Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records

Administration.

ACTION: Notice of availability of proposed records schedules; request

for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

publishes notice at least once monthly of certain Federal agency

requests for records disposition authority (records schedules). Records

schedules identify records of sufficient value to warrant preservation

in the National Archives of the United States. Schedules also authorize

agencies after a specified period to dispose of records lacking

administrative, legal, research, or other value. Notice is published

for records schedules that (1) propose the destruction of records not

previously authorized for disposal, or (2) reduce the retention period

for records already authorized for disposal. NARA invites public

comments on such schedules, as required by 44 USC 3303a(a).

DATES: Request for copies must be received in writing on or before July

15, 1994. Once the appraisal of the records is completed, NARA will

send a copy of the schedule. The requester will be given 30 days to

submit comments.

ADDRESSES: Address requests for single copies of schedules identified

in this notice to the Records Appraisal and Disposition Division (NIR),

National Archives and Records Administration, Washington, DC 20408.

Requesters must cite the control number assigned to each schedule when

requesting a copy. The control number appears in the parentheses

immediately after the name of the requesting agency.

SUPPLEMENTARY INFORMATION: Each year U.S. Government agencies create

billions of records on paper, film, magnetic tape, and other media. In

order to control this accumulation, agency records managers prepare

records schedules specifying when the agency no longer needs the

records and what happens to the records after this period. Some

schedules are comprehensive and cover all the records of an agency or

one of its major subdivisions. These comprehensive schedules provide

for the eventual transfer to the National Archives of historically

valuable records and authorize the disposal of all other records. Most

schedules, however, cover records of only one office or program or a

few series of records, and many are updates of previously approved

schedules. Such schedules also may include records that are designated

for permanent retention.

Destruction of records requires the approval of the Archivist of

the United States. This approval is granted after a thorough study of

the records that takes into account their administrative use by the

agency of origin, the rights of the Government and of private persons

directly affected by the Government's activities, and historical or

other value.

This public notice identifies the Federal agencies and their

subdivisions requesting disposition authority, includes the control

number assigned to each schedule, and briefly describes the records

proposed for disposal. The records schedule contains additional

information about the records and their disposition. Further

information about the disposition process will be furnished to each

requester.

Schedules Pending

1. Department of Agriculture (N1-95-94-1). Routine and facilitative

records of regional offices.

2. Department of the Air Force (N1-AFU-94-6). Administrative

records relating to civil engineer activities.

3. United States Department of Education, Office of Inspector

General (N1-441-94-2). Electronic and textual records pertaining to

non-federal audit reports received by the Office of Inspector General.

4. Department of Energy, Bonneville Power Administration (N1-305-

94-1). Administrative records relating to compliance with the

Endangered Species Act and to BPA field operations.

5. Office of the Secretary of Defense (N1-330-94-2). Pre-employment

files of non-career DoD employees.

6. Department of Health and Human Services, Social Security

Administration (N1-47-94-1). Reduction in retention period for Lump Sum

Only Death Claims.

7. Department of Health and Human Services, Social Security

Administration (N1-47-94-2). Reduction in retention period for paper

copies of applications for Social Security numbers (disposition of

microform version remains unchanged.)

8. Department of Health and Human Services, President's Council on

Youth Fitness (N1-468-94-1). Survey Forms, 1962.

9. Department of Labor, Office of Public Affairs (N1-174-94-2).

Program correspondence, news clippings files, audiovisual services

control system files, and administrative working papers.

10. Department of Labor, Employment and Training Administration

(N1-369-94-2). General administrative records created by the Secretary

of Labor's Advisory Panel for the Dictionary of Occupational Titles.

11. Department of State, Bureau of Public Affairs (N1-59-94-15).

Routine and facilitative records of the Office of the Historian.

12. Department of State, All Foreign Service Posts (N1-84-94-5).

Routine property management records.

13. Railroad Retirement Board (N1-184-93-9). Employment Data

Maintenance System records.

14. Department of the Treasury, Internal Revenue Service (N1-58-93-

3). Records Control Schedule 112 for the Detroit Computing Center.

15. Department of the Treasury, Office of the Comptroller of the

Currency (N1-101-90-1). Comprehensive records schedule.

16. Federal Aviation Administration (N1-237-91-2). Litigation

action files.

17. Central Intelligence Agency (N1-263-92-2). Support materials

relating to on-site arms control inspection activities.

18. Overseas Private Investment Corporation (N1-420-93-1).

Comprehensive schedule providing for destruction of routine and

facilitative records and preservation of policy files.

Dated: May 23, 1994.

Trudy Huskamp Peterson,

Acting Archivist of the United States.

[FR Doc. 94-13181 Filed 5-27-94; 8:45 am]

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