Privacy Act of 1974Alteration of System of Records

DEPARTMENT OF THE INTERIOR

Bureau of Reclamation

Privacy Act of 1974--Alteration of System of Records

Pursuant to the provisions of the Privacy Act of 1974, as amended

(5 U.S.C. 552a), notice is hereby given that the Department of the

Interior proposes to alter a notice describing a system of records

managed by the Bureau of Reclamation to add two new routine uses and

one additional category of individuals covered by the system. The

notice being altered, which is published in its entirety below, is

``Acreage Limitation--BOR-31,'' previously published on December 26,

1984 (49 FR 50115) as ``Acreage Limitation--Interior, Reclamation-31.''

The new routine uses proposed for BOR-31 allow for: (1) The

disclosure to the Internal Revenue Service for the purpose of reporting

the existence of ``illegal Federal irrigation subsidies,'' as defined

by the Internal Revenue Code, and (2) the disclosure to lending

institutions for the purpose of acquiring information needed by the

lender to complete the certification and reporting requirements of the

Reclamation Reform Act of 1982 (RRA) for involuntarily acquired

irrigable or irrigation land.

The new category of individuals covered by the system proposed for

BOR-31, pursuant to amendments to the RRA, as included in the Omnibus

Budget Reconciliation Act of 1987 (Pub. L. 100-203), is operators of

land subject to the acreage limitation provisions of Reclamation law.

All other changes proposed for BOR-31 are editorial in nature,

clarify and update existing statements, and reflect organizational,

address and other miscellaneous administrative revisions which have

occurred since the previous publication of the material in the Federal

Register: To wit, in BOR-31, the existing system name is revised in

accordance with current agency practice regarding form of system name;

an explicit statement has been included regarding disclosure of system

data to consumer reporting agencies; the existing categories of records

in the system statement is revised to more clearly identify the types

of records maintained in the system; the existing retrievability

statement is revised to reflect current indexing capabilities; the

existing retention and disposal statement is revised to provide the

public with more specific information regarding approved agency

retention and disposal practices; the existing system record source

categories statement is revised to more clearly identify current

sources of system data; and the existing location statement and

existing system manager(s) and address statements are revised to

reflect the current organizational structure of the Bureau of

Reclamation as well as changes in addresses of specific system

managers. For ease of use, organizational and address changes are

reflected in a revision of the appendix to the Department's compilation

of system of records notices, Part XVI of which is replaced in its

entirety and included below.

As required by the Privacy Act of 1974, as amended (5 U.S.C.

552a(r)), the Office of Management and Budget, the Senate Committee on

Governmental Affairs, and the House Committee on Government Operations

have been given notice of this proposed alteration.

5 U.S.C. 552a(e)(11) requires that the public be provided a 30-day

period in which to comment on the new, intended uses of the information

in this system of records. The Office of Management and Budget, in its

Circular A-130, requires a 40-day period in which to review such

proposals. Written comments on this proposal can be addressed to the

Departmental Privacy Act Officer, Office of the Secretary, Office of

Administrative Services, 1849 ``C'' Street NW, Mail Stop 5412 MIB,

Washington, DC 20240, telephone (202) 208-6045. Comments received

within 40 days of publication in the Federal Register (April 18, 1994),

will be considered. The notice shall be effective as proposed at the

end of the comment period, unless comments are received which would

require a contrary determination.

Dated: February 16, 1994.

Albert C. Camacho,

Director, Office of Administrative Services.

INTERIOR/BOR-31

Acreage Limitation--Interior, BOR-31.

(1) Bureau of Reclamation, Denver Office, PO Box 25007, Denver, CO

80225-0007.

(2) Applicable Regional and Project Offices (addresses are listed

in Part XVI of the appendix).

(3) District offices in which subject individuals submitted

certification and reporting forms (addresses, if not known, may be

obtained from the applicable regional office or the Denver Office).

Individuals that directly or indirectly own or lease land that is

subject to the acreage limitation provisions of Reclamation law, and

individuals that operate such land.

Note: Records pertaining to corporate or other commercial

entities are also maintained in the system. Only records pertaining

to individuals are protected by the Privacy Act.

For owners, lessees, and operators: Names; addresses; and telephone

numbers.

For owners and lessees: Federal Employer's Identification Numbers;

Social Security Numbers; citizenship status; status pursuant to

Reclamation law; legal descriptions or assessor parcel numbers; deeds;

contracts or agreements relative to the transfer of land ownerships,

including excess land sales and pertinent details of such sales;

signature authorization documents; power-of-attorney documents;

irrevocable elections; terms and effective dates of leases; leases;

lease/purchase options; trust agreements; partnership agreements; and

corporate resolutions.

For farm operators: Farm operating agreements; type of services

provided; acreage operated by farm operators; and other pertinent

details.

Reclamation Act of 1902, as amended and supplemented (43 U.S.C.

371), especially sections 206, 224(c), 224(g), and 228 of the

Reclamation Reform Act of 1982, (43 U.S.C. 390aa).

The primary purpose of the system is to obtain from landowners and

lessees written information on their landholdings that is pertinent to

their compliance with the acreage limitation and full-cost-pricing

provisions of Reclamation law.

The data collected is used by district and Bureau of Reclamation

personnel to determine compliance with Reclamation law.

Disclosures outside the Department of the Interior may be made

pursuant to 43 CFR 2.56 and: (1) To the U.S. Department of Justice or

in a proceeding before a court or adjudicative body when (a) the United

States, the Department of the Interior, a component of the Department,

or, when represented by the Government, an employee of the Department

is a party to litigation or anticipated litigation or has an interest

in such litigation, and (b) the Department of the Interior determines

that the disclosure is relevant or necessary to the litigation and is

compatible with the purpose for which the records were compiled; (2) Of

information indicating a violation or potential violation of a statute,

regulation, rule, order, lease, license, contract, grant or other

agreement to appropriate Federal, State, tribal, territorial, local, or

foreign agencies responsible for investigating or prosecuting the

violation of, or for enforcing, implementing, or administering a

statute, regulation, rule, order, lease, license, contract, grant, or

other agreement; (3) To a congressional office from the record of an

individual in response to an inquiry the individual has made to the

congressional office; (4) To non-Federal auditors under contract with

the Department of the Interior to perform audits relating to the

acreage limitation program; (5) To the Internal Revenue Service for the

purpose of reporting the existence of ``illegal Federal irrigation

subsidies'' as defined by Section 90 of the Internal Revenue Code; and

(6) To lending institutions for the purpose of acquiring information

needed by the lender to complete the certification and reporting

requirements of the Reclamation Reform Act of 1982 (43 U.S.C. 390aa)

for involuntarily acquired irrigable or irrigation land.

Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be

made from this system to consumer reporting agencies as defined in the

Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims

Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Records are maintained in file folders and, where automated, on

magnetic media.

Manual records are retrieved by district and/or landholder name, by

assessor parcel number, by excess land sale number, and/or by acreage

limitation topic (e.g., trusts, farm operators, etc.). Automated

records are retrieved by district identification number, sale number,

landholder name, operator name, Social Security Number (if available),

Federal Employer's Identification Number, telephone number, address,

and/or identifying property characteristics, such as an assessor's

parcel number.

Records are maintained with safeguards in accordance with

requirements of 43 CFR 2.51 and 2.52 for manual and computer records.

Certification and reporting forms (including verification forms)

are retained for 3 years, at a minimum. The most current fully

completed certification and reporting forms are maintained on file with

the most current verification form, in accordance with 43 CFR

426.10(h). All other records are retained in compliance with Bureau of

Reclamation retention schedules that have been approved by the National

Archives and Records Administration.

Unless directed otherwise in this notice, inquiries regarding

records in this system should be addressed to the System Manager, BOR-

31, at the appropriate regional office or at the Denver Office of the

Bureau of Reclamation. See Part XVI. of the appendix for addresses.

For inquiries regarding the existence of their own certification

and reporting forms, individuals shall contact the district(s) in which

they have filed forms. For inquiries regarding the existence of other

records in the system, individuals shall contact the System Manager,

BOR-31, at the appropriate office as listed in Part XVI. of the

appendix. Requests for notification of the existence of records shall

be in writing, signed by the requester, and in compliance with the

content requirements of 43 CFR 2.60.

For requests for access to their own certification and reporting

forms, individuals shall contact the district(s) in which they have

filed forms. For requests for access to other records in the system,

individuals shall contact the System Manager, BOR-31, at the

appropriate office as listed in Part XVI. of the appendix. Requests for

access to records shall be in writing, signed by the requester, and in

compliance with the content requirements of 43 CFR 2.63.

For requests for amendment of their own certification and reporting

forms, individuals shall contact the district(s) in which they have

filed forms. For requests for amendment of other records in this

system, individuals shall contact the System Manager, BOR-31, at the

appropriate office as listed in Part XVI. of the appendix. Requests for

amendment of records shall be in writing, signed by the requester, and

in compliance with the content requirements of 43 CFR 2.71.

Individuals on whom records are maintained, certain Federal

agencies, State and local governmental units, and land appraisers.

Appendix

This appendix contains the address of facilities of the

Department of the Interior. It is to be used in conjunction with

notices describing Privacy Act systems of records.

Part XVI. Bureau of Reclamation

A. Headquarters Offices

Washington Office, Bureau of Reclamation, 18th and C Streets NW,

Washington DC 20240-9997

Denver Office, Bureau of Reclamation, PO Box 25007, Denver CO

80225-0007

Administrative Service Center, Bureau of Reclamation, 7301 West

Mansfield Avenue, Denver CO 80235-2230

B. Regions and Field Offices

Pacific Northwest Regional Office, Bureau of Reclamation, 1150 North

Curtis Road, Boise ID 83706-1234

Bend Construction Office, 20310 Empire Avenue, B3, Bend OR

97701-3512

Central Snake Projects Office, 214 Broadway, Boise ID 83702-7298

Columbia Basin Project Office, 32 C Street NW, Ephrata WA 98823

Columbia Basin Job Corps Center, Building 2402, 6739 24th

Street, Moses Lake WA 98837-3246

Columbia River Coordination Office, 911 NE 11th Street, Room

125, Portland OR 97232-4169

Fort Simcoe Job Corps Civilian Conservation, 40 Abella Lane,

White Swan WA 98952-9801

Global Climate Change Response Program, c/o Medfordd Irrigation

District, 1340 Myers Lane, Medford OR 97501-3646

Grand Coulee Project Office, PO Box 620, Grand Coulee WA 99133-

0620

Hungry Horse Project Office, Hungry Horse Powerplant, Hungry

Horse MT 59919

Marsing Civilian Conservation Center, Route 1, Marsing ID 83639-

9801

Minidoka Project Office, 1359 Hansen Avenue, Burley ID 83318-

1821

Umatilla-Yakima Construction Office, 3701 River Road, Yakima WA

98902-2058

Yakima Project Office, 1917 Marsh Road, Yakima WA 98901-2058

Mid-Pacific Regional Office, Bureau of Reclamation, Federal Office

Building, 2800 Cottage Way, Sacramento CA 95825-1898

North Central California Area Office, 7794 Folsom Dam Road,

Folsom CA 95630-1799

South Central California Area Office, 2666 North Grove

Industrial Drive, Suite 106, Fresno CA 93727-1551

Kesterson Field Office, 22301 Gun Club Road, Gustine CA 95322

New Melones Lake, 6850 Stud Horse Flat Road, Sonora CA 95370

Willows Office, 1140 West Wood Street, Willow CA 95988-2615

Los Banos Field Station, 18785 Creek Road, Los Banos CA 93635-

9605

Northern California Area Office, Shasta Dam, Redding CA 96003-

9445

Delta Area Office, Mountain House & Kelso Roads, Route 1, Box

35, Byron CA 94514-9614

Klamath Project Office, 6600 Washburn Way, Klamath Falls OR

97603-9365

Lahontan Basin Projects Office, 705 North Plaza Street, Carson

City NV 89701-4015

Fallon Field Office, 2674 Harrigan Road, Fallon NV 89406-8940

Lake Berryessa Recreation Office, 5520 Knoxville Road, Napa CA

94558-9649

Trinity River Basin Area Office, 3 Horseshoe Lane, Weaverville

CA 96093

Lower Colorado Regional Office, Bureau of Reclamation, 400 Railroad

Avenue, PO Box 61470, Boulder City NV 89006-1470

Arizona Projects Office, 23636 North Seventh Street, Phoenix AZ

85024-3801

Waddell Field Division, 23636 North Seventh Street, Phoenix AZ

85024-3801

Roosevelt Field Division, 23636 North Seventh Street, Phoenix AZ

85024 -3801

Tucson Division, 5025 West Ina Road, Tucson AZ 85743-9751

Lower Colorado Dams Project Office, Highway 93, Hoover Dam,

Boulder City NV 89005

Davis Dam Field Division, Davis Dam, Bullhead City AZ 86430-8902

Parker Dam Field Division, PO Box 878, Parker Dam CA 92267-0878

Southern California Office, 27710 Jefferson Avenue, Suite 201,

Temecula CA 92590-2628

Yuma Projects Office, 7301 Calle Agua Salada, Yuma AZ 85366

Upper Colorado Regional Office, Bureau of Reclamation, 125 South

State Street, PO Box 11568, Salt Lake City UT 84147-0568

Albuquerque Projects Office, 505 Marquette NW., Suite 1313,

Albuquerque NM 87102-2162

Alamosa Field Division, 10900 Highway 160 East, Alamosa CO

81101-9518

Chama Field Division, 193 North Pinon Drive, Chama NM 87520-0426

Carlsbad Office, PO Box 1356, Carlsbad NM 88221-1356

Socorro Field Division, PO Box VV, Socorro NM 87801-0678

Collbran Civilian Conservation Center, RR No. 1, Box 12,

Collbran CO 81624-9702

Cortez Projects Office, 60 South Cactus, Cortez CO 81321-3074

Glen Canyon Field Branch, PO Box 1477, Page AZ 86040-1477

Curecanti Field Branch, 1820 South Rio Grande Avenue, Montrose

CO

Flaming Gorge Field Branch, PO Box 278, Dutch John UT 84023-0278

Fontenelle Dam and Powerplant, Kemmer WY 83101-9701

Durango Projects Office, 835 East Second Avenue, Durango CO

81301-5475

Grand Junction Projects Office, 2764 Compass Drive, Grand

Junction CO

Navajo Indian Irrigation Project Office, 501 Airport Drive,

Suite 107, Farmington NM 87401-2646

Provo Projects Office, 302 East 1860 South, Provo UT 84606-6154

Jordanelle Field Engineering Division, 575 North Main Street,

Heber UT 84032-0520

Rio Grande Projects Office, 700 East San Antonio Street, Room B-

318, El Paso TX 79901-7010

Elephant Butte Power and Storage Division, HC 30, Box 312, Truth

or Consequences NM 87901-9802

San Luis Valley Project Office, 10900 Highway 160 East, Alamosa

CO 81101-9518

Weber Basin Civilian Conservation Center, RFD No. 6, Ogden UT

84405-9605

Great Plains Regional Office, Bureau of Reclamation, Federal Office

Building, 316 North 26th Street, Billings MT 59101-1362

Belle Fourche Projects Office, 209 Dartmouth, Newell SD 57760-

0226

Bighorn Basin Projects Office, 702 Yellowstone Avenue, Cody WY

82414

Eastern Colorado Projects Office, 11056 West County Road 18E,

Loveland CO 80537-9711

Missouri-Souris Projects Office, 304 East Broadway Avenue,

Federal Building (Old Post Office), Bismarck ND 58502

Harvey Construction Field Branch, Highway 52 West, Harvey ND

58341

Oakes Field Office, Highway 1 South, Oakes ND 58474

Missouri-Souris Projects Office, Field Office, 810 West Fifth

Street, Pierre SD 57501-1306

Montana Projects Office, 2525 Fourth Avenue North, Billings MT

59101-1317

Nebraska-Kansas Projects Office, Federal Building, 203 West

Second Street, Grand Island NE 68801-5907

North Loup Construction Office, North Highway No. 11, Ord NE

68862

North Platte River Project Office, 705 Pendell Boulevard, Mills

WY 82644

Oklahoma-Texas Projects Office, 420 West Main Street, Suite 630,

Oklahoma City OK 73102-4435

Austin Reclamation Field Office, Federal Building, 300 East

Eighth Street, Room 801, Austin TX 78701-3225.

[FR Doc. 94-5329 Filed 3-8-94; 8:45 am]

BILLING CODE 4310-94-M