Clearance Request for Government Property

SUMMARY: Under the provisions of the Paperwork Reduction Act of 1980

(44 U.S.C. 3501), the Federal Acquisition Regulation (FAR) Secretariat

has submitted to the Office of Management and Budget (OMB) a request to

review and approve an extension of a currently approved information

collection requirement concerning Government Property.

FOR FURTHER INFORMATION CONTACT: Beverly Fayson, Office of Federal

Acquisition Policy, GSA (202) 501-4755.

SUPPLEMENTARY INFORMATION:

A. Purpose

This is a request for approval of a revision to a previously

approved OMB Clearance Number 9000-0075. The reason for submitting this

revision is to allow for a proposed revision to part 45 that, while

increasing hours in some respects, decreases hours in others,

accounting for an overall reduction of 585,600 hours.

``Property,'' as used in part 45, means all property, both real and

personal. It includes facilities, material, special tooling, special

test equipment, and agency-peculiar property. Government property

includes both Government-furnished property and contractor-acquired

property.

Contractors are required to establish and maintain a property

system that will control, protect, preserve, and maintain all

Government property because the contractor is responsible and

accountable for all Government property under the provisions of the

contract including property located with subcontractors.

The contractor's property control records shall constitute the

Government's official property records and shall be used to:

(a) Provide financial accounts for Government-owned property in the

contractor's possession or control;

(b) Identify all Government property (to include a complete,

current, auditable record of all transactions);

(c) Locate any item of Government property within a reasonable

period of time.

This clearance covers the following requirements:

(a) FAR 45.307-2(b) requires a contractor to notify the contracting

officer if it intends to acquire or fabricate special test equipment.

(b) FAR 45.502-1 requires a contractor to furnish written receipts

for Government property.

(c) FAR 45.502-2 requires a contractor to submit a discrepancy

report upon receipt of Government property when overages, shortages, or

damages are discovered.

(d) FAR 45.504 requires a contractor to investigate and report all

instances of loss, damage, or destruction of Government property.

(e) FAR 45.505-1 requires that basic information be placed on the

contractor's property control records.

(f) FAR 45.505-3 requires a contractor to maintain records for

Government material.

(g) FAR 45.505-4 requires a contractor to maintain records of

special tooling and special test equipment.

(h) FAR 45.505-5 requires a contractor to maintain records of plant

equipment.

(i) FAR 45.505-7 requires a contractor to maintain records of real

property.

(j) FAR 45.505-8 requires a contractor to maintain scrap and

salvage records.

(k) FAR 45.505-9 requires a contractor to maintain records of

related data and information.

(l) FAR 45.505-10 requires a contractor to maintain records for

completed products.

(m) FAR 45.505-11 requires a contractor to maintain records of

transportation and installation costs of plant equipment.

(n) FAR 45.505-12 requires a contractor to maintain records of

misdirected shipments.

(o) FAR 45.505-13 requires a contractor to maintain records of

property returned for rework.

(p) FAR 45.505-14 requires a contractor to submit an annual report

of Government property accountable to each agency contract.

(q) FAR 45.508-2 requires a contractor to report the results of

physical inventories.

(r) FAR 45.509-1(a)(3) requires a contractor to record work

accomplished in maintaining Government property.

(s) FAR 45.509-1(c) requires a contractor to report the need for

major repair, replacement and other rehabilitation work.

(t) FAR 45.509-2(b)(2) requires a contractor to maintain

utilization records.

(u) FAR 45.606-1 requires a contractor to submit inventory

schedules.

(v) FAR 45.606-3(a) requires a contractor to correct and resubmit

inventory schedules as necessary.

(w) FAR 52.245-2(a)(3) requires a contractor to notify the

contracting officer when Government-furnished property is received and

is not suitable for use.

(x) FAR 52.245-2(a)(4) requires a contractor to notify the

contracting officer when government-furnished property is not timely

delivered and the contracting officer will make a determination of the

delay, if any, caused the contractor.

(y) FAR 52.245-2(b) requires a contractor to submit a written

request for an equitable adjustment if Government-furnished property is

decreased, substituted, or withdrawn by the Government.

(z) FAR 52.245-4 requires a contractor to submit a timely written

request for an equitable adjustment when Government-furnished property

is not furnished in a timely manner.

(aa) FAR 52.245-5(a)(4) requires a contractor to notify the

contracting officer when Government-furnished property is received that

is not suitable for use.

(bb) FAR 52.245-5(a)(5) requires a contractor to notify the

contracting officer when Government-furnished property is not received

in a timely manner.

(cc) FAR 52.245-5(b)(2) requires a contractor to submit a written

request for an equitable adjustment if Government-furnished property is

decreased, substituted, or withdrawn by the Government.

(dd) FAR 52.245-7(f) requires a contractor to notify the

contracting officer when use of all facilities falls below 75% of total

use.

(ee) FAR 52.245-7(1)(2) requires a contractor to alert the

contracting officer within 30 days of receiving facilities that are not

suitable for use.

(ff) FAR 52.245-9(f) requires a contractor to submit a facilities

use statement to the contracting officer within 90 days after the close

of each rental period.

(gg) FAR 52.245-10(h)(2) requires a contractor to notify the

contracting officer if facilities are received that are not suitable

for the intended use.

(hh) FAR 52.245-11(e) requires a contractor to notify the

contracting officer when use of all facilities falls below 75% of total

use.

(ii) FAR 52.245-11(j)(2) requires a contractor to notify the

contracting officer within 30 days of receiving facilities not suitable

for intended use.

(jj) FAR 52.245-17 requires a contractor to maintain special

tooling records.

(kk) FAR 52.245-18(b) requires a contractor to notify the

contracting officer 30 days in advance of the contractor's intention to

acquire or fabricate special test equipment (STE).

(ll) FAR 52.245-18(d) & (e) requires a contractor to furnish the

names of subcontractors who acquire or fabricate special test equipment

(STE) or components and comply with paragraph (d) of this clause, and

contractors must comply with the (b) paragraph of this clause if an

engineering change requires acquisition or modification of STE. In so

complying, the contractor shall identify the change order which

requires the proposed acquisition, fabrication, or modification.

(mm) FAR 52.245-19 requires a contractor to notify the contracting

officer if there is any change in the condition of property furnished

``as is'' from the time of inspection until time of receipt.

This information is used to facilitate the management of Government

property in the possession of the contractor.

B. Annual Reporting Burden

Public reporting burden for this collection of information is

estimated to average .4826 hours per response, including the time for

reviewing instructions, searching existing data sources, gathering and

maintaining the data needed, and completing and reviewing the

collection of information. Send comments regarding this burden estimate

or any other aspect of this collection of information, including

suggestions for reducing this burden, to General Services

Administration, FAR Secretariat, 18th & F Streets NW., room 4037,

Washington, DC 20405, and to the FAR Desk Officer, Office of

Information and Regulatory Affairs, Office of Management and Budget,

Washington, DC 20503.

The annual reporting burden is estimated as follows: Respondents,

26,409; responses per respondent, 506.3; total annual responses,

13,624,759; preparation hours per response, 4826; and total response

burden hours, 6,575,805.

Obtaining Copies of Proposals

Requester may obtain copies of OMB applications or justifications

from the General Services Administration, FAR Secretariat (VRS), room

4037, Washington, DC 20405, telephone (202) 501-4755. Please cite OMB

Control No. 9000-0075, Government Property, in all correspondence.

Dated: March 18, 1994.

Beverly Fayson,

FAR Secretariat.

[FR Doc. 94-6887 Filed 3-25-94; 8:45 am]

BILLING CODE 6820-34-M