Privacy Act of 1974; Notice to Amend a System of Records

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; Notice to Amend a System of Records

AGENCY: Department of the Army.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending one system of records

notice in its existing inventory of record systems subject to the

Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on

October 11, 1994, unless comments are received which result in a

contrary determination.

ADDRESSES: U.S. Army Information Systems Command, ATTN: ASOP-MP, Fort

Huachuca, AZ 85613-5000.

FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or

DSN 879-6856.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of

records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the Federal Register and are available

from the address above.

The specific changes to the record system being amended are set

forth below. The proposed amendment is not within the purview of

subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,

which requires the submission of a new or altered system report.

Dated: September 2, 1994.

Patricia Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

A0351bTRADOC

Army Correspondence Course Program (ACCP) (February 22, 1993, 58 FR

10114).

* * * * *

Add `microfiche.'

* * * * *

Replace `Nonresident students are assigned a 6 month enrollment

period or, if in multiple subcourses, and enrollment period of 1 year.'

with `Nonresident students are assigned a 12 month enrollment period.'

Replace `ATTN: Institute for Professional Development,' with `ATTN:

ATIC IPS,' and change ZIP Code to `23604-5121.'

* * * * *

Replace `ATTN: Institute for Professional Development,' with `ATTN:

ATIC IPS,' and change ZIP Code to `23604-5121.'

Replace `ATTN: Institute for Professional Development,' with `ATTN:

ATIC IPS,' and change ZIP Code to `23604-5121.'

* * * * *

Delete `from student's personnel records.'

* * * * *

A0351bTRADOC

Army Correspondence Course Program (ACCP).

U.S. Army Training Support Center, ATTN: ATIC IPS, Fort Eustis, VA

23604-5121.

Members of the Army, Navy, Marine Corps, and Air Force, Reserve

Officer Training Corps and National Defense Cadet Corps students,

Department of Defense civilian employees, and approved foreign military

personnel enrolled in a nonresident course administered by the Army

Institute for Professional Development.

Files contain name, grade/rank, Social Security Number, address,

service component, branch, personnel classification, military

occupational specialty, credit hours accumulated, examination and

lesson grades, student academic status, curricula, course description.

10 U.S.C. 3013 and E.O. 9397.

To record lessons and/or exam grades; maintain student academic

status; course and subcourse descriptions; produce course completion

certificates and reflect credit hours earned; and produce management

summary reports.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's

compilation of systems of records notices apply to this system.

Magnetic tapes, discs, paper printouts, and microfiche.

By Social Security Number.

Random number sign-on authentication for each inquiry made to the

system is required. Sign-on decks to enable such access are updated

weekly, safeguarded under Army Regulation 380-19, Information Systems

Security, and are unique to one terminal only. Access is granted only

to designated personnel at the Army Institute for Professional

Development responsible for the administration and processing of

nonresident students.

Machine records are retained during student's enrollment, after

which student's records are transferred to the Academic Records System

History File for indefinite retention. Nonresident students are

assigned a 12 month enrollment period. A hard copy transcript

reflecting the student's personal and academic data is produced; this

is retained by the Army Institute of Professional Development for 3

years, then transferred to the National Personnel Records Center, St.

Louis, MO, where it is retained for 37 years, then destroyed.

Commander, U.S. Army Training Support Center, ATTN: ATIC IPS, Fort

Eustis, VA 23604-5121.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, U.S. Army Training Support Center, ATTN: ATIC IPS,

Fort Eustis, VA 23604-5121.

Individual should provide the full name, Social Security Number,

and signature for identification.

Individual making request in person must provide acceptable

identification such as driver's license and military identification.

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, U.S. Army Training Support Center, ATTN: ATIC IPS, Fort

Eustis, VA 23604-5121.

Individual should provide the full name, Social Security Number,

and signature for identification.

Individual making request in person must provide acceptable

identification such as driver's license and military identification.

The Army's rules for accessing records, contesting content, and

appealing initial agency determinations are contained in Army

Regulation 340-21; 32 CFR part 505; or may be obtained from the system

manager.

From individual upon enrollment, from class records and

instructors, and from graded examinations.

None.

[FR Doc. 94-22192 Filed 9-8-94; 8:45 am]

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