Privacy Act of 1974; Delete and Amend Systems of Records

DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; Delete and Amend Systems of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Delete and amend systems of records.

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SUMMARY: The Department of the Air Force proposes to delete three and

amend two systems of records in its inventory of record systems subject

to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The deleted systems are effective May 25, 1994.

The amended systems will be effective May 25, 1994, unless comments

are received which result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager, SAF/

AAIA, 1610 Air Force Pentagon, Washington, DC 20330-1610.

FOR FURTHER INFORMATION CONTACT: Mr. James H. Gibson at (703) 697-3491

or DSN 227-3491.

SUPPLEMENTARY INFORMATION: The Department of the Air Force Privacy

systems of records notices have been published in the Federal Register

and are available from the address above. The deleted and amended

systems are not within the purview of subsection (r) of the Privacy Act

(5 U.S.C. 552a), as amended, which requires the submission of an

altered system report. The specific changes to the systems of records

being amended are set forth below, followed by the systems of records

notices published in their entirety, as amended.

Dated: April 18, 1994.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

DELETIONS

F030 AFIS B

Air Force Attache Personnel System (February 22, 1993, 58 FR

10315).

Reason: System is no longer needed. There are no plans to reinstate

this system in the future. Records maintained in this system have been

retired.

F050 ACC A

Student Record File (February 22, 1993, 58 FR 10384).

Reason: System is no longer needed. There are no plans to reinstate

this system in the future. Records maintained in this system have been

merged with Air Force system of records F050 AF A, entitled Student

Record.

F125 AF FSP C

Management Information and Research System (MIRS) (January 26,

1994, 59 FR 3672).

Reason: System is no longer needed. There are no plans to reinstate

this system in the future. Records maintained in this system will be

retired to the Washington National Records Center for a 20-year

retention.

AMENDMENTS

F110 AF JA A

Legal Assistance Administration (February 22, 1993, 58 FR 10424).

Delete the letters `JA A' before system name.

Delete entry and replace with `Air Force Legal Services Agency,

Legal Assistance Division, 172 Luke Avenue, Bolling Air Force Base, DC

20332-5113. Headquarters of major commands and at all levels down to

and including Air Force installations. Official mailing addresses are

published as an appendix to the Air Force's compilation of record

systems notices.'

Add to end of entry `and Air Force civilian personnel stationed

overseas.'

* * * * *

Delete entry and replace with `Maintained in file folders, card

files, in computers and on computer output products.'

Add to end of entry `or Social Security Number.'

Add to end of entry `Computers must be accessed with a password.'

Add to end of entry `Computer records are destroyed by erasing,

deleting or overwriting.'

Delete entry and replace with `Commander, Air Force Legal Services

Agency, 172 Luke Avenue, Suite 343, Bolling Air Force Base, DC 20332-

5113.

Legal Assistance Officers at Air Force installations. Official

mailing addresses are published as an appendix to the Air Force's

compilation of record systems notices.'

Delete entry and replace with `Individuals seeking to determine

whether this system of records contains information on them should

address inquiries to the Air Force Legal Services Agency, Legal

Assistance Division, 172 Luke Avenue, Bolling Air Force Base, DC 20332-

5113, or to Legal Assistance Officers at Air Force installations.

Official mailing addresses are published as an appendix to the Air

Force's compilation of record systems notices.'

Delete entry and replace with `Individuals seeking to access

records about themselves contained in this system should address

requests to the Air Force Legal Services Agency, Legal Assistance

Division, 172 Luke Avenue, Bolling Air Force Base, DC 20332-5113, or to

Legal Assistance Officers at Air Force installations. Official mailing

addresses are published as an appendix to the Air Force's compilation

of record systems notices.'

Delete `Air Force Regulation 12-35' and insert `Air Force

Instruction 37-132.'

* * * * *

F110 AF JA A

Legal Assistance Administration.

Air Force Legal Services Agency, Legal Assistance Division, 172

Luke Avenue, Bolling Air Force Base, DC 20332-5113. Headquarters of

major commands and at all levels down to and including Air Force

installations. Official mailing addresses are published as an appendix

to the Air Force's compilation of record systems notices.

Active duty and retired military personnel, and their dependents

and Air Force civilian personnel stationed overseas.

Social Security Numbers, and personal letters and documents

furnished by person seeking advice and legal assistance record.

10 U.S.C. 8072, Judge Advocate General: Appointment and duties; and

E.O. 9397.

Records kept to render proper advice for continuing assistance.

Used by attorney and client with attorney-client relationship to assist

in personal legal problems.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Maintained in file folders, card files, in computers and on

computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the

record system in performance of their official duties. Records are

stored in locked cabinets or rooms. Computers must be accessed with a

password.

Retained in office files until superseded, obsolete, no longer

needed for reference, or on inactivation, then destroyed by tearing

into pieces, shredding, pulping, macerating, or burning. Computer

records are destroyed by erasing, deleting or overwriting.

Commander, Air Force Legal Services Agency, 172 Luke Avenue, Suite

343, Bolling Air Force Base, DC 20332-5113.

Legal Assistance Officers at Air Force installations. Official

mailing addresses are published as an appendix to the Air Force's

compilation of record systems notices.

Individuals seeking to determine whether this system of records

contains information on them should address inquiries to the Air Force

Legal Services Agency, Legal Assistance Division, 172 Luke Avenue,

Bolling Air Force Base, DC 20332-5113, or to Legal Assistance Officers

at Air Force installations. Official mailing addresses are published as

an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to access records about themselves contained in

this system should address requests to the Air Force Legal Services

Agency, Legal Assistance Division, 172 Luke Avenue, Bolling Air Force

Base, DC 20332-5113, or to Legal Assistance Officers at Air Force

installations. Official mailing addresses are published as an appendix

to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Information furnished by client.

None.

F111 AF JA A

Automated Military Justice Analysis and Management System (AMJAMS)

(February 22, 1993, 58 FR 10432).

Delete entry and replace with `Air Force Legal Information Services

Directorate, Air Force Legal Services Agency (AFLSA/JAS), Maxwell Air

Force Base, AL 36112-6148.'

* * * * *

Delete entry and replace with `10 U.S.C. 8072, Judge Advocate

General: appointment; duties; 10 U.S.C. 806, Judge Advocates and Legal

Officers; 10 U.S.C. 867, Review by the Court of Military Appeals, and

the Uniform Code of Military Justice.'

* * * * *

Delete entry and replace with `Maintained in the memory of the host

computer at AFLSA/JAS, Maxwell Air Force Base, AL, and archived on

magnetic tapes.'

* * * * *

Add to end of entry `Computer records are destroyed by erasing,

deleting or overwriting.'

Delete entry and replace with `Records remain in the memory of the

host computer indefinitely. Archived copies of the data are retained as

permanent records at AFLSA/JAS, Maxwell Air Force Base, AL.'

Delete entry and replace with `Commander, Air Force Legal Services

Agency, 172 Luke Avenue, Suite 343, Bolling Air Force Base, DC 20332-

5113.'

Delete entry and replace with `Individuals seeking to determine

whether this system of records contains information on them should

address inquiries to the Military Justice Division, Air Force Legal

Services Agency, 172 Luke Avenue, Bolling Air Force Base, DC 20332-

5113.

Requester may visit the Military Justice Division, and will be

required to present a valid identification card or driver's license.'

Delete entry and replace with `Individuals seeking to access

records about themselves contained in this system should address

requests to the Military Justice Division, Air Force Legal Services

Agency, 172 Luke Avenue, Bolling Air Force Base, DC 20332-5113.

Requester may visit the Military Justice Division, and will be

required to present a valid identification card or driver's license.

Information required will be full name, Social Security Number, unit of

assignment and date of trial or imposition of Article 15 punishment.'

* * * * *

F111 AF JA A

Automated Military Justice Analysis and Management System (AMJAMS).

Air Force Legal Information Services Directorate, Air Force Legal

Services Agency (AFLSA/JAS), Maxwell Air Force Base, AL 36112-6148.

All persons subject to the Uniform Code of Military Justice (UCMJ)

(10 U.S.C. 802) who receive Article 15 punishment or against whom

courts-martial charges are preferred.

Article 15 records included personnel background information,

nature of offenses involved, punishment imposed and results of appeals

filed and subsequent actions taken affecting the punishment. Courts-

martial records include personnel background information, offenses

charged, pretrial proceedings, results of trial or other disposition of

case, sentence, action of convening authority and results of appellate

review.

10 U.S.C. 8072, Judge Advocate General: appointment; duties; 10

U.S.C. 806, Judge Advocates and Legal Officers; 10 U.S.C. 867, Review

by the Court of Military Appeals, and the Uniform Code of Military

Justice; and E.O. 9397.

Records are maintained in order to preserve an accurate statistical

accounting of courts-martial and Article 15 activities for use in

assisting The Judge Advocate General and Field Staff Judge Advocates in

the management and administration of military justice, and for

conducting statistical studies which measure disciplinary rates and

trends and evaluate military justice involvement as it affects the

quality of the force and the ability of the Air Force to carry out its

mission.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Maintained in the memory of the host computer at AFLSA/JAS, Maxwell

Air Force Base, AL, and archived on magnetic tapes.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by

person(s) responsible for servicing the record system in performance of

their official duties who are properly screened and cleared for need-

to-know. Records are stored in vaults or locked cabinets or rooms and

controlled by personnel screening. Computer records are destroyed by

erasing, deleting or overwriting.

Records remain in the memory of the host computer indefinitely.

Archived copies of the data are retained as permanent records at AFLSA/

JAS, Maxwell Air Force Base, AL.

Commander, Air Force Legal Services Agency, 172 Luke Avenue, Suite

343, Bolling Air Force Base, DC 20332-5113.

Individuals seeking to determine whether this system of records

contains information on them should address inquiries to the Military

Justice Division, Air Force Legal Services Agency, 172 Luke Avenue,

Bolling Air Force Base, DC 20332-5113.

Requester may visit the Military Justice Division, and will be

required to present a valid identification card or driver's license.

Individuals seeking to access records about themselves contained in

this system should address requests to the Military Justice Division,

Air Force Legal Services Agency, 172 Luke Avenue, Bolling Air Force

Base, DC 20332-5113.

Requester may visit the Military Justice Division, and will be

required to present a valid identification card or driver's license.

Information required will be full name, SSN, unit of assignment and

date of trial or imposition of Article 15 punishment.

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Information obtained from automated system interfaces, and from

records of trial by courts-martial and Article 15 punishment actions.

None.

[FR Doc. 94-9860 Filed 4-22-94; 8:45 am]

BILLING CODE 5000-04-F