Department of State Acquisition Regulation (DOSAR)
Federal RegisterSep 16, 1994
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DEPARTMENT OF STATE
Office of the Procurement Executive
48 CFR Parts 601, 602, 603, 604, 605, 606, 608, 609, 610, 613, 614,
615, 616, 617, 619, 622, 623, 625, 627, 628, 631, 632, 633, 634,
636, 637, 639, 642, 643, 647, 649, 651, 652, 653, and 670
RIN 1400-AA31
Department of State Acquisition Regulation (DOSAR)
agency: Office of the Procurement Executive, Department of State.
action: Proposed rule.
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summary: This proposed rule amends the Department of State Acquisition
Regulation (DOSAR) to reflect numerous miscellaneous changes, additions
and deletions dealing with Department of State (DOS) internal or
administrative matters. This rule also sets forth policies and
procedures for procurement integrity requirements, the DOS
standardization program, implementation of the metric system for DOS
procurements, the Governmentwide commercial purchase card,
implementation of an affirmative procurement program for recovered
materials, Defense Base Act insurance requirements, and alternative
dispute resolution. Finally, it raises the threshold for major systems
acquisitions from $10,000,000 to $30,000,000.
dates: Public comments must be received by November 15, 1994.
addresses: Comments should be sent to: Gladys Gines, Senior Procurement
Analyst, Department of State, Office of the Procurement Executive, 2201
C Street NW., Suite 603, State Annex Number 6, Washington, DC 20522-
0602.
for further information contact: Gladys Gines, telephone (703) 516-
1691. This is not a toll-free number.
SUPPLEMENTARY INFORMATION:
I. Major Revisions to the DOSAR
A. Ratification of Unauthorized Commitments
DOSAR 601.602-3 and 601.602-3-70 are amended to delegate to the
head of the contracting activity the authority to ratify unauthorized
commitments not exceeding $1,000. All unauthorized commitments
exceeding $1,000 will continue to be ratified by the Procurement
Executive. A procedural change is made to state that the ratifying
official will notify the contractor involved in the ratification as to
whether the ratification was approved.
B. Contracting Officer Appointments
DOSAR 601.603-3 is amended to reflect the Department's change from
a position-based warrant system to a name-based warrant system.
C. Delegations of Authority
DOSAR 601.603-70 is amended to reflect the Department's current
organizational structure with respect to procurement authority. The
amendment separates those DOS offices which have full procurement
authority from those with limited procurement authority.
D. Procurement Integrity
Subpart 603.1 is added to alert potential contractors as to who may
have access to source selection or proprietary information, as well as
information on procurement integrity certification requirements and the
processing of violations or possible violations.
E. Contracts With Government Employees
Subpart 603.6 is added to state the Department's policy regarding
the award of contracts to Federal employees. A certification and
contract clause are also added at 652.203-70 and 652.203-71.
F. Internal Review Procedures
DOSAR 604.7002 is revised to reflect changes in the review
thresholds by the Office of the Procurement Executive of solicitation
and contract actions for domestic and overseas contracting activities.
G. Justification for Other Than Full and Open Competition
DOSAR 606.302-6 is added to provide guidance on the use of the
exception provided in FAR 6.302-6 regarding acquisitions involving
national security information.
H. Department of State Standardization Program
DOSAR 606.370 is added to provide policy and guidance on the
Department's standardization program. This section sets forth
procedures for processing justifications for other than full and open
competition when only specified makes and models of equipment will meet
the Department's needs.
I. List of Parties Excluded From Procurement Programs
DOSAR 609.405 is amended to provide guidance to contracting
officers based on a FAR class deviation issued by the Procurement
Executive on June 15, 1994. Since the hard copy of the list is being
terminated by GSA, the deviation provides for other mechanisms for
contracting officers to use to check a contractor's debarred status,
and provides for an exemption for overseas posts for certain
acquisitions.
J. Metric System Implementation
DOSAR Part 610 is added to provide implementing guidelines in
accordance with section 5164 of the Omnibus Trade and Competitiveness
Act of 1988 (P.L. 100-418).
K. Governmentwide Commercial Purchase Card Program
DOSAR 613.6-70 is added to provide the Department's policy
regarding use of commercial purchase cards when making simplified
acquisitions.
L. Solicitation and Receipt of Proposals
Subpart 615.4 is added to provide guidance on the release of
solicitation mailing lists as opposed to the list of firms who submit
proposals under an RFP; to state that approval for presolicitation
conferences one level above the contracting officer is not required per
a class deviation approved by the Procurement Executive; to state that
the uniform contract format shall be used for all overseas acquisitions
except those listed in FAR 15.406-1(a)(1)-(8); and to provide for
procedures to be used when releasing proposals outside the Government
for evaluation purposes.
M. Unsolicited Proposals
Subpart 615.5 is added to state that the contact points for
unsolicited proposals are the heads of the contracting activities.
N. Economy Act Interagency Acquisition Agreements
DOSAR 617.504-70 is added to state who has the authority to execute
Economy Act IAAs and to provide for Department of State Form DS-1921,
Award/Modification of Interagency Acquisition Agreement.
O. Small Business Subcontracting Goals
DOSAR 619.705-1 is added to require that contracting officers
incorporate the Department's current fiscal year goals as negotiated
with the SBA in all pertinent Department solicitations. A new provision
at 652.219-70 is added to accomplish this purpose.
P. Hazardous Material Identification
Subpart 623.3 is added to require that all work, including the
handling of hazardous materials, shall comply with the applicable
requirements of the Department of State Safety/Health and Environmental
Management Resource Guide.
Q. Resource Conservation and Recovery
Subpart 623.4 is added to provide policy and guidance implementing
Section 6002 of the Resource Conservation and Recovery Act (42 U.S.C.
6962, P.L. 92-580) regarding an affirmative procurement program for
recovered materials. Associated solicitation provisions and contract
clauses are provided at 652.223-70 through 652.223-78.
R. Defense Base Act Insurance Supplementation
Subpart 628.3 is added to provide guidance on the Defense Base Act
for acquisitions for services or construction which require contractor
personnel to perform work outside the United States. Language is also
added to provide guidance on use of the contract which the Department
has awarded to an insurance broker and carrier to provide Defense Base
Act insurance. Associated solicitation provisions and contract clauses
are provided at 652.228-71 through 652.228-77.
S. Alternative Dispute Resolution
DOSAR 633.214-70 is added to provide policy and guidance regarding
alternative dispute resolution.
T. Increase in Major Systems Acquisition Threshold
DOSAR 634.001 is amended to increase the Department's threshold for
major systems acquisitions from $10,000,000 to $30,000,000. The
threshold has not changed since 1988. The revised threshold is more
accurate given current spending trends and inflation.
U. Contractor Use of Travel Advances
Part 651 is added to state the Department's prohibition on issuing
travel advances, official travel orders, or Government Travel
Requisitions to contractors.
II. Other DOSAR Revisions
Numerous other revisions have been made to update the DOSAR to
implement FAR changes that have occurred; to indicate appropriate
approving officials as required by the FAR; to delete obsolete DOSAR
passages and clauses; and, to reflect current organizational
designations and language. These changes do not affect the relationship
between a Department of State organization and a contractor or
potential contractor.
Several DOSAR clauses have been deleted, as they are obsolete. They
are: 652.202-70, Definitions; 652.214-70, Language Version (superseded
by FAR 52.214-34, Submission of Offers in the English Language);
652.214-72, Authorization to Perform; 652.232-70, Invoice Requirements
and 652.232-71, Method of Payment (Electronic Funds Transfer) (both
superseded by FAC 94-20 which clarified that Prompt Payment Act
requirements apply to overseas contracts; therefore, FAR clauses
52.232-25, Prompt Payment and 52.232-28, Electronic Funds Transfer
Payment Methods, will be used).
The following new DOSAR clauses have been added, in addition to
those mentioned in I. above: 652.206-70, Competition Advocacy/Ombudsman
(to provide potential offerors with a contact point if they believe
that a solicitation is particularly restrictive of competition);
652.216-71, Price Adjustment (to allow overseas contractors to be able
to adjust their prices if the host country government enacts laws
affecting actual costs of direct service labor); 652.232-70, Payment
Schedule and Invoice Submission (Fixed-price) and 652.232-71, Voucher
Submission (Cost-Reimbursement) (to provide clauses pertaining to the
submission of invoices/vouchers); 652.237-70, Compensatory Time Off (to
allow for personal services contractors to be given compensatory time
off for overtime work); 652.237-71, Identification/Building Pass (to
ensure that contractors who work in Department of State facilities are
properly cleared and have an identification pass); and, 652.237-72,
Observance of Legal Holidays and Administrative Leave (for contracts
where contractor personnel will be working on-site in any Department of
State facility).
The following Department of State forms have been added: DS-1918,
Purchase Order File; DS-1919, Delivery Order File; DS-1910, Blanket
Purchase Agreement (BPA) File; DS-1921, Award/Modification of
Interagency Acquisition Agreement; and DS-1910, Small Business/Labor
Surplus Agency Review--Actions Above the Small Purchase Limitation.
These forms are all for internal Department or Government use; since
they do not affect contractors or potential contractors, they are not
being printed in this Federal Register publication.
III. Impact
The Department of State certifies regulation will not have a
significant economic impact on a substantial number of small entities
under the Regulatory Flexibility Act (5 U.S.C. 601 et seq.).
List of Subjects in 48 CFR Parts 601, 602, 603, 604, 605, 606, 608,
609, 610, 613, 614, 615, 616, 617, 619, 622, 623, 625, 627, 628,
631, 632, 633, 634, 636, 637, 639, 642, 643, 647, 649, 651, 652,
653, 670
Government procurement, Department of State Acquisition Regulation
(DOSAR).
Accordingly, title 48, chapter 6 of the Code of Federal Regulations
is proposed to be amended as follows:
1. The authority citation for 48 CFR parts 601, 602, 603, 604, 605,
606, 608, 609, 613, 614, 615, 616, 617, 619, 622, 623, 625, 628, 632,
633, 634, 636, 637, 642, 643, 652, 653 is revised to read as follows:
Authority: 40 U.S.C. 486(c); 22 U.S.C. 2658.
SUBCHAPTER A--GENERAL
PART 601--DEPARTMENT OF STATE ACQUISITION REGULATIONS
2. and 3. Section 601.000 is amended by removing the last sentence.
4. A new subpart 601.1, consisting of sections 601.101 and 601.105
is added to read as follows:
Subpart 601.1--Purpose, Authority, Issuance
Sec.
601.101 Purpose.
601.105 OMB approval under the Paperwork Reduction Act.
601.101 Purpose.
The DOSAR is issued to provide Department guidance in accordance
with the policy cited in FAR 1.301(a)(2). The portions of this
regulation that affect the relationship between a Department of State
organization and a contractor or potential contractor have been
published in the Federal Register at 48 CFR Chapter 6, in accordance
with FAR 1.301(b).
601.105 OMB approval under the Paperwork Reduction Act.
The Paperwork Reduction Act of 1980 (44 U.S.C. 3501-3520) requires
that Federal agencies obtain approval from the Office of Management and
Budget (OMB) before collecting information from ten (10) or more
members of the public. The information and recordkeeping requirements
contained in this regulation have been approved by OMB under OMB
Control Number 1405-0050.
5. Section 601.201-1 is amended by inserting the parenthetical
``(A/OPE)'' after the phrase ``The Office of the Procurement
Executive'' in the first sentence; by removing the word ``said'' and
inserting ``a'' in its place in the second sentence; and by removing
the words ``the Office of the Procurement Executive'' and inserting the
acronym ``A/OPE'' in their place in the third sentence.
6. Section 601.301 is revised to read as follows:
601.301 Policy.
(a)(1) The Assistant Secretary of State for Administration is the
agency head for the purposes of FAR 1.301 (see Delegation of Authority
No. 120 (34 FR 18095, October 30, 1969), as amended by Delegation of
Authority No. 120-4 (59 FR 38022, July 26, 1944)). Under Delegation of
Authority No. 120-3 (51 FR 16768, May 6, 1986), the Assistant Secretary
of State for Administration redelegated to the Procurement Executive
the authority to prescribe, promulgate, and amend DOS acquisition
policies, rules, and regulations.
(2) The Department's procurement directives system consists of the
following components:
(i) The DOSAR;
(ii) Procurement Policy Directives (PPDs), which provide basic
policy or procedural guidance and direction. PPDs are issued on an
interim basis, and are subsequently incorporated into the next revision
of the DOSAR; and
(iii) Procurement Information Bulletins, which provide general
information on topics of interest to contracting personnel.
(b) The Department of State Acquisition Regulation (DOSAR) is
prescribed under the authority of 22 U.S.C. 2658 and 40 U.S.C. 486(c).
(c) The DOSAR implements and supplements the FAR.
7. Section 601.302 is amended in paragraph (a) by adding the phrase
``and leases of real property,'' after the words ``including
construction''; removing the comma after the word ``construction''; and
adding the following phrase to the end of the paragraph ``, or the
Foreign Service Buildings Act of 1926, as amended (22 U.S.C. 292 et
seq)''.
8. Section 601.303 is amended by revising paragraph (c) to read as
follows:
601.303 Publication and codification.
* * * * *
(c) The DOSAR shall be referenced in the same manner as described
at FAR 1.104-2(c).
601.403 [Amended]
9. Section 601.403 is amended by removing the second sentence.
601.404 [Amended]
10. Section 601.404 is amended by removing the second sentence.
601.405 [Amended]
11. Section 601.405 is amended by removing the second sentence.
601.470 [Amended]
12. Section 601.470 is amended by removing the second sentence.
601.471 [Amended]
13. Section 601.471 is amended by removing the parenthetical ``(see
601.603-70)'' in the first sentence of paragraph (a) introductory text;
and by revising paragraphs (a)(1) and (b) to read as follows:
601.471 Procedures.
(a) * * *
(1) The nature of the deviation requested, including whether it is
an individual or class deviation;
* * * * *
(b) The head of the contracting activity shall also submit all
pertinent documentation supporting the request.
* * * * *
14. Section 601.570 is revised to read as follows:
601.570 Rulemaking.
(a) The DOSAR is promulgated and may be revised, as necessary, in
accordance with FAR Part 1.
(b) The Procurement Executive shall issue all DOS acquisition
regulations.
15. Section 601.601-1 is amended in paragraph (a) by removing the
word ``let'' and inserting the word ``awarded'' in its place; by
removing the words ``including interagency agreements'' and inserting
in their place the words ``including FAR-covered interagency
acquisition agreements'' in the first sentence in paragraph (b); and by
adding the words ``real and'' preceding ``personal property'' in
paragraph (b) in the first instance of appearance.
16. Section 601.602-3 is amended by removing the period at the end
of paragraph (b)(1) and adding the words ``, e.g., withdrawal of a
contracting officer's warrant or a Contracting Officer's Representative
delegation or collection action.''
17. Section 601.602-3 is amended by revising paragraph (b)(2) to
read as follows; and by adding the following sentence to the end of
paragraph (c) as follows:
601.602-3 Ratification of unauthorized commitments.
* * * * *
(b) * * *
(2) The head of the contracting activity is delegated the authority
to serve as the ratifying official for unauthorized contractual
commitments not exceeding $1,000. The head of the contracting activity
may refer such actions to the Procurement Executive for ratification if
he/she so chooses. All unauthorized commitments in excess of $1,000
shall be ratified by the Procurement Executive.
* * * * *
(c) * * * However, the contracting officer is encouraged to obtain
legal concurrence if there is a question of proprietary or a legal
issue.
18. Section 601.602-3-70 is revised to read as follows:
601.602-3-70 Procedures.
(a)(1) The person who made the unauthorized commitment shall submit
all records and documents concerning the unauthorized commitment to the
contracting officer assigned the ratification action. That person shall
provide a complete written, signed statement of the facts, including
why normal acquisition procedures were not followed, why and how the
vendor was selected, a list of other sources considered, a description
of work or products, a statement regarding the status of performance,
an estimated or agreed price, certified funding citations, and a
statement as to why he/she should not be personally liable for the
cost, e.g., a public purpose was served and no personal benefit was
received.
(2) When the person who made the unauthorized commitment is no
longer available to attest to the circumstances of the unauthorized
commitment, an officer from the responsible office shall accomplish the
requirements of this paragraph; the statement shall identify the
individual responsible for the unauthorized commitment.
(3) In addition, a cognizant management official from the office
which employed the individual who made the unauthorized commitment at
the time the unauthorized commitment was made shall provide a statement
detailing actions that he/she will take to ensure that such commitments
will not occur again under the same or similar circumstances.
(b) The contracting officer assigned the ratification action shall
prepare and execute a recommendation to the ratifying official. The
contracting officer shall either recommend that the ratifying official
approve and ratify the unauthorized commitment; or, disapprove the
ratification of the unauthorized commitment.
(1) The recommendation shall include the facts and circumstances of
the unauthorized commitment; the information prescribed in FAR 1.602-3
(c)(1) and (c)(3) through (c)(6); and a recommendation to the ratifying
official as to whether the unauthorized commitment should be ratified.
(2) Following the signature of the contracting officer, the
recommendation shall include a statement that the ratifying official
could have granted authority to enter into a contractual commitment at
the time it was made and still has the authority to do so; that the
ratifying official hereby ratifies (or disapproves) the unauthorized
commitment in the amount specified; and a date and signature block for
the ratifying official.
(c) The information required in paragraph (b)(1) of this section
shall be supported by factual findings included or referenced in the
recommendation.
(d) The contracting officer shall submit the complete file to the
ratifying official. For actions exceeding $1,000, the file shall be
submitted through the head of the contracting activity to the
Procurement Executive.
(e) Upon receipt and review of the complete file, if the ratifying
official ratifies the unauthorized commitment, the file shall be
returned, through the head of the contracting activity if the action
exceeds $1,000, to the contracting officer for issuance of the
appropriate contractual document(s). If the request for ratification is
not justified, the ratifying official shall return the request to the
head of the contracting activity (if over $1,000) with a written
explanation for the decision and a recommendation for disposition of
the action.
(f)(1) When a ratification is approved, the ratifying official
shall prepare a letter to the contractor involved in the ratification.
The letter shall state the reason(s) why the ratification was approved
and provide cautionary language to the contractor regarding future
instances of ratification actions.
(2) When a ratification is not approved, the head of the
contracting activity shall prepare a letter to the contractor advising
that the ratification was not approved. The letter shall cite the
reason(s) for the disapproval.
19. Section 601.603-3 is revised to read as follows:
601.603-3 Appointment.
(a) There is no contracting officer authority conferred upon any
DOS employee by virtue of position. The Procurement Executive appoints
all DOS contracting officers, in conformance with FAR 1.603-3. The
contracting officer shall retain the original copy of the Standard Form
1402, Certificate of Appointment, signed by the Procurement Executive.
Only qualified employees shall be appointed as contracting officers. A/
OPE is responsible for providing guidance and oversight in managing
such appointments.
(b) Contracting officers shall be appointed in accordance with the
Procurement Career Management Guidebook, available from A/OPE.
(c) Non-Federal employees. Only United States Government direct-
hire employees who are U.S. citizens shall be appointed as contracting
officers. Personal services contractors, Foreign Service Nationals, and
Third Country Nationals are not eligible for appointment as DOS
contracting officers.
20. Section 601.602-70 is revised to read as follows:
601.603-70 Delegations of authority.
(a) Delegations. As stated in 601.603-3(a), there is no contracting
officer authority conferred by virtue of position. Pursuant to 601.602-
1(b), the Procurement Executive has designated the following as
contracting activities as defined in FAR 2.101. These authorities are
not redelegable. In addition, specific individuals are designated as
heads of contracting activities (HCAs) (see FAR 2.101):
(1) Overseas posts. Each overseas post shall be regarded as a
contracting activity to enter into and administer contracts for the
expenditure of funds involved in the acquisition of supplies,
equipment, publications, and services; to sell personal property; and
to lease real property. The Principal Officer, the Administrative
Officer, or the Supervisory General Services Officer are designated as
HCAs; provided, that he/she has a contracting officer's warrant issued
by the Procurement Executive.
(i) No authority is delegated to enter into cost-reimbursement,
fixed-price incentive, or fixed-price redeterminable contracts.
(ii) When expressly authorized by a U.S. Government agency which
does not have a contracting officer at the post, the officers named in
paragraph (a)(1) introductory text may enter into contracts for that
agency. Use of this authority is subject to the statutory authority of
that agency and any special contract terms or other requirements
necessary for compliance with any conditions or limitations applicable
to the funds of that agency. The agency's authorization shall cite the
statute(s) and state any special contract terms or other requirements
with which the acquisition so authorized must comply. In view of the
contracting officer's responsibility for the legal, technical, and
administrative sufficiency of contracts, questions regarding the
propriety of contracting actions that the post is required to take
pursuant to this authority may be referred to the Department for
resolution with the headquarters of the agency concerned.
(2) Office of Foreign Buildings. The authority to enter into and
administer contracts pursuant to the Foreign Service Buildings Act of
1926, as amended (22 U.S.C. 292 et seq.), is delegated to the Deputy
Assistant Secretary of State for Foreign Buildings and to the Director
for Acquisitions as the HCA.
(3) Office of Acquisition. The authority to enter into and
administer contracts for the expenditure of funds involved in the
acquisition of supplies and nonpersonal services is delegated to the
Director and Deputy Director as the HCA.
(4) Foreign Service Institute. The authority to enter into and
administer contracts pursuant to Chapter 7, Title I, of the Foreign
Service Act of 1980, as amended (22 U.S.C. 4021 et seq.), is delegated
to the Director of the Foreign Service Institute, the Executive
Director, the Deputy Executive Director, and the Supervisory
Contracting Officer as the HCA.
(5) Office of Foreign Missions. The authority to enter into and
administer contracts pursuant to Title II of the State Department Basic
Authorities Act of 1956, as amended (22 U.S.C. 4301 et seq.), is
delegated to the Director, Office of Foreign Missions, and the
Administrative Officer as the HCA.
(6) U.S. Mission to the United Nations. The authority to enter into
and administer contracts pursuant to the United Nations Participation
Act of 1945, as amended (22 U.S.C. 287), is delegated to the Counselor
for Administration as the HCA.
(7) Moscow Embassy Building Control Office. The authority to enter
into and administer contracts for the planning, design, and
construction of the embassy office building in Moscow is delegated to
the Director, Moscow Embassy Building Control Office as the HCA.
(8) Diplomatic Telecommunications Service--Program Office. The
authority to enter into and administer contracts for the leasing or
purchase of telecommunications services, circuits, subsystems, and
associated professional services is delegated to the Chief, Acquisition
Branch.
(9) Regional Procurement Support Offices. (i) The authority to
enter into and administer contracts for the expenditure of funds
involved in the acquisition of supplies, equipment, publications,
services, execute leases for real property, and to sell personal
property on behalf of overseas posts is delegated to each Director,
Regional Procurement Support Office (RPSO) as the HCA at the following
locations:
(A) RPSO Bonn in conjunction with Embassy Bonn;
(B) RPSO Tokyo in conjunction with Embassy Tokyo;
(C) RPSO Singapore in conjunction with Embassy Singapore; and,
(D) RPSO Miami in conjunction with the Miami Regional Center.
(ii) The RPSOs are under the purview and guidance of A/OPE.
(b) Other delegations. Several DOS offices have been delegated
limited procurement authority, although they have not been designated
as HCAs. Matters requiring HCA resolution are referred to the Office of
Acquisition. These delegations are provided only to warranted
contracting officers in the respective offices. They are as follows:
(1) Office of Language Services. The authority to enter into and
administer simplified acquisition transactions under FAR Part 13 and
orders against schedule contracts for interpreting, translating,
conference reporting, and related language support and escort services.
(2) Office of Overseas Schools. The authority to enter into and
administer simplified acquisition transactions under FAR Part 13 and
orders against schedule contracts pursuant to section 29 of the State
Department Basic Authorities Act of 1956, as amended.
(3) Library. The authority to enter into and administer simplified
acquisition transactions under FAR Part 13 and orders against schedule
contracts pursuant to the provisions of the Public Printing and
Documents Act of 1968, as amended, and for the acquisition of
newspapers, books, maps, and periodicals.
(4) Office of International Conferences. The authority to enter
into and administer simplified acquisition transactions under FAR Part
13 and orders against schedule contracts pursuant to section 5, Title
I, of the Department of State Basic Authorities Act of 1956, as
amended.
(5) Bureau for Refugee Programs. The authority to enter into and
administer simplified acquisition transactions under FAR Part 13 and
orders against schedule contracts pursuant to the Migration and Refugee
Assistance Act of 1962, as amended, and Executive Order 10077, dated
January 22, 1963.
(6) Bureau of International Narcotics Matters. The authority to
enter into and administer simplified acquisition transactions under FAR
Part 13, orders against schedule contracts and personal services
contracts pursuant to the Foreign Assistance Act of 1961, as amended;
and, 48 CFR Chapter 7, Agency for International Development Acquisition
Regulation, including any amendments thereto.
21. Section 601.670 is added to read as follows:
601.670 Procurement Career Management Program.
(a) Policy. The Department's Procurement Career Management Program
is designed to improve the quality of contracting in the Department
through the development and maintenance of professional contracting
skills in accordance with the Federal Acquisition Institute's Contract
Specialist Workbook and related guidance.
(b) Procedures. Details of the Department's Procurement Career
Management Program are described in the Department of State Procurement
Career Management Guidebook. A/OPE shall provide guidance and
oversight.
PART 602--DEFINITIONS OF WORDS AND TERMS
22. and 23. In section 602.101-70, the definition of Consolidated
Receiving Point is amended in the first sentence by removing the words
``packing firm employed by'' and inserting the words ``contractor under
contract to'' in their place, and by removing the second sentence; the
definition of Despatch Agency is amended by removing the words ``Office
of Supply, Transportation and Procurement'' and inserting the words
``Office of Supply and Transportation'' in their place, by removing the
word ``and'' preceding ``San Francisco, California'', and by adding the
words ``; and, Seattle, Washington'' to the end of the second sentence;
and the definition of Third country procurement is removed.
24. Subpart 602.2, consisting of sections 602.201 and 602.201-70,
is removed.
PART 603--IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF
INTEREST
25. and 26. Subpart 603.1 is added to read as follows:
Subpart 603.1--Safeguards
Sec.
603.104 Procurement integrity.
603.104-5 Disclosure, protection, and marking of proprietary and
source selection information.
603.104-9-70 Certification requirements.
603.104-11 Processing violations or possible violations.
603.104 Procurement integrity.
603.104-5 Disclosure, protection, and marking of proprietary and
source selection information.
(d)(1) The head of the contracting activity is the agency head's
designee for the purposes of FAR 3.104-5(d)(1).
(2) The following classes of persons may be authorized access to
proprietary or source selection information by the contracting officer
or head of the contracting activity when such access is necessary to
the conduct of a procurement:
(i) Clerical personnel directly involved in the procurement;
(ii) Supervisors in the contracting officer's chain of command;
(iii) Contracting personnel involved in reviewing or approving the
solicitation, contract, or contract modification; and
(iv) Personnel in the following offices: Office of Small and
Disadvantaged Business Utilization (A/SDBU), Office of the Legal
Adviser (L/BA), Office of Legislative Affairs, Office of the Inspector
General, the Small Business Administration, and the Office of Federal
Contract Compliance Programs (Department of Labor).
603.104-9-70 Certification requirements.
(b) Competing contractors are required to complete the
``Certificate of Procurement Integrity'' and submit it with their bids
under IFBs. For RFPs, the apparent successful offeror only need submit
the certification. For RFPs, the contracting officer shall contact the
apparent successful offeror before award and request that the
certificate be submitted within five (5) working days if the
certificate was not submitted with the initial proposal. A bid
submitted under an IFB that lacks a signed certificate is
nonresponsive, and an apparent successful offeror under an RFP who does
not submit the required certificate is ineligible for award.
603.104-11 Processing violations or possible violations.
(a) The contract specialist shall report any violation or possible
violation of the procurement integrity requirements immediately to the
contracting officer and the Office of the Inspector General. The
contracting officer shall follow the procedures in FAR 3.104-11
regarding such violations.
603.203 [Amended]
27. Section 603.203 is amended by removing the parenthetical ``(see
601.603-70)'' in the last sentence.
603.303 [Amended]
28. Section 603.303 is amended by removing the parenthetical ``(see
601.603-70)'' from the first sentence of paragraph (c).
29. Section 603.601 is added to read as follows:
603.601 Policy.
(a) It is Department policy not to award contracts to Federal
employees, or businesses substantially owned or controlled by Federal
employees.
30. Section 603.670 is added to read as follows:
603.670 Solicitation provision and contract clause.
The contracting officer shall insert the clause at 652.203-70,
Prohibition Against the Use of Federal Employees, in all solicitations
and contracts, and the provision at 652.203-71, Certification Regarding
Federal Employment, in all solicitations.
31. Subpart 603.7 is added to read as follows:
Subpart 603.7--Voiding and Rescinding Contracts
Sec.
603.704 Policy.
603.705 Procedures.
603.704 Policy.
The Procurement Executive is the agency head's designee for the
purposes of FAR 3.704.
603.705 Procedures.
The Procurement Executive is the agency head's designee for the
purposes of FAR 3.705.
PART 604--ADMINISTRATIVE MATTERS
32. Section 604.202 is amended in the first sentence by revising
the words ``Despatch Office'' to read ``Despatch Agent''; and, by
adding the following sentence to the end of the section:
604.202 Agency distribution requirements.
* * * Copies of contracts and modifications awarded as small
business or 8(a) set-asides shall be sent to A/SDBU.
33. Section 604.7002 is amended by revising paragraphs (a) and (b)
to read as follows; and, by removing the words ``the Office of the
Procurement Executive'' in paragraph (c) and substituting ``A/OPE'' in
their place:
604.7002 Procedures.
(a) Prior to issuance of a solicitation or a solicitation amendment
which constitutes a substantive change, award of a contract, or
execution of a contract modification (including exercising contract
options), any of which is estimated to exceed the thresholds indicated
below, the contracting officer shall forward the proposed contractual
action to A/OPE for review. For contract modifications, the contracting
officer shall submit such actions in accordance with 643.102-70(b):
(1) For domestic contracting activities, all actions over
$5,000,000. There is no review threshold when the contracting
activity's quality assurance plan has been approved by A/OPE;
(2) For overseas posts with contracting officers who have been
issued standard name warrants, all actions over $250,000, with the
exception of those actions for local guard services, which require
review at $100,000 and above; and,
(3) For overseas posts with contracting officers who have been
issued provisional name warrants, all actions over $100,000.
(4) When calculating the threshold for application of paragraphs
(a)(1) through (3) of this section, include the value of the base year
plus all option years.
(b) A/OPE shall document the scope and extent of the review and
shall submit written recommendations to the contracting officer on each
proposed contract action reviewed. In the event the contracting officer
and the reviewer cannot reach agreement on the recommendation(s), the
contracting officer shall prepare an appeal file to be transmitted to
the Procurement Executive. The appeal shall be approved by an
individual one management level above the contracting officer prior to
its transmission to the Procurement Executive. A resolution shall be
worked out between the contracting activity and the Procurement
Executive. For purposes of this section, the officer who may transmit
the appeal file to the Procurement Executive shall not be the same
individual who will sign the contractual document. For overseas posts,
where the contracting officer is the head of the contracting activity,
the approval authority shall be the Principal Officer.
* * * * *
SUBCHAPTER B--COMPETITION AND ACQUISITION PLANNING
PART 605--PUBLICIZING CONTRACT ACTIONS
34. and 35. Section 605.202-70 is amended to add the phrase ``, and
work is performed outside'' preceding the words ``the United States''
in the second sentence of paragraph (a); by revising paragraph (b); by
amending paragraph (c)(1) to add the phrase ``or other agency'' after
the words ``the requirements office'' in the first sentence; by
amending paragraph (c)(2) introductory text to remove the parenthetical
``(see 601.603-70)''; by revising paragraphs (c)(2)(i) and (ii); by
revising paragraph (d); and by adding new paragraph (e) to read as
follows:
605.202-70 Foreign acquisitions.
* * * * *
(b) Policy. Under certain conditions, waiver of the requirement to
publish in the CBD notices of proposed procurement actions is necessary
for acquisitions by overseas posts when these acquisitions are made
from sources outside, and work is performed outside the United States,
its possessions and Puerto Rico. This policy is pursuant to 41 U.S.C.
416 et seq. and 15 U.S.C. 637 et seq. This policy applies only to DOS
contracts and any contracts awarded in behalf of other Federal agencies
using appropriated funds.
(c) * * *
(2)(i) If the head of the contracting activity determines that
publication of a CBD notice is appropriate and reasonable, the notice
shall be published in accordance with FAR 5.2.
(ii) If the head of the contracting activity determines that
publication of a CBD notice is inappropriate or unreasonable, that
official may waive the CBD notice requirements of FAR Subpart 5.1.
Delay, due to poor acquisition planning, is not a sufficient reason to
waive the CBD notice. This determination shall be in writing and made
in consideration of such factors as overseas delivery, installation,
maintenance or replacement requirements, special product or performance
specifications, and security clearance requirements. The determination
and findings shall be included in the contract file. Competition in
such acquisitions, including the use of written solicitations, shall be
obtained in all cases to the extent feasible and consistent with FAR
Part 6 and DOSAR Part 606. If there are known U.S. firms or firms with
U.S. affiliations in local residence capable of supplying the required
supplies or services, the contracting activity shall ensure that those
firms are included in the source list for the acquisition.
* * * * *
(d) Policy exclusions. CBD waiver authority does not apply to guard
service contracts that exceed $250,000. Guard service contract that
exceed $250,000 shall be synopsized in the CBD. Option year prices
shall be included when computing the applicability of this threshold.
(e) Limitations. If the contracting officer waives the CBD synopsis
on the basis of urgent or compelling reasons, the acquisition may only
fulfill the immediate requirements. Therefore, option periods of
performance, or quantities which exceed immediate needs, are not
allowable.
36. Section 605.207 is amended by adding a new paragraph (a)(1) to
read as follows:
605.207 Preparation and transmittal of synopsis.
(a)(1) Contracting officers at overseas posts shall submit synopses
of proposed contract actions to A/OPE for electronic transmittal to the
CBD.
37. Subpart 605.3 is added to read as follows:
Subpart 605.3--Synopses of Contract Awards
605.303 Announcement of contract awards.
(a) Contracting officers shall make information available on awards
over $10 million to the Office of Legislative Affairs in sufficient
time for an announcement by 5:00 p.m. Washington, DC time on the day of
the award. This requirement applies only to awards made by domestic
contracting activities where performance will take place within the
United States or its possessions.
38. Section 605.403 is added to read as follows:
605.403 Requests from members of Congress.
(a) The Procurement Executive is the agency head for the purposes
of FAR 5.403(a).
39. Section 605.502 is revised to read as follows:
605.502 Authority.
(a) For paid advertisements in newspapers within the United States,
the head of the contracting activity is the agency head's designee for
the purposes of FAR 5.502(a). For acquisitions by overseas posts
necessitating paid advertisements in newspapers outside the United
States, the head of the contracting activity is the agency head's
designee for the purposes of FAR 5.502(a). When the head of the
contracting activity is the contracting officer for the acquisition, no
further approvals are necessary.
PART 606--COMPETITION REQUIREMENTS
40. and 41. Section 606.302-1 is added to read as follows:
606.302-1 Only one responsible source and no other supplies or
services will satisfy agency requirements.
(b)(1) In accordance with FAR 6.302-1, guard services shall be
acquired from the host government only when it is the sole available
source.
(4) The Procurement Executive is the agency head for the purposes
of FAR 6.302-1(b)(4).
42. Section 606.302-6 is added to read as follows:
606.302-6 National security.
(a) This subsection applies to all acquisitions involving national
security information, regardless of dollar amount.
(b) It is the policy of the Department of State that individual
acquisitions or classes of acquisitions involving national security
information be handled in accordance with the laws and regulations
regarding classification and control of classified information.
Executive Order 12356, National Security Information (April 2, 1982),
prescribes a uniform system for classifying declassifying, and
safeguarding national security information.
(c)(1) The Department's requirements personnel, reviewing
officials, the contracting officer, and the approving official shall
jointly confer on using this authority and the extent to which national
security pertains to the acquisition(s). The Department shall examine
the acquisition in its totality, including any antecedent and/or
consequent acquisitions and related actions, to make these
determinations. The Director, Diplomatic Security Services, Bureau of
Diplomatic Security, is the authority for the determination that
specific information should not be released on all proposed
acquisitions funded by the Department of State that involves national
security information. The Chief, Controls Division, Office of
Intelligence Liaison Directorate for Coordination, Bureau of
Intelligence and Research, is the approval authority for such
acquisitions derived from or funded by other agencies. The requirements
office is responsible for obtaining the approval of the appropriate
official and ensuring that all documentation necessary for the decision
is accurate and complete with respect to information that should not be
released.
(2) In accordance with FAR 5.202(a)(1), acquisitions involving
national security information shall be publicized if identification of
the individual acquisition or class or acquisitions would not
compromise national security.
(3) The contracting officer is responsible for soliciting offers
from as many potential sources as is practicable under the
circumstances. However, given the sensitivity required for acquisitions
involving national security information, it is expected that
requirements offices will work closely with the contracting officer in
maximizing competition.
606.303-1 [Amended]
43. Section 606.303-1 is amended by removing the words ``the Office
of the Procurement Executive'' and inserting the acronym ``A/OPE'' in
their place.
44. Section 606.304 is amended by adding new paragraphs (a)(1) and
(d) to read as follows:
606.304 Approval of the justification.
(a)(1) The approval authority for a proposed contract not exceeding
$100,000 is one level above the contracting officer. This applies to
both domestic and overseas contracting activities.
(d) The estimated dollar value of all options shall be included in
determining the approval level of a justification.
45. Section 606.304-70 is revised to read as follows:
606.304-70 Acquisitions by overseas posts.
The Departmental Competition Advocate is the approval authority for
the purposes of FAR 6.304(a)(3). This authority is not redelegable. Any
such justification must be transmitted through the Principal Officer at
the overseas post.
46. Section 606.370 is added to read as follows:
606.370 Department of State standardization program.
(a) It is the Department's policy to promote full and open
competition in all procurement actions. The authority at 41 U.S.C.
253(c)(1) shall be used with respect to standardization when only
specified makes and models of equipment will satisfy the Department's
needs and only one source is available. This policy applies to all
acquisitions involving standardization, regardless of dollar amount.
(b) Contracts awarded under the authority at 41 U.S.C. 253(c)(1)
shall be supported by the written justification described in FAR 6.303.
The contracting officer, requirements office, procuring activity
competition advocate, and the Procurement Executive shall approve all
Justifications for Other than Full and Open Competition that cite
standardization of technical equipment as justification to restrict
competition. The Administrative Officer at each post is the procuring
activity competition advocate for that post and the requirements office
at post is the embassy functional office responsible for identifying
the need to contract.
(c) Procurement of specified makes and models of technical
equipment and systems, for which there is only one source of supply, is
considered other than full and open competition. Such procurements
shall be supported by an approved Justification for Other than Full and
Open Competition. The justification shall include the content
requirements of FAR 6.303-2 and DOSAR 606.303-2. The justification
shall also address potential cost savings in areas such as inventory,
operations, training, maintenance, repairs, and administrative and
management support. Areas of consideration for potential cost savings
shall be supported by detailed estimates as attachments to the
justification. Justifications shall specify an effective period, which
shall bear a reasonable relationship to the life of the technical
equipment. The effective period shall not exceed six years with a
review at the end of the first three years. Periodic reviews shall be
made during the standardization period to determine whether the
standardization should be continued, revised or canceled.
47. Section 606.501 is revised to read as follows:
606.501 Requirement.
(a) The Procurement Executive is the head of the agency for the
purposes of FAR 6.501 and designates the Departmental Competition
Advocate.
(b) Contracting activity competition advocates have been designated
for A/FBO and A/OPR/ACQ. The Departmental Competition Advocate is the
activity competition advocate for all other domestic contracting
activities.
48. Section 606.570 is added to read as follows:
606.570 Solicitation provision.
The contracting officer shall insert the provisions at 652.206-70,
Competition Advocacy/Ombudsman, in all solicitations over the
simplified acquisition limitation.
PART 608--REQUIRED SOURCES OF SUPPLIES AND SERVICES
Subpart 608.4 (608.402, 608.402-70)--[Removed]
49. and 50. Subpart 608.4, consisting of sections 608.402 and
608.402-70, is removed.
PART 609--CONTRACTOR QUALIFICATIONS
609.202 [Amended]
51. Section 609.202 is amended by removing the parenthetical ``(see
601.603-70)''.
609.404 [Amended]
52. Section 609.404 is amended by removing the words ``The Office
of the Procurement Executive'' and inserting the acronym ``A/OPE'' in
their place in the first sentence.
53. Section 609.405 is revised to read as follows:
609.405 Effect of listing.
(a) The Procurement Executive is the agency head's designee for the
purposes of FAR 9.405(a).
(d) In accordance with a FAR class deviation granted by the
Procurement Executive, the following actions apply to actions awarded
by DOS contracting activities:
(1)(i) Contracting officers at overseas contracting activities may
rely on the debarment certification submitted by bidders/offerors (FAR
52.209-5) as proof of eligibility for award when access to the current
``Lists of Parties Excluded from Procurement Programs'' is not
reasonably available. For contracts which require A/OPE review and
approval, the contracting officer should request that A/OPE perform the
required review if the list is not available.
(4)(i) For procurement actions (both domestic and overseas) that do
not exceed the simplified acquisition limitation, contracting officers
need not consult the ``List of Parties Excluded from Procurement
Programs'' prior to award. The list should be consulted whenever the
contracting officer has reason to believe that a proposed contractor
may appear on the list.
(ii) Contracting officers at domestic contracting activities shall
review the ``List of Parties Excluded from Procurement Programs'',
either in hard copy or electronic form, prior to award.
54. Section 609.405-70 is amended by removing paragraph (c); by
redesignating paragraphs (a) and (b) as (b) and (c), respectively; and
by designating the introductory paragraph as paragraph (a) and revising
it to read as follows:
609.405-70 Termination action decision.
(a) Prior to making a decision to terminate, based on the
considerations listed below, the contracting officer shall have the
proposed action reviewed and approved by:
(1) The Office of the Legal Adviser;
(2) An individual one level above the contracting officer; and,
(3) For overseas posts, A/OPE.
* * * * *
55 and 56. Part 610 is added to subchapter B to read as follows:
PART 610--SPECIFICATIONS, STANDARDS, AND OTHER PURCHASE
DESCRIPTIONS
Sec.
610.002 Policy.
610.002-70 Metric system implementation.
Authority: 40 U.S.C. 486(c); 22 U.S.C. 2658.
610.002 Policy.
610.002-70 Metric system implementation.
(a) Policy. The Omnibus Trade and Competitiveness Act of 1988 (Pub.
L. 100-418) requires Federal agencies to establish implementing
guidelines pursuant to metric policy established under Sec. 5164 of the
Act to adopt the metric system as the preferred system of weights and
measurements for United States trade and commerce. This subsection
establishes the Department of State metric conversion guidelines for
transition from the traditional system to the metric system of weights
and measurements.
(b) Applicability. This subsection applies to all DOS procurements,
except to the extent that such use is impractical or is likely to cause
significant inefficiencies or loss of markets to United States firms.
(c) Definitions.
(1) Traditional system of weights and measurements means the
predominant weight and measurement system currently used in the United
States, also referred to as the ``inch-pound system''. The traditional
system includes such commonly used units as inch, foot, yard, mile,
pint, quart, gallon, bushel, ounce (fluid and avoirdupois), pound,
degree Fahrenheit, ampere, candela, and second.
(2) Metric system means the International System of Units (Le
System International d'Unites (SI)) of the International Bureau of
Weights and Measures. The units are listed in Federal Standard 376A,
Preferred Metric Units for General Use by the Federal Government.
(3) Metrication means any act that increases metric system use,
including metric training and initiation or conversion of measurement-
sensitive processes and systems to the metric system.
(4) Measurement sensitive means any item whose application or
meaning depends substantially on some measured quantity. For example,
measurement sensitive items include product or performance criteria and
standards binding on others, such as emission levels, size and weight
limitations on items in commerce.
(5) Hard metric means the use of only standard metric (SI)
measurements in specifications, standards, supplies and services.
(6) Soft metric means the result of mathematical conversion of
inch-pound measurements to metric equivalents in specifications,
standards, supplies and services. The physical dimensions, however, are
not changed.
(7) Dual systems means the use of both traditional and metric
systems. For example, an item is designated, produced and described in
inch-pound values with soft metric values also shown for information or
comparison.
(8) Hybrid systems means the use of both traditional and hard
metric values in specifications, standards, supplies and services. For
example, an engine with internal parts in metric dimensions and
external fittings or attachments in inch-pound dimensions.
(d) Procedures. (1) DOS contracting activities shall implement the
metric system in a manner consistent with Pub. L. 100-418.
(2) All DOS contracting activities shall use the metric system in
procurement consistent with security, operations, economic, technical,
logistical, training and safety requirements.
(3) The Department shall encourage industry to adopt the metric
system by acquiring commercially available metric products and services
that meet the Department's needs whenever practical. Toward this end,
solicitations for DOS acquisitions shall:
(i) State all measurement sensitive requirements in metric terms
whenever possible. Alternatives to hard metric are soft, dual and
hybrid metric terms. The Metric Handbook for Federal Officials
regarding the selection of proper metric units and symbols is available
from the National Technical Information Service (#PB89-226922); and
(ii) Contracting officers shall return all statements of work/
specifications that are not expressed in some form of metric terms to
the requirements office that prepared the documents, if the contract is
expected to exceed $500,000, unless the requirements office has
forwarded to the contracting activity for approval, in a waiver format
prescribed by the head of the contracting activity, a justification for
the use of non-metric specifications/statements of work. Option year
prices shall be considered when computing the $500,000 threshold.
(4) Waivers are not required when ordering from Federal Supply
Schedules, or if the contract is not expected to exceed $500,000.
(5) Valid justifications for non-metric specifications/work
statements include, but are not limited to:
(i) Existing specifications and standards in inch-pound units
unless conversion is necessary or advantageous to the Government.
Unnecessary retrofit of existing systems with new metric components
shall be avoided if the total cost of the retrofit, including redesign
costs, exceeds $25,000;
(ii) When metric is not the accepted industry system with respect
to a business-related activity, soft metric, hybrid or dual system may
be used during transition to hard metric; and
(iii) When the use of metric is impractical or is likely to cause
significant inefficiencies or loss of markets to United States firms.
(6) The contracting officer shall review and, if acceptable,
approve the waiver prepared by the requirements office prior to the
release of a solicitation that incorporates a specification that is not
written in some form of metric, if the resultant contract is expected
to exceed $500,000. The waiver shall be placed in the contract file. If
the waiver is not approved, the contracting officer shall return it to
the requirements office with an explanation.
(7) The Department's direct in-house operating metric conversion
costs shall be handled as normal operating expenses rather than as
special one time costs or included as a budget line item. However,
these costs are to be identified. Identification includes, but is not
limited to, the cost of metric aids, tools, equipment, training and
increased cost to develop metric specifications. All contracting
activities and requirements offices shall maintain a record of any
costs and/or savings brought about by metric conversion.
(8) Bulk (loose, unpacked) materials shall be specified and
purchased in metric or dual units.
(9) Measuring devices, shop and laboratory equipment shall be
purchased in metric or dual units.
(10) Shipping allowances, bills of lading and other shipping
documents shall be expressed in metric or dual units.
SUBCHAPTER C--SUBCONTRACTING METHODS AND CONTRACT TYPES
PART 613--SMALL PURCHASE AND OTHER SIMPLIFIED PURCHASE PROCEDURES
613.103-70 [Amended]
57. and 58. Section 613.103-70 is amended by removing paragraph (a)
and removing the paragraph ``(b)'' designation from paragraph (b).
59. Section 613.505-1 is added to read as follows:
613.505-1 Optional Form (OF) 347, Order for Supplies or Services, and
Optional Form 348, Order for Supplies or Services--Continuation.
Effective October 1, 1995, the OF-347 and OF-348 are the only forms
authorized for simplified acquisitions and delivery orders, unless
ordering against another Federal agency contract which stipulates a
different form (e.g., DD-1155, Order for Supplies or Services). The OF-
347 may also be used as a voucher.
613.505-2 [Removed]
60. Section 613.505-2 is removed.
61. Section 613.505-70 is added to read as follows:
613.505-70 File folders for simplified acquisitions, delivery orders,
and blanket purchase agreements.
Contracting officers shall use Form DST-1918, Purchase Order File;
DST-1919, Delivery Order File; and , DST-1920, Blanket Purchase
Agreement (BPA) File, to record relevant data and document those
purchases, respectively.
62. Section 613.507-70 is amended by adding the following sentence
at the end to read as follows:
613.507-70 DOSAR clauses.
* * * The DOSAR clauses may be incorporated without setting out
full text.
63. Subpart 613.6-70 is added to read as follows:
Subpart 613.6--Governmentwide Commercial Purchase Card Program
613.601-70 Policy
(a) Scope. This subsection sets forth policy for use of the
Government purchase card when making small purchases.
(b) Policy. It is the Department's policy that:
(1) The purchase card shall be used in preference to other methods
of procurement (particularly BPAs) for purchases up to $2,500;
(2) The purchase card shall be issued primarily to personnel
outside of procurement offices to purchase products and services up to
ten percent of the small purchase threshold quickly with a minimum of
paperwork and without having to send an individual requisition to a
procurement office;
(3) The purchase card may be used in procurement offices for
purchases up to the small purchase limitation; and,
(4) Open market purchases made with the purchase card shall be from
small businesses, unless otherwise exempted by the FAR.
(c) Procedures. Specific procedures for implementation shall be
developed by each contracting activity that wishes to participate in
the program. These procedures shall be approved by A/OPE prior to
implementation.
PART 614--SEALED BIDDING
614.201-7-70 [Amended]
64. Section 614.201-7-70 is amended by removing paragraph (a)(1);
by redesignating paragraph (a)(2) as paragraph (a); by removing the
clause number ``652.214-71'' and inserting ``652.214-70'' in its place
in paragraph (b); and by removing paragraphs (c) and (d).
614.404-1 [Amended]
65. Section 614.404-1 is amended by removing the parenthetical
``(see 601.603-70)''
Subpart 615-Contracting By Negotiation
615.106-70 [Amended]
66. and 67. Section 615.106-70 is amended by removing the phrases
``652.214-70, Language Version,'' and ``and 652.214-72, Authorization
to Perform''; and by redesignating clause number ``652.214-71'' to read
``652.214-70''.
68. Subparts 615.4 and 615.5 are added to read as follows:
Subpart 615.4--Soliciation and Receipt of Proposals and Quotations
Sec.
615.403 Solicitation mailing lists.
615.404 Presolicitation notices and conferences.
615.406 Preparing requests for proposals (RFP's) and requests for
quotations (RFQ's).
615.406-1 Uniform contract format.
615.413 Disclosure and use of information before award.
615.413-2 Alternate II.
Subpart 615.4--Soliciation and Receipt of Proposals and Quotations
615.403 Solicitation mailing lists.
Contracting officers shall release copies of solicitation mailing
lists in accordance with FAR 14.205-5(a). However, the list of those
firms which actually submitted proposals is not releasable. Requests
for information other than solicitation mailing lists shall be handled
by the Department's Office of Freedom of Information.
615.404 Presolicitation notices and conferences.
(c)(1) The Procurement Executive has approved a class deviation
from the requirements of FAR 15.404(c)(1). Approval for presolicitation
conferences at one level above the contracting officer is not required.
615.406 Preparing requests for proposals (RFP's) and requests for
quotations (RFQ's).
615.406-1 Uniform contract format.
(a) The uniform contract format shall be mandatory for all
acquisitions outside the United States, its possessions, its
territories, and Puerto Rico, with the exception of those contracts
listed in FAR 15.406-1(a) (1) through (8), unless a waiver is granted
by the Procurement Executive. The Procurement Executive is the agency
head's designee for the purposes of FAR 15.406-1(a)(7).
615.413 Disclosure and use of information before award.
615.413-2 Alternate II.
Contracting officers may determine to use the alternate procedures
listed in FAR 15.413-2 in cases deemed appropriate. These procedures
must be used when releasing proposals outside the Government for
evaluation purposes.
(e) Contracting officers shall place the notice specified in FAR
15.413-2(e) on all proposals when using these alternate procedures.
(f) Release of proposals outside the Government is authorized.
(1) The Procurement Executive is the agency head's designee for the
purposes of FAR 15.413-2(f)(1).
Subpart 615.5--Unsolicited Proposals
Sec.
615.504 Advance guidance.
615.506 Agency procedures.
615.604 Responsibilities.
615.504 Advance guidance.
(a) The contact points for unsolicited proposals are the heads of
the contracting activities.
615.506 Agency procedures.
(a) The contact points shall ensure that unsolicited proposals are
controlled, evaluated, safeguarded, and disposed of in accordance with
FAR Subpart 15.5.
69. Section 615.604 is added to read as follows:
615.604 Responsibilities.
(a) The head of the contracting activity is the agency head's
designee for the purposes of FAR 15.604(a).
615.607 [Amended]
70. Section 615.607 is amended by removing the parenthetical ``(see
601.603-70)'' in the first sentence, and by removing the words ``a
legal review from'' and inserting ``the concurrence of'' in their place
in the second sentence.
615.608 [Amended]
71. Section 615.608 is amended by removing the parenthetical ``(see
601.603-70)'' in the first sentence.
PART 616--TYPES OF CONTRACTS
72. Section 616.102-70 is revised to read as follows:
616.102-70 Overseas posts.
Pursuant to 601.603-70(a)(1)(i), no authority is delegated to
overseas posts to enter into cost-reimbursement, fixed-price incentive,
or fixed-price redeterminable contracts, unless the Procurement
Executive's approval is obtained. Such requests shall be submitted by
the head of the contracting activity on a case-by-case basis.
73. Section 616.203-4 is amended by removing the words ``The
contracting officer'' and inserting ``Contracting officers at domestic
contracting activities'' in their place in the first sentence; and by
adding the following sentences:
616.203-4 Contract clauses.
* * * Overseas posts may use the clause at 652.216-71, Price
Adjustment, when procuring continuing services (e.g., guard,
janitorial, building maintenance, and gardening). Posts shall obtain A/
OPE approval for any price adjustment clause that differs from the
clause at 652.216-71.
616.301-3 [Amended]
74. Section 616.301-3 is amended by removing the words ``and
approved at a level above the contracting officer''.
75. Section 616.306 is amended by removing the words ``, without
power of redelegation,'' and by adding the following sentence:
616.306 Cost-plus-fixed-fee contracts.
* * * This authority may be redelegated.
76. Section 616.603-2 is amended by adding the following sentence:
616.603-2 Application.
* * * For cases where the contracting officer is also the head of
the contracting activity, the Procurement Executive shall approve the
determination and findings.
PART 617--SPECIAL CONTRACTING METHODS
617.102-2 [Amended]
77. and 78. Section 617.102-2 is amended by adding the words ``,
unless approved by the Procurement Executive in accordance with DOSAR
617.204(e).'' to paragraph (d).
79. Section 617.102-3 is added to read as follows:
617.102-3 Objectives.
(d)(3) The head of the contracting activity is the agency head's
designee for the purposes of FAR 17.102-3(d)(3). For those cases where
the contracting officer is also the head of the contracting activity,
the Procurement Executive shall be the agency head's designee.
80. Section 617.201-70 is amended by revising the definition of
Priced option to read as follows:
617.201-70 DOSAR definitions.
* * * * *
Priced option means an option where the amount for the option is
specified in or is reasonably determinable from the terms of the basic
contract, as described in FAR 17.207(f)(1) through (5).
* * * * *
81. Section 627.204 is added to read as follows:
617.204 Contracts.
(e) The Procurement Executive shall approve any solicitations or
contracts which exceed the five (5) year maximum length for supplies or
services.
617.207, 617.207-70 [Removed]
82. Sections 617.207 and 217.207-70 are removed.
617.50 [Amended]
83. Section 617.502 is amended by removing the parenthetical ``(see
601.603-70)''.
84. Section 617.504-70 is added to read as follows:
617.504-70 Ordering procedures.
(a) Department deputy assistant secretaries are authorized to
execute Economy Act IAAs. Department contracting officers also are
authorized to execute Economy Act IAAs, as prescribed in FAR 17.504(a).
(b) Department of State form DS-1921, Award/Modification of
Interagency Acquisition Agreement (illustrated in Part 653), shall be
used for all Economy Act IAAs where the Department is the requesting
agency. It shall also be used for Economy Act IAAs where the Department
is the servicing agency if the requesting agency does not have a
similar form that provides the same information.
SUBCHAPTER D--SOCIOECONOMIC PROGRAMS
PART 619--SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS CONCERNS
85. and 86. Part 619 is amended by revising the word ``Director''
to read ``Operations Director'' wherever it appears in the text; and
revising the acronym ``OSDBU'' to read ``A/SDBU'' wherever it appears
in the text.
619.20 [Amended]
87. Section 619.201 is amended by removing ``The Under Secretary
for Management'' and inserting ``The Assistant Secretary of State for
Administration'' in its place in paragraph (c); by removing ``$25,000''
and inserting ``the simplified acquisition limitation'' in its place in
paragraph (d)(5); by removing the semi-colon at the end of paragraph
(d)(5) after the word ``set-asides'' and inserting a period in its
place; and by adding the following sentences to paragraph (d)(5);
619.201 General policy.
* * * * *
(d)(5) * * * This includes proposed contract modifications for new
or additional requirements which do not fall within the original scope
of the contract and which exceed the simplified acquisition limitation.
This does not include the exercising of contract options;
88. Section 619.501 is added to read as follows:
619.501 General.
(c) Contracting officers shall use Department of State Form DS-
1910, Small Business/Labor Surplus Area Review--Actions Above the Small
Purchase Limitation, to document set-aside decisions.
89. Section 691.506 is added to read as follows:
619.506 Withdrawing or modifying set asides.
(b) The Procurement Executive shall resolve disagreements between
the A/SDBU Operations Director and the contracting officer.
90. Section 619.705-1 is added to read as follows:
619.705-1 General support of the program.
It is the Department's policy to incorporate its current fiscal
year goals as negotiated with the SBA into all pertinent Department
solicitations, in addition to the standard subcontract clauses.
Incorporation of the goals does not require that large business prime
contractors must subcontract, but does require that to the extent they
plan to subcontract, specific goals be established for doing business
with small, small disadvantaged, and women-owned firms. Where funds are
available, an incentive clause such as that found in FAR 52.219-10,
Incentive Subcontracting Program for Small and Small Disadvantaged
Business Concerns, is encouraged.
91. Section 619.705-3 is amended by adding the following sentence:
619.705-3 Preparing the solicitation.
* * * To further promote the use of small, disadvantaged, and
women-owned firms by large prime contractors, contracting officers are
encouraged to consider the adequacy of the subcontracting plans, and/or
past performance in achieving negotiated subcontract goals, as part of
the overall evaluation of the technical proposals.
619.705-6-70 [Amended]
92. Section 619.705-6-70 is amended by removing the word
``quarterly'' wherever it appears in paragraph (b) and inserting the
words ``annually'' and ``annual'' in its place, respectively.
93. Section 619.708-70 is added to read as follows:
619.708-70 Solicitation provisions and contract clauses.
The contracting officer shall insert a provision substantially the
same as the provision at 652.219-70, Department of State Subcontracting
Goals, in solicitations whenever the clause at FAR 52.219-9, Small
Business and Small Disadvantaged Business Subcontracting Plan, is used.
94. Section 619.801 is revised to read as follows:
619.801 Definitions.
National buy requirements includes all 8(a) contracts performed
outside the United States and processed by the Small Business
Administration.
95. Sections 619.810 and 619.812 are added to read as follows:
619.810 SBA appeals.
The Procurement Executive is the agency head for the purposes of
FAR 19.810.
619.812 Contract administration.
(d) The Procurement Executive is the agency head for the purposes
of FAR 19.812(d).
96. Section 619.870 is amended in paragraph (b) by revising the
first sentence and by adding a new second sentence to read as follows:
619.870 Acquisition of technical requirements.
(a)* * *
(b) The contracting officer has greater latitude in holding
discussions with the concerns solicited under an 8(a) program
acquisition if under the $3 million competitive threshold for 8(a)
competition than under a non-8(a) program acquisition. Informal
assessments of 8(a) concerns shall be within the parameters of 13 CFR
124.308(g). * * *
PART 622--APPLICATION OF LABOR LAWS TO GOVERNMENT ACQUISITIONS
97. and 98. Section 622.401 is added to read as follows:
622.401 Definitions.
(b) Apprentices, trainees, helpers, and, in the case of contracts
subject to the Contract Work Hours and Safety Standards Act, watchmen
and guards. The terms apprentice and trainee are defined as follows:
(1) Apprentice has the same definition as in FAR 22.401(b)(1).
(2) Trainee has the same definition as in FAR 22.401(b)(2).
(3) The definition for helper as described in FAR 22.401 paragraph
(b)(3) of the definition of Laborers or mechanics) is reserved.
99. Section 622.404-6 is amended by adding a new paragraph (b)(6)
to read as follows:
622.404-6 Modifications of wage determinations.
* * * * *
(b)(6) The head of the contracting activity is the agency head's
designee for the purposes of FAR 22.404-6(b)(6).
100. Section 622.406-3 is added to read as follows:
622.406-3 Additional classifications.
(b)(1) The classification is appropriate and the work to be
performed by the classification is not performed by any classification
contained in the applicable wage determination.
(4) FAR 22.406-3 is reserved.
PART 623--ENVIRONMENT, CONSERVATION, OCCUPATIONAL SAFETY, AND DRUG-
FREE WORKPLACE
101. and 102. Subparts 623.3 and 623.4 are added to read as
follows:
Subpart 623.3--Hazardous Material Identification and Material
Safety Data
623.302-70 Policy.
All work, including the handling of hazardous materials, shall
comply with the applicable requirements of the Department of State
Safety/Health and Environmental Management Resource Guide (6 FAM
607.7). Requirements offices shall ensure that any contractor
operations and activities, whether sponsored by the post or other
Department organization, are closely coordinated with the Post
Occupational Safety and Health Officer during both planning and
implementation phases.
Subpart 623.4--Use of Recovered Materials
Sec.
623.470 Affirmative procurement program for recovered materials.
623.471 Purpose.
623.472 Applicability.
623.473 Definitions.
623.474 EPA guidelines.
623.475 Responsibilities.
623.476 Preference programs for guideline items.
623.476-1 Preference program for the purchase of cement and
concrete containing fly ash.
623.476-2 Preference program for building insulation products
containing recovered materials.
623.476-3 Preference program for lubricating oils containing
recovered materials.
623.476-4 Preference program for retread tires.
623.476-5 Preference program for paper and paper products
containing recovered materials.
623.477 Promotion program.
623.478 Evaluation and certification.
623.479 Annual review and monitoring.
623.480 Solicitation provisions and contract clauses.
Subpart 623.4--Use of Recovered Material
623.470 Affirmative procurement program for recovered materials.
623.471 Purpose.
This section establishes the Department of State's Affirmative
Procurement Program for Recovered Materials in accordance with Section
6002 of the Resource Conservation and Recovery Act (RCRA) (42 U.S.C.
6962, Pub. L. 94-580). Section 6002 requires that each agency develop
an affirmative procurement plan to assure that items composed of
recovered materials will be purchased to the maximum extent practical
and which is consistent with Federal procurement law. It requires that
preference be given in procurement programs to the purchase of items
containing recycled materials identified in guidelines promulgated by
the Environmental Protection Agency (EPA). Executive Order 12780,
Federal Agency Recycling and the Council on Federal Recycling and
Procurement Policy, directed implementation of cost effective
affirmative procurement programs for recycled items.
623.472 Applicability.
The affirmative procurement program is applicable to all domestic
acquisition of items currently designated by an EPA guideline or by
future guidelines promulgated by EPA. The requirements of this section
are not applicable to acquisitions made and/or performed outside the
United States or its possessions.
623.473 Definitions.
Affirmative procurement program is a program which ensures that
items composed of recovered materials will be purchased to the maximum
extent practicable, consistent with Federal procurement law. There are
four components to an affirmative procurement program:
(1) A preference program;
(2) A promotion program;
(3) Procedures for requiring, obtaining and verifying estimates and
certifications of recovered materials content; and
(4) An annual review and monitoring.
Designated item is an item that has been designated in an EPA
procurement guideline as an item that is or can be produced using
recovered materials whose procurement will advance the purpose of RCRA.
Minimum-content standard is the minimum content of recovered
materials that a designated item must contain pursuant to
specifications implementing the Department's preference program.
Postconsumer recovered materials are waste materials recovered from
retail stores, office buildings, homes and so forth after they have
passed through their end usage as a consumer item. Waste paper includes
all items from the first two categories above in addition to forest
residues, and manufacturing and other wastes.
Procurement guidelines are guidelines issued by the EPA pursuant to
Section 6002 of RCRA:
(1) Identifying items that are or can be produced with recovered
materials and where procurement will advance the objectives of the Act;
and
(2) Providing recommended practices for the procurement of such
items.
Recovered materials are waste materials and by-products that have
been recovered or diverted from solid waste, not including those
materials and by-products generated from, and commonly reused within,
an original manufacturing process.
Unreasonable price is the price for products containing recovered
materials which exceeds alternatives made with virgin materials by 10
percent or more, and which the requirements office initiating the
acquisition substantiates as exorbitant.
623.474 EPA guidelines.
(a) The EPA has published five guidelines that designate the
following items are or can be produced using recovered materials.
Accordingly, contracting activities shall procure items produced using
recovered materials to the maximum extent possible when procuring these
designated items:
(1) Cement and concrete containing fly ash, 40 CFR part 249,
January 28, 1983;
(2) Paper and paper products, 40 CFR part 250;
(3) Lubricating oils, 40 CFR part 252;
(4) Retread tires, 40 CFR part 253; and,
(5) Building insulation products, 40 CFR part 248.
(b) Copies of these guidelines, as well as future guidelines
promulgated by EPA, may be obtained by calling EPA's Recycled Products
Information Clearinghouse at (703) 941-4452.
(c) These guidelines are applicable when the Department purchases
more than $10,000 worth of a designated item, or if the cost of all
such items purchased by the Department during the preceding Fiscal Year
was $10,000 or more.
623.475 Responsibilities.
(a) The requirements office initiating an acquisition is
responsible for determining whether recovered materials should be
included in the specifications. Requirements offices may purchase items
subject to the guidelines containing other than recovered materials
only if:
(1) The price of items with recovered materials is unreasonable;
(2) The requirement for items produced with recovered materials
results in inadequate competition or adversely affects small business
or the Department's metrication program;
(3) Obtaining items with recovered materials results in unusual and
unreasonable delays; or,
(4) Items produced with recovered materials do not meet all
reasonable performance specifications.
(b) If the requirements office chooses to procure designated items
that do not contain recovered materials, a written justification must
be submitted to the contracting officer.
623.476 Preference programs for guideline items.
623.476-1 Preference program for the purchase of cement and concrete
containing fly ash.
Domestic contracts requiring the purchase of cement and concrete
shall specify the performance requirements of the products required
under the contract using appropriate standards/specifications when
available. Consistent with such performance specifications, such
contracts shall allow the contractor to deliver cement and concrete
products that contain fly ash, a component of coal resulting from its
combustion in electrical generating plants. Architects/Engineers shall
specify performance requirements for the concrete to be supplied.
623.476-2 Preference program for building insulation products
containing recovered materials.
Minimum content standards for building insulation products have
been established by EPA guidelines. Domestic contracts for the design
of structures that will utilize building insulation products shall
require that the Architect/Engineer include, as a design consideration,
the Department preference for the use of building insulation produced
with recovered materials. Such contracts shall require that the
Architect/Engineer specify the type of building insulation products to
be supplied and shall require the Architect/Engineer to justify, in
writing, the basis of the selected product type if it is not in
accordance with the EPA guideline.
Sec. 623.476-3 Preference program for lubricating oils containing
recovered materials.
Contracts requiring the supply of lubricating oils, hydraulic
fluids and gear oils shall require that products conform to the EPA
guideline.
623.476-4 Preference program for retread tires.
Contracts requiring replacement tires for automobiles, light and
heavy trucks and trailers, and off-road tires shall specify that
retreading services shall be obtained if the carcass is retreadable. If
such retreading services are not practicable, replacement tires shall
be procured in accordance with the EPA guideline.
623.476-5 Preference program for paper and paper products containing
recovered materials.
(a) All contracts requiring the purchase of paper and paper
products shall require that paper and paper products delivered to the
Department meet the EPA guideline for recycled paper.
(b) Contracting officers shall require contractors to use recycled
paper when submitting reports and other deliverables to the Department,
when feasible.
(c) Contracting officers shall require offerors/bidders to submit
proposals/bids on recycled paper, double-sided copying to the maximum
extent practicable.
623.477 Promotion program.
Items composed of recovered materials shall be purchased under all
new domestic contracts to the maximum extent practicable. Contracting
officers shall promote the fact that the Department is seeking to buy
items containing recovered materials at pre-proposal and pre-bid
conferences when appropriate.
623.478 Evaluation and certification.
(a) Contracting officers shall ensure that vendors estimate in
their offers/bids the percentage of recovered materials of the total
content of designated items to be used under the contract.
(b) Contracting officers shall ensure that contractors certify the
percentage of recovered materials contained in designated items
actually supplied under the contract.
623.479 Annual review and monitoring.
The effectiveness of the preference program shall be reviewed
annually by A/OPE. An assessment will be made to determine if greater
use of recovered material is possible for the existing requirements or
if recovered materials are causing undue delay, lack of competition,
unreasonable prices or an unacceptable level of performance.
623.480 Solicitation provisions and contract clauses.
(a) The contracting officer shall insert the provision at 652.223-
70, Estimates of the Total Percentage of Recovered Materials to be
Utilized in the Performance of the Contract, in all domestic
contracting activity solicitations using recovered materials in the
performance of the work.
(b) The contracting officer shall insert the clause at 652.223-71,
Certification of Minimum Content Actually Utilized in the Performance
of the Contract, in all domestic contracts requiring the use of
recovered materials.
(c) The contracting officer shall insert the provision at 652.223-
72, Use of Double-Sided Copying in the Submission of Bids or Proposals,
in all domestic solicitations for supplies or services.
(d) The contracting officer shall insert the clause at 652.223-73,
Use of Double-Sided Copying in the Submission of Reports, in all
domestic contracts for supplies or services.
(e) The contracting officer shall insert the clause at 652.223-74,
Use of Fly Ash as a Partial Replacement for Cement and Concrete, in all
domestic contracts for Architect/Engineer services for the design of
structures or works that will use cement and concrete products, unless
the requirements office provides a written justification for using
virgin materials.
(f) The contracting officer shall insert the clause at 652.223-75,
Use of Recovered Materials in Building Insulation Products, in all
domestic contracts for Architect/Engineer services for the design of
structures or works that will utilize or incorporate building
insulation products containing recovered materials, unless the program
office provides a written justification for using virgin materials.
(g) The contracting officer shall insert the clause at 652.223-76,
Use of Lubricating Oils Containing Re-Refined Oils, in all domestic
contracts that require the delivery of lubricating oils, unless the
program office provides a written justification for using virgin
materials.
(h) The contracting officer shall insert the clause at 652.223-77,
Use of Retread Tires, in all domestic contracts that require the
replacement of tires for automobiles, light and heavy trucks and
trailers, and off-road vehicles, unless the program office provides a
written justification for not using retread tires. This clause does not
apply to the purchase of original equipment tires.
(i) The contracting officer shall insert the clause at 652.223-78,
Use of Recovered Materials in Paper and Paper Products, in all domestic
contracts that require the delivery of reports or other paper products,
unless the program office provides a written justification for the use
of virgin materials.
PART 625--FOREIGN ACQUISITION
103. and 104. Section 625.102 is revised to read as follows:
625.102 Policy.
(a)(3) The authority to make the determination prescribed in FAR
25.102(a)(3) is delegated, without power of redelegation, to the head
of the contracting activity.
(b)(2) The authority to make the determination prescribed in FAR
25.102(b)(2) is delegated, without power of redelegation, to the head
of the contracting activity.
625.108 [Amended]
105. Section 625.108 is amended by removing the words ``The Office
of the Procurement Executive'' and inserting the acronym ``A/OPE'' in
their place.
106. Section 625.202 is revised to read as follows:
625.202 Policy.
(a)(2) The authority to make the determination prescribed in FAR
25.202(a)(2) is delegated, without power of redelegation, to the head
of the contracting activity.
(b) The authority to make the determination prescribed in FAR
25.202(b) is delegated, without power of redelegation, to the head of
the contracting activity.
107. Section 625.203 is added to read as follows:
625.203 Evaluating offers.
The head of the contracting activity is the agency head for the
purposes of FAR 25.203 (a) and (b).
625.304 [Amended]
108. Section 625.304 is amended by adding after ``activity'' the
words ``without power of redelegation''.
109. Section 625.901 is revised to read as follows:
625.901 Omission of examination of records clause.
(a) The Procurement Executive is the agency head for the purposes
of FAR 25.901.
(b) Each determination and findings to omit FAR clause 52.215-1,
Examination of Records by Comptroller General, shall be prepared in
writing by the contracting officer and submitted to the Procurement
Executive for approval.
(c) The Procurement Executive shall forward the approved
determination and findings to the requesting contracting activity for
inclusion in the contract file, or inform the contracting activity in
writing if the determination and findings is not approved, as
appropriate.
(1)(ii) The report required by FAR 25.901(c)(1)(ii) shall be
prepared and forwarded to the Assistant Secretary of State for
Administration by the Procurement Executive.
Subpart 625.10 (625.1003)--[Removed]
110. Subpart 625.10, consisting of section 625.1003, is removed.
PART 627--PATENTS, DATA, AND COPYRIGHTS
111. and 112. Part 627 is added, to read as follows:
PART 627--PATENTS, DATA, AND COPYRIGHTS
Subpart 627.2--Patents
Sec.
627.203 Patent indemnification of Government by contractor.
627.203-6 Clause for Government waiver of indemnity.
Subpart 627.3--Patent Rights Under Government Contracts
627.303 Contract clauses.
627.304 Procedures.
627.304-1 General.
627.304-5 Appeals.
Authority: 40 U.S.C. 486(c); 22 U.S.C. 2658.
Subpart 627.2--Patents
627.203 Patent indemnification of Government by contractor.
627.203-6 Clause for Government waiver of indemnity.
The Procurement Executive is the agency head's designee for the
purposes of FAR 27.203-6.
Subpart 627.3--Patent Rights Under Government Contracts
627.303 Contract clauses.
The Procurement Executive is the agency head's designee for the
purposes of FAR 27.303. Determinations issued by the Procurement
Executive shall be reviewed by the Office of the Legal Adviser.
627.304 Procedures.
627.304-1 General.
The Procurement Executive is the agency head's designee for the
purposes of FAR 27.304-1. Questions regarding fact-finding procedures
as specified in FAR 27.304-1(a)(4) shall be referred to A/OPE.
Determinations issued by the Procurement Executive shall be reviewed by
the Office of the Legal Adviser.
627.304-5 Appeals.
The Procurement Executive is the agency head's designee for the
purposes of FAR 27.304-5. Questions regarding the appeals procedure as
specified in FAR 27.304-5(b) shall be referred to A/OPE.
PART 628--BONDS AND INSURANCE
113. Part 628 is amended by adding Subparts 628.1, 628.2, and
628.3, to read as follows:
Subpart 628.1--Bonds
628.101 Bid guarantees.
628.101-1 Policy on use.
628.106-6 Furnishing information.
Subpart 628.2--Sureties
628.203 Acceptability of individual surety.
628.203-7 Exclusion of individual sureties.
Subpart 628.3--Insurance
628.305 Overseas workers' compensation and war-hazard insurance.
628.306 Insurance under fixed-price contracts.
628.307 Insurance under cost-reimbursement contracts.
628.307-70 Insurance under labor-hour and time-and-materials
contracts.
Subpart 628.1--Bonds
628.101 Bid guarantees.
628.101-1 Policy on use.
(c) The Procurement Executive is the agency head's designee for the
purpose of FAR 28.101-1(c).
628.106-6 Furnising information.
(c) The head of the contracting activity is the agency head's
designee for the purpose of FAR 28.106-6(c).
Subpart 628.2--Sureties
628.203 Acceptability of individual surety.
(g) Evidence of possible criminal or fraudulent activities by an
individual surety shall be referred to the Office of the Inspector
General.
628.203-7 Exclusion of individual sureties.
The Procurement Executive is the agency head's designee for the
purposes of FAR 28.203-7.
Subpart 628.3--Insurance
628.305 Overseas workers' compensation and war-hazard insurance.
(a) It is the Department's policy that acquisitions for services,
including construction but excluding personal services contracts, which
require contractor personnel to perform work outside of the United
States, shall include the contractual obligation for coverage under the
Defense Base Act (42 U.S.C. Sections 1651-1654, as amended). For the
purpose of this section only, contractor personnel includes individuals
who are either:
(1) United States citizens, or
(2) Hired in the United States or its possessions.
(b) The Department of State has entered into a contract with an
insurance broker and carrier to provide Defense Base Act insurance, at
a fixed rate for services and construction, to cover DOS contracts
which will require performance overseas by United States citizens or
those employed in the United States. In countries where local nationals
and/or third country nationals will be employed to perform the
contract, such countries may be waived by the Secretary of Labor.
Whenever such insurance is required under the contract, the contracting
officer shall insert:
(1) The clause at 652.228-71, Worker's Compensation Insurance
(Defense Base Act)--Services;
(2) The clause at 652.228-72, Worker's Compensation Insurance
(Defense Base Act)--Construction; and
(3) The clause at 652.228-73, Waiver of Defense Base Act.
(c) Upon award of a contract which requires Defense Base Act
insurance, the contracting officer shall notify the successful offeror
of the name of the insurance broker from which the contractor should
acquire insurance.
(d) The authority to request a waiver from the Secretary of Labor
of a particular country, as set forth in FAR 28.305(d), is reserved to
the Secretary of State.
628.306 Insurance under fixed-price contracts.
(a) The contracting officer shall insert the provision at:
(1) 652.228-74, Defense Base Act Insurance Rates--Limitation--
Services, in solicitations for fixed-price service contracts to be
performed outside the United States by United States citizens and/or
those hired in the United States; or
(2) 652.228-75, Defense Base Act Insurance Rates--Limitation--
Construction, in solicitation for fixed-price construction contracts to
be performed outside the United States by United States citizens and/or
those hired in the Untied States.
628.307 Insurance under cost-reimbursement contracts.
The contracting officer shall insert the provision at 652.228-76,
Defense Base Act Insurance Rates--Limitation--Cost--Reimbursement, in
solicitations for cost-reimbursement type contracts to be performed
outside the Untied States by United States citizens and/or those hired
in the United States.
628.307-70 Insurance under labor-hour and time-and-materials
contracts.
The contracting officer shall insert the provision at 652.228-77,
Defense Base Act Insurance Rates--Limitation--Labor-Hour and Time-and-
Material, in solicitations for labor-hour or time-and-material type
contracts to be performed outside the United States by United States
citizens and/or those hired in the United States.
PART 631--CONTRACT COST PRINCIPLES AND PROCEDURES
114.-116. Part 631 is added to read as follows:
PART 631--CONTRACT COST PRINCIPLES AND PROCEDURES
Authority: 40 U.S.C. 486 (c); 22 U.S.C. 2658.
Subpart 631.1--Applicability
631.101 Objectives.
The Procurement Executive is the agency head's designee for the
purposes of FAR 31.101.
PART 632--CONTRACT FINANCING
Subpart 632.1 (632.111, 632.111-70)--[Removed]
117. and 118. Subpart 632.1, consisting of sections 632.111 and
632.111-70, is removed.
119. Section 632.402 is amended by designating the existing text as
paragraph (c)(1)(iii), and by adding a new paragraph (b) to read as
follows:
632.402 General.
(b) Advance payments shall be authorized sparingly. Contracting
officers should consider the use of partial payments, fast payments, or
more frequent payments as alternatives to advance payments.
* * * * *
120. Section 632.407 is added to read as follows:
632.407 Interest.
(d) The Procurement Executive is the agency head's designee for the
purposes of FAR 32.407(d).
121. Subparts 632.7 and 632.8 are adding to read as follows:
Subpart 632.7--Contracting Funding
632.703 Contracting funding requirements.
632.703-3 Contracts crossing fiscal years.
(a) The State Department Basic Authorities Act of 1956, as amended
(22 U.S.C. 2696 (e)), allows funds from annual appropriations to extend
beyond the fiscal year in which the acquisition was funded. This
authority may be used for acquisitions of supplies or services,
regardless of dollar amount or contract type. Use of this authority
requires that:
(1) The acquisition normally would be considered severable (i.e.,
the services are repetitive and can be started or stopped any time;
would normally be funded and performed within a fiscal year; and are
not services integral to the creation of an end product. An example is
janitorial services.);
(2) The base performance period is twelve months, begins in the
current fiscal year, and crosses into the next fiscal year; and,
(3) Full funding for twelve months is available in the current
year.
(b) If the acquisition involves more than one source of funds, the
contract shall be priced to identify the source of funds (by allotment)
with the relevant portion of the total supplies or services. For
current Department contracts, bilateral modifications are authorized
where necessary to convert to a performance period that crosses fiscal
years, as long as the requisite funding is available as described in
paragraph (a), and provided that the total contract length does not
increase.
(c) Use of this authority shall be documented in the contract file
and be included as part of the Advance Acquisition Plan and Price
Negotiation Memorandum. If neither document is relevant to the
acquisition, the contracting officer shall prepare a written document
to the file indicating compliance with this subsection.
(d) For acquisitions conducted by overseas posts that are funded by
another agency, the contracting officer shall ensure that funding for
the full twelve-month period is available at time of award if the
authority in 22 U.S.C. 2696(e) will be used.
Subpart 632.8--Assignment of Claims
632.803 Policies.
(b) The assignment of claims shall be prohibited for all personal
services contracts. The assignment of claims shall also be prohibited
for all contracts awarded and performed overseas, unless approval is
received from the Procurement Executive.
Subpart 632.9--Prompt Payment
122. Section 632.908 is added to read as follows:
632.908 Contract clauses.
(a) The contracting officer may insert a clause substantially the
same as the clause at 652.232-70, Payment Schedule and Invoice
Submission (Fixed-Price), in fixed-price type solicitations and
contracts.
(b) The contracting officer may insert a clause substantially the
same as the clause at 652.232-71, Voucher Submission (Cost-
Reimbursement), in cost-reimbursement type solicitations and contracts.
PART 633--PROTESTS, DISPUTES AND APPEALS
633.104 [Amended]
123. Section 633.104 is amended by removing the introductory text
and the parenthetical ``(see 601.603-70)'' in the first sentence of
paragraph (a)(1); and by revising the phrase ``Deputy Assistant
Secretary for Information Systems'' to read ``Deputy Assistant
Secretary for Information Management'' in the second sentence of
paragraph (a)(1).
633.105 [Amended]
124. Section 633.105 is amended by removing the introductory text
and by revising the phrase ``Deputy Assistant Secretary for Information
Systems'' to read ``Deputy Assistant Secretary for Information
Management'' in the first sentence of paragraph (a) and the second
sentence of paragraph (c).
125. Section 633.214-70 is added to read as follows:
633.214-70 Alternative dispute resolution.
(a) Policy. The Department's goal is to resolve contract disputes
before the issuance of a contracting officer's final decision under the
Contract Disputes Act. Contracting officers shall consider all possible
means of reaching a negotiated settlement, consistent with the
Government's best interests, before issuing a final decision on a
contractor claim under the process outlined in FAR 33.206 through
33.211.
(b) When to use ADR. (1) Factors favoring ADR. Contracting officers
should consider using ADR in those cases where:
(i) Only facts are in dispute;
(ii) The facts are clearly not favorable to the Government;
(iii) The anticipated costs (in time and money) are less than the
anticipated costs of litigation;
(iv) Settlement attempts have reached an impasse;
(v) ADR techniques have been used successfully in similar
situations;
(vi) There is a need for independent expert analysis; or,
(vii) The claim has merit but its value is overstated.
(2) Factors disfavoring ADR. The following circumstances do not
favor use of ADR:
(i) Cases involving disputes controlled by clear legal precedent,
making compromise difficult;
(ii) The resolution will have a significant impact on other pending
cases or on the future conduct of Department business;
(iii) The dispute is primarily over issues of law;
(iv) A decision of precedential value is needed;
(v) A significant policy question is involved;
(vi) A full public record of the proceeding is important;
(vii) The outcome could significantly involve persons who are not
parties to the contract;
(viii) The costs of pursuing an ADR procedure (in time and money)
exceed the cost of litigation;
(ix) The nature of the case may cause ADR to be used merely for
delay or discovery; or,
(x) The case involves criminal violations.
(3) Initial action. Immediately upon receipt of a claim, the
contracting officer shall send a letter acknowledging receipt of the
claim and soliciting the contractor's views on submitting this claim
for ADR. In every dispute, the first step toward resolution shall be
unassisted negotiations, in which the parties try to work out the
disagreement among themselves. If this fails, before issuing a final
decision, the contracting officer shall consult first with the head of
the contracting activity, and contract the Office of the Legal Adviser
and A/OPE to determine whether the disagreement appears susceptible to
resolution by ADR. Consideration shall be given to pursuing additional
factfinding or designating a neutral expert in the disputed issue to
provide an advisory opinion.
(c) Methods of ADR. If the initial action to resolve the dispute
fails, and the contracting officer issues a final decision which is
appealed, ADR may still be feasible. The ASBCA issues a notice
regarding ADR to all contractors who file appeals under the Contract
Disputes Act. This notice describes the following ADR techniques, which
contracting officers are urged to discuss with contractors at any time:
(1) Settlement judge. A settlement judge is either an
administrative judge or hearing examiner who is appointed by the
parties in dispute for the purpose of facilitating settlement. The
agenda is flexible and based on the specifics of the individual
dispute. By holding a frank, in-depth discussion of the strengths and
weaknesses of each party's position, the settlement judge may be able
to foster a settlement of the dispute. The settlement judge may meet
with the parties jointly or individually, and the settlement judge's
recommendations are not binding. Typically, the settlement judge's
opinions, based on his or her experience in handling prior disputes,
will help the parties realize whether their arguments have merit or
not.
(2) Minitrial. A minitrial is not an actual trial but rather a
flexible, expedited, but structured procedure in which each party
presents an abbreviated version of its position both to a neutral
advisor (who may be appointed by the ASBCA) and to principals of the
parties who have full contractual authority to conclude a settlement.
The parties mutually decide on the form of presentation without regard
to traditional judicial proceedings or rules of evidence. An advance
agreement by the parties specifies the procedure to be followed in
making presentations, as well as the role of the neutral advisor. Upon
conclusion of the presentations, settlement negotiations are conducted.
The neutral advisor may assist the parties in negotiating settlement,
including making non-binding recommendations.
(3) Summary trial with binding decision. A summary trial with
binding decision is a procedure in which the scheduling of an appeal is
expedited and the parties try their appeal informally before an
administrative judge or panel of judges. The length of the trial and
the time for presentation and decision are tailored to the needs of the
particular case. Trial procedures and rules applicable to appeals are
modified or eliminated to expedite resolution of the appeal. The
parties must agree, however, that all decisions, rulings, and orders by
the judge(s) are final, conclusive, and not appealable, and may not be
set aside, except for fraud. A summary ``bench'' decision is issued at
the conclusion of the trial or a summary written decision will be
issued within ten (10) days of either the trial's conclusion or receipt
of a trial transcript.
(4) Mediation. Mediation is a process in which a neutral and
impartial third party assists the Government and the contractor in
conflict to negotiate an acceptable settlement of contested issues. The
mediator is jointly selected and is asked by the disputing parties to
assist them to reach a voluntary agreement. The mediator has no
decisionmaking authority and cannot impose a decision. Mediation
assistance involves working with the parties to improve their
communications, clarify or interpret data, identify key issues to be
discussed, design an effective negotiation process, generate settlement
options, or help to identify or formulate areas of agreement.
Additional information is available in Army Corps of Engineers IWR
Pamphlet 91-ADR-P-3, Mediation, September 1991; and Administrative
Conference of the U.S., Mediation: A Primer for Federal Agencies,
available from A/OPE.
(5) Arbitration. Non-binding arbitration is a process in which a
dispute is jointly submitted by the Government and a contractor to an
impartial and neutral person or panel who provides a written, non-
binding opinion used as a guide for negotiations toward a settlement.
Although the Administrative Dispute Resolution Act of 1990 (Pub. L.
101-552) allows agencies to use binding arbitration, the law provides
that the agency head may vacate any arbitration award within 30 days
after it is served on all parties. For this reason, non-binding
arbitration is preferable. Additional information is available in Army
Corps of Engineers IWR Pamphlet 91-ADR-P-2, Non-Binding Arbitration,
September 1990, available from A/OPE.
(6) Partnering. Partnering involves an agreement in principle to
share the risks involved in completing a project, and to establish and
promote a partnership environment. Partnering itself is not a
contractual agreement and it does not create any legally enforceable
rights, but instead partnering seeks to create a new cooperative
attitude in completing Government contracts. The three basic steps in
partnering are:
(i) Establish the new relationship through personal contact among
the principals for the Government and the contractors before the work
begins;
(ii) Prepare a joint statement of goals establishing common
objectives in specific detail for reaching the goals; and,
(iii) Identify specific dispute prevention processes designed to
head off problems, evaluate performance, and promote cooperation.
Additional information is available in Army Corps of Engineers IWR
Pamphlet 91-ADR-P-4, Partnering, December 1991, available from A/OPE.
(d) ADR procedures. The ADR method shall be selected voluntarily by
both the Government and the contractor. Both parties shall agree on the
procedures to be followed, including the agenda and amount of time
allowed for each party to present its case. The parties may choose not
to have a written transcript or hearing on the record, as this might
inhibit settlement. Also, the decision rendered, if any, should not be
considered to establish any precedent for future litigation unless the
parties agree otherwise. In cases where the parties agree to pay
jointly for a third-party neutral advisor, it is recommended that the
parties and the advisor agree on a fair and reasonable price. The
Government would then issue a simplified acquisition (if the dollar
amount does not exceed the simplified acquisition limitation) for 50%
of the agreed price, and the advisor would submit separate invoices
(each for 50% of the price) to the Government and the contractor.
SUBCHAPTER F--SPECIAL CATEGORIES OF CONTRACTING
PART 634--MAJOR SYSTEMS ACQUISITION
634.001 [Amended]
126. and 127. Section 634.001 is amended by removing
``$10,000,000'' and inserting ``$30,000,000'' in its place in paragraph
(b); and by removing the words ``agency head'' and inserting ``Under
Secretary for Management'' in their place in the first sentence of
paragraph (c).
128. Section 634.001-70 is amended by adding the following
definition:
634.001-70 Supplemental definitions.
* * * * *
Major Acquisition Program Office (A/IM/MAPO) is located within the
Office of Information Management. It has managerial and operational
responsibilities relative to all major information resource
acquisitions.
129. Section 634.003 is amended by revising paragraph (a) to read
as follows; and, by removing the words ``The Deputy Assistant Secretary
for Operations'' and inserting ``The Under Secretary for Management''
in their place in paragraph (b):
634.003 Responsibilities.
(a) The Procurement Executive is the agency head's designee for the
purposes of FAR 34.003(a). Written procedures for acquiring Federal
Information Processing (FIP) resources by A/IM/MAPO are contained in
the ``Source Selection Procedures Guide'', issued by that Office.
* * * * *
130. Sections 634.005 and 634.005-6 are added to read as follows:
634.005 General requirements.
634.005-6 Full production.
The Deputy Secretary is the agency head for the purposes of FAR
34.005-6.
PART 636--CONSTRUCTION AND ARCHITECT-ENGINEER CONTRACTS
636.101-70 [Amended]
131. and 132. Section 636.101-70 is amended by removing the words
``are excepted'' and inserting the words ``may be excepted'' in their
place.
133. Section 636.602 is revised to read as follows:
636.602 Selection of firms for architect-engineer contracts.
636.602-4 Selection authority.
(a) The final selection decision shall be made as designated by the
Deputy Assistant Secretary for Foreign Buildings Operations for
acquisitions issued by that office; the Director, Moscow Embassy
Buildings Control Office, for Moscow chancery building(s) only; and,
the appropriate head of the contracting activity for all other actions.
636.602-5 Short selection processes for contracts not to exceed the
simplified acquisition limitation.
The short selection process described in FAR 36.602-5 is authorized
for use for contracts not expected to exceed the simplified acquisition
limitation.
PART 637--SERVICE CONTRACTING
637.104-70 [Amended]
134. and 135. Section 637.104-70 is amended by adding the words
``and the Moscow Embassy Control Office'' after ``For the Office of
Foreign Buildings'' in paragraph (f).
136. Section 637.106 is added to read as follows:
637.106 Funding and term of service contracts.
The Department's statutory authority for authorizing contracts for
services funded by annual appropriations to be performed in two fiscal
years, if the total amount for such contracts is obligated in the
earlier fiscal year, is 22 U.S.C. 2696(e). See DOSAR 632.703-3.
137. Section 637.110 is revised to read as follows:
637.110 Solicitation provisions and contract clauses.
(a) The contracting officer shall insert the clause at 652.237-70,
Compensatory Time Off, in personal services contracts awarded in
support of International Narcotics Control programs overseas, if the
contracting officer determines its use appropriate.
(b) The contracting officer shall insert the clause at 652.237-71,
Identification/Building Pass, in all solicitations and contracts where
contractor personnel require frequent and continuing access to
Department of State facilities.
(c) The contracting officer shall insert a clause substantially the
same as the clause at 652.237-72, Observance of Legal Holidays and
Administrative Leave, in all solicitations and contracts where
contractor personnel will be working on-site in any Department of State
facility.
Subpart 637.2 (637.204, 637.204-70, 637.270)--[Removed]
138. Subpart 637.2, consisting of sections 637.204, 637.204-70, and
637.270, is removed.
PART 639--ACQUISITION OF INFORMATION RESOURCES
139. and 140. Part 639 is added to read as follows:
PART 639--ACQUISITION OF INFORMATION RESOURCES
Authority: 40 U.S.C. 486(c); 22 U.S.C. 2658.
639.001-70 Policy.
(a) The Assistant Secretary of State for Administration is the
Department's Designated Senior Official as defined in the Federal
Information Resources Management Regulation (FIRMR) 201-39.201.
SUBCHAPTER G--CONTRACT MANAGEMENT
PART 642--CONTRACT ADMINISTRATION
141. Section 642.270 is revised to read as follows:
642.270 Contracting Officer's Representative (COR).
(a) Scope. Contracting officers may designate technically qualified
personnel as their authorized representatives to assist in the
administration of contracts. This section is mandatory for domestic
contracting activities and recommended for overseas contracting
activities.
(b) Policy. It is Department policy that only Department of State
employees who have completed adequate training and have the necessary
experience and judgment shall be appointed as CORs. This policy shall
be reinforced by contracting officers and administered jointly by A/OPE
and FSI. Required training shall be funded by the COR's office.
642.271 [Amended]
142. Section 642.271 is amended to add the words ``a clause
substantially the same as'' after the word ``insert''.
PART 643--CONTRACT MODIFICATIONS
143. Section 643.102-70 is amended by revising paragraph (b) to
read as follows:
643.102-70 Contract compliance and review.
(a) * * *
(b) Subpart 604.70 prescribes the review requirements for modifying
contracts for supplies and services, including construction. The
contracting officer shall submit such contract modifications to A/OPE
when:
(i) The modification itself exceeds the thresholds established in
604.7002(a);
(ii) The modification will cause the contract to exceed the
thresholds established in 604.7002(a); or,
(iii) Any proposed change under the modification results in an
increase or decrease exceeding the thresholds in 604.7002(a) in any of
the individual cost elements of the existing contract.
PART 647--TRANSPORTATION
144. and 145. Part 647 is added to read as follows:
PART 647--TRANSPORTATION
Authority: 40 U.S.C. 486(c); 22 U.S.C. 2658.
647.000 Scope of part.
The FAR and DOSAR do not apply to the acquisition of transportation
services via Government bill of lading (GBL) or other similar forms.
PART 649--TERMINATION OF CONTRACTS
146 and 147. Part 649 is added to read as follows:
PART 649--TERMINATION OF CONTRACTS
Subpart 649.1--General Principles
649.106 Fraud or other criminal conduct.
649.111 Review of proposed settlements.
Authority: 40 U.S.C. 486(c); 22 U.S.C. 2658.
Subpart 649.1--General Principles
649.106 Fraud or other criminal conduct.
If the Termination Contracting Officer (TCO) suspects fraud or
other criminal conduct related to the settlement of a terminated
contract, the TCO shall discontinue negotiations and report the facts
to the Office of the Inspector General.
649.111 Review of proposed settlements.
All proposed termination settlements shall be reviewed and approved
by the Office of the Legal Adviser for legal sufficiency. In addition,
(a) All proposed termination settlements from domestic contracting
activities shall be approved by the head of the contracting activity;
and
(b) All proposed termination settlements from overseas contracting
activities shall be approved by the Procurement Executive.
PART 651--USE OF GOVERNMENT SOURCES BY CONTRACTORS
148. and 149. Part 651 is added to read as follows:
PART 651--USE OF GOVERNMENT SOURCES BY CONTRACTORS
Authority: 40 U.S.C. 486(c); 22 U.S.C. 2658.
Subpart 651.70--Contractor Use of Travel Advances, Official Travel
Orders, and Government Travel Requisitions
651.701 Policy.
(a) It is the Department's policy that contractors shall not:
(1) Receive travel advances from the Department for contract-
related travel;
(2) Travel under official travel orders; or,
(3) Receive Government Travel Requisitions (GTRs) for
transportation.
(b) All contract-related travel shall be performed on the
contractor's account with reimbursement provided after submission of a
proper voucher.
(c) This policy does not apply to personal services contractors;
provided, that such contractors are paid through the Department's
payroll system and they are subject to the standard payroll deductions
of Federal Withholding Tax and FICA. It also does not apply to
contracts awarded by the Office of Language Services (A/OPR/LS).
SUBCHAPTER H--CLAUSES AND FORMS
PART 652--SOLICITATION PROVISIONS AND CONTRACT CLAUSES
652.202-70 [Removed]
150. and 151. Section 652.202-70 is removed.
152. Section 652.203-70 is added to read as follows:
652.203-70 Prohibition Against the Use of Federal Employees.
As prescribed in 603.670, insert the following clause:
Prohibition Against the Use of Federal Employees (Aug 1994)
In accordance with Federal Acquisition Regulation 3.601,
contracts are not to be awarded to Federal employees or a business
concern or other organization owned or substantially owned or
controlled by one or more Federal employees. For the purposes of
this contract, this prohibition against the use of Federal employees
includes any work performed by the contractor or any of its
employees, subcontractors, or consultants.
(End of clause)
153. Section 652.203-71 is added to read as follows:
652.203-71 Certification Regarding Federal Employment.
As prescribed in 603.670, insert the following provision:
Certification Regarding Federal Employment (Aug 1994)
By submitting an offer, the offeror hereby certifies that it is
not owned or substantially owned or controlled by one or more
Federal employees.
(End of provision)
154. Section 652.206-70 is added to read as follows:
652.206-70 Competition Advocacy/Ombudsman.
As prescribed in 606.570, insert the following provision:
Competition Advocacy/Ombudsman (Aug 1994)
The Department of State's Competition Advocate is responsible
for assisting industry in removing restrictive requirements from
Department of State solicitations and removing barriers to full and
open competition. If such a solicitation is considered competitively
restrictive or does not appear properly conducive to competition and
contracting practices, potential offerors are encouraged to first
contact the contracting office for the respective solicitation
identified elsewhere in this solicitation. If concerns are not
adequately addressed, contact the Department of State Competition
Advocate on (703) 516-1686, or write to: U.S. Department of State,
Competition Advocate, Office of the Procurement Executive, A/OPE/CA,
Suite 603, SA-6, Washington, DC 20522-0602.
(End of provision)
652.214-70 [Removed]
652.214-71 [Redesignated as 652.214-70]
155. Section 652.214-70 is removed; section 652.214-71 is
redesignated as 652.214-70; and the date for the clause at redesignated
652.214-70 is revised from ``(JUL 1988)'' to ``(AUG 1994)''.
652.214-72 [Removed]
156. Section 652.214-72 is removed.
157. Section 652.216-70 is amended by revising the clause to read
as follows:
652.216-70 Ordering--Indefinite-Delivery Contracts.
* * * * *
Ordering--Indefinite-Delivery Contracts (Aug 1994)
The Government shall use the Optional Form (OF) 347, Order for
Supplies or Services, to issue orders under this contract.
(End of clause)
158. Section 652.216-71 is added to read as follows:
652.216-71 Price Adjustment.
As prescribed in 616.203-4, insert a clause substantially the same
as follows:
Price Adjustment (Aug 1994)
(a) The contract cost may be adjusted based on increases or
decreases in actual costs of direct service labor which result
directly from laws enacted and effective during the term of this
contract by the [insert name of country] Government.
(b) For the contracting officer to consider any request for
adjustment, the contractor shall demonstrate in writing:
(1) That the change in the law occurred subsequent to the award
date of the contract; and
(2) That the change in the law could not have been reasonably
anticipated prior to contract award; and
(3) How the change in the law directly affects the direct cost
of direct service labor under the contract.
(c) The contractor shall present documentation that clearly
supports any request for adjustment, including the calculation of
the amount of adjustment requested. This documentation must identify
and provide the appropriate portions of the text of the particular
law from which the request is derived.
(d) Any request for adjustment shall be certified by signature
by an officer or general partner of the contractor having overall
responsibility for the conduct of the contractor's affairs.
(e) No adjustment shall be made to the contract price that
relates to any overhead, fixed costs, profit or fee for the
contractor. Only the amount charged to direct service labor cost
shall be considered by the Government as basis for contract price
adjustments.
(f) No request by the contractor for an adjustment under this
clause shall be allowed if asserted after final payment under this
contract has been made.
(g) This clause shall only apply to laws enacted by the [insert
name of country] Government meeting the criteria set forth above in
paragraph (a). No adjustments shall be made due to currency
devaluations or fluctuations in exchange rates.
(End of clause)
159. Section 652.219-70 is added to read as follows:
652.219-70 Department of State Subcontracting Goals.
As prescribed in 619.708-70, insert a provision substantially the
same as follows:
Department of State Subcontracting Goals (Aug 1994)
(a) The offeror shall provide a Small, Small Disadvantaged and
Woman-Owned Enterprise Subcontracting Plan that details its approach
to selecting and using Small, Small Disadvantaged, and Woman-Owned
Business Enterprises as requested by the contracting officer.
(b) For the fiscal year [insert appropriate fiscal year], the
Department's subcontracting goals are as follows:
(1) Goal for subcontracting to SB:
----------------------------------------------------------------------
(2) Goal for subcontracting to SDB:
----------------------------------------------------------------------
(3) Goal for subcontracting to SWB:
----------------------------------------------------------------------
(4) Omnibus goals (if applicable):
(i) 10% to minority business
(ii) 10% to small business
(End of provision)
160. Section 652.223-70 is added to read as follows:
652.223-70 Estimates of the Total Percentage of Recovered Materials to
be Utilized in the Performance of the Contract.
As prescribed in 623.480(a), insert the following provision:
Estimates of The Total Percentage of Recovered Materials to be Utilized
in The Performance of the Contract (Aug 1994)
(a) As required under Section 6002 of the Resource Conservation
and Recovery Act, an officer or employee of the offeror shall
estimate the total percentage of recovered material to be utilized
in the performance of the contract.
(b) I, (insert name of certifier) am an officer employee
responsible for the preparation of this offer and hereby estimate
the total percentage of recovered material to be utilized in the
performance of the contract as follows:
PRODUCT
ESTIMATE OF TOTAL
PERCENT OF RECOVERED
MATERIAL TO BE
UTILIZED
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
(End of provision)
161. Section 652.223-71 is added to read as follows:
652.223-71 Certification of Minimum Content Actually Utilized in the
Performance of the Contract.
As prescribed in 623.480(b), insert the following clause:
Certification of Minimum Content Actually Utilized in the Performance
of the Contract (Aug 1994)
(a) As required under Section 6002 of the Resource Conservation
and Recovery Act, an officer or employee of the contractor shall
execute the following certification:
I, (insert name of certifier), am an officer or employee
responsible for the performance of this contract and hereby certify
the following minimum recovered material content was actually
utilized in the performance of this contract:
PRODUCT
PERCENT OF MINIMUM
RECOVERED MATERIAL
ACTUALLY UTILIZED
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
(b) The contractor shall submit this certification by January 31
in each year during the period of performance of this contract. The
period of the certification shall cover the preceding calendar year.
----------------------------------------------------------------------
Signature of the officer or employee
----------------------------------------------------------------------
Typed name of officer or employee
----------------------------------------------------------------------
Title
----------------------------------------------------------------------
Name of company, firm, or organization
----------------------------------------------------------------------
Date
(End of clause)
162. Section 652.223-72 is added to read as follows:
652.223-72 Use of Double-Sided Copying in the Submissions of Bids or
Proposals.
As prescribed in 623.480(c), insert the following provision:
Use of Doubled-Sided Copying in the Submission of Bids or Proposals
(Aug 1994)
(a) For the purposes of this provision, ``doubled-sided
copying'' means copying two one-sided originals on to the front and
back side of one sheet of paper.
(b) Unless otherwise stated in the solicitation, offerors shall
use doubled-sided copying to reproduce all bids or proposals in
response to this solicitation.
(End of provision)
163. Section 652.223-73 is added to read as follows:
652.223-73 Use of Doubled-Sided Copying in the Submission of Reports.
As prescribed in 623.480(d), insert the following clause:
Use of Doubled-Sided Copying in the Submission of Reports (Aug 1994)
(a) For the purposes of this clause, ``double-sided copying''
means copying two one-sided originals on to the front and back side
of one sheet of paper.
(b) Unless otherwise stated in this contract or otherwise
directed by the contracting officer, the contractor shall use
double-sided copying to reproduce any progress report, draft report,
or final report produced under this contract.
(End of clause)
164. Section 652.223-74 is added to read as follows:
652.223-74 Use of Fly Ash as a Partial Replacement for Cement and
Concrete.
As prescribed in 623.480(e), insert the following clause:
Use of Fly Ash As a Partial Replacement for Cement and Concrete (Aug
1994)
The Architect/Engineer shall specify the performance
requirements of the cement and concrete products required under the
contract using standard specifications when available. Consistent
with such performance specifications, the Architect/Engineer shall
specify the use of fly ash, a finely divided residue resulting from
the combustion of coal, as a partial replacement for cement and
concrete to the maximum extent practicable in accordance with ANSI/
ASTM Standards and all applicable codes.
(End of clause)
165. Section 652.223-75 is added to read as follows:
652.223-75 Use of Recovered Materials in Building Insulation Products.
As prescribed in 623.480(f), insert the following clause:
Use of Recovered Materials in Building Insulation Products (Aug 1994)
(a) This clause applies to building insulation products used in
the construction of ceilings, floors, foundations, and walls, and
includes blanket, board, spray-in place and loose-fill insulations.
(b) The Department's minimum content standard for recovered
material in building insulation products is set forth below.
------------------------------------------------------------------------
Material type Percent by weight
------------------------------------------------------------------------
Cellulose loose-fill and spray on.. 75% post-consumer recovered
material.
Perlite composition board.......... 23% post-consumer recovered paper.
Plastic Rigid Foams
--polyisocyra- nurate/
polyurethane:
--rigid foam................... 9% recovered material.
--foam-in-place................ 5% recovered material.
--glass fiber reinforced....... 6% recovered material.
Phoenolic rigid foam............... 5% recovered material.
Rock Wool.......................... 75% recovered material.
------------------------------------------------------------------------
Note: The minimum content standards are based on the weight of
the material (not volume) in the insulating core only.
(c) The Architect/Engineer shall include as a design
consideration the Department's preference for the use of building
insulation produced with recovered materials. The Architect/Engineer
shall specify the type of building insulation products to be
supplied, and shall justify in writing the basis of the selected
product type if it is not listed above, or if any product listed
above has a higher minimum content standard than the selected
product.
(End of clause)
166. Section 652.223-76 is added to read as follows:
652.223-76 Use of Lubricating Oils Containing Re-Refined Oils.
As prescribed in 623.480(g), insert the following clause:
Use of Lubricating Oils Containing Re-Refined Oils (Aug 1994)
(a) If the contractor is required to supply lubricating oils,
hydraulic fluids, or gear oils under this contract, the contractor
shall supply products conforming to the listed military
specifications as set forth below unless the contracting officer
determines that the listed products will not satisfy the
Department's needs.
EPA LUBRICATING OILS CONTAINING RE-REFINED OIL
(1) ENGINE LUBRICATING OILS
(i) MIL-L-46152 (or current version)--Lubricating Oil Internal
Combustion Engine, Administrative Service
(ii) API Engine Service Category SF-1980 Gasoline Engine
Warranty Maintenance Service
(iii) API Engine Service Category CC-Diesel Engine Service
(iv) MIL-L-2104D (or current version)--Lubricating Oil Internal
Combustion Engine, Tactical Service
(v) API Engine Service Category CD-Diesel Engine Service
(vi) MIL-L-21260D (or current version)--Lubricating Oil Internal
Combustion Engine, Preservative and Break-In
(vii) MIL-L-46167 (or current version)--Lubricating Oil,
Internal Combustion Engine, Arctic
(2) HYDRAULIC FLUIDS
(i) MIL-H-5606 (or current version)--Hydraulic Fluid, Petroleum
Base: Aircraft, Missile, and Ordnance
(ii) MIL-H-6083 (or current version)--Hydraulic Fluid, Petroleum
Base: Preservation and Operation
(3) GEAR OILS
(i) MIL-L-2105D (or current version)--Lubricating Oil, Gear
Multipurpose
(b) Copies of the above specifications may be obtained from:
Standardization Document Order Desk, Building 4, Section D, 700
Robbins Avenue, Philadelphia, PA 19111-5094.
(c) Any lubricating oils, hydraulic fluids, or gear oils
delivered under this contract that conform to the above listed
military specifications shall contain a minimum of 25% re-refined
oils.
(End of clause)
167. Section 652.223-77 is added to read as follows:
652.223-77 Use of Retread Tires.
As prescribed in 623.480(h), insert the following clause:
Use of Retread Tires (Aug 1994)
(a) If the contractor is required to maintain or replace
Government tires under this contract, the contractor shall to the
maximum extent practicable obtain retreading services for existing
tires, if the carcass is retreadable, from firms identified in the
U.S. General Services Administration's Federal Supply Schedule 26
II, Pneumatic Tires.
(b) If such retreading services are not practicable, replacement
retread tires shall be procured in accordance with GSA specification
ZZ-T-381 for replacement tires.
(End of clause)
168. Section 652.223-78 is added to read as follows:
652.223-78 Use of Recovered Materials in Paper and Paper Products.
As prescribed in 623.480(i), insert the following clause:
Use of Recovered Materials in Paper and Paper Products (AUG 1994)
(a) If the contractor is required under this contract to deliver
any of the paper and paper products listed below, all such items
delivered shall meet the minimum content standards for recovered
materials, postconsumer recovered materials, or waste paper set
forth in paragraph (b).
(1) Recovered materials are defined as waste material and by-
products that have been recovered or diverted from solid waste, not
including those materials and by-products generated from, and
commonly reused within, an original manufacturing process.
(2) Postconsumer recovered materials are defined as waste
materials recovered from retail stores, office buildings, homes and
so forth after they passed through their end usage as a consumer
item.
(3) Waste paper is defined as all items from the first two
categories above in addition to forest residues, and manufacturing
and other wastes.
(b) Unless otherwise stated in this contract or otherwise
directed by the contracting officer, the contractor shall use ``High
Grade Bleached Printing and Writing Papers'' as defined in this
clause to produce all progress reports, final reports, and any other
products required to be delivered to the Government under this
contract.
MINIMUM CONTENT STANDARDS FOR SELECTED PAPER AND PAPER PRODUCTS
NEWSPRINT--40% minimum postconsumer recovered materials HIGH GRADE
BLEACHED PRINTING AND WRITING PAPERS
Offset printing--50% minimum water paper
Mimeo and duplicator paper--50% minimum waste paper
Writing (stationery)--50% minimum waste paper
Office paper (e.g., note pads)--50% minimum waste paper
Paper for high speed copiers--50% minimum waste paper
Envelopes--50% minimum waste paper
Form bond including computer paper and carbonless--50% minimum waste
paper
Book papers--50% minimum waste paper
Bond papers--50% minimum waste paper
Ledger--50% minimum waste paper
Cover stock--50% minimum waste paper
Cotton fiber papers--25% minimum recovered materials and 50% minimum
waste paper
TISSUE PRODUCTS
Toilet tissue--20% minimum postconsumer recovered materials
Paper towels--40% minimum postconsumer recovered materials
Paper napkings--30% minimum postconsumer recovered materials
Facial tissue--5% minimum postconsumer recovered materials
Doilies--40% minimum postconsumer recovered materials
Industrial wipes--0% minimum postconsumer recovered materials
UNBLEACHED PACKAGING
Corrugated boxes--35% minimum postconsumer recovered materials
Fiber boxes--35% minimum postconsumer recovered materials Brown
papers (e.g., bags)--5% minimum postconsumer recovered materials
RECYLED PAPERBOARD
Recycled paperboard products--80% minimum postconsumer recovered
materials
Pad backing--90% minimum postconsumer recovered materials
(End of clause)
169. Section 652.228-71 is added to read as follows:
652.228-71 Worker's Compensation Insurance (Defense Base Act)--
Services.
As prescribed in 628.305(b)(1), insert the following clause:
Worker's Compensation Insurance (Defense Base Act)--Services (Aug 1994)
(a) This clause supplements FAR 52.228-3.
(b) The contractor agrees to procure Defense Base Act (DBA)
insurance pursuant to the terms of the contract between the
Department of State and the Department's DBA insurance carrier
unless the contractor has a DBA self-insurance program approved by
the Department of Labor. The contractor shall submit a copy of the
Department of Labor's approval to the contracting officer upon
contract award.
(c) If the Department of State or the contractor has secured a
waiver of DBA coverage for contractor's employees who are not
citizens of, residents of, or hired in the United States, the
contractor agrees to provide such employees with worker's
compensation benefits as required by the laws of the country in
which the employees are working, or by the laws of the employee's
native country, whichever offers greater benefits.
(d) The contractor agrees to insert a clause substantially the
same as this one in all subcontracts to which the DBA is applicable.
Subcontractors shall be required to insert a similar clause in any
of their subcontracts subject to the DBA.
(e) The cost of DBA insurance is paid on an annual basis. If the
period of performance of this contract extends beyond one year, the
Department shall reimburse the contractor for any additional
insurance cost on a reimbursable basis through a contract
modification.
(f) Should the rates for DBA insurance coverage increase during
the performance of this contract, the Department shall reimburse the
contractor for the increased cost through a contract modification.
In the event the DBA insurance rates decrease during contract
performance, the contractor shall reduce the reimbursable cost
proportionately.
(End of clause)
170. Section 652.228-72 is added to read as follows:
652.228-72 Worker's Compensation Insurance (Defense Base Act)--
Construction.
As prescribed in 628.305(b)(2), insert the following clause:
Worker's Compensation Insurance (Defense Base Act)--Construction (Aug
1994).
(a) This clause supplements FAR 52.228-4.
(b) The contractor agrees to procure Defense Base Act (DBA)
insurance pursuant to the terms of the contract between the
Department of State and the Department's DBA insurance carrier
unless the contractor has a DBA self-insurance program approved by
the Department of Labor. The contractor shall submit a copy of the
Department of Labor's approval to the contracting officer upon
contract award. The current rate under the Department of State
contract is [contracting officer insert current rate] of
compensation for construction.
(c) Since the Department of state has secured a waiver of DBA
coverage for contractor's employees who are not citizens of,
residents of, or hired in the United States, the contractor agrees
to provide such employees with worker's compensation benefits as
required by the laws of the country in which the employees are
working, or by the laws of the employee's native country, whichever
offers greater benefits.
(d) The contractor agrees to insert a clause substantially the
same as this one in all subcontracts to which the DBA is applicable.
Subcontractors shall be required to insert a similar clause in any
of their subcontracts subject to the DBA.
(e) Should the rates for DBA insurance coverage increase or
decrease during the performance of this contract, the Department
shall modify this contract accordingly.
(f) The contractor shall demonstrate to the satisfaction of the
contracting officer that the equitable adjustment as a result of the
insurance increase or decrease does not include any reserve for such
insurance. Adjustment shall not include any overhead, profit,
general and administrative expense, etc.
(End of clause)
171. Section 652.228-73 is added to read as follows:
652.228-73 Waiver of the Defense Base Act.
As prescribed in 628.305(b)(3), insert the following clause:
Waiver of the Defense Base Act (Aug 1994)
(a) Upon recommendation of the Secretary of State, the Secretary
of Labor may waiver the applicability of the Defense Base Act with
respect to any contract, subcontract, or subordinate contract; work
location; or classification of employees.
(b) Either the contractor or the Department of State may request
a waiver from coverage. Such a waiver may apply to any employees who
are not U.S. citizens, not residents of, or are not hired in the
United States. Waivers requested by the contractor shall be
submitted to the contracting officer for approval and further
submission to the Department of Labor. Application for a waiver
shall be submitted on Department of Labor Form BEC-565. Where such
waivers are granted from coverage under the DBA, the waiver is
conditioned on providing other worker's compensation coverage to
employees to which the waiver applies. Usually this takes the form
of securing worker's compensation coverage of the country where work
will be performed or of the employee's native country, whichever
offers greater benefits. Information as to whether a DBA waiver has
been obtained by the Department for a particular country may be
obtained from the contracting officer.
(End of clause)
172. Section 652.228-74 is added to read as follows:
652.228-74 Defense Base Act Insurance Rates--Limitation--Services.
As prescribed in 628.306(a)(1), insert the following provision:
Defense Base Act Insurance Rates--Limitation--Services (Aug 1994)
(a) The Department of state has entered into a contract with an
insurance carrier to provide DBA insurance to Department of State
contractors at a contracted rate. The rates for this insurance are
as follows:
Services @ [contracting officer insert current rate] of compensation
(b) Bidders/Offerors should compute the total compensation
(direct salary plus differential, but excluding per diem, housing
allowance and other miscellaneous post allowances) to be paid to
employees who will be covered by DBA insurance and the cost of DBA
insurance in their bid/proposal using the foregoing rate, and insert
the totals in the spaces provided. The DBA insurance cost shall be
included in the total fixed price. The DBA insurance costs shall be
reimbursed directly to the contractor.
(1) Compensation of Covered Employees: ________________________
(2) Defense Base Act Insurance Costs: ________________________
(3) Total Cost: ____________
(c) Bidders/Offerors shall include a statement as to whether or
not local nationals or third country nationals will be employed on
the resultant contract.
(End of provision)
173. Section 652.228-75 is added to read as follows:
652.228-75 Defense Base Act Insurance Rates--Limitation--Construction.
As prescribed in 628.306(a)(2), insert the following provision:
Defense Base Act Insurance Rates--Limitation--Construction (Aug 1994)
(a) The Department of State has entered into a contract with an
insurance carrier to provide DBA insurance to Department of State
contractors at a contracted rate. The rates for this insurance are
as follows:
Construction @ [contracting officer insert current rate] of
compensation
(b) Bidders/Offerors should compute the total compensation
(direct salary plus differential, but excluding per diem, housing
allowance and other miscellaneous post allowances) to be paid to
employees who will be covered by DBA insurance and the cost of DBA
insurance in their bid/proposal using the foregoing rate, and insert
the totals in the spaces provided for the base year and each year
thereafter, if applicable. The DBA insurance cost shall be included
in the total fixed price. The DBA insurance costs shall be
reimbursed directly to the contractor.
(1) Compensation of Covered Employees: ____________
(2) Defense Base Act Insurance Costs: ____________
(3 Total Cost: ____________
(End of provision)
174. Section 652.228-76 is added to read as follows:
652.228-76 Defense Base Act Insurance Rates--Limitation--Cost-
Reimbursement.
As prescribed in 628.307, insert the following provision:
Defense Base Act Insurance Rates--Limitation--Cost-Reimbursement (Aug
1994)
(a) The Department of State has entered into a contract with an
insurance carrier for Defense Base Act (DBA) insurance which applies
to all contracts entered into by the Department which requires DBA
insurance coverage. In preparing the cost proposal, the offeror
shall use the following rates in computing the cost for such
insurance:
(1) Services--[contracting officer insert current rate] of
compensation (direct salary plus differential but excluding per
diem, housing allowance, education allowance, and miscellaneous
allowances); and
(2) Construction--[contracting officer insert current rate] of
compensation.
(b) These rates apply to all job classifications in those
particular categories. The successful offeror shall be advised of
the name and address of the insurance broker who will process the
DBA insurance coverage.
(c) Should an offeror compute or include higher DBA insurance
rates, the rates shall be disallowed.
(d) Offerors shall include in their proposals a statement as to
whether or not local nationals or third country nationals are
proposed on this contract.
(End of provision)
175. Section 652.228-77 is added to read as follows:
652.228-77 Defense Base Act Insurance Rates--Limitation--Labor-Hour
and Time-and-Materials.
As prescribed in 628.307-70, insert the following provision:
Defense Base Act Insurance Rates--Limitation--Labor-Hour and Time-and-
Materials (Aug 1994)
(a) The Department of State has entered into a contract with an
insurance carrier for Defense Base Act (DBA) insurance which applies
to all contracts entered into by the Department which requires DBA
insurance coverage. In preparing the cost proposal, the offeror
shall use the following rates in computing the cost for such
insurance:
(1) Services--[contracting officer insert current rate] of
compensation (direct salary plus differential but excluding per
diem, housing allowance, education allowance, and miscellaneous
allowances); and
(2) Construction--[contracting officer insert current rate] of
compensation.
(b) These rates apply to all job classifications in those
particular categories. The successful offeror shall be advised of
the name and address of the insurance broker who will process the
DBA insurance coverage.
(c) Offerors shall include in their proposals a statement as to
whether or not local nationals or third country nationals are
proposed on this contract.
(End of provision)
176. Section 652.232-70 is revised to read as follows:
652.232-70 Payment Schedule and Invoice Submission (Fixed-Price).
As prescribed in 632.908(a), insert a clause substantially the same
as follows:
Payment Schedule and Invoice Submission (Fixed-Price) (Aug 1994)
(a) General. The Government shall pay the contractor as full
compensation for all work required, performed and accepted under
this contract, inclusive of all costs and expenses, the firm fixed-
price stated in Section B of this contract. [Use paragraph (b) only
if partial payments apply. Otherwise, paragraph (a) above assumes
the contractor will be paid the full amount upon completion of all
contractual requirements].
(b) Payment schedule. Payments will be made in accordance with
the following partial payment schedule:
Partial Payment Specific
Number Deliverable Delivery Date Payment Amount
1
2
3
[Continue as necessary]
(c) Invoice submission. Invoices shall be submitted in an
original and [contracting officer insert appropriate number of
copies] copies to the office identified in Block 5 of the SF-26 or
Block 7 of the SF-33. To constitute a proper invoice, the invoice
must include all items per FAR 52.232-25, ``Prompt Payment''.
(d) Contractor remittance address. Payment shall be made to the
contractor's address as specified on the cover page of this
contract, unless a separate remittance address is specified below:
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
(End of clause)
177. Section 652.232-71 is revised to read as follows:
652.232-71 Voucher Submission (Cost-Reimbursement).
As prescribed in 632.908(b), insert a clause substantially the same
as follows:
Voucher Submission (Cost-Reimbursement) (Aug 1994)
(a) General. The contractor shall submit, on a monthly basis
[contracting officer may substitute a different time frame, if
appropriate], an original and [contracting officer insert
appropriate number] copies of each voucher. In addition to the items
necessary per FAR 52.232-25, ``Prompt Payment'', the voucher shall
show the elements of cost for the billing period and the cumulative
costs to date. All vouchers shall be submitted to the office
identified in Block 5 of the SF-26 or Block 7 of the SF-33.
(b) Contractor remittance address. Payment shall be made to the
contractor's address as specified on the cover page of this
contract, unless a separate remittance address is specified below:
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
----------------------------------------------------------------------
(End of clause)
178. Section 652.237-70 is revised to read as follows:
652.237-70 Compensatory Time Off.
As prescribed in 637.110(a), insert the following clause.
Compensatory Time Off (Aug 1994)
(a) Compensatory time off means time from work during the
personal services contract employee's basic work week in exchange
for performing an equal amount of irregular or occasional overtime
work which is officially ordered or approved.
(b) At the discretion of the Contracting Officer's
Representative (COR), the contractor may earn compensatory time off
in accordance with 3 FAM Section 232.6--Compensatory Time Off.
Compensation time off remaining to the credit of a personal services
contract employee at the end of a 16-week period and/or at the end
of the contract period shall be forfeited.
(c) Compensatory time may not be converted to overtime.
(End of clause)
179. Section 652.237-71 is added to read as follows:
652.237-71 Identification/Building Pass.
As prescribed in 637.110(b), insert the following clause.
Identiication/Building Pass (Aug 1994)
(a) The contractor shall obtain a Department of State building
pass for all employees performing under this contract who require
frequent and continuing access to Department of State facilities.
Passes will be issued by the Bureau of Diplomatic Security, Office
of Procedural Security, Domestic Facilities Division. They shall be
used for the purpose of contractor performance only, and shall not
be used for any other purpose.
(b) The contractor shall submit an application in the form
prescribed by the COR. The contractor shall also provide a letter on
company letterhead to accompany the application containing the
following information:
(1) The purpose for which the pass is being requested;
(2) The type of access the applicant requires;
(3) Whether or not the applicant has a valid security clearance;
and,
(4) The contract number and period of performance of the
contract.
(c) The complete package, including the COR's approval
memorandum, shall be delivered to the Building Pass Application
Unit, Room 309, State Annex Number 1, Columbia Plaza, 2401 E Street
NW., Washington, DC. The employee(s) for whom the pass(es) is/are
being requested may be required to personally submit the application
and to provide evidence of identity and United States citizenship.
(d) All contractor employees shall wear the passes in plain
sight at all times while in Department of State buildings. All
contractor employees shall show their passes when entering these
buildings and upon request.
(e) All passes shall be returned to the COR upon separation of
the employee, or expiration or termination of the contract. Final
payment under this contract shall not be made until all passes are
returned to the COR.
(End of clause)
180. Section 652.237-72 is added to read as follows:
652.237-72 Observance of Legal Holidays and Administrative Leave.
As prescribed in 637.110(c), insert the following clause:
Observance of Legal Holidays and Administrative Leave (Aug 1994)
(a) The Department of State observes the following days as
holidays:
New Year's Day
Martin Luther King's Birthday
Presidents' Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day
Any other day designated by Federal law, Executive Order, or
Presidential Proclamation.
(b) When any such day falls on a Saturday, the preceding Friday
is observed; when any such day falls on a Sunday, the following
Monday is observed. Observance of such days by Government personnel
shall not be cause for additional period of performance or
entitlement to compensation except as set forth in the contract. If
the contractor's personnel work on a holiday, no form of holiday or
other premium compensation will be reimbursed either as a direct or
indirect cost, unless authorized pursuant to an overtime clause
elsewhere in this contract.
(c) When the Department of State grants administrative leave to
its Government employees, assigned contractor personnel in
Government facilities shall also be dismissed. However, the
contractor agrees to continue to provide sufficient personnel to
perform round-the-clock requirements of critical tasks already in
operation or scheduled, and shall be guided by the instructions
issued by the contracting officer or his/her duly authorized
representative.
(d) For fixed-price contracts, if services are not required or
provided because the building is closed due to inclement weather,
unanticipated holidays declared by the President, failure of
Congress to appropriate funds, or similar reasons, deductions will
be computed as follows:
(1) The deduction rate in dollars per day will be equal to the
per month contract price divided by 21 days per month.
(2) The deduction rate in dollars per day will be multiplied by
the number of days services are not required or provided. If
services are provided for portions of days, appropriate adjustment
will be made by the contracting officer to ensure that the
contractor is compensated for services provided.
(e) If administrative leave is granted to contractor personnel
as a result of conditions stipulated in any ``Excusable Delays''
clause of this contract, it will be without loss to the contractor.
The cost of salaries and wages to the contractor for the period of
any such excused absence shall be a reimbursable item of direct cost
hereunder for employees whose regular time is normally charged, and
a reimbursable item of indirect cost for employees whose time is
normally charged indirectly in accordance with the contractor's
accounting policy.
(End of clause)
181. Section 652.242-70 is amended by revising the introductory
text; by revising the clause date from ``(JUL 1988)'' to ``(AUG
1994)''; by designating the existing clause text as paragraph (a); and,
by adding a new paragraph (b) to read as follows:
652.242-70 Contracting Officer's Representative (COR).
As prescribed in 642.271, insert a clause substantially the same as
follows:
Contracting Officer's Representative (Aug 1994)
(a) * * *
(b) The COR is [insert name of COR].
(End of clause)
182. Section 652.242-72 is amended by revising the clause date from
``(JUL 1988)'' to ``(AUG 1994)''; by revising the chart in paragraph
(a) to read as set forth below; by removing the designation ``\3/4\"''
and inserting ``19.05mm'' in its place in paragraph (b); by removing
the words ``1000 pounds'' and inserting the words ``453.5kg'' in their
place in the first sentence of paragraph (c); by removing the words
``2 x 6-inch'', ``2 x 4-inch'', and ``10-inch'' and inserting the words
``50.8 x 152.4mm'', ``50.8 x 101.6mm'', and ``254mm'' in their place,
respectively, in the second sentence in paragraph (c); by removing the
words ``pounds and'' in the third sentence of paragraph (c); by
removing the words ``pounds and'' from the second sentence in paragraph
(d); and, by removing the parenthetical ``(One kilogram equals 2.2046
pounds avoirdupois.)'' from paragraph (d):
652.242-72 Shipping Instructions.
* * * * *
Shipping Instructions (Aug 1994)
(a) * * *
------------------------------------------------------------------------
Minimum diameter of lumber for
Weight of box and contents struts, frame members, and single
diagonal braces
------------------------------------------------------------------------
Up to 45 kg........................ 19.05 x 57.15mm.
46 to 113 kg....................... 22.23 x 73.03mm.
114 to 181 kg...................... 22.23 x 98.43mm.
182 to 272 kg...................... 22.23 x 123.83mm or 25.4 x 98.43mm.
------------------------------------------------------------------------
* * * * *
PART 653--FORMS
183. and 184. Section 653.213-70 is revised to read as follows:
653.213-70 DOS forms (DST 1918, DST 1919, DST 1920).
As provided in 613.505-70, the following forms are prescribed for
use in simplified acquisitions, delivery orders, and blanket purchase
agreements:
(a) DST-1918, Purchase Order File. DST-1918 is prescribed for use
in recording and documenting relevant data pertaining to open market
simplified acquisitions, as specified in 613.505-70.
(b) DST-1919, Delivery Order File. DST-1919 is prescribed for use
in recording and documenting relevant data pertaining to delivery
orders issued against GSA mandatory and nonmandatory schedule
contracts, as well as Department of State and other agency contracts,
as specified in 613.505-70.
(c) DST-1920, Blanket Purchase Agreement (BPA) File. DST-1920 is
prescribed for use in recording and documenting relevant data
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