Privacy Act of 1974; Amend Record Systems

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; Amend Record Systems

AGENCY: Department of the Navy, DOD.

ACTION: Amend record systems.

-----------------------------------------------------------------------

SUMMARY: The Department of the Navy proposes to amend six systems of

records to its inventory of record systems subject to the Privacy Act

of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on April 1, 1994, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Head, PA/FOIA Branch, Office of the

Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, DC

20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Gwendolyn Aitken at (703) 614-

2004 or DSN 224-2004.

SUPPLEMENTARY INFORMATION: The Department of the Navy record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The specific changes to the systems of records are set forth below

followed by the systems of records notices published in their entirety,

as amended. The amendments are not within the purview of subsection (r)

of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires

the submission of new or altered systems reports.

Dated: February 24, 1994.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01001-3

Naval Reserve Intelligence/Personnel File (February 22, 1993, 58 FR

10693).

* * * * *

Delete entry and replace with `Office of Naval Intelligence, 4251

Silver Hill Road, Washington, DC 20395-5720.'

* * * * *

Delete entry and replace with `Access provided on a need to know

basis only. Manual records are maintained in locked file cabinets under

the control of authorized personnel during working hours. The office

space in which the file cabinets are located is a sensitive

compartmented information facility which is protected by enhanced

security devices. Access is controlled by password or other user code

system.'

* * * * *

Delete entry and replace with `Director, Office of Naval

Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.'

Delete entry and replace with `Individuals seeking to determine

whether this system of records contains information about themselves

should address written inquiries to the Director, Office of Naval

Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.

The request should contain the full name of the requester, home

address and date and place of birth. An unsworn declaration in

accordance with 28 U.S.C. 1746 or a notarized statement may be required

for identity verification.'

Delete entry and replace with `Individuals seeking access to

records about themselves contained in this system of records should

address written inquiries to the Director, Office of Naval

Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.

The request should contain the full name of the requester, home

address and date and place of birth. An unsworn declaration in

accordance with 28 U.S.C. 1746 or a notarized statement may be required

for identity verification.'

* * * * *

N01001-3

Naval Reserve Intelligence/Personnel File.

Office of Naval Intelligence, 4251 Silver Hill Road, Washington, DC

20395-5720.

All officers and enlisted personnel of the Naval Reserve

Intelligence Program and applicants for affiliation with the program.

Name, Social Security Number, individual's residence history,

education, professional qualifications, occupational history, foreign

country travel and knowledge, foreign language capabilities, history of

active military duty assignments and military promotions.

National Security Act of 1947, as amended; 5 U.S.C. 301,

Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10

U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records Management by

Federal Agencies, and E.O. 9397.

To determine qualifications for members of the Naval Reserve

Intelligence Program and to provide a personnel management device for

career development programs, manpower and personnel requirements for

program activities, assignment of support projects of the reserve

program and mobilization planning requirements.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Computerized floppy/hard disk; microform; and paper records.

Name, Social Security Number, or any file element.

Access provided on a need to know basis only. Manual records are

maintained in locked file cabinets under the control of authorized

personnel during working hours. The office space in which the file

cabinets are located is a sensitive compartmented information facility

which is protected by enhanced security devices. Access is controlled

by password or other user code system.

Records are maintained for a period of five years after last data

filed and then destroyed.

Director, Office of Naval Intelligence, 4251 Silver Hill Road,

Washington, DC 20395-5720.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Director, Office of Naval Intelligence, 4251 Silver Hill Road,

Washington, DC 20395-5720.

The request should contain the full name of the requester, home

address and date and place of birth. An unsworn declaration in

accordance with 28 U.S.C. 1746 or a notarized statement may be required

for identity verification.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

Director, Office of Naval Intelligence, 4251 Silver Hill Road,

Washington, DC 20395-5720.

The request should contain the full name of the requester, home

address and date and place of birth. An unsworn declaration in

accordance with 28 U.S.C. 1746 or a notarized statement may be required

for identity verification.

The Navy's rules for accessing records and contesting contents and

appealing determinations are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or may be obtained from the system

manager.

Reserve data submitted by the individual and investigative reports

from the Naval Criminal Investigative Service.

None.

N01070-7

NEXCOM Military Personnel Information System (February 22, 1993, 58

FR 10698).

* * * * *

Delete entry and replace with `Navy Exchange Service Command, 3280

Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.'

* * * * *

Change `5031' to read `5013.'

* * * * *

Delete entry and replace with `Policy Official: Commander, Navy

Exchange System, 3280 Virginia Beach Boulevard, Virginia Beach, VA

23452-5724.

Record Holder: Director, Office of Military Personnel, 3280

Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.'

Delete entry and replace with `Individuals seeking to determine

whether this system of records contains information about themselves

should address written inquiries to the Director, Office of Military

Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-

5724.

Written requests must include full name, Social Security Number and

military duty status. At the time of a personal visit, the requester

must provide proof of identity containing the requester's signature.'

Delete entry and replace with `Individuals seeking access to

records about themselves contained in this system of records should

address written inquiries to the Director, Office of Military

Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-

5724.

Written requests must include full name, Social Security Number and

military duty status. At the time of a personal visit, the requester

must provide proof of identity containing the requester's signature.'

* * * * *

N01070-7

NEXCOM Military Personnel Information System.

Navy Exchange Service Command, 3280 Virginia Beach Boulevard,

Virginia Beach, VA 23452-5724.

Present and past military officers and key enlisted personnel

assigned to the Navy Exchange System.

Name; rank or rate; dependency status; Social Security Number;

designation; date of rank; date reported; rotation date; educational

level; lineal number; location of assignments; preference of

assignment, biographical information, and orders.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013; and E.O.

9397.

To assist officials and employees of the Navy Exchange Service

Command in the management, supervision, and administration of its

personnel.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records apply to this system.

Computerized records, printed reports, card files, and file

folders.

Name and Social Security Number.

Supervised office spaces and computers are accessible only through

the computer center whose entry is limited to authorized personnel

only. All information is maintained in locked file cabinets or locked

archives. Computer systems are password protected.

Destroyed three years following an individual's discharge/

retirement from the Navy.

Policy Official: Commander, Navy Exchange System, 3280 Virginia

Beach Boulevard, Virginia Beach, VA 23452-5724.

Record Holder: Director, Office of Military Personnel, 3280

Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Director, Office of Military Personnel, 3280 Virginia Beach

Boulevard, Virginia Beach, VA 23452-5724.

Written requests must include full name, Social Security Number and

military duty status. At the time of a personal visit, the requester

must provide proof of identity containing the requester's signature.

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

Director, Office of Military Personnel, 3280 Virginia Beach Boulevard,

Virginia Beach, VA 23452-5724.

Written requests must include full name, Social Security Number and

military duty status. At the time of a personal visit, the requester

must provide proof of identity containing the requester's signature.

The Navy's rules for accessing records and contesting contents and

appealing initial agency determinations are published in Secretary of

the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from

the system manager.

U.S. Navy Manpower Information System; Bureau of Naval Personnel;

the individual; and the individual's supervisor.

None.

N01070-8

Correction Board Case Files System (February 22, 1993, 58 FR

10699).

* * * * *

Delete entry and replace with `Board for Correction of Naval

Records, Department of the Navy, Washington, DC 20370-5100.

Decentralized segments located in the Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001;

Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC

20380-0001; and, the individual military personnel record of the

service member concerned.'

* * * * *

In lines 19 and 21, delete the words `Naval Military Personnel

Command' and replace with `Bureau of Naval Personnel.'

At end of entry, add `and E.O. 9397.'

In paragraph two, delete the words `Naval Military Personnel

Command' and replace with `Bureau of Naval Personnel.'

* * * * *

Delete entry and replace with `Manual and computerized records.'

Delete entry and replace with `Last name of the applicant and

cross-filed by docket number and social security number.'

At end of entry, add `Computer systems are password protected.'

Delete entry and replace with `Permanent. After three years,

records are retired to the Washington National Records Center,

Suitland, MD.'

* * * * *

N01070-8

Correction Board Case Files System.

Board for Correction of Naval Records, Department of the Navy,

Washington, DC 20370-5100.

Decentralized segments located in the Bureau of Naval Personnel, 2

Navy Annex, Washington, DC 20370-5001;

Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC

20380-0001; and, the individual military personnel record of the

service member concerned.

Any member or former member of the U.S. Navy or Marine Corps who

has applied for the correction of his/her naval record.

Records consist of file cards with basic information and computer

records derived therefrom, case files containing records of board

proceedings, material submitted for correction and supporting

documentation, correspondence and transcripts of board formal hearings.

The basic case information and computer records derived therefrom

include the following: Rank; Social Security Number/service number;

docket number; date application received; subject category; subject

category description; examiner's initials; date examiner assigned;

branch of service; board decision; date of board decision; date

decision promised if interested members of Congress; date case

forwarded to the Secretary of the Navy; lineal number of officer

applicant; officer designated; date officer case forwarded to Bureau of

Naval Personnel/Commandant of the Marine Corps; date officer case

returned from Bureau of Naval Personnel/Commandant of the Marine Corps;

date advisory opinion requested; identity of advisor's organization;

date advisory opinion received; date service record ordered; date

medical record ordered; date court-martial record ordered; date

confinement record order; date Navy Discharge Review Board record

ordered; date other record ordered; date service record received; date

medical record received; date court-martial record received; date

confinement record received; date Navy Discharge Review Board record

received; date other record received; number of Navy applications

received; number of Marine Corps applications received; total number of

Navy and Marine Corps applications received; percent of total to grand

total; total number of Navy discharge cases; total number Marine Corps

discharge cases; Navy grant count; Navy deny count; Navy modify count;

Marine grant; Marine deny count; Marine modify count.

10 U.S.C. 1552; 32 CFR part 723; and E.O. 9397.

To review applicant's Naval record to determine the existence of

alleged error or injustice and to recommend appropriate corrective

action when warranted - to report its findings, conclusions and

recommendations to the Secretary of the Navy in appropriate cases - to

respond to inquiries from applicants, their counsel, and members of

Congress.

To provide officials of the Bureau of Naval Personnel with advisory

opinions in cases involving present and former Navy personnel - to

correct records of present and former Navy personnel in accordance with

approved Board decisions.

To provide officials and employees of the Bureau of Medicine and

Surgery with advisory opinions on medical matters.

To provide the Naval Council of Personnel Boards/Office of Naval

Disability Evaluation with advisory opinions on medical matters.

To provide officials and employees of HQ, U.S. Marine Corps with

advisory opinions in cases involving present and former Marine Corps

personnel - to correct records of present and former Marine Corps

personnel in accordance with approved correction Board decisions.

To officials and employees of the Litigation Division, NJAG, to

prepare legal briefs and answers to complaints against the Department

of the Navy.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Manual and computerized records.

Last name of the applicant and cross-filed by docket number and

Social Security Number.

Access to building is protected by uniformed security officers

requiring positive identification; for admission after hours, records

are maintained in areas accessible only to authorized personnel.

Computer systems are password protected.

Permanent. After three years, records are retired to the Washington

National Records Center, Suitland, MD.

Executive Director, Board for Correction of Naval Records,

Department of the Navy, Washington, DC 20370-5100.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Executive Director, Board for Correction of Naval Records,

Department of the Navy, Washington, DC 20370-5100.

Individual should provide full name, and Social Security Numbers or

service numbers. Visitors should be able to provide proper identity,

such as a drivers license. Written requests must be signed by a

requester or his/her legal representative.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the Board

for Correction of Naval Records, Department of the Navy, Washington, DC

20370-5100.

Individual should provide name, military status, branch of service

and Social Security Number. Current address and telephone numbers

should be included. Personal visits may be made only to the Board for

Correction of Naval Records, Arlington Annex, Columbia Pike and

Southgate Road, Arlington, VA. For personal visits, identification will

be required.

The Navy's rules for accessing records and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

All official Naval records, Department of Veterans Affairs and

police and law enforcement records.

None.

N03461-2

POW/MIA Captivity Studies (February 22, 1993, 58 FR 10730).

Delete entry and replace with `POW Follow-up Program.'

Delete entry and replace with `Naval Aerospace Medical Institute,

Special Studies Department (25), Naval Air Station, Pensacola, FL

32508-1047.'

Delete entry and replace with `Prisoners of War (POWs) from 1974 to

present; matched comparison group consisting of former aviators; some

spouses.'

Delete entry and replace with `Medical records; X-rays; dental and

somatotype photographs; newspaper clippings; research questionnaires,

Social Security Number.'

At end of entry, add `and E.O. 9397.'

Delete entry and replace with `To research the effects of the

captivity experience on the man and his family and for recommending

changes in training and improved health care delivery services, as well

as for professional publications.'

* * * * *

Delete entry and replace with `Retrieved by name.'

* * * * *

Delete entry and replace with `Permanent.'

Delete entry and replace with `Individuals seeking to determine

whether information about themselves is contained in this system should

address written inquiries to the Commanding Officer, Naval Aerospace

Medical Institute, ATTN: Code 25, Naval Air Station, Pensacola, FL

32508-1047.

Individuals should provide full name, military or civilian status,

POW status, security clearance, and service affiliation.'

Delete entry and replace with `Individuals seeking access to

information about themselves contained in this system should address

written inquiries to the Commanding Officer, Naval Aerospace Medical

Institute, ATTN: Code 25, Naval Air Station, Pensacola, FL 32508-1047.

Individual should provide full name, military or civilian status,

POW status, security clearance, and service affiliation.'

* * * * *

Delete entry and replace with `Personal interviews with returned

POWs and families of POW/MIA/KIA/hostages/civilian POWs; newspapers and

periodicals; Department of the Army; Bureau of Medicine and Surgery;

and Marine Corps Headquarters.'

* * * * *

N03461-2

POW Follow-up Program.

Naval Aerospace Medical Institute, Special Studies Department (25),

Naval Air Station, Pensacola, FL 32508-1047.

Prisoners of War (POWs) from 1974 to present; matched comparison

group consisting of former aviators; some spouses.

Medical records; X-rays; dental and somatotype photographs;

newspaper clippings; research questionnaires, Social Security Number.

5 U.S.C. 301 and E.O. 9397.

To research the effects of the captivity experience on the man and

his family and for recommending changes in training and improved health

care delivery services, as well as for professional publications.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Files consist of file folders, magnetic and video tapes, key-

punched IBM cards, computer tapes, microfiche and microfilm.

Retrieved by name.

All files in this system are protected by limited, controlled

access, locked doors and class 6 security cabinets. Only professional

and/or research staff with appropriate security clearances are given

access to files.

Permanent.

Head, RPOW Data Analysis Division, Naval Aerospace Medical

Institute, Naval Air Station, Pensacola, FL 32508-1047.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commanding Officer, Naval Aerospace Medical Institute, ATTN:

Code 25, Naval Air Station, Pensacola, FL 32508-1047

Individual should provide full name, military or civilian status,

POW status, security clearance, and service affiliation.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commanding Officer, Naval Aerospace Medical Institute, ATTN: Code 25,

Naval Air Station, Pensacola, FL 32508-1047.

Individual should provide full name, military or civilian status,

POW status, security clearance, and service affiliation.

The Navy's rules for accessing records and contesting contents and

appealing initial agency determinations are published in Secretary of

the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from

the system manager.

Personal interviews with returned POWs and families of POW/MIA/KIA/

hostages/civilian POWs; newspapers and periodicals; Department of the

Army; Bureau of Medicine and Surgery; and Marine Corps Headquarters.

None.

N03834-1

Special Intelligence Personnel Access File (February 22, 1993, 58

FR 10733).

* * * * *

Delete entry and replace with `Office of Naval Intelligence, 4251

Suitland Road, Washington, DC 20395-5720.'

* * * * *

Delete entry and replace with `National Security Act of 1947, as

amended; 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 503,

Department of the Navy; 10 U.S.C. 6011, Navy Regulations; 44 U.S.C.

3101, Records Management by Federal Agencies; E.O. 9397; and E.O.

12356, National Security Information.'

* * * * *

Delete entry and replace with `Active files consist of paper and

computerized records. Inactive files are retained on microfiche and

optical storage.'

Delete entry and replace with `Name and Social Security Number.'

Delete entry and replace with `Access provided on a need to know

basis only. Manual records are maintained in locked file cabinets under

the control of authorized personnel during working hours. The office

space in which the file cabinets are located is a sensitive

compartmented information facility which is protected by enhanced

security devices. Access is controlled by password or other user code

system.'

* * * * *

Delete entry and replace with `Director, Office of Naval

Intelligence, 4251 Suitland Road, Washington, DC 20395-5720.'

Delete entry and replace with `Individuals seeking to determine

whether this system of records contains information about themselves

should address written inquiries to the Director, Office of Naval

Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.

The request should contain the full name of the requester, home

address and date and place of birth. An unsworn declaration in

accordance with 28 U.S.C. 1746 or a notarized statement may be required

for identity verification.'

Delete entry and replace with `Individuals seeking access to

records about themselves should address written inquiries to the

Director, Office of Naval Intelligence, 4251 Silver Hill Road,

Washington, DC 20395-5720.

The request should contain full name, residence address and date

and place of birth. An unsworn declaration in accordance with 28 U.S.C.

1746 or a notarized statement may be required for identity

verification.'

* * * * *

N03834-1

Special Intelligence Personnel Access File.

Office of Naval Intelligence, 4251 Suitland Road, Washington, DC

20395-5720.

All civilian and military personnel of the Department of the Navy

and contractors and consultants of the Department of the Navy.

Records pertaining to the eligibility of Department of the Navy

personnel (civilian, military, contractor and consultant) to be granted

access to Special Intelligence which include documents of nomination,

personal history statements, background investigation date and

character, narrative memoranda of background investigation, eligibility

documents for access to special intelligence, proof of indoctrination

and debriefings as applicable and record of hazardous activity

restrictions assigned.

National Security Act of 1947, as amended; 5 U.S.C. 301,

Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10

U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records Management by

Federal Agencies; E.O. 9397; and E.O. 12356, National Security

Information.

To permit a determination of an individual's eligibility for access

to Special Intelligence information.

This information may be provided to the Department of Defense and

all its components to certify Special Compartmented Intelligence (SCI)

access status of naval personnel.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of the Central Intelligence Agency, the

Federal Bureau of Investigation, the National Security Agency, the

Department of Energy, the Department of Treasury, and to any other

federal agency in the performance of their official duties, to certify

SCI access status of Naval personnel.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices also apply to this

system.

Active files consist of paper and computerized records. Inactive

files are retained on microfiche and optical storage.

Name and Social Security Number.

Access provided on a need to know basis only. Manual records are

maintained in locked file cabinets under the control of authorized

personnel during working hours. The office space in which the file

cabinets are located is a sensitive compartmented information facility

which is protected by enhanced security devices. Access is controlled

by password or other user code system.

Records are retained indefinitely. Inactive files are retained on

microfiche.

Director, Office of Naval Intelligence, 4251 Suitland Road,

Washington, DC 20395-5720.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Director, Office of Naval Intelligence, 4251 Silver Hill Road,

Washington, DC 20395-5720.

The request should contain the full name of the requester, home

address and date and place of birth. An unsworn declaration in

accordance with 28 U.S.C. 1746 or a notarized statement may be required

for identity verification.

Individuals seeking access to records about themselves should

address written inquiries to the Director, Office of Naval

Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.

The request should contain full name, residence address and date

and place of birth. An unsworn declaration in accordance with 28 U.S.C.

1746 or a notarized statement may be required for identity

verification.

The Navy's rules for accessing records and contesting contents and

appealing initial agency determinations are published in Secretary of

the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from

the system manager.

Personal History Statement and related forms from the individual.

Access forms and documents prepared by the system manager.

Correspondence between system manager and activities requesting access

status.

Parts of this system may be exempt under 5 U.S.C. 552a(k)(1) and

(k)(5) as applicable.

An exemption rule for this system has been promulgated in

accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c)

and (e) and published in 32 CFR part 701, subpart G. For additional

information contact the system manager.

N07230-2

NEXCOM Payroll Processing (February 22, 1993, 58 FR 10806).

* * * * *

Delete `Naval Station New York Staten Island, Staten Island, NY

10305-5097' and replace with `3280 Virginia Beach Boulevard, Virginia

Beach, VA 23452-5724' and delete `Subic Bay.'

Delete `Subic Bay.'

* * * * *

Delete entry and replace with `Computer tape.'

* * * * *

Delete entry and replace with `Policy Official: Commander, Navy

Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia

Beach, VA 23452-5724.

Record Holder: Controller, Navy Exchange Service Command, 3280

Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.'

In line five, delete the words `Naval Station New York Staten

Island, Staten Island, NY 10305-5097' and replace with `3280 Virginia

Beach Boulevard, Virginia Beach, VA 23452-5724.'

In line five, delete the words `Naval Station New York Staten

Island, Staten Island, NY 10305-5097' and replace with `3280 Virginia

Beach Boulevard, Virginia Beach, VA 23452-5724.'

* * * * *

N07230-2

NEXCOM Payroll Processing.

Navy Exchange Service Command, 3280 Virginia Beach Boulevard,

Virginia Beach, VA 23452-5724 and at all Navy Exchanges located in

CONUS, Guam, and Japan. Official mailing addresses are published as an

appendix to the Navy's compilation of systems of records notices.

All Navy Exchange System employees located in CONUS, Guam, and

Japan.

The Master Payroll Files and Leave Year Record File will contain at

a minimum employee name, Social Security Number, department, exchange

number, payroll number, birth date, marital status, citizenship, hire

date, adjusted date of hire, job grade and step, employee category, pay

basis, pay status (exempt/nonexempt), employee benefit, deduction

information.

5 U.S.C. 301, Departmental Regulations and E.O. 9397.

To maintain a data base which will permit the contractor to supply

bi-weekly payroll processing which includes, but is not limited to

preparation and issuance of time cards, be-weekly pay checks and pay

check stubs, check registers and payroll registers; preparation and

issuance of various bi-weekly, monthly, quarterly, semi-annual and

annual reports; establishment and maintenance of current payroll master

file; annual preparation and distribution of wage and tax statements,

Form W-2; and, payroll tax filing services.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Computer tape.

Name, Social Security Number, exchange number, and payroll number.

Contractor facility is protected with an ADT Alarm System which is

in operation 24 hours per day, seven days a week. All rooms within the

facility, as well as the entire perimeter of the facility, are on-line

with this system. All alarms are wired to the Security Company as well

as the local police station. The Navy Exchange Service Command (NEXCOM)

data cannot be obtained through any dial-up method by other than an

authorized Navy Exchange location.

Records are maintained by the contractor for the life of the

contract (three years or more). Once contract is complete, records are

returned to NEXCOM where they are maintained for seven years and then

destroyed.

Policy Official: Commander, Navy Exchange Service Command, 3280

Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.

Record Holder: Controller, Navy Exchange Service Command, 3280

Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.

Individuals seeking to determine whether this system contains

information about themselves should address written inquiries to the

Comptroller, Navy Exchange Service Command, 3280 Virginia Beach

Boulevard, Virginia Beach, VA 23452-5724.

The request must contain individual's full name and Social Security

Number and must be signed.

Individuals seeking access to information about themselves

contained in this system of records should address written inquiries to

the Comptroller, Navy Exchange Service Command, 3280 Virginia Beach

Boulevard, Virginia Beach, VA 23452-5724.

The request must contain individual's full name and Social Security

Number and must be signed.

The Navy's rules for accessing records and contesting contents and

appealing initial agency determinations are published in the Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Timekeeping management documents.

None.

[FR Doc. 94-4722 Filed 3-1-94; 8:45 am]

BILLING CODE 5000-04-F