Privacy Act of 1974; New System of Records

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Office of the Secretary

[Docket No. FR-3918-N-07]

Privacy Act of 1974; New System of Records

AGENCY: Department of Housing and Urban Development (HUD).

ACTION: Establish a new system of records.

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SUMMARY: The Department of Housing and Urban Development (HUD) proposes

to establish a new record system to add to its inventory of systems of

records subject to the Private Act of 1974 (5 U.S.C. 552a), as amended.

EFFECTIVE DATE: This action will be effective without further notice on

May 28, 1996, unless comments are received that would result in a

contrary determination.

ADDRESSES: Interested persons are invited to submit comments regarding

this new system of records to the Rules Docket Clerk, Office of General

Counsel, room 10276, Department of Housing and Urban Development, 451

Seventh Street, SW, Washington, DC 20410-0500. Communications should

refer to the above docket number and title. An original and four copies

of comments should be submitted. Facsimile (FAX) comments are not

acceptable. A copy of each communication submitted will be available

for public inspection and copying between 7:30 a.m. and 5:30 p.m.

weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Jeanette Smith, Departmental Privacy

Act Officer, Telephone Number (202) 708-2374. (This is not a toll free

number).

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, notice is given that

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HUD proposes to establish a new system of records identified as HUD/

PD&R-9, entitled HUD USER File for Research Products, Services and

Publications.

Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be

afforded a 30-day period in which to comment on the new record system.

The new system report, as required by 5 U.S.C. 552a(r) of the

Privacy Act was submitted to the Committee on Governmental Affairs of

the United States Senate, the Committee on Government Reform and

Oversight of the House of Representatives and the Office of Management

and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular

No. A-130, Federal Agency Responsibilities for Maintaining Records

About Individuals, date June 25, 1993 (58 FR 36075, July 2, 1993).

Authority: 5 U.S.C. 552a; 88 Stat. 1896; sec 7(d), Department of

HUD Act (42 U.S.C. 3535 (d)).

Issued at Washington, D.C., April 19, 1996.

Steven M. Yohai,

Director Office of Information Technology.

HUD/PD&R-9

System name:

HUD USER File for Research Products, Services and Publications.

System location:

HUD USER, PO Box 6091, Rockville, MD 20849

Categories of individuals covered by the system:

The system contains information on those individuals who have

expressed an interest in received research products and services

publications.

Categories of records in the system:

The system provides a record of individuals who request research

products which includes name, title and address; telephone and fax

numbers; organizations affiliation and areas of interest; publications

of interest; and order information including what was ordered and when,

and payment information.

Authority for maintenance of the system:

Title V of the Housing and Urban Development Act of 1970, section

501.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

None.

Policies and practices for storing, retrieving, accessing, retaining

and disposing of records in the system:

Storage:

Hard copy files are stored at the HUD User Information Center for a

period of three (3) months after which time they are archived at the

HUD User Warehouse in Annapolis Junction, Maryland. Electronic files

are stored for an indefinite period at the HUD User Information Center

as part of the HUD User Order Processing System.

Retrievability: Records are retrieved by the name of the individual.

Safeguards:

These records are available only to those persons whose official

duties require such access.

Retention and disposal:

Written and electronic records are maintained for a period of three

years.

System manager and address:

Director, Research Utilization Division, 451 Seventh Street, SW.,

Room 8124, Washington, DC 20410.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system of records should address

written inquiries to the particular HUD administrator or component

listed in the ``system manager'' location above.

Individuals should furnish full name, current address and telephone

number.

Record access procedures:

The Department's rules for providing access to records to the

individual concerned appear in 24 CFR part 16. If additional

information or assistance is required, contact the Privacy Act Officer

at the appropriate location or the system manager. A list of all

locations is given in Appendix A.

Contesting record procedures:

The rules for contesting the contents of records and appealing

initial denials, by the individual concerned, appear in 24 CFR part 16.

If additional information or assistance is needed in relation to

contesting the contents of records, it may be obtained by contacting

the Privacy Act Officer at the appropriate location. A list of all

locations is given in Appendix A. If additional information or

assistance is needed in relation to appeals of initial denials, it may

be obtained by contacting the HUD Departmental Privacy Appeals Officer,

Office of General Counsel, Department of Housing and Urban Development,

451 Seventh Street, SW., Washington, DC 20410.

Record source categories:

Information in this system of records is obtained from requests for

information made from HUD User or individuals identified to receive

notification of new products or initiatives. The requests for

information or printed material may come through the Internet, phone,

fax, mail, or a site visit.

Exemptions for certain provisions of the act:

None.

[FR Doc. 96-10287 Filed 4-24-96; 8:45 am]

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