Privacy Act of 1974; Notice to Amend Systems of Records

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; Notice to Amend Systems of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending system of records

notice in its existing inventory of record systems subject to the

Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on

September 1, 1995, unless comments are received which result in a

contrary determination.

ADDRESSES: Privacy Act Officer, U.S. Army Information Systems Command,

ATTN: ASOP-MP, Fort Huachuca, AZ 85613-5000.

FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or

DSN 879-6856.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of

records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the Federal Register and are available

from the address above.

The specific changes to the record system being amended are set

forth below. The proposed amendments are not within the purview of

subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,

which requires the submission of an altered system report.

[[Page 39368]]

Dated: July 26, 1995.

Patricia Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

AAFES 1609.02

AAFES Customer Service (February 22, 1993, 58 FR 10023).

* * * * *

Add 'Social Security Numbers.'

* * * * *

Add ', and 8013; and E.O. 9397.'

Add ', and to monitor individual customer refunds.'

* * * * *

Add ', Social Security Numbers'

* * * * *

Add between 'Service, P.O.' 'ATTN: SD,'

Add between 'Service, P.O.' 'ATTN: SD,'

* * * * *

AAFES 1609.02

AAFES Customer Service.

Headquarters, Army and Air Force Exchange Service, P.O. Box 660202,

Dallas, TX 75266-0202; HQ Army and Air Force Exchange Service-Europe,

Pinder Barracks, Schwabacherster 20 8502 Zirndorf; regional, area, post

and base Exchanges in the United States.

Army and Air Force Exchange Service (AAFES) customers who purchase

merchandise on a time payment, layaway, or special order basis, or who

need purchase adjustments or refunds.

Individual Social Security numbers, copies of layaway tickets,

requests for refunds, special order forms/procurement request/logs,

cash receipt/charge or credit vouchers, repair vouchers, warranty

documents, correspondence between AAFES and the customer and/or vendor.

10 U.S.C. 3012, 3013, 8012, and 8013; and E.O. 9397.

To record customer transactions/payment for layaway and special

orders; to determine payment status before finalizing transactions; to

identify account delinquencies and prepare customer reminder notices;

to mail refunds on canceled layaway or special orders; to process

purchase refunds; to document receipt from customer of merchandise

subsequently returned to vendors for repair or replacement and initiate

follow-up actions, and to monitor individual customer refunds.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this

system to `consumer reporting agencies' as defined in the Fair Credit

Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act

of 1966 (31 U.S.C. 3701(a)(3)).

Paper records in file boxes and cabinets.

By customer's surname, document control number, Social Security

Number and/or due date.

Records are maintained in secured areas, accessible only to

authorized personnel having need for the information in the performance

of their duties.

Cancelled or completed layaway tickets are held for 6 months after

cancellation or delivery of merchandise; purchase orders are retained

for 2 years; refund vouchers are retained for 6 years; returned

merchandise slips are retained for 6 years; cash receipt vouchers are

retained for 3 years; repair/replacement order slips are held 2 years.

All records are destroyed by shredding.

Commander, Army and Air Force Exchange Service, PO Box 660202,

Dallas, TX 75266-0202.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, Army and Air Force Exchange Service, ATTN: SD, PO Box

660202, Dallas, TX 75266-0202.

Individual should provide name and sufficient details or purchase

to enable locating pertinent records, current address and telephone

number.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, Army and Air Force Exchange Service, ATTN: SD, PO Box

660202, Dallas, TX 75266-0202.

Individual should provide name and sufficient details or purchase

to enable locating pertinent records, current address and telephone

number.

The Army's rules for accessing records and for contesting contents

and appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

From the individual; vendor.

None.

[FR Doc. 95-18968 Filed 8-1-95; 8:45 am]

BILLING CODE 5000-04-F