Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records

Administration.

ACTION: Notice of availability of proposed records schedules; request

for comments.

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SUMMARY: The National Archives and records Administration (NARA)

publishes notice at lest once monthly of certain Federal Agency

requests for records disposition authority (records schedules). Records

schedules identify records of sufficient value to warrant preservation

in the National Archives of the United States. Schedules also authorize

agencies after a specified period to dispose of records lacking

administrative, legal, research, or other value. Notice is published

for records schedules that (1) propose the destruction of records not

previously authorized for disposal, or (2) reduce the retention period

for records already authorized for disposal. NARA invites public

comments on such schedules, as required by 44 U.S.C. 3303a(a).

DATES: Request for copies must be received in writing on or before

August 12, 1994. Once the appraisal of the records is completed, NARA

will send a copy of the schedule. The requester will be given 30 days

to submit comments.

ADDRESSES: Address requests for single copies of schedules identified

in this notice to the Records Appraisal and Disposition Division (NIR),

National Archives and Records Administration, Washington, DC 20408.

Requesters must cite the control number assigned to each schedule when

requesting a copy. The control number appears in the parentheses

immediately after the name of the requesting agency.

SUPPLEMENTARY INFORMATION: Each year U.S. Government agencies create

billions of records on paper, film, magnetic tape, and other media. In

order to control this accumulation, agency records managers prepare

records schedules specifying when the agency no longer needs the

records and what happens to the records after this period. Some

schedules are comprehensive and cover all the records of an agency or

one of its major subdivisions. These comprehensive schedules provide

for the eventual transfer to the National Archives of historically

valuable records and authorize the disposal of all other records. Most

schedules, however, cover records of only one office or program or a

few series of records, and many are updates of previously approved

schedules. Such schedules also may include records that are designated

for permanent retention.

Destruction of records requires the approval of the Archivist of

the United States. This approval is granted after a thorough study of

the records that takes into account their administrative use by the

agency of origin, the rights of the Government and of private persons

directly affected by the Government's activities, and historical or

other value.

This public notice identifies the Federal agencies and their

subdivisions requesting disposition authority, includes the control

number assigned to each schedule, and briefly describes the records

proposed for disposal. The records schedule contains additional

information about the records and their disposition. Further

information about the disposition process will be furnished to each

requester.

Schedules Pending

1. Department of the Air Force (N1-AFU-94-7). Copies of contingency

reports relating to deployment.

2. Department of the Army (N1-AU-93-9). Background material used in

preparation of health hazard assessment reports which are scheduled for

permanent retention.

3. Defense Logistics Agency (N1-361-94-2). Records relating to

hazardous materials distribution.

4. United States Department of Education, Office of General Counsel

(N1-441-93-4). Background records to regulations published in the

Federal Register.

5. Department of Energy (N1-434-93-4). Records relating to the

internal administration and operation of the ADP function.

6. Department of Justice, Civil Division (N1-60-93-12). Judgment

record docket cards, 1960-88.

7. Department of State, Bureau of Administration (N1-59-94-17).

Decrease in retention period for property management records (deviation

from GRS).

8. Department of Transportation, Federal Aviation Administration

(N1-237-92-5). Selected textual input to the automated Enforcement

Information System relating to civil aviation security.

9. National Archives and Records Administration (N2-234-93-1).

Internal disposal of miscellaneous procurement records of the Rubber

Reserve Company and the Metal Reserve Company.

10. Office of the Secretary of Defense (N1-330-94-1). Office of the

Civilian Health and Medical Program for the Uniformed Services

(CHAMPUS) Medical Care Grievance Case Files.

Dated: May 27, 1994.

Trudy Huskamp Peterson,

Acting Archivist of the United States.

[FR Doc. 94-15566 Filed 6-27-94; 8:45 am]

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