Privacy Act of 1974; Alteration of a Record System

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; Alteration of a Record System

AGENCY: Defense Logistics Agency, DoD.

ACTION: Alteration of a record system.

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SUMMARY: The Defense Logistics Agency proposes to alter an existing

system of records notice subject to the Privacy Act of 1974 (5 U.S.C.

552a), as amended. The alteration adds the Department of Labor as a

routine user to comply with regulatory requirements to report serious

accidents (29 CFR 1960.70).

DATES: The alteration will be effective without further notice on

October 19, 1994, unless comments are received that would result in a

contrary determination.

ADDRESSES: Send comments to Privacy Act Officer, Programs and Analysis

Division, Office of Planning and Resource Management, Defense Logistics

Agency Administrative Support Center, Room 5A120, Cameron Station,

Alexandria, VA 22304-6100.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 617-7583.

SUPPLEMENTARY INFORMATION: The complete inventory of Defense Logistics

Agency record system notices subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and may be obtained from the address above.

An altered system report, as required by 5 U.S.C. 552a(5) of the

Privacy Act was submitted on September 8, 1994, to the Committee on

Government Operations of the House of Representatives, the Committee on

Governmental Affairs of the Senate, and the Office of Management and

Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.

A-130, `Federal Agency Responsibilities for Maintaining Records About

Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994). The

specific changes to the record system are set forth below followed by

the system notice as altered in its entirety.

Dated: September 13, 1994.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

S370.20 DLA-WH

Individual Accident Case Files (February 22, 1993, 58 FR 10891).

* * * * *

Delete entry and replace with `S600.30 CAAE.'

Delete entry and replace with `Safety and Health Accident Case

Files.'

Delete entry and replace with `Headquarters Defense Logistics

Agency, Cameron Station, Alexandria, VA 22304-6100, and the DLA Primary

Level Field Activity Safety and Health offices. Official mailing

addresses are published as an appendix to DLA's compilation of systems

of records notices.'

Delete entry and replace with `All individuals who are injured,

made ill, or suffer property damage resulting from DLA operations.'

Delete entry and replace with `Name, Social Security Number, age,

home address and telephone number, accident reports, witness

statements, photographs, and proposed or actual corrective action,

where appropriate.'

Delete and replace with `10 U.S.C. 136, Assistant Secretaries of

Defense; 29 U.S.C. 651 et seq., The Occupational Safety and Health Act

of 1970 (OSHA); E.O. 9397 (SSN); E.O. 12196, Occupational Safety and

Health Programs for Federal Employees; 29 CFR part 1960, subpart I,

Recordkeeping and Reporting Requirements for Federal Occupational

Safety and Health Programs.'

Delete entry and replace with `Information is maintained to comply

with regulatory reporting requirements; to identify cause of accident;

to formulate accident prevention programs; to identify individuals

involved in repeated accidents; and to prepare statistical reports as

required.'

Add as a second paragraph after `as follows:' `To the Department of

Labor to comply with the requirement to report Federal civilian

employee on-the-job accidents.'

Delete entry and replace with `Records are stored in paper and

electronic formats.'

Delete entry and replace with `Retrieved by name, Social Security

Number, or mishap report number.'

Delete entry and replace with `Access is limited to record

custodian or persons responsible for servicing the record in

performance of their official duties. Paper records are stored in

locked cabinets or rooms controlled by personnel screening. Access to

electronic records is restricted by the use of passwords which are

changed periodically.'

Delete entry and replace with `Cases involving reportable mishaps

are destroyed five years after case is closed. Cases involving non-

reportable mishaps are destroyed three years after case is closed.'

Delete entry and replace with `Staff Director, Environmental and

Safety Policy, Headquarters, Defense Logistics Agency, Cameron Station,

Alexandria, VA 22304-6100; and the Safety and Health Offices of the

Defense Logistics Agency Primary Level Field Activities. Official

mailing addresses are published as an appendix to DLA's compilation of

systems of records notices.'

Delete entry and replace with `Individuals seeking to determine

whether this system of records contains information about themselves

should address written inquiries to the system manager of the

particular Defense Logistics Agency activity involved. Official mailing

addresses are published as an appendix to DLA's compilation of systems

of records notices.'

Delete entry and replace with `Individuals seeking access to

records about themselves contained in this system of records should

address inquiries to the system manager of the particular Defense

Logistics Agency activity involved. Official mailing addresses are

published as an appendix to DLA's compilation of systems of records

notices.'

* * * * *

Delete entry and replace with `Information is obtained from the

record subject, supervisors, medical units, DLA protective service,

civilian police, fire departments, investigating officers, or witnesses

to accident.'

* * * * *

S600.30 CAAE

Safety and Health Accident Case Files.

Headquarters Defense Logistics Agency, Cameron Station, Alexandria,

VA 22304-6100, and the DLA Primary Level Field Activity Safety and

Health offices. Official mailing addresses are published as an appendix

to DLA's compilation of systems of records notices.

All individuals who are injured, made ill, or suffer property

damage resulting from DLA operations.

Name, Social Security Number, age, home address and telephone

number, accident reports, witness statements, photographs, and proposed

or actual corrective action, where appropriate.

10 U.S.C. 136, Assistant Secretaries of Defense; 29 U.S.C. 651 et

seq., The Occupational Safety and Health Act of 1970 (OSHA); E.O. 9397

(SSN); E.O. 12196, Occupational Safety and Health Programs for Federal

Employees; 29 CFR part 1960, subpart I, Recordkeeping and Reporting

Requirements for Federal Occupational Safety and Health Programs.

Information is maintained to comply with regulatory reporting

requirements; to identify cause of accident; to formulate accident

prevention programs; to identify individuals involved in repeated

accidents; and to prepare statistical reports as required.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Department of Labor to comply with the requirement to report

Federal civilian employee on-the-job accidents (29 CFR 1960).

The `Blanket Routine Uses' set forth at the beginning of DLA's

compilation of systems of records notices apply to this system.

Records are stored in paper and electronic formats.

Retrieved by name, Social Security Number, or mishap report number.

Access is limited to record custodian or persons responsible for

servicing the record in performance of their official duties. Paper

records are stored in locked cabinets or rooms controlled by personnel

screening. Access to electronic records is restricted by the use of

passwords which are changed periodically.

Cases involving reportable mishaps are destroyed five years after

case is closed. Cases involving non-reportable mishaps are destroyed

three years after case is closed.

Staff Director, Environmental and Safety Policy, Headquarters,

Defense Logistics Agency, Cameron Station, Alexandria, VA 22304-6100;

and the Safety and Health Offices of the Defense Logistics Agency

Primary Level Field Activities. Official mailing addresses are

published as an appendix to DLA's compilation of systems of records

notices.

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the system manager of the particular Defense Logistics Agency

activity involved. Official mailing addresses are published as an

appendix to DLA's compilation of systems of records notices.

Individuals seeking access to records about themselves contained in

this system of records should address inquiries to the system manager

of the particular Defense Logistics Agency activity involved. Official

mailing addresses are published as an appendix to DLA's compilation of

systems of records notices.

The DLA rules for accessing records and for contesting contents and

appealing initial agency determinations are published in DLA Regulation

5400.21; 32 CFR part 323; or may be obtained from the system manager.

Information is obtained from the record subject, supervisors,

medical units, DLA protective service, civilian police, fire

departments, investigating officers, or witnesses to accident.

None.

[FR Doc. 94-23041 Filed 9-16-94; 8:45 am]

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