. 9397.

Purpose(s):

To determine applicant eligibility, monitor individual's progress,

maintain record of student/faculty achievements, and to provide bases

for management assessment of curricula and faculty effectiveness and

class standing.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records; cards; photographs; magnetic tapes/discs; and

printouts.

Retrievability:

By name, Social Security Number, military service number.

Safeguards:

Records are maintained in locked cabinets within secured areas

accessible only to authorized persons having an official need-to-know.

Retention and disposal:

Individual academic records are retained for 40 years, 3 of which

are at the school which created them; they are subsequently transferred

to the National Personnel Records Center, 9700 Page Boulevard, St.

Louis, MO 63132-5200. Faculty/instructor qualifications records are

retained until individual transfers from the facility, held for 5

years, and then destroyed. Other records are retained until no longer

needed, at which time they are destroyed.

System manager(s) and address:

Commander, U.S. Army Materiel Command, 5001 Eisenhower Avenue,

Alexandria, VA 22333-0001.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commandant/Director of the appropriate School/Agency.

Individual should provide full name, rank/grade, Social Security

Number, course title/class number, and date of attendance or, if a

faculty member: Name, course(s) taught, and period in which instructed

at named training facility.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commandant/Director of the appropriate School/Agency.

Individual should provide full name, rank/grade, Social Security

Number, course title/class number, and date of attendance or, if a

faculty member: Name, course(s) taught, and period in which instructed

at named training facility.

Contesting record procedures:

The Army's rules for accessing records and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual student, faculty, instructor, guest speaker,

and management analyses of class performance.

Exemptions claimed for the system:

None.

A0351aTRADOC

System name:

Army School Student Files (February 22, 1993, 58 FR 10113).

[[Page 3917]]

CHANGES:

* * * * *

Categories of records in the system:

Delete the last eight words of the entry.

Safeguards:

Add a new paragraph `User identification passwords are assigned

each person with authorized access to the records. Each sign-on is

authenticated by system software. Identification passwords are change

every six months, additions and deletions occur at any time a new

person is assigned or someone leaves. The above meets Army Information

System Security Regulation requirements'.

* * * * *

System Manager(s) and Address:

Delete entry and replace with `Commander, U.S. Army Combined Arms

Command, ATTN: ATZL-IMS-AR (Privacy Act Officer), Fort Leavenworth, KS

66027-2309'.

* * * * *

A0351aTRADOC

System name:

Army School Student Files.

System location:

All Army schools, colleges, and training centers.

Categories of individuals covered by the system:

Students who attend formal and/or nonresident courses of

instruction at Army schools, colleges and training centers.

Categories of records in the system:

Individual academic records consisting of courses attended, length

of each, extent of completion and results; aptitudes and personal

qualities, including corporate fitness results; grade and rating

attained; and related information; collateral individual training

records comprising information posted to the basic individual academic

training record or other long term records; faculty board files

pertaining to the class standing/rating/classification/proficiency of

students; class academic records maintained by training instructors

indicating attendance and progress of class member instructors

indicating attendance and progress of class members.

Authority for maintenance of the system:

5 U.S.C. 301 and E.O. 9397.

Purpose(s):

To determine eligibility of students for attendance, monitor

progress, record completion of academic requirements, and document

courses which may be prerequisites for attendance/participation in

other courses of instruction.

Routine uses of records maintained in the system, including categories

of users and the purpose of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system.

Storage:

Paper records in file folders, cards, computer magnetic tapes/

disks; printouts.

Retrievability:

By individual's name, Social Security Number/military service

number.

Safeguards:

Information is stored in locked cabinets or rooms, accessed only by

authorized individuals having official need thereof.

User identification passwords are assigned each person with

authorized access to the records. Each sign-on is authenticated by

system software. Identification passwords are change every six months,

additions and deletions occur at any time a new person is assigned or

someone leaves. The above meets Army Information System Security

Regulation requirements.

Retention and disposal:

Individual and class academic records are destroyed after 40 years;

collateral individual training records and faculty board files are

destroyed after 1 year.

System manager(s) and address:

Commander, U.S. Army Combined Arms Command, ATTN: Privacy Act

Officer, Fort Leavenworth, KS 66027-2309.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Academic Record Office of the Army school, college, or training

center attended.

Individual should provide the full name, student number, course

title and class number, or description of type training received and

dates of attendance/enrollment.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Academic Record Office of the Army School, college, or training center

attended.

Individual should provide full name, student number, course title

and class number, or description of type training received and dates of

attendance/enrollment.

Contesting record procedures:

The Army's rules for accessing records, contesting contents; and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the staff and faculty of appropriate school, college, or

training center responsible for the instruction.

Exemptions claimed for the system:

None.

A0351bTRADOC

System name:

Army Correspondence Course Program (ACCP) (September 9, 1994, 59 FR

46622).

CHANGES:

* * * * *

System manager(s) and address:

Delete entry and replace with `Commander, U.S. Army Transportation

Center, ATTN: Privacy Act Officer, Fort Eustis, VA 23604-5000.'

* * * * *

A0351bTRADOC

System name:

Army Correspondence Course Program (ACCP).

System location:

U.S. Army Training Support Center, ATTN: ATIC IPS, Fort Eustis, VA

23604-5121.

Categories of individuals covered by the system:

Members of the Army, Navy, Marine Corps, and Air Force, Reserve

Officer Training Corps and National Defense

[[Page 3918]]

Cadet Corps students, Department of Defense civilian employees, and

approved foreign military personnel enrolled in a nonresident course

administered by the Army Institute for Professional Development.

Categories of records in the system:

Files contain name, grade/rank, Social Security Number, address,

service component, branch, personnel classification, military

occupational specialty, credit hours accumulated, examination and

lesson grades, student academic status, curricula, course description.

Authority for maintenance of the system:

10 U.S.C. 3013 and E.O. 9397.

Purpose(s):

To record lessons and/or exam grades; maintain student academic

status; course and subcourse descriptions; produce course completion

certificates and reflect credit hours earned; and produce management

summary reports.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Magnetic tapes, discs, paper printouts, and microfiche.

Retrievability:

By Social Security Number.

Safeguards:

Random number sign-on authentication for each inquiry made to the

system is required. Sign-on decks to enable such access are updated

weekly, safeguarded under Army Regulation 380-19, Information Systems

Security, and are unique to one terminal only. Access is granted only

to designated personnel at the Army Institute for Professional

Development responsible for the administration and processing of

nonresident students.

Retention and disposal:

Machine records are retained during student's enrollment, after

which student's records are transferred to the Academic Records System

History File for indefinite retention. Nonresident students are

assigned a 12 month enrollment period. A hard copy transcript

reflecting the student's personal and academic data is produced; this

is retained by the Army Institute of Professional Development for 3

years, then transferred to the National Personnel Records Center, St.

Louis, MO, where it is retained for 37 years, then destroyed.

System manager(s) and address:

Commander, U.S. Army Transportation Center, ATTN: Privacy Act

Officer, Fort Eustis, VA 23604-5000.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, U.S. Army Training Support Center, ATTN: ATIC IPS,

Fort Eustis, VA 23604-5121.

Individual should provide the full name, Social Security Number,

and signature for identification.

Individual making request in person must provide acceptable

identification such as driver's license and military identification.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, U.S. Army Training Support Center, ATTN: ATIC IPS, Fort

Eustis, VA 23604-5121.

Individual should provide the full name, Social Security Number,

and signature for identification.

Individual making request in person must provide acceptable

identification such as driver's license and military identification.

Contesting record procedures:

The Army's rules for accessing records, contesting content, and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From individual upon enrollment, from class records and

instructors, and from graded examinations.

Exemptions claimed for the system:

None.

A0351cTRADOC

System name:

Standardized Student Records System (February 22, 1993, 58 FR

10114).

CHANGES:

* * * * *

System manager(s) and address:

Delete entry and replace with `Commander, Defense Language

Institute Foreign Language Center and Presidio of Monterey, Presidio of

Monterey, CA 93944-5006.'

Notification procedure:

Delete address and replace with `Commandant, Defense Language

Institute Foreign Language Center, ATTN: ATZP-SSA (Academic Records),

Presidio of Monterey, CA 93944-5006.'

Record access procedures:

Delete address and replace with `Commandant, Defense Language

Institute Foreign Language Center, ATTN: ATZP-SSA (Academic Records),

Presidio of Monterey, CA 93944-5006.'

* * * * *

A0351cTRADOC

System name:

Standardized Student Records System.

System location:

Defense Language Institute, Presidio of Monterey, CA 93944-5006.

Categories of individuals covered by the system:

Persons who have been enrolled for foreign language training at the

Defense Language Institute.

Categories of records in the system:

Individual's name, Social Security Number, and military

administrative data, together with academic data generated at Defense

Language Institute.

Authority for maintenance of the system:

10 U.S.C. 3013 and E.O. 9397.

Purpose(s):

To establish a permanent student record used for issuing official

grade transcripts and preparing statistical studies to improve training

and testing methods.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

[[Page 3919]]

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Magnetic tapes/discs.

Retrievability:

By Social Security Number.

Safeguards:

Records are accessible via remote terminal only by authorized

personnel citing established user identifier and password

Retention and disposal:

Records are permanent. They are retained in active file (on-line)

until the student departs; then retired to a history tape.

System manager(s) and address:

Commander, Defense Language Institute Foreign Language Center and

Presidio of Monterey, Presidio of Monterey, CA 93944-5006.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commandant, Defense Language Institute Foreign Language Center,

ATTN: ATZP-SSA (Academic Records), Presidio of Monterey, CA 93944-5006.

Individual should provide the full name, current address and

telephone number, Social Security Number, class attended, and year

graduated.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commandant, Defense Language Institute Foreign Language Center, ATTN:

ATZP-SSA (Academic Records), Presidio of Monterey, CA 93944-5006.

Individual should provide the full name, current address and

telephone number, Social Security Number, class attended, and year

graduated.

Contesting record procedures:

The Army's rules for accessing records, contesting contents, and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

From the individual; staff and faculty.

Exemptions claimed for the system:

None.

A0351-1aTRADOC

System name:

Automated Instructional Management System (AIMS) (February 22,

1993, 58 FR 10115).

CHANGES:

* * * * *

System location:

Delete address and replace with `Commander, U.S. Army Training

Support Center, ATTN: ATIC-TIS, Fort Eustis, VA 23604-5166.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Commander, U.S. Army Transportation

Center, ATTN: ATZS-IMO-RM (Privacy Act Officer), Fort Eustis, VA 23651-

5000.'

* * * * *

A0351-1aTRADOC

System name:

Automated Instructional Management System (AIMS).

System location:

Headquarters, Training and Doctrine Command (TRADOC); TRADOC

Service Schools; and Army Training Centers. Addresses for the above may

be obtained from the Commander, U.S. Army Training Support Center,

ATTN: ATIC-TIS, Fort Eustis, VA 23604-5166.

Categories of individuals covered by the system:

Military members of the Army, Navy, Marine Corps, and Air Force,

and civilians employed by the U.S. Government, and approved foreign

military personnel enrolled in a resident course at a U.S. Army service

school.

Categories of records in the system:

Files contain personnel, Program of Instruction, scheduling,

testing, academic, graduation, recycle, and attrition data.

Authority for maintenance of the system:

5 U.S.C. 301 and E.O. 9397.

Purpose(s):

This is the TRADOC standard resident student training management

system which automates those processes associated with the scheduling,

management, testing, and tracking of resident students. The system is

composed of several subsystems which perform functions for personnel,

student load management, academic records management, test creation,

scoring and grading, student critique, resource scheduling and

utilization, electronic mail, and query.

Course completion data on active Army enlisted personnel is

supplied to the Army-American Council on Education Registry Transcript

System (AARTS) in magnetic media.

Course completion data on active Army officer personnel is supplied

to the U.S. Army Research Institute (ARI) in magnetic media.

All student transactions are supplied to the Army Training

Requirements and Resources System (ATRRS) through a daily electronic

interface for updating course/class data with graduation data.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Magnetic tapes, computer discs, and paper printouts.

Retrievability:

Retrieved by Social Security Number and course/class number.

Safeguards:

Different user identification sign-on codes are assigned each

person with authorized access to the database. Each sign-on is

authenticated by system software. Identification sign-on codes are

changed every six months, additions or deletions occur at any time a

new person is assigned or someone leaves. The sole users are the

personnel responsible for the administration of personnel enrolled in

the resident student training programs at U.S. Army service schools and

Army training centers. The above meet Army's Information System

Security Regulation requirements.

Retention and disposal:

Machine records are retained during student's active enrollment,

after which they are classified as history records, written to magnetic

tape, and stored indefinitely for reference. Paper records are

destroyed after 40 years as follows:

[[Page 3920]]

Army elements serviced by a records holding area (RHA) hold records for

2 years in the current files area, transfer to RHA for 1 year; the RHA

retires the records to the National Personnel Records Center, St.

Louis, MO, for the remaining 37 years. Army elements not serviced by a

RHA, hold records for 2 years in CFA, then retire to NPRC for the

remaining 38 years.

System manager(s) and address:

Commander, U.S. Army Transportation Center, ATTN: ATZS-IMO-RM

(Privacy Act Officer), Fort Eustis, VA 23651-5000.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS,

Fort Eustis, VA 23604-5166.

Individual should provide the full name, Social Security Number,

and military status or other information verifiable from the record

itself.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS, Fort

Eustis, VA 23604-5166.

Individual should provide the full name, Social Security Number,

and military status or other information verifiable from the record

itself.

Contesting record procedures:

The Army's rules for accessing records, contesting contents and

appealing initial agency determinations are published in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

Information is received from the individual, DOD staff, Personnel

and Training systems, and staff and faculty.

Exemptions claimed for the system:

None.

A0381-100bDAMI

System name:

Technical Surveillance Index (August 29, 1994, 59 FR 44411).

CHANGES:

* * * * *

System location:

Delete second paragraph and replace with `The law enforcement

portions of the index are located at the Director, U.S. Army Crime

Records Center, ATTN: CICR-FP, 6010 6th Street, Building 1465, Fort

Belvoir, VA 22060-5585'.

* * * * *

A0381-100bDAMI

System name:

Technical Surveillance Index.

System location:

The intelligence portions of the index are located at the

Investigative Records Repository, U.S. Army Central Security Facility,

U.S. Army Intelligence and Security Command, 902d Military Intelligence

Group, ATTN: IAGPA-CSF-R, Fort Meade, MD 20755-5995; and

The law enforcement portions of the index are located at the

Director, U.S. Army Crime Records Center, ATTN: CICR-FP, 6010 6th

Street, Building 1465, Fort Belvoir, VA 22060-5585.

Categories of individuals covered by the system:

Persons under investigation by military law enforcement or military

intelligence activities and parties to the conversation whose

conversations have been intercepted during electronic surveillance

operations conducted by, or on behalf of, the Army.

Categories of records in the system:

The person who is the subject of the surveillance and to the extent

known, names of each identifiable person whose communications were

intercepted; language of conversation; Social Security Numbers;

telephone number, radio frequencies or radio call signs involved;

address of premise at which surveillance was conducted; title or number

of the investigative file; element maintaining the case file and date

or dates of the interceptions.

Also may include backup material (i.e., electronic surveillance

information that was used, retained, or disseminated) when not filed as

part of the investigative file.

Authority for maintenance of the system:

18 U.S.C. 2510-2520 and 3504; DoD 5240.1-R as implemented by Army

Regulation 381-10, U.S. Army Intelligence Activities; and DoD 5200.24

as implemented by Army Regulation 190-53, Interception of Wire and Oral

Communications for Law Enforcement Purposes; and E.O. 9397

Purpose(s):

To enable Military Law Enforcement and Counterintelligence agencies

to quickly locate records of electronic surveillance activities in

response to motions for discovery and inquiries and court documents.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Army's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained on computers, micro-imaging, and paper records.

Retrievability:

By a combination of name, address, Social Security Number,

telephone number, radio frequency, call sign, or case designation.

Safeguards:

Access to buildings is controlled by security guards. Computer

based index is maintained in `fail-safe' system software with password

protected access. Paper records are maintained in General Services

Administration approved security containers, physically separated from

other materials, and are accessible only to authorized personnel who

are properly screened, cleared, and trained.

Retention and disposal:

Investigative Records Repository computer index entries are deleted

10 years after date of interception or upon destruction (shredding,

burning, pulping or magnetic erasing) or transfer to the National

Archives of case file containing electronic surveillance information.

Transfer dates occur 25, 30, and 50 years after the date of the most

current material in the file as governed by retention period applied to

the case dossier.

Crime Records Center documents and related interception will be

maintained for the period of time consistent to the investigative

record to which they pertain, i.e., 3, 5, and 40 years. Disposal will

be through shredding, burning or pulping and magnetic erasing.

Tapes obtained as the result of domestic non-consensual

interceptions and retained as backup material will be kept for 10

years.

System manager(s) and address:

The Deputy Chief of Staff for Intelligence, Headquarters,

Department of the Army, The Pentagon, Washington,

[[Page 3921]]

DC 20310-1001 for the intelligence portion of the index.

The U.S. Army Criminal Investigations Command, 5611 Columbia Pike,

Falls Church, VA 22041-2015 for the law enforcement portion of the

index.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Director, U.S. Army Central Security Facility, USAINSCOM, 902d

Military Intelligence Group, ATTN: IAGPA-CSF-F, Fort George G. Meade,

MD 20755-5995, for intelligence records;

Or to the Director, U.S. Army Crime Records Center, ATTN: CICR-FP,

2301 Chesapeake Avenue, Baltimore, MD 21222-4099, for law enforcement

records.

Individual should provide full name, address, and Social Security

Number in written request.

Record access procedures:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Director, U.S. Army Central Security Facility, USAINSCOM, 902d

Military Intelligence Group, ATTN: IAGPA-CSF-F, Fort George G. Meade,

MD 20755-5995, for intelligence records;

Or to the Director, U.S. Army Crime Records Center, ATTN: CICR-FP,

2301 Chesapeake Avenue, Baltimore, MD 21222-4099, for law enforcement

records.

Individual should provide full name, address, and Social Security

Number in written request.

Contesting record procedures:

The Army's rules for accessing records, contesting contents, and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

Army and other federal, state and local investigative agencies.

Exemptions claimed for the system:

Portions of this system may be exempt under the provisions of 5

U.S.C. 552a(k)(1), (k)(2), or (k)(5), as applicable.

An exemption rule for this system has been promulgated in

accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),

an (e) and published in 32 CFR part 505. For additional information

contact the system manager.

A0570-4DARP

System name:

Human Resources Information System (HRIS) (February 22, 1993, 58 FR

10131).

CHANGES:

System identifier:

Replace `DARP' with `ARPC'.

* * * * *

System manager(s) and address:

Delete entry and replace with `Commander, U.S. Army Reserve

Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO

63132-5200.'

Notification procedure:

Delete address and replace with `Commander, U.S. Army Reserve

Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO

63132-5200.'

Record access procedure:

Delete address and replace with `Commander, U.S. Army Reserve

Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO

63132-5200.'

* * * * *

A0570-4ARPC

System name:

Human Resources Information System (HRIS).

System location:

U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis,

MO 63132-5200.

Categories of records in the system:

All U.S. Army Reserve Personnel Center employees, both military and

civilian.

Categories of records in the system:

This system consists of man-hours utilization, production, and

backlog records reported by individuals daily and maintained by

operating officials to track data in the above categories. The

documents include, but are not limited to, information on individuals

relating to name, grade, Social Security Number, TDA paragraph and line

number, employment category, job title, work center, and distribution

of work hours among direct productive, indirect productive, and

unavailable categories.

Authority for maintenance of the system:

5 U.S.C. 301; 44 U.S.C. 3101; and E.O. 9397.

Purpose(s):

To document man-hours utilization, workload, and backlogs to

analyze, program, and review manpower requirements in U.S. Army Reserve

Personnel Center (ARPERCEN); provide a decision basis for approval or

disapproval of requests for additional employees, overtime requests,

and awards nominations; measure productivity of units and individual

employees.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records are used to justify manpower requirements with the U.S.

Army Manpower Requirements and Documentation Agency.

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Personal computer diskettes and computer tapes.

Retrievability:

By name, Social Security Number, and TDA paragraph and line number.

Safeguards:

Computer tapes are stored in locked cabinets. Diskettes are stored

in areas accessible only to authorized personnel of ARPERCEN. After

hours, the building and security guards and/or doors are secured and

all entrances are monitored by electronic surveillance equipment.

Retention and disposal:

Diskettes and tapes are retained for 5 years, then destroyed.

System manager(s) and address:

Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,

9700 Page Boulevard, St. Louis, MO 63132-5200.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquires

to the Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,

9700 Page Boulevard, St. Louis, MO 63132-5200.

For verification purposes, individual should provide the full name,

Social

[[Page 3922]]

Security Number, organization to which assigned, and dates of

assignment.

Record access procedure:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700

Page Boulevard, St. Louis, MO 63132-5200.

For verification purposes, individual should provide the full name,

Social Security Number, organization to which assigned, and dates of

assignment.

Contesting record procedures:

The Army's rules for accessing records, contesting contents, and

appealing initial agency determinations are published in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

Record source categories:

Information is obtained from the record subjects by means of ARPC

Form 222-1-R, Individual Daily Record, and ARPC Form 222-3-R,

Individual Daily Executive Level.

Exemptions claimed for the system:

None.

[FR Doc. 96-2252 Filed 2-1-96; 8:45 am]

BILLING CODE 5000-04-F