Privacy Act of 1974; Update of Existing Notices of Systems of Records

OFFICE OF PERSONNEL MANAGEMENT

Privacy Act of 1974; Update of Existing Notices of Systems of

Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Notice of updated system notices.

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SUMMARY: The Office of Personnel Management (OPM) has conducted a

comprehensive review of all Internal and Central Privacy Act systems of

records. This notice publishes updates to the Internal and Central

systems of records, last published in complete form in April 1993. This

notice proposes the adoption of a ``Prefatory Statement of Routine Uses

for OPM's Internal and Central Systems of Records.''

DATES: The proposed non-substantive changes will be effective without

further notice on January 8, 1996. The proposed substantive changes

will be effective January 17, 1996, unless comments are received that

result in a contrary determination.

ADDRESSES: Send written comments to Office of Personnel Management,

ATTN: Mr. Robert Huley, Office of Information Technology, 1900 E Street

NW., Room 5415, Washington, DC 20415-0001.

FOR FURTHER INFORMATION CONTACT: Mr. Robert Huley at (202) 418-3200.

SUPPLEMENTARY INFORMATION: OPM last published its Internal and Central

[[Page 63076]]

system notices in complete form April 12, 1993 (58 FR 19153). Since

that time there have been two new Internal and one new Central system

notices published: OPM/Internal-12, Telephone Call Record Detail

Records (58 FR 47002, effective 11/2/93); OPM/Internal-13, Parking

Program Records (59 FR 64439, effective 1/13/95); and OPM/Central-14,

Debarment or Suspension Records of Federal Employees Health Benefits

Program (FEHBP) (60 FR 39194, effective 8/31/95).

This update is meant to conform to the review requirements as set

by the Office of Management and Budget Circular A-130, Appendix I, for

system notices. Changes have been made to several notices to more

accurately describe the contents of the system of records. Due to OPM's

recent reorganization, the system location, manager, and address

information has been changed for each system notice.

The adoption of a ``Prefatory Statement'' format will allow OPM to

publish certain established repetitive routine uses for Internal and

Central systems of records only once, in the interests of simplicity,

economy, and to avoid redundancy. Each Internal and Central system

notice will make reference to the routine uses of the prefatory

statement applicable to that notice, and will print in full any routine

uses unique to that specific system of records. Each system notice has

been revised as necessary to reflect the use of the Prefatory

Statement.

Following is a brief description of changes to system notices:

OPM/INTERNAL-1, Defense Mobilization Emergency Cadre Records--changed

to reflect adoption of Prefatory Statement and agency reorganization.

OPM/INTERNAL-2, Negotiated Grievance Procedure Records--changed to

reflect adoption of Prefatory Statement and agency reorganization.

Records are no longer maintained in regional offices, so references to

regional locations have been deleted.

OPM/INTERNAL-3, Security Officer Control Files--changed to reflect

adoption of Prefatory Statement and agency reorganization.

OPM/INTERNAL-4, Health Program Records--changed to reflect adoption of

Prefatory Statement and agency reorganization.

OPM/INTERNAL-5, Pay, Leave and Travel Records--changed to reflect

adoption of Prefatory Statement and agency reorganization.

OPM/INTERNAL-6, Appeal and Administrative Review Records--changed to

reflect adoption of Prefatory Statement and agency reorganization.

Records are no longer maintained in regional offices, so references to

regional locations have been deleted.

OPM/INTERNAL-7, Complaints and Inquiries Records--changed to reflect

adoption of Prefatory Statement and agency reorganization. Records are

no longer maintained in regional offices, so references to regional

locations have been deleted.

OPM/INTERNAL-8, Employee Counseling Services Program Records--changed

to reflect adoption of Prefatory Statement and agency reorganization.

OPM/INTERNAL-9, Employee Locator Card Files. Location of records has

been updated to indicate records are also maintained in service

centers.

OPM/INTERNAL-10, Motor Vehicle Operator and Accident Report Records--

changed to reflect adoption of Prefatory Statement and agency

reorganization. The title has been changed to specify the maintenance

of Motor Vehicle Operator ``Authorization'' records, and changes have

been made throughout the system notice to clarify what authorization

and report records are maintained where, for what purpose, and how to

access them.

OPM/INTERNAL-11, Administrative Grievance Records--changed to reflect

adoption of Prefatory Statement and agency reorganization. Records are

no longer maintained in regional offices, so references to regional

locations have been deleted.

OPM/INTERNAL-12, Telephone Call Detail Records--changed to reflect

adoption of Prefatory Statement and agency reorganization. The category

of individuals covered has been expanded to cover individuals who make

as well as receive calls. The storage entry has been updated to reflect

that data may be stored on optical media.

OPM/INTERNAL-13, Parking Program Records--changed to reflect adoption

of Prefatory Statement and agency reorganization.

OPM/CENTRAL-1, Civil Service Retirement and Insurance Records--changed

to reflect adoption of Prefatory Statement and agency reorganization.

Routine uses that duplicate conditions of disclosure specified in the

Privacy Act have been removed (no new routine uses have been added),

organizational titles updated, and the routine uses covering release of

data from the Retirement Master Annuity File to Federal and State

government agencies have been combined.

OPM/CENTRAL-2, Complaints and Inquiries Records--changed to reflect

adoption of Prefatory Statement and agency reorganization.

OPM/CENTRAL-3, Reserved--no action.

OPM/CENTRAL-4, Inspector General Investigations Case Files--changed to

reflect adoption of Prefatory Statement and agency reorganization.

OPM/CENTRAL-5, Intergovernmental Personnel Act Assignment Records--

changed to reflect adoption of Prefatory Statement and agency

reorganization.

OPM/CENTRAL-6, Administrative Law Judge Application Records--changed to

reflect adoption of Prefatory Statement and agency reorganization.

OPM/CENTRAL-7, Litigation and Claims Records--changed to reflect

adoption of Prefatory Statement and agency reorganization. The

description of categories of records included in the system has been

expanded to include garnishment documents. The purpose has been amended

to note that the records are maintained to settle administrative claims

brought against OPM employees as well as OPM (the agency).

OPM/CENTRAL-8, Privacy Act/Freedom of Information Act (PA/FOIA) Case

Records--changed to reflect adoption of Prefatory Statement and agency

reorganization.

OPM/CENTRAL-9, Personnel Investigations Records--changed to reflect

adoption of Prefatory Statement and agency reorganization. The listing

of authorities has been updated to delete Title 22, U.S.C., section

1434, which has been repealed. Disposal information has been updated to

indicate that records are shredded or recycled instead of being burned.

OPM/CENTRAL-10, Directory of Federal Executive Institute Alumni--

changed to reflect adoption of Prefatory Statement and agency

reorganization. This system of records is being renamed ``Federal

Executive Institute Program Participant Records,'' and the categories

of records, purpose, and record source entries are being updated to

reflect this change in emphasis. The policies and practices of storage

entries have been updated to be more accurate.

OPM/CENTRAL-11, Presidential Management Intern Program Records--changed

to reflect adoption of Prefatory Statement and agency reorganization.

The entry on records

[[Page 63077]]

retention is being revised to be more specific about retention periods.

OPM/CENTRAL-12, Reserved--no action.

OPM/CENTRAL-13, Executive Personnel Records--changed to reflect

adoption of Prefatory Statement and agency reorganization. The system

notice has been revised throughout to be more accurate in terms of

individuals covered, information included, and purpose of the system.

The listing of authorities has been updated. The retention entry is

revised to conform to indicate National Archives and Records

Administration is reviewing a proposed disposition schedule change.

OPM/CENTRAL-14, Debarment or Suspension Records for Federal Employees

Health Benefits Program (FEHBP)--changed to reflect adoption of

Prefatory Statement. The required altered system report has been

submitted to the Office of Management and Budget and Congress.

Office of Personnel Management.

Lorraine A. Green,

Deputy Director.

Prefatory Statement of Routine Uses for OPM's Internal and Central

Systems of Records

Certain established routine uses have been found to be applicable

to the majority of OPM's Internal and Central systems of records. These

repetitive routine uses will be published in their entirety once, in

this Prefatory Statement. Each Internal and Central system notice will

note which of these routine uses are applicable to that notice, and

will also include the full text of any routine uses unique to that

system of records.

1. For Law Enforcement Purposes--To disclose pertinent information

to the appropriate Federal, State, or local agency responsible for

investigating, prosecuting, enforcing, or implementing a statute, rule,

regulation, or order, where OPM becomes aware of an indication of a

violation or potential violation of civil or criminal law or

regulation.

2. For Certain Disclosures to Other Federal Agencies--To disclose

information to a Federal agency, in response to its request in

connection with the hiring or retention of an employee, the issuance of

a security clearance, the conducting of a suitability or security

investigation of an individual, the classifying of jobs, the letting of

a contract, or the issuance of a license, grant, or other benefit by

the requesting agency, to the extent that the information is relevant

and necessary to the requesting agency's decision on the matter.

3. For Congressional Inquiry--To provide information to a

congressional office from the record of an individual in response to an

inquiry from that congressional office made at the request of that

individual.

4. For Judicial/Administrative Proceedings--To disclose information

to another Federal agency, to a court, or a party in litigation before

a court or in an administrative proceeding being conducted by a Federal

agency, when the Government is a party to the judicial or

administrative proceeding. In those cases where the Government is not a

party to the proceeding, records may be disclosed if a subpoena has

been signed by a judge.

5. For National Archives and Records Administration--To disclose

information to the National Archives and Records Administration for use

in records management inspections.

6. Within OPM for Statistical/Analytical Studies--By OPM in the

production of summary descriptive statistics and analytical studies in

support of the function for which the records are collected and

maintained, or for related workforce studies. While published studies

do not contain individual identifiers, in some instances the selection

of elements of data included in the study may be structured in such a

way as to make the data individually identifiable by inference.

7. For Litigation--To disclose information to the Department of

Justice, or in a proceeding before a court, adjudicative body, or other

administrative body before which OPM is authorized to appear, when:

(1) OPM, or any component thereof; or

(2) Any employee of OPM in his or her official capacity; or

(3) Any employee of OPM in his or her individual capacity where the

Department of Justice or OPM has agreed to represent the employee; or

(4) The United States, when OPM determines that litigation is

likely to affect OPM or any of its components; is a party to litigation

or has an interest in such litigation, and the use of such records by

the Department of Justice or OPM is deemed by OPM to be relevant and

necessary to the litigation provided, however, that the disclosure is

compatible with the purpose for which records were collected.

8. For the Merit Systems Protection Board--To disclose information

to officials of the Merit Systems Protection Board or the Office of the

Special Counsel, when requested in connection with appeals, special

studies of the civil service and other merit systems, review of OPM

rules and regulations, investigations of alleged or possible prohibited

personnel practices, and such other functions, e.g., as promulgated in

5 U.S.C. 1205 and 1206, or as may be authorized by law.

9. For the Equal Employment Opportunity Commission--To disclose

information to the Equal Employment Opportunity Commission when

requested in connection with investigations into alleged or possible

discrimination practices in the Federal sector, compliance by Federal

agencies with the Uniform Guidelines on Employee Selection Procedures

or other functions vested in the Commission and to otherwise ensure

compliance with the provisions of 5 U.S.C. 7201.

10. For the Federal Labor Relations Authority--To disclose

information to the Federal Labor Relations Authority or its General

Counsel when requested in connection with investigations of allegations

of unfair labor practices or matters before the Federal Service

Impasses Panel.

11. For Non-Federal Personnel--To disclose information to

contractors, grantees, or volunteers performing or working on a

contract, service, grant, cooperative agreement, or job for the Federal

Government.

OPM/INTERNAL-1

Change ``Administration Group'' to read ``Office of Contracting and

Administrative Services.''

Delete current entry (introduction and subparagraphs), insert:

Routine uses 1, and 3 through 8, of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. There are no system unique routine uses.

Change ``Administration Group'' to read ``Office of Contracting and

Administrative Services.''

OPM/INTERNAL-2

Delete current entry, insert: Office of Human Resources and EEO,

Office of Personnel Management, 1900 E Street NW., Washington, DC

20415-0001.

Delete current entry, insert:

[[Page 63078]]

Routine uses 1 through 11 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. By the Department of Labor in carrying out its function

regarding labor-management relations in the Federal service.

b. To disclose information to officials of labor organizations

recognized under 5 U.S.C. Chapter 71 when relevant and necessary to

their duties of exclusive representation concerning personnel policies,

practices, and matters affecting working conditions.

c. To disclose information to any source from which additional

information is requested in the course of resolving a grievance, to the

extent necessary to identify the individual, inform the source of the

purpose(s) of the request, and to identify the type of information

requested.

Change ``Assistant Director for Personnel, Administration Group''

to read ``Director, Office of Human Resources and EEO.''

Delete first paragraph, insert:

Individuals who file a grievance under a negotiated procedure are

aware of that fact and have been provided access to the record. They

may, however, contact the indicated system manager regarding the

existence of such records about them. Individuals must furnish the

following information for their records to be located and identified:

Delete first paragraph, insert:

Individuals who file a grievance under a negotiated procedure are

aware of that fact and have been provided access to the record.

However, after the grievance has been closed, an individual may request

access to the official copy of the grievance records by writing the

indicated system manager. Individuals must furnish the following

information for their records to be located and identified:

Delete second paragraph, insert:

Individuals wishing to request amendment of their records to

correct factual errors should contact the indicated system manager.

Individuals must furnish the following information for their records to

be located and identified:

OPM/INTERNAL-3

Change ``Administration Group'' to read ``Office of Contracting and

Administrative Services.'' Change ``regional'' to read ``field

service.''

Delete current entry, insert:

Routine uses 1, 3, 5, and 6 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To disclose information to an agency in the executive,

legislative, or judicial branch, or the District of Columbia

Government, in response to its request in connection with the issuance

of a security clearance or the conducting of a security or suitability

investigation of an individual, to the extent that the information is

relevant and necessary to the requesting agency's decision on the

matter.

b. To disclose information to the security office of an agency in

the executive, legislative, or judicial branch, or the District of

Columbia Government, in response to its request for verification of

security clearance, to enable OPM employees to have access to

classified data or areas where their official duties require such

access.

Delete current entry, insert: Chief, Security Services, Office of

Contracting and Administrative Services, Office of Personnel

Management, 1900 E Street, NW., Washington, DC 20415-0001, for central

office employees. Field Service Office Directors for field service

office employees.

OPM/INTERNAL-4

Change ``Associate Director for Administration'' to read ``Health

Unit, Office of Contracting and Administrative Services.''

Delete current entry, insert:

Routine uses 3, 4, and 7 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To refer information required by applicable law to be disclosed

to a Federal, State, or local public health service agency, concerning

individuals who have contracted certain communicable diseases or

conditions. Such information is used to prevent further outbreak of the

disease or condition.

b. To disclose information to the appropriate Federal, State, or

local agency responsible for investigation of an accident, disease,

medical condition, or injury as required by pertinent legal authority.

c. To disclose to the Office of Workers' Compensation Programs in

connection with a claim for benefits filed by an employee.

Note: Disclosure of these records beyond officials of OPM having

a bona fide need for them or to the person to whom they pertain, is

rarely made, as disclosures of information pertaining to an

individual with a history of alcohol or drug abuse must be limited

in compliance with the restriction of the Confidentiality of Alcohol

and Drug Abuse Patient Records regulations 42 CFR part 2. Records

pertaining to the physical and mental fitness of employees are, as a

matter of OPM policy, afforded the same degree of confidentiality

and are generally not disclosed.

Change ``Administration Group'' to read ``Office of Contracting and

Administrative Services.''

OPM/INTERNAL-5

Change ``Office of Procurement and Administrative Services,

Administration Group'' to read ``Office of Contracting and

Administrative Services.''

Delete current entry, insert:

Routine uses 1 through 10 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. By the Department of Labor in connection with a claim filed by

an employee for compensation due to a job-connected injury or illness.

b. By the Department of the Treasury to issue checks and U.S.

Savings Bonds.

c. By State offices of unemployment compensation with survivor

annuity or health benefits claims or records reconciliations.

d. By Federal Employee's Group Life Insurance or Health Benefits

carriers in connection with survivor annuity or health benefits claims

or records reconciliations.

e. To disclose information to the Internal Revenue Service and

State and local tax authorities.

[[Page 63079]]

f. To provide officials of labor organizations recognized under 5

U.S.C. Chapter 71 with information as to the identity of OPM employees

contributing union dues each pay period and the amount of dues withheld

from each contributor.

g. To disclose information to officials of labor organizations

recognized under 5 U.S.C. Chapter 71 when relevant and necessary to

their duties of exclusive representation concerning personnel policies,

practices, and matters affecting working conditions.

h. To disclose information to any source from which additional

information is requested relevant to an OPM determination concerning an

individual's pay, leave, or travel expenses, to the extent necessary to

identify the individual, inform the source of the purpose(s) of the

request, and to identify the type of information requested.

i. To disclose information to the Office of Management and Budget

at any stage in the legislative coordination and clearance process in

connection with private relief legislation as set forth in OMB Circular

No. A-19.

j. To disclose, annually, pay data to the Social Security

Administration and the Department of the Treasury as required.

k. To disclose information to a Federal agency or Congressional

inquiry from which additional or statistical information is requested

relevant to the OPM Fare Subsidy Program.

Change ``Assistant Director of Procurement and Administrative

Services, Administration Group'' to read ``Director, Office of

Contracting and Administrative Services.''

OPM/INTERNAL-6

Delete current entry, insert: Office of Human Resources and EEO,

Office of Personnel Management, 1900 E Street NW., Washington, DC

20415-0001.

Delete current entry, insert:

Routine uses 1 through 11 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To provide information to officials of labor organizations

recognized under 5 U.S.C. Chapter 71, when relevant and necessary to

their duties of exclusive representation concerning personnel policies,

practices, and matters affecting working conditions.

b. To disclose information to any source from which additional

information is requested in the course of processing an appeal or

administrative review procedure, to the extent necessary to identify

the individual, inform the source of the purpose(s) of the request, and

identify the type of information requested.

Change ``Assistant Director, Office of Personnel, Administration

Group'' to read ``Director, Office of Human Resources and EEO.''

Delete first paragraph, insert:

Individuals involved in appeals and administrative review

procedures are aware of that fact and have been provided access to the

records. They may, however, contact the system manager indicated

regarding the existence of such records about them. They must furnish

the following information for their records to be located and

identified:

Delete first paragraph, insert:

Individuals involved in appeals and administrative review

procedures are aware of that fact and have been provided access to the

records. After the action has been closed, however, an individual may

request access to the official copy of an appeal or administrative

review procedure by contacting the system manager indicated.

Individuals must provide the following information for their records to

be located and identified:

Delete second paragraph, insert:

Individuals wishing to request amendment of their records to

correct factual errors should contact the system manager indicated.

Individuals must furnish the following information for their records to

be located and identified:

OPM/INTERNAL-7

Delete current entry, insert: Office of Human Resources and EEO,

Office of Personnel Management, 1900 E Street NW., Washington, DC

20415-0001.

Delete current entry, insert:

Routine uses 1 through 11 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine use listed below is specific to this

system of records only:

To disclose information to any source from which additional

information is requested (to the extent necessary to identify the

individual, inform the source of the purpose of the request, and

identify the type of information requested), where necessary to obtain

information relevant to an OPM decision concerning the individual

employee, e.g., on the issuance of a security clearance, the conducting

of a security or suitability investigation of an individual, the

issuance of a license, grant, or other benefit.

Change ``Assistant Director for Personnel, Administration Group''

to read ``Director, Office of Human Resources and EEO.''

Delete first paragraph, insert:

Individuals wishing to inquire whether this system contains

information about them should contact the system manager. Individuals

must furnish the following information for their records to be located

and identified:

Delete first paragraph, insert:

OPM employees wishing to request access to their records should

contact the system manager. Individuals must furnish the following

information for their records to be located and identified:

Delete first paragraph, insert:

OPM employees wishing to request amendment of their records should

contact the system manager indicated. Individuals must furnish the

following information for their records to be located and identified:

OPM/INTERNAL-8

Change ``Office of Personnel, Administration Group'' to read

``Office of Human Resources and EEO.''

Change ``Assistant Director for Personnel, Administration Group''

to read ``Director, Office of Human Resources and EEO.''

OPM/INTERNAL-9

Delete current entry, insert: Personnel and administrative offices

of the Office

[[Page 63080]]

of Personnel Management, 1900 E Street NW., Washington, DC 20415-0001,

and OPM field service offices.

Delete current entry, insert:

Routine uses 1 through 11 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. There are no routine uses unique to this system of

records.

Change ``Assistant Director for Personnel, Administration Group''

to read ``Director, Office of Human Resources and EEO.''

Delete first paragraph, insert:

OPM employees wishing to inquire whether this system contains

information about them should contact the appropriate management

official where employed. Individuals must furnish the following

information for their records to be located and identified:

Delete first paragraph, insert:

OPM employees wishing to request access to their records should

contact the appropriate OPM management official where employed.

Individuals must furnish the following information for their records to

be located and identified:

Delete first paragraph, insert:

OPM employees may amend information in these records at any time by

resubmitting updating information. Individuals wishing to request

amendment of their records under the provisions of the Privacy Act

should contact the appropriate management official where employed.

Individuals must furnish the following information for their records to

be located and identified:

OPM/INTERNAL-10

Delete current entry, insert: Office of Contracting and

Administrative Services; Investigations Service; and the Office of the

General Counsel; Office of Personnel Management, 1900 E Street NW.,

Washington, DC 20415-0001.

Delete current entry; insert:

The system contains document related to the authorization of an

individual to operate a Government motor vehicle; and reports,

correspondence, and fiscal documents concerning automobile accidents

occurring in a Government-owned, leased, or rented vehicle or in a

privately-owned vehicle while on official business.

Revise current entry by adding ``chapter.'' 28 U.S.C. Chapter 171.

Delete current entry; insert:

These records serve to document supervisor's verification of

employee's license to operate a Government motor vehicle; authorization

to use Government-owned, leased, or rented motor vehicle or privately-

owned vehicle to conduct official business; and information regarding

motor vehicle accidents, including reports and related documents that

may be used in settlement of claims and litigation resulting from an

accident involving a Government-owned, leased, or rented motor vehicle

or privately-owned vehicle used by employees to conduct official

business.

Delete current entry; insert:

Routines uses 1, and 3 through 7, of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To disclose information any source from which additional

information is requested (to extent necessary to identify the

individual, inform the source of the purpose of the request, and

identify the type of information requested), when necessary to obtain

information relevant to an office decision concerning the hiring or

retention of an employee, the issuance of a security clearance, the

conducting of a security or suitability investigation of an individual,

the classifying of jobs, the letting of a contract, or the issuance of

a grant or other benefit.

b. To disclose accident report record information to officials of

labor organizations recognized under the Chapter 71, title 5, U.S.C.

when relevant and necessary to their duties of exclusive representation

concerning personnel policies, practices, and matters affecting working

conditions.

c. To disclose information to a Federal agency, in response to its

request, in connection with the hiring or retention of an employee, the

issuance of a security clearance, the conducting of a security or

suitability investigation, the classifying of jobs, or the award of a

contract, license, grant, or other benefit.

d. To disclose information to the General Services Administration

about accidents involving Government owned or leased automobiles.

e. To disclose information to insurance carriers about accidents

involving privately-owned vehicles.

In first sentence change ``Motor vehicle operator records'' to read

``Motor vehicle operator authorization records.''

Delete current entry, insert:

Motor vehicle operator authorization records:

Director, Office of Contracting and Administrative Services, Office

of Personnel Management, 1900 E Street, NW., Washington, DC 20415-0001,

or the Director of the appropriate field service office.

Accident report records: For reports involving employees of the

Investigations Service with judgements under $2,500: Associate

Director, Investigations Service, Office of Personnel Management, 1900

E Street NW., Washington, DC 20415-0001.

For reports involving employees of Field Service Offices with no

personal injury, and judgements under $2,500: Appropriate Field Service

Office Director.

For reports involving other OPM employees, or of employees of the

Investigations Service involving judgements over $2,500: Office of the

General Counsel, Office of Personnel Management, 1900 E Street NW.,

Washington, DC 20415-0001.

Delete first paragraph, insert:

Individuals wishing to inquire whether this system of records

contains information about them should contact the appropriate system

manager as indicated under SYSTEM MANAGER AND ADDRESS.

Delete first paragraph, insert:

Individuals wishing to request access to records about them should

contact the appropriate system manager as indicated under SYSTEM

MANAGER AND ADDRESS.

Delete first paragraph, insert:

Individuals wishing to request amendment of their records should

contact the appropriate system manager

[[Page 63081]]

as indicated under SYSTEM MANAGER AND ADDRESS.

Delete current subparagraph e, insert:

e. Officials of OPM.

OPM/INTERNAL-11

Delete current entry, insert:

Office of Human Resources and EEO, Office of Personnel Management,

1900 E Street NW., Washington, DC 20415-0001.

Delete current entry, insert:

Routine uses 1 through 11 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine use listed below is specific to this

system of records only:

To disclose information to any source from which additional

information is required in the course of processing a grievance, to the

extent necessary to identify the individual, inform the source of the

purpose(s) of the request, and identify the type of information

requested.

Change ``Assistant Director for Personnel, Administration Group''

to read ``Director, Office of Human Resources and EEO.''

Delete first paragraph, insert:

It is required that individuals submitting grievances be provided a

copy of the record under the grievance process. They may, however,

contact the personnel office regarding the existence of such records on

them. They must furnish the following information for their records to

be located and identified:

Delete first paragraph, insert:

It is required that individuals submitting grievances be provided a

copy of the record under the grievance process. After the action has

been closed, however, an individuals may request access to the official

copy of the grievance file by contacting the personnel office.

Individuals must furnish the following information for their records to

be located and identified:

Delete second paragraph, insert:

Individuals wishing to request amendment of their records to

correct factual errors should contact the personnel office. Individuals

must furnish the following information for their records to be located

and identified:

OPM/INTERNAL-12

Change ``Office of Information Resources Management, Administration

Group'' to read ``Office of Information Technology.''

Persons who are assigned OPM telephone numbers or are authorized to

use OPM telephone services, and persons who make or receive calls

billed to OPM.

Delete current entry, insert:

Routine uses 1 through 7, and 11, of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. By OPM employees or other persons to determine their individual

responsibility for telephone calls.

b. By another Federal agency or a telecommunications company

providing telephone services to permit servicing the account.

c. By appropriate OPM employees to assist in the planning and

effective management of OPM telephone services, and to determine that

OPM telephone services are being used in an efficient and economical

manner.

d. By auditors, investigators, and other employees authorized by

the Inspector General, pursuant to sections 4 and 6 of the Inspector

General Act of 1978.

OPM stores records on magnetic media, optical media, and on paper.

Delete current entry, insert:

Chief, Plans and Policies Division, Office of Information

Technology, Office of Personnel Management, 1900 E Street, NW.,

Washington, DC 20415-0001.

OPM/INTERNAL-13

Change ``Office of Procurement and Administrative Services,

Administration Group'' to read ``Office of Contracting and

Administrative Services.''

Delete current entry, insert:

Routine uses 1, 3 through 7, and 11, of the Prefatory Statement at

the beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To disclose information to the Internal Revenue Service and

State and local tax authorities.

b. To disclose information to officials of labor organizations

recognized under 5 U.S.C. Chapter 71 when relevant and necessary to

their duties of exclusive representation concerning personnel policies,

practices, and matters affecting working conditions.

c. To disclose information in computer matching activities,

including comparison of parking records with other Federal agencies,

and for the purpose of assigning tax liabilities related to the fringe

benefit accrual value of parking.

Change ``Assistant Director of Procurement and Administrative

Services, Administration Group'' to read ``Director, Office of

Contracting and Administrative Services.''

OPM/CENTRAL-1

Change ``Associate Director for Retirement and Insurance'' to read

``Associate Director, Retirement and Insurance Service.''

Delete current entry, insert:

Routine uses 1 through 10 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To disclose, to the following recipients, information needed to

adjudicate a claim for benefits under OPM's or the recipients's

benefits program(s), or information needed to conduct an analytical

study of benefits being paid under such programs: Office of Workers'

Compensation Programs; Department of Veterans Affairs Pension Benefit

Program; Social Security Administration's Old Age, Survivor and

Disability Insurance and Medical Programs, Health Care Financing

Administration, and Supplemental Security Income Program; military

retired pay programs; Federal civilian

[[Page 63082]]

employee retirement programs (other than the CSR or FER system); or

other national, State, county, municipal, or other publicly recognized

charitable or social security administrative agency;

b. To disclose to the Federal Employees Group Life Insurance Office

information necessary to verify the election, declination, or waiver of

regular and/or optional life insurance coverage or eligibility for

payment of a claim for life insurance.

c. To disclose to health insurance carriers contracting with OPM to

provide a health benefits plan under the Federal Employees Health

Benefits Program, Social Security Numbers and other information

necessary to identify enrollment in a plan, to verify eligibility for

payment of a claim for health benefits, or to carry out the

coordination for benefits provisions of such contracts.

d. To disclose to any inquirer, if sufficient information is

provided to assure positive identification of an individual on whom a

department or agency maintains retirement or insurance records, the

fact that an individual is or is not on the retirement rolls, and, if

so, the type of annuity (employment or survivor, but not retirement on

disability) being paid, or if not, whether a refund has been paid.

e. When an individual to whom a record pertains dies, to disclose

to any person possibly entitled in the order of precedence for lump-sum

benefits, information in the individual's record that might properly be

disclosed to the individual, and the name and relationship of any other

person whose claim for benefits takes precedence or who is entitled to

share the benefits payable. When a representative of the estate has not

been appointed, the individual's next of kin may be recognized as the

representative of the estate.

f. To disclose to the Internal Revenue Service, Department of the

Treasury, information as required by the Internal Revenue Code of 1954,

as amended.

g. To disclose to the Department of the Treasury information

necessary to issue benefit checks.

h. To disclose information to any person who is responsible for the

care of the individual to whom a record pertains, and who is found by a

court or OPM Medical Officers to be incompetent or under other legal

disability, information necessary to assure payment of benefits to

which the individual is entitled.

i. To disclose to the Parent Locator Service of the Department of

Health and Human Services, upon its request, the present address of an

annuitant, or former employee, for enforcing child support obligations

against such individual.

j. In connection with an examination ordered by the agency under

(1) Medical examination procedures; or

(2) Agency-filed disability retirement procedures.

To disclose to the agency-appointed representative of an employee

all notices, decisions, other written communications, or any pertinent

medical evidence other than medical evidence that a prudent physician

would hesitate to inform the individual of; such medical evidence will

be disclosed only to a licensed physician, designated in writing for

that purpose by the individual or his or her representative.

k. To disclose information to any source from which additional

information is requested relevant to OPM determination on an

individual's eligibility for or entitlement to coverage under the

retirement, life insurance, and health benefits program, to the extent

necessary to identify the individual and the type of information

requested.

l. To disclose information to the Office of Management and Budget

at any stage of the legislative coordination and clearance process in

connection with private relief legislation as set forth in OMB Circular

NO. A-19.

m. To provide an official of another Federal agency information

needed in the performance of official duties related to reconciling or

reconstructing data files, compiling descriptive statistics, and making

analytical studies to support the function for which the records were

collected and maintained.

n. To disclose to a Federal agency, in response to its request, the

address of any annuitant or applicant for refund of retirement

deductions, if the agency requires that information to provide

consideration in connection with the collection of a debt due the

United States.

o. To disclose to an allottee, as defined in 5 CFR 831.1501, the

name, address, and the amount withheld from an annuitant's benefits,

pursuant to 5 CFR 831.1501 et seq. as an allotment to that allottee to

implement the program of voluntary allotments authorized by 5 U.S.C.

8345(h) or 8465.

p. To disclose to a Federal agency, in response to its request,

information in connection with the hiring, retention, separation, or

retirement of an employee; the issuance of a security clearance; the

reporting of an investigation of an employee; the letting of a

contract; the classification of a job; or the issuance of a license,

grant, or other benefit by the requesting agency, to the extent that

OPM determines that the information is relevant and necessary to the

requesting party's decision on the matter.

q. To disclose to a State agency responsible for the collection of

State income taxes the information required by an Agreement to

Implement State Income Tax Withholdings from Civil Service Annuities

entered pursuant to section 1705 of Pub. L. 97-35 or 5 U.S.C. 8469 to

implement the program of voluntary State income tax withholding

required by 5 U.S.C. 8345(k) or 8469.

r. To disclose to the Social Security Administration the Social

Security Numbers of civil service annuitants to determine (1) their

vital status as shown in the Social Security Master Records; (2)

whether recipients of the minimum annuity are receiving at least the

Special Primary Insurance Amount benefit from the Social Security

Administration; and (3) whether civil service retirees with post-1956

military service credit are receiving benefits from the Social Security

Administration.

s. To disclose information contained in the Retirement Annuity

Master File; including the name, Social Security Number, date of birth,

sex, OPM's claim number, health benefit enrollment code, retirement

date, retirement code (type of retirement), annuity rate, pay status of

case, correspondence address, and ZIP code, of all Federal retirees and

their survivors to requesting Federal agencies and States to help

eliminate fraud and abuse in the benefit programs administered by the

Federal agencies and States (and those States to local governments) and

to collect debts and overpayments owed to the Federal Government, and

to State governments and their components.

t. To disclose to a Federal agency, a person or an organization

contracting with a Federal agency for rendering collection services

within the purview of section 13 of the Debt Collection Act of 1982, in

response to a written request from the head of the agency or his or her

designee, or from the debt collection contractor, the following data

concerning an individual owing a debt to the Federal Government: (1)

The debtor's name, address, Social Security Number, and other

information necessary to establish the identity of the individual; (2)

the amount, status, and history of the claim; and (3) the agency or

program under which the claim arose.

u. To disclose information contained in the Retirement Annuity

Master File, upon written request, to state tax administration

agencies, for the express purpose of ensuring compliance with

[[Page 63083]]

state tax obligations by persons receiving benefits under the Civil

Retirement System or the Federal Employees Retirement System, and to

prevent fraud and abuse, but only the following data elements: Name,

correspondence address, date of birth, sex, Social Security Account

Number, annuity rate, commencing date of benefits, and retirement code

(type of retirement).

v. To disclose information to a State court or administrative

agency in connection with a garnishment, attachment, or similar

proceeding to enforce an alimony or child support obligation.

w. To disclose to a former spouse when necessary to explain how

that former spouse's benefit under 5 U.S.C. 8341(h), 8345 (j), 8445, or

8467 was computed.

x. To disclose to a Federal or State agency (or its agent) when

necessary to locate individuals who are owed money or property either

by a Federal agency, state or local agency, or by a financial

institution or similar institution.

y. To disclose to a health plan participating in the Federal

Employees Health Benefits Program (FEHBP) and to an FEHBP enrollee or

covered family member or an enrollee or covered family member's

authorized representative, in connection with the review of a disputed

claim for health benefits, from information maintained within this

system of records, the decision of OPM regarding the disputed claim

review.

z. To disclose to a State or local government, or private

individual or association engaged in volunteer work, identifying and

address information and other pertinent facts, for the purpose of

developing an application as representative payee for an annuitant or

survivor annuitant who is mentally incompetent or under other legal

disability.

aa. To disclose on request to a spouse or dependent child (or

court-appointed guardian thereof) of a CSR or FER system annuitant or

an annuitant of any other Federal retirement system enrolled in the

Federal Employees Health Benefits Program whether the annuitant has

changed from a self-and-family to a self-only health benefits

enrollment.

bb. To the Defense Manpower Data Center, Department of Defense, and

the U.S. Postal Service to conduct computer matching programs for the

purpose of identifying and locating individuals who are receiving

Federal salaries or benefit payments and are delinquent in their

repayment of debts owed to the U.S. Government under certain programs

administered by the Office of Personnel Management in order to collect

the debts under the provisions of the Debt Collection Act of 1982 (Pub.

L. 97-365) by voluntary repayment, or by administrative or salary

offset procedures.

cc. To any other Federal agency for the purpose of effecting

administrative or salary offset procedures against a person employed by

that agency or receiving or eligible to receive some benefit payments

from the agency when the Office of Personnel Management as a creditor

has a claim against that person.

Change ``Associate Director for Retirement and Insurance'' to read

``Associate Director, Retirement and Insurance Service.''

OPM/CENTRAL-2

Change ``Agency Compliance and Evaluation, Personnel Systems and

Oversight Group'' to read ``Office of Merit Systems Oversight and

Effectiveness.''

Delete current entry, insert:

Routine uses 1, 3 through 5, and 7 of the Prefatory Statement at

the beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To disclose information to the Office of Management and Budget

at any stage in the legislative coordination and clearance process in

connection with private relief legislation as set forth in OMB Circular

No. A-19.

b. To disclose information to any source from which additional

information is requested in the course of adjudicating an appeal or

complaint, to the extent necessary to identify the individual, inform

the source of the purpose(s) of the request, and to identify the type

of information requested.

Delete entry, insert: Associate Director, Office of Merit Systems

Oversight and Effectiveness, Office of Personnel Management, 1900 E

Street, NW., Washington, DC 20415-0001.

In first paragraph change ``regional office'' to read ``field

service office'' wherever it appears.

In first paragraph change ``regional office'' to read ``field

service office.''

OPM/CENTRAL-4

Delete current entry, insert:

Routine uses 1, 3 through 5, and 7 through 10, of the Prefatory

Statement at the beginning of OPM's system notices apply to the records

maintained within this system. The routine uses listed below are

specific to this system of records only:

a. To designated officers and employees of agencies, offices, and

other establishments in the executive, legislative, and judicial

branches of the Federal Government having an interest in the individual

for employment purposes, including a security clearance or access

determination, and the need to evaluate qualifications, suitability,

and loyalty to the United States Government.

b. To designated officers and employees of agencies, offices, and

judicial branches of the Federal Government when such agency, office,

or establishment conducts an investigation of the individual for

granting a security clearance, or for making a determination of

qualifications, suitability, or loyalty to the United States

Government, or access to classified information or restricted areas.

c. To any source from which information is requested in the course

of an investigation, to the extent necessary to identify the

individual, inform the source of the nature and purpose of the

investigation, and to identify the type of information requested.

d. To the Office of Management and Budget at any stage in the

legislative coordination and clearance process in connection with

private relief legislation as set forth in OMB Circular No. A-19.

OPM/CENTRAL-5

Change ``Human Resources Development Group'' to read ``Office of

Merit Systems Oversight and Effectiveness.'' In second sentence change

``regional offices'' to read ``field service offices.''

Delete current entry, insert:

Routine uses 1 through 6 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine use listed below is specific to this

system of records only:

[[Page 63084]]

To disclose information to any source from which additional

information is requested (to the extent necessary to identify the

individual, inform the source of the purpose(s) of the request, and to

identify the type of information requested), where necessary to obtain

information relevant to an OPM decision regarding possible termination

of assignment.

Change ``Human Resources Development Group'' to read ``Office of

Merit Systems Oversight and Effectiveness.''

OPM/CENTRAL-6

Change ``Assistant Director, Office of Administrative Law Judges,

Career Entry Group'' to read ``Administrative Law Judges Office,

Employment Service.''

Delete current entry, insert:

Routine uses 1 through 10 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To refer applicants to Federal agencies for employment

consideration for Administrative Law Judge positions.

b. To refer current and former Administrative Law Judges to Federal

agencies for consideration for detail, transfer, reassignment,

reinstatement, or reemployment, as applicable.

c. To disclose information to any source (e.g., references,

employers, educational institutions or applicant/appellant review panel

members) from which additional information is requested (to the extent

necessary to identify the individual, inform the source of the

purpose(s) of the request, and to identify the type of information

requested), when necessary to obtain information relevant to an agency

decision concerning the hiring or retention of an employee, the

issuance of a security clearance, the conducting of security or

suitability investigation of an individual, the classifying of jobs,

the letting of a contract, or the issuance of a license, grant, or

other benefit.

Change ``Assistant Director, Office of Administrative Law Judges,

Career Entry Group'' to read ``Director, Administrative Law Judges

Office, Employment Service.''

OPM/CENTRAL-7

Delete current entry; insert:

This system includes the following kinds of records: Garnishment

documents; administrative appeals; investigative reports; retirement

records; official personnel records; documentation of litigation

including complaints, answers, motions, briefs, orders, and decisions;

claims and supporting documentation submitted under the Federal Tort

Claims Act and the Military Personnel and Civilian Employees Claims

Act, together with correspondence and records of settlement; and final

administrative and judicial determinations.

Delete current entry; insert:

These records are maintained to defend OPM against lawsuits and to

settle administrative claims brought against OPM or OPM employees.

Delete current entry, insert:

Routine uses 1 through 10 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To any source where necessary to obtain information relevant to

an OPM decision or action involved in one of the purposes for

maintenance of the system.

b. To the insurance carrier of an employee, or a claimant against

OPM under the Federal Tort Claims Act or the Military Personnel and

Civilian Employees Claims Act in order to determine the proper

assignment of any liability.

OPM/CENTRAL-8

Change ``regional and area offices'' to read ``field service

offices.''

Delete current entry, insert:

Routine uses 1, and 3 through 10, of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To disclose information to the Office of Management and Budget

at any stage in the legislative coordination and clearance process in

connection with private relief legislation as set forth in OMB Circular

No. A-19.

b. To disclose information to an agency, subject to law, rule, or

regulation enforced by OPM, having been found in violation of such law,

rule or regulation, in order to achieve compliance with OPM

instructions.

c. To disclose information to Federal agencies (e.g., Department of

Justice) in order to obtain advice and recommendations concerning

matters on which the agency has specialized experience or particular

competence, for use by OPM in making required determinations under the

Freedom of Information Act of the Privacy Act of 1974.

d. To disclose information to any source from which additional

information is requested (to the extent necessary to identify the

individual, inform the source of the purpose of the request, and to

identify the type of information requested), where necessary to obtain

information relevant to an OPM decision concerning a Privacy or Freedom

of Information Act request.

e. To disclose to the Federal agency involved, an OPM decision on

an appeal from an initial denial of a request involving OPM-controlled

records.

Change ``appropriate Regional Director'' to read ``appropriate

Field Service Office Director.''

OPM/CENTRAL-9

In subparagraph a., change ``Investigations Group'' to read

``Investigations Service.''

Delete current subparagraph c, insert:

c. Title 22, U.S.C., sections 2519 and 2585.

Delete current entry, insert:

Routine uses 4 through 10 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To designated officers and employees of agencies, offices, and

other establishments in the executive, legislative, and judicial

branches of the Federal Government, having a need to evaluate

qualifications, suitability, and loyalty to the United States

Government and/or a security clearance or access determination.

b. To designated officers and employees of agencies, offices, and

other establishments in the executive,

[[Page 63085]]

legislative, and judicial branches of the Federal Government, when such

agency, office, or establishment conducts an investigation of the

individual for purposes of granting a security clearance, or for the

purpose of making a determination of qualifications, suitability, or

loyalty to the United States Government, or access to classified

information or restricted areas.

c. To designated officers and employees of agencies, offices, and

other establishments in the executive, judicial, or legislative

branches of the Federal Government, having the responsibility to grant

clearances to make a determination regarding access to classified

information or restricted areas, or to evaluate qualifications,

suitability, or loyalty to the United States Government, in connection

with performance of a service to the Federal Government under a

contract or other agreement.

d. To the intelligence agencies of the Department of Defense, the

National Security Agency, the Central Intelligence Agency, and the

Federal Bureau of Investigation for use in intelligence activities.

e. To any source from which information is requested in the course

of an investigation, to the extent necessary to identify the

individual, inform the source of the nature and purpose of the

investigation, and to identify the type of information requested.

f. To the appropriate Federal, State, local, tribal, foreign, or

other public authority responsible for investigating, prosecuting,

enforcing, or implementing a statute, rule, regulation, or order where

OPM becomes aware of an indication of a violation or potential

violation of civil or criminal law or regulation.

g. To an agency, office, or other establishment in the executive,

legislative, or judicial branches of the Federal Government, in

response to its request, in connection with the hiring or retention of

an employee, the issuance of a security clearance, the conducting of a

security or suitability investigation of an individual, the classifying

of jobs, the letting of a contract, or the issuance of a license,

grant, or other benefit by the requesting agency, to the extent that

the information is relevant and necessary to the requesting agency's

decision on the matter.

h. To provide information to a congressional office from the

records of an individuals in response to an inquiry from the

congressional office made at the request of that individual. However,

the investigative file, or parts thereof, will only be released to a

congressional office if OPM receives a notarized authorization or

signed statement under 28 U.S.C. 1746 from the subject of the

investigation.

i. To the Office of Management and Budget at any stage in the

legislative coordination and clearance process in connection with

private relief legislation as set forth in OMB Circular No. A-19.

j. To disclose information to contractors, grantees, experts,

consultants, or volunteers performing or working on a contract,

service, or job for the Federal Government.

Delete current subparagraph b, insert:

b. Hard copy records are destroyed by shredding and recycling, and

computerized records are destroyed by electronic erasure.

Delete current entry, insert: Associate Director Investigations

Service, Office of Personnel Management, PO Box 886, Washington, DC

20044-0886.

OPM/CENTRAL-10

Delete current entry, insert: Federal Executive Institute Program

Participant Records.

Change zip code from 22901 to 22903-4899.

Change ``attended long term programs'' to read ``attended

programs.''

Delete current entry; insert:

This system contains information supplied by the sponsoring agency

and the program participant, including application and consent forms,

supporting correspondence, class rosters and directories. The records

contain the name, position title, office address and telephone number,

FEI program attended, and, with the approval of the individual, home

address and telephone number of program participants.

Delete current entry; insert:

The records are used by FEI staff to administer the program, to

promote program participant interaction, and by FEI program

participants to maintain contact with other participants. These records

may be used to locate individuals for personnel research.

Delete current entry, insert:

Routine uses 1 through 10 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To disclose information to Federal agencies to assist them in

planning for executive development programs.

b. To provide information to the FEI Alumni Association for the

purpose of mailing association materials to an alumni's home or

business address.

Delete current entry, insert:

Records are maintained in hard copy and automated form.

Delete current entry; insert:

Records kept by FEI officials are maintained in a secured area with

access limited to those authorized personnel at FEI whose duties

require access. Distribution of information is limited to FEI program

participants and specified recipients. In addition:

a. At the request of the individual, his or her home address and

telephone number will not be released; and

b. At the request of the employing agency, information relating to

the individual's status (i.e., position title) will not be released.

Delete current entry; insert:

A new records schedule is in the process of being approved by the

National Archives and Records Administration, to provide for

destruction of application files after a maximum of 3 years, and the

destruction of consent forms after five years. The automated data base

of participant information will be destroyed when no longer needed for

administrative purposes.

Change ``Registrar'' to read ``Director, Office of Executive

Resources.'' Change zip code from ``22901'' to ``22903-4899.''

Delete current entry; insert:

Individuals wishing to inquire whether this system contains

information about them should contact the system manager. Individuals

must furnish the following for their records to be located and

identified:

[[Page 63086]]

a. Name.

b. Agency.

c. FEI program attended and dates.

Delete current entry; insert:

Individuals wishing to request access to their records should

contact the system manager. Individuals must furnish the following for

their records to be located and identified:

a. Name.

b. Agency.

c. FEI program attended and dates.

Add new subparagraph b as follows:

b. Employing agency.

OPM/CENTRAL-11

Change ``Human Resources Development Group'' to read ``Workforce

Training Service.''

Delete current entry, insert:

Routine uses 1, 3, 4, and 7 through 10 of the Prefatory Statement

at the beginning of OPM's system notices apply to the records

maintained within this system. The routine uses listed below are

specific to this system of records only:

a. To refer candidates to Federal agencies for employment

consideration.

b. To refer candidates to State and local governments,

congressional offices, international organizations, and other public

offices with permission of the candidates, for the purpose of

employment consideration.

c. To refer interns for consideration for reassignment and

promotion within the employing agencies.

d. As a data source for management information of summary

descriptive statistics and analytical studies in support of the

function for which the records are collected and maintained, or for

related personnel research functions or manpower studies, or to locate

individuals for personnel research.

e. To request information from a Federal, State, or local agency

maintaining civil, criminal, or other information relevant to an agency

decision concerning the hiring or retention of a candidate.

f. To provide an educational institution with information on an

appointment of a recent graduate to a Federal position at a certain

grade level.

Change ``Director, Human Resources Development Group'' to read

``Associate Director, Workforce Training Service.''

OPM/CENTRAL-12 [Reserved]

OPM/CENTRAL-13

Delete current entry, insert: Office of Executive Resources, Office

of Personnel Management, 1900 E Street, NW., Washington, DC 20415-0001.

Delete current entry; insert:

Current and former appointees in the Senior Executive Service;

current and former incumbents of Executive Schedule, Scientific and

Professional research and development, Senior Level, Board of Contract

Appeals, and similar positions; former incumbents of General Schedule

16-18 positions; and participants in and graduates of OPM-approved

agency Senior Executive candidate development programs.

a. Delete current entry; insert:

a. Demographic, appointment, and assignment information (e.g.,

name, office address, date of birth, Social Security Number, sex, race

and ethnic designation, titles of positions, pay rates, and types of

appointments).

c. Delete current entry; insert:

c. Determinations on nominees for Meritorious and Distinguished

Presidential Rank awards.

e. Delete current entry; insert:

e. Information on performance of executives (e.g., performance

ratings, performance awards, and incentive awards).

h. Delete current entry; insert:

h. Information concerning the reason(s) why an individual leaves an

executive position (e.g., retired, resigned, to enter private industry,

to work for a State government, or removed during probation or after

because of performance).

i. Delete current entry; insert:

i. Information about the recruitment of individuals for executive

positions (e.g., recruited from another Federal agency or from outside

the Federal service).

Delete current entry; insert:

5 U.S.C. Sections 2101 through 2103; 3104; 3131 through 3136; 3324;

3325; 3391 through 3397; 3591 through 3596; 4311 through 4315; 4507;

5108; 5381 through 5385; 5407; 5752 through 5754; and 7541 through

7543.

a. Delete current entry; insert:

a. Assist OPM in carrying out its responsibilities under title 5,

U.S. Code, and OPM rules and regulations promulgated thereunder,

including the allocation and establishment of SES, Senior Level, and

Scientific and Professional research and development positions;

development of qualification standards for SES positions, establishment

and operation of one or more qualifications review boards,

establishment of programs to develop candidates for and incumbents of

executive positions, and development of performance appraisal systems.

c. Delete entry; insert:

c. Provide data used in policy formulation, program planning and

administration, research studies, and required reports regarding the

Governmentwide executive program.

Routine uses 1 through 5, and 7 through 11, of the Prefatory

Statement at the beginning of OPM's system notices apply to the records

maintained within this system. The routine uses listed below are

specific to this system of records only:

a. To identify and refer qualified current or former Federal

employees to Federal agencies for executive vacancies.

b. To refer qualified current or former Federal employees or

retirees to State and local governments and international organizations

for employment considerations.

c. To provide an employing agency with extracts from the records of

that agency's employees in the system.

d. To provide information required in the annual report to Congress

mandated by 5 U.S.C. 3135 and elsewhere, regarding positions in the SES

and the incumbents of these positions.

e. By OPM to locate individuals for personnel research or survey

response and in the production of summary descriptive statistics and

analytical studies in support of the functions for which the records

are collected and maintained, or for related work force studies. While

published studies do not contain individual identifiers, in some

instances the selection of elements of data included in the study may

be structured in such a way as to make the data individually

identifiable by inference.

f. To disclose information to any member of an agency's Performance

Review Board or other board or panel (e.g., one convened to select or

review nominees for awards of merit pay increases), when the member is

not an official of the employing agency; information would then be used

for the purposes of approving or recommending

[[Page 63087]]

selection of candidates for executive development programs, issuing a

performance appraisal rating, issuing performance awards, nominating

for Meritorious and Distinguished Executive ranks, and removal,

reduction-in-grade, and other personnel actions based on performance.

g. To provide information to the White House on executives with

noncareer appointments in the Senior Executive Service, in positions

formerly in the General Schedule filled by noncareer executive

assignments, in excepted positions paid at Executive Schedule pay

rates, and in positions in the Senior Level pay system or other pay

systems equivalent to those described which are filled by Presidential

appointment or excepted from the competitive service because they are

of a confidential or policy-determining character.

Delete current entry; insert:

Records are retained for varying lengths of time, in accordance

with disposition schedules approved by NARA. Disposal of manual records

is by shredding or burning, electronic databases are erased.

Delete current entry, insert: Director, Office of Executive

Resources, Office of Personnel Management, 1900 E Street, NW.,

Washington, DC 20415-0001.

OPM/CENTRAL-14

Routine uses 1 through 11 of the Prefatory Statement at the

beginning of OPM's system notices apply to the records maintained

within this system. The routine uses listed below are specific to this

system of records only:

a. To disclose records to appropriate Federal, State and local

agencies if necessary and relevant to administering Federal financial

or nonfinancial assistance programs or benefits.

b. To disclose records for performance of a Federal duty to a State

or local agency, or financial institution.

c. To disclose information on excluded health care providers to

other persons involved in or affected by the action.

d. To disclose information to agencies or organizations that

license, certify, regulate, investigate, or prosecute persons or

organizations that provide health-related services or items to

determine possible disqualifying actions, practices, or conditions.

[FR Doc. 95-29879 Filed 12-7-95; 8:45 am]

BILLING CODE 6325-01-P