Privacy Act of 1974; Notification of a New System of Records

OFFICE OF PERSONNEL MANAGEMENT

Privacy Act of 1974; Notification of a New System of Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Add one new record system.

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SUMMARY: OPM proposes to add one new system of records to its inventory

of record systems subject to the Privacy Act of 1974 as amended. This

action is necessary to meet the requirements of the Privacy Act to

publish in the Federal Register notice of the existence and character

of record systems maintained by the agency.

DATES: OPM invites comments on the proposed system of records on or

before January 13, 1995. The system notice will be effective January

23, 1995 unless OPM has received comments that would result in a

contrary determination.

ADDRESSES: Send written comments to Steve Van Rees, Chief, Facilities

Services Division, Office of Procurement and Administrative Services,

Administrative Group, 1900 E Street NW., room 1330, Washington, DC

20415-0001.

FOR FURTHER INFORMATION CONTACT:

Ms. Leslie Crawford at (703) 908-8565.

SUPPLEMENTARY INFORMATION: This notice is being published under the

authority of 5 U.S.C. 552a(e)(4). OPM's Internal and Central system

notices were previously published in the Federal Register in full on

April 12, 1993 (58 FR 19154). OPM's Governmentwide system notices were

last published in full on August 10, 1992 (57 FR 35698), with a

correction published on November 30, 1992 (57 FR 56733).

The authority for maintaining parking records is derived from the

Federal Property and Administrative Services Act of 1949, as amended,

and 5 U.S.C. 301. OPM manages its parking facilities through a system

designed to encourage the use of carpools. OPM personnel who

participate in the program fill out an application for a parking permit

that contains personal information. The applications and information

from the application forms are maintained in both automated and paper

format, with records retrievable by use of personal identifiers.

In accordance with 5 U.S.C. 552a(r), OPM has sent a Report of a New

System of Records to the Congress and the Office of Management and

Budget.

Lorraine A. Green,

Deputy Director.

OPM/INTERNAL-13

Parking Program Records.

Facilities Services Division, Office of Procurement and

Administrative Services, Administrative Group, Office of Personnel

Management, 1900 E Street, NW., Washington, DC 20415-0001.

Current OPM employees and others who use OPM parking facilities.

This system contains records relating to the administration of the

parking permit system for OPM's central office at the Theodore

Roosevelt Office Building, 1900 E Street, NW., Washington, DC. The

records include information such as name; Social Security Number;

employing organization; assigned permit number; home and office

telephone numbers; home address; vehicle information; and duty hours

and location.

Includes the following with any revisions or amendments:

Federal Property and Administrative Services Act of 1949, as

amended, and 5 U.S.C. 301.

These records are used to administer the parking program at OPM,

collect information for tax purposes, and compare records with other

Federal agencies to ensure parking privileges are not abused. These

records may also may be used to locate individuals for personal

research.

These records and information in these records may be used:

a. To disclose pertinent information to the appropriate Federal,

State, or local agency responsible for investigating, prosecuting,

enforcing, or implementing a statute, rule, regulation, or order, where

OPM becomes aware of an indication of a violation or potential

violation of civil or criminal law or regulation.

b. To provide information to a congressional office from the record

of an individual in response to an inquiry from that congressional

office made at the request of that individual.

c. To disclose information to another Federal agency, to a court,

or a party in litigation before a court or in an administrative

proceeding being conducted by a Federal agency, when the Government is

a party to the judicial or administrative proceeding. In those cases

where the Government is not a party to the proceeding, records may be

disclosed if a subpoena has been signed by a judge.

d. By the National Archives and Records Administration in records

management inspections.

e. By OPM in the production of summary descriptive statistics and

analytical studies in support of the function for which the records are

collected and maintained, or for related work force studies. While

published studies do not contain individual identifiers, in some

instances the selection of elements of data included in the study may

be structured in such a way as to make the data individually

identifiable by inference.

f. To disclose information to the Department of Justice, or in a

proceeding before a court, adjudicative body, or other administrative

body before which OPM is authorized to appear, when:

(1) OPM, or any component thereof; or

(2) Any employee of OPM in his or her official capacity; or

(3) Any employee of OPM in his or her individual capacity where the

Department of Justice or OPM has agreed to represent the employee; or

(4) The United States, when OPM determines that litigation is

likely to affect OPM or any of its components;

is a party to litigation or has an interest in such litigation, and the

use of such records by the Department of Justice or OPM is deemed by

OPM to be relevant and necessary to the litigation provided, however,

that the disclosure is compatible with the purpose for which records

were collected.

g. To disclose information to contractors, grantees, or volunteers

performing or working on a contract, service, grant, cooperative

agreement, or job for the Federal Government.

h. To disclose information to the Internal Revenue Service and

State and local tax authorities.

i. To disclose information to officials of labor organizations

recognized under 5 U.S.C. Chapter 71 when relevant and necessary to

their duties of exclusive representation concerning personnel policies,

practices, and matters affecting working conditions.

j. To disclose information in computer matching activities,

including comparison of parking records with other Federal agencies,

and for the purpose of assigning tax liabilities related to the fringe

benefit accrual value of parking.

These records are maintained in file folders and in an automated

data base.

These records are retrieved by the names, Social Security Numbers,

permit numbers, addresses, or vehicle information of the individuals on

whom they are maintained.

These records are stored in secure areas and are available only to

authorized personnel whose duties require access.

These records are maintained for varying periods of time, in

accordance with NARA General Records Schedules 2 (pay) and 11 (parking

permits). Disposal of manual records is by shredding or burning;

electronic data is erased.

Assistant Director for Procurement and Administrative Services,

Administration Group, Office of Personnel Management, 1900 E Street

NW., Washington, DC 20415-0001.

Individuals wishing to determine whether this system of records

contains information on them should contact the system manager

indicated. Individuals must furnish the following for their records to

be located and identified:

a. Full name.

b. Parking permit number (if appropriate).

c. Vehicle license number (if appropriate).

Individuals wishing to request access to records about them should

contact the system manager indicated. Individuals must provide the

following information for their records to be located and identified:

a. Full name.

b. Parking permit number (if appropriate).

c. Vehicle license number (if appropriate).

Individuals requesting access must also follow the OPM's Privacy

Act regulations regarding verification of identify and access to

records (5 CFR part 297).

Individuals wishing to request amendment of records about them

should contact the system manager indicated. Individuals must furnish

the following information for their records to be located and

identified:

a. Full name.

b. Parking permit number (if appropriate).

c. Vehicle license number (if appropriate).

Individuals requesting amendment must also follow the OPM's Privacy

Act regulations regarding verification of identity and amendment of

records (5 CFR part 297).

Information in this system of records is obtained from:

a. The individuals to whom the records pertain.

b. Information taken from official OPM records.

c. Other Federal agency parking records.

[FR Doc. 94-30721 Filed 12-13-94; 8:45 am]

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