Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records

Administration.

ACTION: Notice of availability of proposed records schedules; request

for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

publishes notice at least once monthly of certain Federal agency

requests for records disposition authority (records schedules). Records

schedules identify records of sufficient value to warrant preservation

in the National Archives of the United States. Schedules also authorize

agencies after a specified period to dispose of records lacking

administrative, legal, research, or other value. Notice is published

for records schedules that (1) propose the destruction of records not

previously authorized for disposal, or (2) reduce the retention period

for records already authorized for disposal. NARA invites public

comments on such schedules, as required by 44 U.S.C. 3303a(a).

DATES: Request for copies must be received in writing on or before June

3, 1994. Once the appraisal of the records is completed, NARA will send

a copy of the schedule. The requester will be given 30 days to submit

comments.

ADDRESSES: Address requests for single copies of schedules identified

in this notice to the Records Appraisal and Disposition Division (NIR),

National Archives and Records Administration, Washington, DC 20408.

Requesters must cite the control number assigned to each schedule when

requesting a copy. The control number appears in the parentheses

immediately after the name of the requesting agency.

SUPPLEMENTARY INFORMATION: Each year U.S. Government agencies create

billions of records on paper, film, magnetic tape, and other media. In

order to control this accumulation, agency records managers prepare

records schedules specifying when the agency no longer needs the

records and what happens to the records after this period. Some

schedules are comprehensive and cover all the records of an agency or

one of its major subdivisions. These comprehensive schedules provide

for the eventual transfer to the National Archives of historically

valuable records and authorize the disposal of all other records. Most

schedules, however, cover records of only one office or program or a

few series of records, and many are updates of previously approved

schedules. Such schedules also may include records that are designated

for permanent retention.

Destruction of records requires the approval of the Archivist of

the United States. This approval is granted after a thorough study of

the records that takes into account their administrative use by the

agency of origin, the rights of the Government and of private persons

directly affected by the Government's activities, and historical or

other value.

This public notice identifies the Federal agencies and their

subdivisions requesting disposition authority, includes the control

number assigned to each schedule, and briefly describes the records

proposed for disposal. The records schedule contains additional

information about the records and their disposition. Further

information about the disposition process will be furnished to each

requester.

Schedules Pending:

1. Department of the Air Force (N1-AFU-92-26). Records relating to

manufacturing methods.

2. Department of the Air Force (N1-AFU-94-5). Routine records of

closing bases.

3. Department of the Army (N1-AU-94-2). Routine and facilitative

records relating to Human Immunodeficiency Virus (HIV) programs.

4. Defense Contract Audit Agency (N1-372-94-2). Records relating to

routine investigations and audits conducted by the General Services

Administration.

5. Department of Health and Human Services, Administration for

Children and Families (N1-292-90-6). Comprehensive schedule for the

Office of Family Assistance.

6. Department of Health and Human Services, Administration for

Children and Families (N1-292-92-2). Comprehensive File of the

Executive Secretariat, Office of Family Assistance.

7. Department of the Interior, U.S. Geological Survey (N1-57-94-1).

Fragmentary digital tapes used to produce negatives for map

construction.

8. Department of Interior, Bureau of Mines (N2-70-94-1). Raw data

notebooks from field experiment stations, 1926-1958.

9. Department of Justice, Criminal Division (N1-60-93-13). Money

Laundering Section case files.

10. Department of Justice, Criminal Division (N1-60-93-16).

International prisoner transfer case files.

11. Department of State, Information Services (N1-59-93-14).

Clearance files for the series Foreign Relations of the United States.

(This schedule does not cover records accumulated by the Office of the

Historian, the office with primary responsibility for the clearance of

Foreign Relations series volumes.)

12. Department of State, All Foreign Service Posts (N1-84-93-14).

Reports generated by the Non-Immigrant Visa Computer Assisted

Processing System.

13. Department of the Treasury, Internal Revenue Service (N1-58-93-

4). Administrative records relating to Employee Benefits and Exempt

Organizations operations within the offices of the Associate Chief

Counsel.

14. ACTION, Office of Management and Budget (N1-362-94-2). Grantee

and program reports relating to compliance with civil rights, age non-

discrimination, and handicapped accessibility requirements.

15. National Aeronautics and Space Administration, Engineering and

Facilities Directorate, Kennedy Space Center (N1-255-94-4). Rolling

Beam umbilical structure test date files, 1983-1985.

16. National Aeronautics and Space Administration (N1-255-94-5).

Audiovisual items culled from a permanently valuable collection of

Vandenberg launch site photos, slides, films, and negatives because

they are duplicative or otherwise lack historical value.

17. National Archives and Records Administration (N1-GRS-94-1).

General Records Schedule item for Federal Employee's Pay Comparability

Act (FEPCA) records.

18. Peace Corps (N1-490-94-4). Donor files of the Peace Corps

Partnership Program and information release cards from the Office of

Returned Volunteer Services.

19. U.S. General Accounting Office (N1-411-94-1). Revisions to the

Comprehensive Records Schedule.

Dated: April 11, 1994.

Trudy Huskamp Peterson,

Acting Archivist of the United States.

[FR Doc. 94-9386 Filed 4-18-94; 8:45 am]

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