Privacy Act of 1974; System of Records and Technical Correction to Computer Matching Programs

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families

Privacy Act of 1974; System of Records and Technical Correction

to Computer Matching Programs

AGENCY: Office of Child Support Enforcement (OCSE), ACF, DHHS.

[[Page 38755]]

ACTION: Amendment of existing system of records and technical

correction of Notice of Computer Matching Program.

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SUMMARY: Notice is hereby given that OCSE is amending one of its

systems of records, the Federal Parent Locator System and Federal Tax

Offset System (FPLS), DHHS/OCSE No. 09-90-0074. Information on this

system was last published at 55 FR 34764, August 24, 1990. The Office

of Child Support Enforcement wishes to advise the public that the FPLS

will obtain additional information from: (a) Federal civilian and

military personnel/payroll data maintained by the Department of Defense

and the United States Postal Service; and (b) new hire information

maintained for or by state child support enforcement agencies.

OCSE also wishes to advise the public that it will disclose

additional data from the FPLS to state child support enforcement

agencies for use in locating individuals and identifying their income

sources in order to establish paternity, establish and modify orders of

support and for enforcement action.

Further, OCSE is modifying its systems notice to indicate that

retention and disposal procedures for records involving tax offset

requests and responses differ from retention and disposal procedures

for other records.

Finally, this notice also corrects a typographical error which

appeared in the Notice of Computer Matching Program published at 60 FR

54692 (October 25, 1995).

DATES: Effective July 25, 1996. Interested persons are invited to

submit written data, views, or arguments concerning operation of the

Federal Parent Locator System and Federal Tax Offset System (FPLS),

DHHS/OCSE No. 09-90-0074 as amended herein. Consideration will be given

to comments received by August 26, 1996.

ADDRESSES: Send comments to Donna Bonar, Director, Division of Program

Operations, Office of Child Support Enforcement, 370 L'Enfant

Promenade, SW., 4th Floor East, Washington, DC 20447.

FOR FURTHER INFORMATION CONTACT: Donna Bonar, Director, Division of

Program Operations, Office of Child Support Enforcement, (202) 401-

9271.

SUPPLEMENTARY INFORMATION: Pursuant to section 304 of Executive Order

12953 dated February 27, 1995, OCSE will establish periodic

crossmatches between its Federal Tax Offset System and personnel/

payroll files maintained by the Department of Defense and the United

States Postal Service (USPS). The data to be matched are noncustodial

parent's name and social security number. The data which will be

disclosed to OCSE as a result of these matches may include:

Noncustodial parent's date of birth, home address, employer, work

location, medical coverage, type of employment, annual salary, pay rate

and date of death. This information on Federal personnel who are

obligors will be disclosed by OCSE to State child support agencies for

use in determining whether wage withholding or other enforcement

actions should be initiated.

Moreover, pursuant to the President's directive of June 18, 1996

and beginning approximately August 1, 1996, the FPLS will obtain access

to new hire information voluntarily submitted to the FPLS by States.

The new hire information provided to the FPLS will consist of data

submitted by new employees to their employers on IRS Form W-4 or other

appropriate forms. OCSE will then crossmatch the names and social

security numbers submitted by States to the FPLS against the new hire

data. When a match occurs, the employee name, employee social security

number, employee date of birth, employee address, employer name,

employer address, Federal employer identification number, and date of

hire may be given to State child support enforcement agencies. This

information will be used to locate individuals and identify their

income sources for purposes of establishing paternity, establishing and

modifying orders of support, and for enforcement action.

Further, the FPLS systems notice is being amended to provide that

additional data from the FPLS may be disclosed to State child support

enforcement agencies for use in locating individuals and identifying

their income sources in order to establish paternity, establish and

modify orders of support and for enforcement action. This additional

information may include: Date of birth, place of birth, mother's maiden

and full names, father's full name, State case identification number,

State or locality originating request, type of case, type of

employment, mailing address, work location, annual salary, pay rate,

quarterly wages, medical coverage, benefit amounts, recent employer's

address, known alias (last name only), employer name, Federal employer

identification number, date of hire, and date of death.

In addition, OCSE is modifying its systems notice to indicate that

its retention and disposal procedures for records involving tax offset

requests and responses are different from its retention and disposal

procedures for other records in this system.

Finally, a typographical error on page 54693, section 2.d.(2), in

the Notice of Computer Matching Program published at 60 FR 54692

(October 25, 1995) is being corrected to reflect that OCSE will access

records from the Defense Manpower Data Center Data Base, S322.10 DMDC,

rather than the Federal Creditor Agency Debt Collection Data Base,

S322.11 DMDC.

Accordingly, the Federal Parent Locator System and Federal Tax

Offset System (FPLS) notice originally published at 47 FR 45547 and

most recently amended at 55 FR 34764 is further amended as set forth

below.

Categories of records in the system:

Name of noncustodial parent or child, social security number (when

available), date of birth, place of birth, mother's full and maiden

names, father's full name, State case identification number, local

identification number (State use only), State or locality originating

request, date of origination, type of case (AFDC, non-AFDC full-

service, non-AFDC locate only, parental kidnapping), employer name,

employer address, Federal employer identification number, date of hire,

home address, mailing address, type of employment, work location,

annual salary, pay rate, quarterly wages, medical coverage, benefit

amounts, type of military service (Army, Navy, Marines, Air Force,

Coast Guard, not in service), retired military (yes or no), Federal

employee (yes or no), recent employer's address, known alias (last name

only,) average amount, offset amount, date requests sent to Federal

agencies or departments (SSA, IRS, DoD, OPM, NPRC, VA, RRB, USPS,

Selective Service, SESAs), dates of Federal agencies' or departments'

responses, date of death.

Purpose(s):

Section 304 of Executive Order 12953 authorizes periodic

crossmatches between OCSE's Federal Tax Offset System and personnel/

payroll files maintained by the Federal agencies for the purpose of

providing information to States to assist their child support

enforcement efforts.

The President's directive of June 18, 1996, authorizes

crossmatches, through the FPLS, between new hire reporting information

and information submitted by States to the Federal Parent Locator

Service and the Federal Tax Offset System.

[[Page 38756]]

Routine uses of records maintained In the system, including categories

of users and the purposes of such uses:

(1) Request from any State or Federal government department, agency

or instrumentality which might have such information in its records any

of the following data pertaining to non-custodial parents: Social

security number (when available), date of birth, place of birth,

mother's full and maiden names, father's full name, State case

identification number, local identification number (State use only),

State or locality originating request, date of origination, type of

case (AFDC, non-AFDC full-service, non-AFDC locate only, parental

kidnapping), employer name, employer address, Federal employer

identification number, date of hire, home address, mailing address,

type of employment, work location, annual salary, pay rate, quarterly

wages, medical coverage, benefit amounts, type of military service

(Army, Navy, Marines, Air Force, Coast Guard, not in service), retired

military (yes or no), Federal employee (yes or no), recent employer's

address, known alias (last name only), date of death;

(2) Provide to State agencies under agreements covered by title IV-

D of the Social Security Act the following information for the purpose

of locating non-custodial parents in connection with establishing or

enforcing child support obligations: Social security number (when

available), date of birth, place of birth, mother's full and maiden

names, father's full name, employer name, employer address, Federal

employer identification number, date of hire, home address, mailing

address, type of employment, work location, annual salary, pay rate,

quarterly wages, medical coverage, benefit amounts, recent employer's

address, known alias (last name only), date of death;

(3) Provide to State agencies under agreements covered by Section

463 of the Social Security Act (42 U.S.C. 663) the following

information for the purpose of locating non-custodial parents or

children in connection with activities by State courts and Federal

attorneys and agents charged with making or enforcing child custody

determinations or conducting investigations, enforcement proceedings or

prosecutions concerning the unlawful taking or restraint of children:

Social security number (when available), date of birth, place of birth,

mother's full and maiden names, father's full name, employer name,

employer address, Federal employer identification number, date of hire,

home address, mailing address, type of employment, work location,

annual salary, pay rate, quarterly wages, medical coverage, benefit

amounts, recent employer's address, known alias (last name only), date

of death;

(4) Provide to agents and attorneys of the United States, involved

in activities in States which do not have agreements under Section 463

of the Social Security Act (42 U.S.C. 663) the following information

for the purpose of locating non-custodial parents in connection with

activities by State courts and Federal attorneys and agents charged

with making or enforcing child custody determinations or conducting

investigations, enforcement proceedings or prosecutions concerning the

unlawful taking or restraint of children: Social security number (when

available), date of birth, place of birth, mother's full and maiden

names, father's full name, employer name, employer address, Federal

employer identification number, date of hire, home address, mailing

address, type of employment, work location, annual salary, pay rate,

quarterly wages, medical coverage, benefit amounts, recent employer's

address, known alias (last name only), date of death;

Retention and disposal:

Records of tax offset requests and responses are maintained for six

years in an active master file for purposes of collection and

adjustment. After this time, records of cases for which there was no

collection are destroyed. Records of cases with a collection are stored

on-line in an inactive master file.

Records of actual information provided in response to other

requests are maintained only long enough to communicate the information

to the State or the Federal agent or attorney requesting it. After this

time, the responsive information is destroyed. However, a record of the

request only which includes information provided by the State, Federal

agencies contacted, and an indication of the type of information so

returned is stored on a history tape and in hard copy. All history data

is retained for five years and is then destroyed.

Technical Correction for Notice of Computer Matching Program

Section 2.d.(2) of OCSE's October 25, 1995 Notice of Computer

Matching Program, published at 60 FR 54692, 54693, is corrected to read

as follows:

* * * * *

(2) DMDC Defense Manpower Data Center Data Base, S322.10, most

recently published at 61 FR 6354 (February 20, 1996).

* * * * *

Dated: July 18, 1996.

David Gray Ross,

Deputy Director, Office of Child Support Enforcement.

[FR Doc. 96-18757 Filed 7-24-96; 8:45 am]

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