Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records

Administration.

ACTION: Notice of availability of proposed records schedules; request

for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

publishes notice at least once monthly of certain Federal agency

requests for records disposition authority (records schedules). Records

schedules identify records of sufficient value to warrant preservation

in the National Archives of the United States. Schedules also authorize

agencies after a specified period to dispose of records lacking

administrative, legal, research, or other value. Notice is published

for records schedules that (1) propose the destruction of records not

previously authorized for disposal, or (2) reduce the retention period

for records already authorized for disposal. NARA invites public

comments on such schedules, as required by 44 USC 3303a(a).

DATES: Request for copies must be received in writing on or before

September 6, 1994. Once the appraisal of the records is completed, NARA

will send a copy of the schedule. The requester will be given 30 days

to submit comments.

ADDRESSES: Address requests for single copies of schedules identified

in this notice to the Records Appraisal and Disposition Division (NIR),

National Archives and Records Administration, Washington, DC 20408.

Requesters must cite the control number assigned to each schedule when

requesting a copy. The control number appears in the parentheses

immediately after the name of the requesting agency.

SUPPLEMENTARY INFORMATION: Each year U.S. Government agencies create

billions of records on paper, film, magnetic tape, and other media. In

order to control this accumulation, agency records managers prepare

records schedules specifying when the agency no longer needs the

records and what happens to the records after this period. Some

schedules are comprehensive and cover all the records of an agency or

one of its major subdivisions. These comprehensive schedules provide

for the eventual transfer to the National Archives of historically

valuable records and authorize the disposal of all other records. Most

schedules, however, cover records of only one office or program or a

few series of records, and many are updates of previously approved

schedules. Such schedules also may include records that are designated

for permanent retention.

Destruction of records requires the approval of the Archivist of

the United States. This approval is granted after a thorough study of

the records that takes into account their administrative use by the

agency of origin, the rights of the Government and of private persons

directly affected by the Government's activities, and historical or

other value.

This public notice identifies the Federal agencies and their

subdivisions requesting disposition authority, includes the control

number assigned to each schedule, and briefly describes the records

proposed for disposal. The records schedule contains additional

information about the records and their disposition. Further

information about the disposition process will be furnished to each

requester.

Schedules Pending

1. Department of Agriculture, Agricultural Marketing Service (N1-

136-94-1). Administrative records and raw data from the Pesticide Data

Program.

2. Department of Agriculture, Food Safety and Inspection Service

N1-462-94-1). Meat and poultry establishment records.

3. Department of Health and Human Service, Agency for Health Care

Policy Research (N1-510-94-3). Administrative records relating to the

development of Clinical Practice Guidelines and Technical Reports.

4. Department of Justice, Office of Justice Programs (N1-423-92-1).

Denial of Federal Benefits Clearinghouse Systems.

5. Department of Justice, Immigration and Naturalization Service

(N1-85-93-2). Crewman's Landing Permit forms.

6. Department of State (N1-59-93-17). Routine, facilitative, and

duplicative records of the Moscow Embassy Building Control Office.

7. Department of State (N1-59-93-43 and N1-59-93-44). Duplicative

records from the Bureau of European Affairs.

8. Bureau of Mines, Division of Budget (N1-70-94-2). Reduction in

retention period for budget records.

9. Farm Credit Administration (N1-103-93-2). Data generated by the

consolidated reporting, early warning, and projection systems on

institutions belonging to the Farm Credit System.

10. Federal Deposit Insurance Corporation, Division of Supervision

(N1-34-94-2). Savings and loan association supervisory files.

11. National Security Agency (N1-457-94-3). Personnel security

files.

12. Small Business Administration, Office of Administrative

Services (N1-309-90-3). The Liquidation/litigation tracking system,

prime contractors regional information system, and the procurement

career management program data system.

Dated: June 27, 1994.

Trudy Huskamp Peterson,

Acting Archivist of the United States.

[FR Doc. 94-17724 Filed 7-20-94; 8:45 am]

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